HomeMy WebLinkAboutR-01-0372J-01-269
4/10/01
RESOLUTION NO. Of- 372
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES, AND AUTHORIZING THE
ACQUISITION OF SITE ANALYSIS SERVICES FOR
THE RELOCATION OF THE MARLINS BALLPARK FROM
SPILLIS CANDELA DMJM, IN AN AMOUNT NOT TO
EXCEED $87,500; ALLOCATING FUNDS FROM
ACCOUNT CODE NO. 001000.921002.6.270.
WHEREAS, on January 11, 2001, the Commission directed the
City Manager to conduct site analyses to examine the advantages
and disadvantages and preliminary costs associated with each of
the five major sites identified and to present a written report
of recommendations to the City Commission on or before
March 12, 2001, for the purpose of identifying a site for the
Marlins Ballpark; and
WHEREAS, due to time constraints and the lack of expertise
within the administration to conduct the site analysis for the
Ballpark, the City Manager engaged
the services of
CITY COD►ID
iVg�ETING or
APR 2 6 2001
Aesaluti= no.
01-- 372
Spillis Candela DMJM to complement the services already secured
from Legg Mason Real Estate Services, Inc.; and
WHEREAS, the City Manager made a written finding that the
site analysis for the relocation of the Ballpark constituted an
emergency, waived the requirements for competitive sealed
bidding procedures and authorized the acquisition of site
analysis services from Spillis Candela DMJM be approved; and
WHEREAS, funds for these services are available from
Account Code No. 001000.921002.6.270;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, the City Manager's finding
of an emergency, waiving the requirements for competitive sealed
bidding procedures, and authorizing the acquisition of site
analysis services for the relocation of the Marlins Ballpark
from Spillis Candela DMJM, in an amount not to exceed $87,500,
is ratified, approved and confirmed, with funds allocated from
Account Code No. 001000.921002.6.270.
Page 2 of 3 01— 372
CITY OF MIAMI, FLORIDA 30
INTER -OFFICE MEMORANDUM
TO: DATE :F Pp 17 ' FILE:
A: R LJ'•,, i
Honorable Mayor and Members SUBJECT: March 12, 2001
of the City Commission
/ Ratification of Emergency
FROM: A7 REFERENCES: Procurement of Spillls
Carlos A. Gimenez Candela DMJM
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully requested that the City Commission ratify by four-fifths vote the City
Manager's emergency procurement of Spillis Candela DMJM for the performance of site
analysis associated with the relocation of the Marlins Ballpark.
BACKGROUND:
Consistent with the City Commission's direction from the meeting of February 15,
2001, that required a site recommendation for the Special Commission Meeting of
March 15, 2001, the administration proceeded with the emergency procurement of
Spijlis Candela to conduct the analysis of the projected facility demand, traffic
impact and utility requirements.
As you know, the question of whether the Marlins will move to the City of Miami hinged
upon our ability to responsibly identify and address issues on March 15, 2001 as to the
eight potential sites for the location of a Marlins Ballpark. I, like you, perceive this
relocation to be an opportunity to stimulate substantial economic revitalization for the
City of Miami and consider this procurement to be essential to the completion of a
comprehensive analysis within the limited time available to us.
01-- ,372
02/28/01 WED 10:42 FAX 1@001
Fab -.J-01 05:40am From -CITY OF MIAMI CITY IAANAGERS:OFFICE 8054181010 T-108 P-02/04 F-254
CONTRACT REVmw AND ANALYSIS "FORM
ATTACH. aMPORM NG DOC JMENTS
DATE: U26I01
DEPARTN EN'r[UMSION: ..r r's'(>t
CONTAT PERSON/CONTACT Ni ER 1-
C"
CONTRACTING ENTITYi S u C
t.. BxDfpROJECT NLIMSSR .
RESOLYjTlON NUMBEa: m - aV "PLICASIX)
BUj) Are.fiends budgeted? X YES ❑ NO
Tomo, DOLLAR AMOUNT_ 0 X EXPL'Ivs> ❑ A1?verttil:
SOL,RCP.. OF FUNDS;
ACCOUNT copl:(Sl_ :
[f gent funded, is shcse a City maub sequit�� ❑ . - ❑ NO AMOUNT. N/A
arc matching- Eunds.BudgeDed? . ❑ YBS Q
NO.Account Codc(s).
TL-RNiS.OP CONTRACT: (To be 5IIlcd o�t.by Pnzchasiag.Depai*�eai)
Effcctiva Daidr F cue 1 ' 20
iiscalatis� Clause, i£ anq; .
Contract Peiiod (s); . S 2Ant.
PeaAldna, (if aAq). for =mrlin;tion:
Payment v -=U:.
if g=t funded, list nstriccofls/zcquizcrucnts, if spplicabic
StThgdARY/DESCRIPTION OP,CONTRACT:ORAGREEM T
is this as eactensiaa? C] YES X .NO Final•estcitisioa of.=dsting coamcr. •'
If YF -S, actual eVmadi== 9n pteviotss conacacc:Yrai 7 Provider to makq. certain. analyses
Suaimazy/Descziption of Contzact Ae,,.,Wiau The City bE:M3atni base aged.'
a* '..to A . _ sitc -in :: the City . of .Miami.
regarding :
the. possible seLocarioa . of the . MAslius Bhp .
jtJSTMCATYON,POR'CONrRACT OxAG$EEMENr.
- - _�.,� :...�..........r.r :i for alThad=d pv' =prcvecV*pd cirm cpfgCoilnts. it any -1 _ .. _ ... .._. — - _v _' ice:_ L...:d.:.«f, ari a
CONTRACT REVIEW AND ANALYSIS FORM
ATTACH SUPPORTING DOCUMENTS
DATE: 2/26/01
DEPARTMENT/DIVISION: City Manager's Office
CONTACT PERSON/CONTACT NUMBER: Marva L Wiley 305-416-1033
CONTRACTING ENTITY: Spillis. Candela DMJM
RESOLUTION NUMBER: Emergency procurement BID/PROJECT NUMBER:
(IF APPLICABLE)
BUDGETARY INFORMATION: Are funds budgeted? X YES ❑ NO If yes,
TOTAL DOLLAR AMOUNT: $87.500 X EXPENSE ❑ REVENUE
SOURCE OF FUNDS: ACCOUNT CODE(Sl.
If grant funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A
Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s):
TERMS OF CONTRACT: (To be filled out by Purchasing Department)
Effective Date: February 15. 2001
Escalating Clause, if any: N/A
Contract Period (s): February 15, 2001 — March 15, 2001
Penalties, (if any), for termination:
Payment terms:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? ❑ YES X NO Final extension of existing contract
If YES, actual expenditures in previous contract Year ?
Summary/Description of Contract Agreement: The City of Miami has engaged Provider to make certain analyses
regarding the possible relocation of the Marlins Ballpark to a site in the City of Miami.
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
If there is to be a deal for the relocation of the Marlins Ballpark the deal must be made swiftly. Thus the City has identified a
local firm that is well -Poised to conduct analysis regarding _the site Flans and design integration impact of stadium on
surrounding neighborhoods and planning considerations
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes X Single Purchase
❑ Written quotes ❑ Short -Term Contract
❑ Negotiated Purchase ❑ Term of Contract
❑ Sole Source (include documentation) ❑ Lease (Type: 1
❑ Bid Waiver (include documentation) ❑ Other
❑ Formal Bid/Proposal (include bid tabulation/proposal ranking)
PREVIOUS AWARDS OF BIDS (IF APPLICABLE)
From most recent•. 1)
2)
3)
APPROVAL:
Carl City r
APPROVAL:
Financial Ovetsight Board
CRC COMMENTS:
DATE:
DATE:
01- 372
Spillis Candela lA',r 1^ 3: 22
February 22, 2001
Mr. Carlos Gimenez
City Manager
City of Miami
444 SW 2"" Avenue, 10"' Floor
Miami, FL 33233
Re: Proposed Baseball Stadium Sites
Dear Carlos:
Peter I. Spillis, AIA
Hilar:o F. Candela, FAIR
Julio Grablel, AIA
Aramis Alvarez, AIA
Guillermo E. Carreras, AIA
Donald Dwore. AIA
Dean K. Ne\eberry, IIDA
Jesus Cruz. AIA
Deborah S. Klem
Howard Melton, AIA
NtichaelKer%%in, AIA
Paul Reinarman
Craig Stark, AIA
W. Ronald Hunt, PE
Craig Kenyon, AIA
Based on our meeting yesterday afternoon with Chip Iglesias and several members of the City staff and
consultants, we have revised our proposal and tailored it to the tasks assigned.
SCDMJM will be incorporating as our sub -consultant the F.R. Harris firm, which will be responsible for the
traffic related issues and utilities analysis.
The scope that has been identified for Spillis Candela is basically related to the site planning and
development opportunities, described as follows:
■ Assessment of on-site commercial development opportunities.
■ Ancillary development program assessment — interaction SCDMJM / Legg Mason.
■ Site plans and design integration.
• Planning considerations.
■ Impact of stadium on surrounding neighborhoods.
The proposed scope of services to be provided by the F.R. Harris team is as follows:
Task 1 --Site Analysis
The objective of this task is to analyze the access characteristics of each site with respect to the
transportation network, including the following facilities:
• Freeway system
• Arterial streets
• Local streets
• Mass transit
• Pedestrian and bicycle
• Parking
As part of this task we will identify existing transportation facilities and programmed improvements. Also
we will identify the existing available surface and structure parking facilities and the walking distance from
the site.
Task 2 --Demand Analysis
The objective of this task will be to analyze the demand characteristics of each site with respect to:
• Capacity (i.e., number seats and parking spaces)
• Frequency of events
01' 372
800 Douglas Entrance. Coral Gables, Florida 33134 TEL 305/444 4691 FAX 305/447 3580 www.scpmiami.com Florida License AA 0003298
Spillis Candela DM)M
• Duration of events
• Schedule of events (weekday/weekend; day/evening; typical/sellout;)
• Parking requirements
• Other generators (American Airlines Arena, Miami Arena, Orange Bowl, Port of Miami, Performing
Arts Center and Bayfront Park)
Task 3 --Traffic Impact Analysis
In this task we will analyze the traffic impacts to each site with respect to:
• Level of service (LOS) during event scenarios (e.g., weekday/weekend; day/evening;. typical/sellout;)
along with events at other generators
• Develop time of day percentages for traffic scenarios
Task 4 --Utilities
The objective of this task is to gather information about existing and proposed utilities within each site.
The major utilities listed below will be addressed.
• Water and sewer
• Electric
• Telephone
• Cable TV
• Fiber optic
Task S --Summary of Findings
An executive summary documenting the findings to date will be prepared. The report will contain an
informational matrix comparing the access, demand and impact characteristics of each site in terms of
costs and schedule.
Task 6 --Meetings
The deliverables to be prepared by SCDM)M will include a site plan drawing for each of the eight sites
identified, and five perspective drawings.
Each site plan will be developed from a stadium drawing super imposed on an aerial photograph of each
site, covering the immediate surroundings. The complementary information related to traffic, utilities,
existing offsite parking, and their development opportunities will be shown on these plans.
The perspective drawings will be rendered from a true sized building drawing, showing a stadium height of
250 ft. (we need to confirm in our future team meeting, which is the preferred viewpoint position for each
site perspective).
The eight sites selected, as we understand are the following:
1. Bicentennial Park "A"
2. Bicentennial Park "B"
3. Bicentennial Park "C"
4. Park West
5. Arena West O 1— 372
Spillis Candela DMJM
6. Riverfront
7. Orange Bowl
8. Orange Bowl Expansion
The perspective will be for only five sites:
1. Bicentennial Park "A"
2. Park West
3. Arena West
4. Riverfront
5. Orange Bowl East
The agreed schedule will be that the site plans will be done by March 1°, and the renderings will be done
by March 10"'. This is predicated on the assumption that the stadium plan graphic will be frozen and given
to us no later than tomorrow afternoon. F.R. Harris has confirmed they can meet their schedules.
We will participate in the necessary work meetings at the "War Room" as required during this period up to
March 12th.
It is our understanding that the city and their consultants will assist SCDM)M & F.R. Harris team and will
share the available data and information pertaining to the sites identified.
Our compensation, including the participation of the F.R. Harris firm and reimbursable, will be a lump sum
of $ 85,000.00 (we have included a reimbursable allowance of $ 2,500.00 in this figure).
If this proposal is acceptable to you please sign and return to us the enclosed copy of this proposal, so we
may proceed with our work.
Again, we thank you for this opportunity to participate in this very challenging project
cc.: Hilario Candela
Larry Kline
Chip Iglesias
Oscar Gonzalez
Phil Tokich
01- 372