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Home My WebLink AboutR-01-0367J-01-288 4/12/01 RESOLUTION NO. 01- 367 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF A SEARCHCAM 2000 TACTICAL SURVEILLANCE SYSTEM FOR THE DEPARTMENT OF POLICE FROM SEARCH SYSTEMS, INC., THE SOLE SOURCE PROVIDER, IN AN AMOUNT NOT TO EXCEED $7,987; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690003, ACCOUNT CODE NO. 291267.6.840, SUCH EXPENDITURE HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." WHEREAS, the U. S. Department of the Treasury's "Guide to Equitable Sharing" authorizes the expenditure of forfeiture cash or proceeds for certain law enforcement purposes not considered normal operating expenses; and WHEREAS, the Police Department requires the procurement of a Searchcam 2000 Tactical Surveillance System to provide S.W.A.T. Team officers with the ability to check attics, stairwells, and CITY CO1V MEETING OF APR 2 6 2001 so forth, in lighted conditions or darkness from a secure position, increasing officer safety;.and WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditure proposed complies with the U.S. Department of the Treasury's "Guide to Equitable Sharing"; and WHEREAS, the Chief Procurement Officer has adopted a finding that Search Systems, Inc. is the only provider of the Searchcam 2000 Tactical Surveillance System; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief of Police recommend that the requirements for competitive sealed bidding procedures be waived and the procurement of a Searchcam 2000 Tactical Surveillance System from Search Systems, Inc. be approved; and WHEREAS, funds for this expenditure have not been included in the Police Department's normal operating budget and are available in the City of Miami Law Enforcement Trust Fund; Page 2 of 4 01- 367 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5th,) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived and the procurement of a Searchcam 2000 Tactical Surveillance System for the Department of Police from Search Systems, Inc., the sole source provider, in an amount not to exceed $7,987, is approved, with funds allocated from the Law Enforcement Trust Fund, Project No. 690003, Account Code No. 291267.6.840, such expenditure having been approved by the Chief of Police as complying with the U.S. Department of the Treasury's "Guide to Equitable Sharing." Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' ii If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 01— '36'7 PASSED AND ADOPTED this 26t1? day of April —r 2001. JOE CAROLLO, MAYOR 'im.vaordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of Char, �:"islation by signing it in the became effective with the elapse e lqppft www, without the Mayor ATTEST: WALTER J. FOEMAN CITY CLERK pPROVED FOR ND CORRECTNESS:C*/ R VILARELL0 ATTORNEY 5202:db:LB page 4 of 4 01- 367 - tt7 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO : of the City Commission PATE ' FILE APR 17 Z301 FROM: Carlo imene City Manager RECOMMENDATION SUBJECT: Sole Source Purchase REFERENCES: Searchcam 2000, Tactical Surveillance System ENCLOSURES: It is respectfully recommended that the City Commission waive the necessity of competitive bids and approve the attached Resolution for the purchase of a Searchcam 2000, Tactical Surveillance System, for the Police Department, from Search Systems, Inc., a Non-Local/Female vendor located at P.O. Box 80307, Bakersfield, CA 93380-0307, in an amount not to exceed $7,987. Funding is available from the Law Enforcement Trust Fund, U. S. Department of the Treasury, Account Code No. 690003.291267.6.840. BACKGROUND r The Police Department requests the purchase of a Seachcam 2000, Tactical Surveillance Systbin for the S.W.A.T. Team. This device has been tested by the S.W.A.T. Team and has proven to be a highly effective tool during building searches. Using the Searchcam 2000, officers may safely check attics, crawlspaces, stairwells, etc., in lighted conditions or total darkness, from a secure position. This equipment offers increased officer safety during tactical operations. The Director of Purchasing has determined that Search Systems, Inc., is the sole manufacturer and distributor of the Seachcam 2000, Tactical Surveillance System. 1Lrig CAG C/JLM/lr 01- 387 Judy S. Carter TO: Director chasing Department FROM . �R u1 M i C 'ef of Police CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: MAR 0 6 2001 SUBJECT: Sole Source Acquisition REFERENCES: Searchcam 2000, Tactical Surveillance System ENCLOSURES: FILE: The Police Department has verified that funds are available with the Department of Management & Budget, for the purchase of a Searchcam 2000 Tactical Surveillance System, in an amount not to exceed $7,987. Funding is available from the Law Enforcement Trust Fund, Project Number 690003. BUDGETARY REVIEW & APPROVAL Linda M. Haskins Director Department of Management & Budget 4/JLM/lr City of Miami Management & Budget Date c . � � 01 Time (A ,FUnd b c%l a. nc_e. e " — Amount of S ,'3S3.Dlo'� available in account number " SPT J. -s- s o /01 %k fW by: SIGNATURE al ✓ V)'\ LEG 7-2 01- 367 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of a Searchcam 2000, Tactical Surveillance System for the S.W.A.T. Team from Search Systems, Inc., in an amount not to exceed $7,987.0.0, complies with the guidelines set forth in the U.S. Department of the Treasury's "Guide to Equitable Sharing," from Account Code No. 690003.291267.6.840. Ra artine Chief of Police City of Miami Police Department Subscribed and sworn to before me this (S� day of , 2001, by Raul Martinez, who is personally known to me. TARY PUBLIC STATE OF FLORIDA a AT LARGE �►'" "MWbeft pww * * W CORW*;Sion CC9=7e go*^-/ Expires September 20,2W4 01" 367 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez DATE : March 27, 2001 FILE: City Manager SUBJECT: Sole Source Request for the Acquisition of a Searchcam 2000 Tactical Surveillance System FROM: REFERENCES: Judy S. Cart ire for Departm of P hasing ENCLOSURES: Staff conducted an i vestigation to determine whether Search Systems, Inc., a non -minority / non -local vendor, located at P. Box 80307, Bakersfield, Ca. 93380-0307, is the sole source provider of a Searchcam 2000, Tactical Su/0, Hance System, for the Department of Police. Funding for the provision of this item is available from thcal Law Enforcement Trust Fund, U. S. Department of the Treasury, Account Code No. 690003.291267.8or an amount not to exceed $7,987.00. The Department of Police reported they currently have a need to acquire a Searchcam 2000, Tactical Surveillance System, for the S.W.A.T. Team. This device has been tested by the S.W.A.T. Team and has proven to be a highly effective tool during building searches. Using the Searchcam 2000, officers may safely check attics, crawlspaces, stairwells, etc., in lighted conditions or total darkness, from a secure position. This equipment offers increased officer safety during tactical operations. Staff learned the Searchcam 2000 is a patented and proprietary product manufactured by Search Systems, Inc. According to the firm, they are the manufacturer and the exclusive distributor of Searchcam TM products in the United States. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Search Systems, Inc., is the sole source service provider of the Searchcam 2000, for the Department of Police. Funding for the provision of this item is available from the Local Law Enforcement Trust Fund, U. S. Department of the Treasury, Account Code No. 690003.291267.840, for an amount not to exceed $7,987.00. APPROVED BY: -A jt -- Carlos A. Gimenez City Manager CAG/RJN/JSC/peb Date: ,q- / 7' 61 01. 367 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy S. Carter DATE : N 0 6 2001 LEG 7-2 Director FILE hasing Department SUBJECT. Finding of Sole Source FROM: 1 z REFERENCES: Searchcam 2000, Tactical Chief of Police Surveillance System ENCLOSURES: The Police Department is requesting a sole source finding for the purchase of a Seachcam 2000, Tactical Surveillance System. Based upon the attached letter from Larry Drake, Marketing Director for Search Systems, Inc., the Police Department is requesting that you take the necessary steps to verify that Search Systems, Inc., located at P.O. Box 80307, Bakersfield, CA 93380-0307, (800) 722-2824, is the sole source for the provision of a Seachcam 2000, Tactical Surveillance System. Your attention to this matter is greatly appreciated. !Oi'1 /JLM/lr 01-- 367 TO: Judy Carter, Director Department of Purchasing FROM: Pamela E. Burns, CPPB Sr. Procurement Contracts Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: March 27, 2001 FILE: SUBJECT: Sole Source Request for the Acquisition of a Searchcam 2000 Tactical Surveillance System REFERENCES: ENCLOSURES: I conducted an investigation to determine whether Search Systems, Inc., a non -minority / non -local vendor, located at P. O. Box 80307, Bakersfield, Ca. 93380-0307, is the sole source provider of a Searchcam 2000, Tactical Surveillance System, for the Department of Police. Funding for the provision of this item is available from the Local Law Enforcement Trust Fund, U. S. Department of the Treasury, Account Code No. 690003.291267.840, for an amount not to exceed $7,987.00. The Department of Police reported they currently have a need to acquire a Searchcam 2000, Tactical Surveillance System, for the S.W.A.T. Team. This device has been tested by the S.W.A.T. Team and has proven to be a highly effective tool during building searches. Using the Searchcam 2000, officers may safely check attics, crawlspaces, stairwells, etc., in lighted conditions or total darkness, from a secure position. This equipment offers increased officer safety during tactical operations. I learned the Searchcam 2000 is a patented and proprietary product manufactured by Search Systems, Inc. According to the firm, they are the manufacturer and the exclusive distributor of Searchcam TM products in the United States. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Search Systems, Inc., is the sole source service provider of the Searchcam 2000, for the Department of Police. Funding for the provision of this item is available from the Local Law Enforcement Trust Fund, U. S. Department of the Treasury, Account Code No. 690003.291267.840, for an amount not to exceed $7,987.00. APPRO Y: DATE. V Judy SL-16mWe,Nect Chief Procurement ffic 01-- $67 Feb 28 01 11:49a Larry Drake i kr,_ 399-7346 P.2 0 SEARCH SYSTEMS I N C O R PIC) R A T E D P.O. BOX 80307 • BAKEgSFIELD, CA 93380-0307 • 800.722.2824 • 661.399.7107 • FAX.661.399.3284 February 28, 2001 SEARCHCAM® Distribution To Woom It May Concern, SearO Systems, Incorporated, is the manufacturer and the exclusive distributor of SEAR HCAM® (registered trademark) products in the United States. We are the only sourc� authorized to represent our products for tenders or bids in the United States and its Territories. Systems has no knowledge of any manufacturer or distributor that offers a similar to the Searchcam in design specifications or in functional capabilities. Search Systems has no pricing contracts in the United States nor do we negotiate special priceg or volume discounts. The published retail price for Searchcam products is the price. all customers pay for our products. Systems is classified as a "small business" and it is "female owned". Very Truly Your , k Systems, Incorporated Drake, Marketing Director Feb 28 01 11:49a Larry Drake -399-7346 SEARG SYSTEMS I N C O R P O R A T E D P.O. BOX 603 7, BAKERSFIELD, CALIFORNIA, USA • 800.722.2824 . 661.399.7107 • FAX 661.399.3284 fax cov i 'r sheet This message isintende only for the use of the individual or entity to which it is addressed and contains informatian that is privileged, confidential and exempt from disclosure. if the reader of this message is not the intended recipient, or the employee or agent responsible for deCivering the message to the intended recipien you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communis tion in error, please notify us immediately by telephone and return the original message to us at the above address via the U. S. Postal Service. Than you. Wednesday, Fe ruary 28, 2001 Page 1 of - 2 - including this cover page. Sender: Larry Drake, Marketing Director Sergeant Bake Miami Police 1-305-579-626 Reference: I SEARCHCAMm/ Sole Source Letter MESSAGE: Deur Sergeant Baker, The sole soue letter that you requested accompanies this transmission. If there any problems, ple se contact me at your convenience. Best Regards for Search Sv tems. Inc, hap:llwww,Tuuhsystems.com 01w 367 P. SEARCH SY.' SMS I N C O R R O R T E D P.O. BOX 80307 • BAKERSFIELD, CA 93380-0307 • 800.722.2824 • 661.399.7107 • FAX.661.399.3284 SUGGESTED RETAIL PRIM LIST- EFFECTIVE JUNE 1,1999 PRICE SUBJECT TO CHANCM WITNCTJT PPJOR l TOTTCE- �� RCHCAM 2000 VICTIM LOCATION SYSTEM Color Video Camera, Illumination, Articulation, Video Monitor, Earphones with Boom Microphone, Search Microphone and Speaker, Probe, Remote Control, Lanyard Strap Sun Shield, Batteries (2), Battery Charger, Storage Case(s). STANDARD Integrated probe / control console SUPER PROBE Rigid Probe segregated from control console Telescopes from 2m / 6' to 7m / 23' CABLE PROBE Cable Probe segregated from control console Reel mounted cable extends to 76m / 250' May be ordered as an accessory to above systems at reduced cost. TACTICAL SURVEILLANCE SYSTEM Black & White Video Camera, Infrared [non-visible) Illumination, Articulation, Video Monitor, Telescoping Probe, Remote Control, Lanyard Strap, Sun Shield, Batteries (2), Battery Charger, Storage Case. CONTRABAND DETECTION SYSTEM Color Video Camera, Illumination, Articulation, Video Monitor, Probe, Remote Control, Sun Shield, Batteries (2). Battery Charger, Storage Cases. ABLE PROBE Cable Probe segregated from control console Reel mounted cable extends to 76m / 250' Standard Camera Housing (1.7"/ 43.2 mm) SUPER PROBE Rigid probe segregated from control console Telescopes from 2m / 6' to 7m / 23' Standard Camera Housing (1.7"/ 43.2 mm) SUPER PROBE _ UNDER WATER Rigid probe segregated from control console Telescopes from 2m / 6' to 7m /23' Under water camera housing (2" / 53mm) BREACHING SYSTEM Power Unit, 2 Diamond Bits, 2 Carbide Bits, Pressurized Water Can, Hose, Quick Connect Couplings, Garden Hose Adapter, Field Service Kit, Storage Case ACCESSORIES / OPTIONS / REPLACEMENT PARTS • INTEGRATED ACOUSTICAL SEARCH and COMMUNICATION PACKAGE Note: This option is not available with the Under Water Head • REMOTE MONITOR - 5" LCD monitor, 6' cable, storage case • HEADS UP DISPLAY - binocular video goggle - 7/8" LCD monitor • LAMP REPLACEMENT KIT (Color Systems Only) , BOOT REPLACEMENT KIT BATTERY CHARGER BATTERY PACK FIELD MAINTENANCE KIT REPLACEMENT LENS ASSEMBLY 0 VIDEO DISPLAY EXTENSION CABLE (15'- 4.6 m) VIDEO OUTPUT CABLE - 7 pin auxiliary port to BNC / RCA LANYARD STRAP 0 SUN SHIELD s� Ls ry http://Www.searehsystems.com O 3 V I $13,750.00 $ 16,350.00 $ 16,150.00 $ 7,987.00 $13,450.00 $13,650.00 $ 15,750.00 $ 4,327.00 $ 2,700.00 $ 2,888.00 $ 2,888.00 $ 139.00 $ 66.00 $ 390.00 $ 320.00 $ 130.00 $ 270.00 $ 375.00 $ 137.00 $ 19.00 $ 35.00 INTER-OERiCE MEMORANDUM Walter J. Foeman City Clerk _ Request to Publish Notice for J J Public Hearing Mayor Jorge L. Manresa Commander Business Management Section LEG 7-2 Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of a Searchcam 2000, Tactical Surveillance System, from Search Systems, Inc. Attached is the advertisement. The date and time of this public hearing will be 1!!O (, at Cj,'.30 a.m. Z;Alonso E Agenda Coordinator JLM/lr Attachment 01- 367 CITY OF MIAMI NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on ,- at !� a.m., in the City Commission Chambers at City Hall, 500 Pan American Drive, Miami, Florida, for the purpose of waiving the requirements of obtaining sealed bids for the purchase of a Searchcam 2000, Tactical Surveillance System from Search Systems, Inc., located at P.O. Box 80307, Bakersfield, CA 93380-0307, in an amount not to exceed $7,987. Inquiries from other potential sources of such a package who feel that they might be able to satisfy the City's requirements for this item may contact Pamela Burns, Sr. Procurement Contracts Officer, at the City of Miami Purchasing Department at (305) 416-1905. OI- 367 AWARD SOLE SOURCE 00-01-126 ITEM: Searchcam 2000 Tactical Surveillance System DEPARTMENT: Police TYPE OF PURCHASE: Single Purchase REASON: The Department of Police has a need to acquire a Searchcam 20001, Tactical Surveillance System, for the S.W.A.T. Team. Using the Searchcam 2000, officers may safely check attics, crawlspaces, stairwells, etc., in lighted conditions or total darkness, from a secure position. This equipment offers increased officer safety during tactical operations. RECOMMENDATION: It is recommended that award be made to Search Systems, Inc., the sole source provider, for the acquisition of the of the Searchcam 2000, for the Department of Police, in an amount not to exceed $7,987.00, with funding available from the Local Law Enforcement Trust Fund, U. S. Department of the Treasury, Account Code No. 690003.291267.840. S,ke u.,S,.=h,.,2000MPD 01- 367