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Home My WebLink AboutR-01-0334J-01-284 4/18/01 01- 334 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE SOLICITATION OF REQUESTS FOR QUALIFICATIONS ("RFQ'S") FOR PURPOSES OF ESTABLISHING A PRE -APPROVED LIST OF SURVEYING AND MAPPING PROFESSIONALS TO BE ENGAGED FOR PUBLIC WORKS CATEGORY "B" DESIGNATED PROJECTS FOR 2001 THROUGH 2003; APPOINTING A CERTIFICATION COMMITTEE OF NO LESS THAN THREE INDIVIDUALS TO ASSESS THE SUBMITTED RFQ'S; APPOINTING AN INDIVIDUAL AS CHAIRPERSON OF THE COMPETITIVE SELECTION COMMITTEE; AND AUTHORIZING THE CITY MANAGER TO APPOINT A SIX -MEMBER COMPETITIVE SELECTION COMMITTEE TO EVALUATE AND RANK IN ORDER THE QUALIFIED CANDIDATES AND TO PRESENT THE COMMITTEE'S RECOMMENDATIONS TO THE CITY COMMISSION FOR CONSIDERATION. WHEREAS, various City of Miami Category "B" designated projects which require surveying and mapping professionals have been scheduled for 2001 through 2003; and WHEREAS, the Department of Public Works lacks sufficient professional surveying and mapping personnel to accomplish all of the necessary project work, and the solicitation of Request APP 2 6 2001 hewlatku I" 01- 334 for Qualifications ("RFQ's") to establish a pre -approved list of surveying and mapping professionals is required; and WHEREAS, Section 18-81 of the Code of the City of Miami (the ,"Code") requires that the City Commission appoint a Certification Committee consisting of not fewer than three members who shall be professionals in the field of endeavor or practice involved to review the statement of qualifications submitted by each provider requesting certification and to ascertain whether the provider is fully qualified; and WHEREAS, Section 18-81 of the Code also requires that the City Manager appoint a Competitive Selection Committee of not less than six members to evaluate each of the candidates in accordance with the criteria established and identify the most qualified individuals for presentation of a list to the City Commission for approval in rank order, which Committee shall be comprised of: (1) one representative department charged responsibility; and of the administrative with overall project (2) one representative from a maximum of three departments identified as principal users of the project; and (3) the Director of the Planning and Zoning Department or designee; and (4) the Director of Finance or designee; and (5) the City Manager or designee; and Page 2 of 5 01— 334 (6) one or more professionals in the applicable field of practice; and WHEREAS, pursuant to Section 18-81 of the Code, the City Commission shall appoint the Chairperson of the Competitive Selection Committee who is either the member representing the department or the member representing the principal users of the project; and WHEREAS, the City Manager recommends that a representative of the Department of Public works be appointed as Chairperson of the Competitive Selection Committee; and WHEREAS, funds for surveying and mapping services are available from monies allocated to the specific projects; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The solicitation of Requests for Qualifications is authorized for purposes of establishing a pre -approved list of surveying and mapping professionals to be engaged for Public Works Category "B" designated projects for 2001 through 2003. Page 3 of 5 01— 334 Section 3. The following three individuals are appointed as members of the Certification Committee to evaluate the submitted RFQ's: NAMES Aurora Badia, P.E. Frank McMahon, P.S.M. Horacio Pulido, P.S.M. Section 4. is appointed as Chairperson of the Competitive Selection Committee. Section 5. The City Manager is authorized to appoint a six -member Competitive Selection Committee to evaluate and rank in order the qualified candidates comprised as follows: NAMES (1) one representative of the administrative department charged with overall project responsibility; (2) one representative from a maximum of three departments identified as principal users of the project; (3) the Director of the Planning and Zoning Department or designee; (4) the Director of Finance or designee; (5) the City Manager or designee; and (6) one or more professionals in the applicable field of practice. 01. 334 Page 4 of 5 Section 6. The City Manager is authorized to present the Competitive Selection Committee's recommendations to the City Commission for consideration. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor!'. PASSED AND ADOPTED this 26th day of April , 2001. JOE CAROLLO, MAYOR In amordance with Miami Code Sec. 2-36, since the Mayor did not indicate. �,rcrrri �t ,;iiz legislation by signing it in the designated place provided, said legi$sl l' become eff- Ove with the elapse often (10 ) days fro th date of Gomm ss'�. regarding same, without the Mayor exaAve� ATTEST: Waiter ,PToeadn,'Tity Clerk WALTER J. FOEMAN CITY CLERK APPROVFLIO ASO FO AND CORRECTNESS:/ 'AANDLARELL C TY r ORNEY W5798:db:LB:BSS 1� If the Major does not sign this Resolution, it shall become effective at the end of ten calendar days from date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 01. 334 Page 5 of 5 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA -19 TO: The Honorable Mayor and DATE: APR 1 7 2001 FILE Members of the City Commission SUBJECT: Resolution for Surveying and Mapping Services for Category `B" designated projects for calendar years 2001, 2002 FROM :REFERENCES : and 2003 /tGimenez Carlos City Manager ENCLOSURES: RECOMMENDATION: It is respectfully requested that the City Commission adopt the attached Resolution designating the Surveying and Mapping Services for the City of Miami Projects for calendar years 2001, 2002, and 2003 as a Category `B" Project; approving a certification committee of not less that three (3) qualified professionals; approving the City Manager's appointment of a Competitive Selection Committee of not less than six (6) members, and appointing a representative of the Public Works Department as Chairperson of the Competitive Selection Committee. BACKGROUND: The Department of Public Works has determined that it is now in order to select Surveying and Mapping firms to perform professional services for the City for the 2001, 2002, and 2003 calendar years. Numerous projects and improvements are anticipated throughout the City in calendar years 2001, 2002, and 2003. The Public Works Department is insufficiently staffed to accomplish the surveying and mapping work necessary to accommodate these projects. Request for Qualifications will be solicited from firms in the surveying and mapping fields. It is now appropriate, therefore, to prepare for the selection of surveying and mapping firms to render the necessary professional and technical services. To accomplish more City projects, it is necessary to engage qualified professional Surveying and Mapping firms to provide services for various City projects for a basic (3) year contract term, all in accordance with Section 18-81 of the Miami City Code. In accordance with Sec. 18-81 of the City Code, the proposed Resolution will designate Surveying and Mapping Services for City of Miami Project — 2001, 2002, and 2003 as a Category "B" Project and appoint three (3) qualified professionals to the Certification Committee, approve the City Manager's appointment of a Competitive Selection Committee of not less than six (6) members, and appoint a representative of the Public Works Department as Chairperson of the Competitive Selection Committee. 01- 334 The Honorable Mayor and Members of the City Commission Surveying and Mapping Services for City of Miami Category `B" designated projects for calendar years 2001, 2002 and 2003 Page two It is recommended that A. Aurora Badia, P.E., of the Department of Public Works be appointed Chairperson of the Competitive Selection Committee. It is also recommended that Frank McMahon, P.S.M., Horacio Pulido, P.S.M., and A. Aurora Badia, P.E., be appointed as the Certification Committee. Ordinance No. 9572 provides further that there be recommendations for approval made by the Competitive Selection Committee to the City Commission; thereafter, and prior to the execution of any contract, the City Commission shall instruct the City Manager to commence negotiations based on the Commission's approval of the rank order of proposed consultants. 9, (�/L- - 2 �Q CA /F } oJ AAB a 1 3111101 c: John H. Jackson, Director, Public Works Department 01- 334