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HomeMy WebLinkAboutR-01-0329J-01-260 4/13/01 01-- 329 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 00-251 AUTHORIZING AN INCREASE IN THE CONTRACT WITH MITCHELL'S LAWN MAINTENANCE CORP. FOR THE PROVISION OF LAWN AND GROUNDS MAINTENANCE SERVICES AT THREE ADDITIONAL POLICE FACILITY SITES, IN AN AMOUNT NOT TO EXCEED $487.50, FROM $15,217 TO $15,704.50 FOR THE FIRST YEAR, AND IN AN AMOUNT NOT TO EXCEED $1,020, FROM $14,232 TO $15,252 ANNUALLY FOR THE SECOND AND THIRD YEARS OF THE CONTRACT; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.340. WHEREAS, Resolution No. 00-251, adopted March 23, 2000, accepted the bid of Mitchell's Lawn Maintenance Services for the provision of lawn and ground maintenance services at various police facilities, on a contract basis for one year, with the option to extend for two additional one-year periods; and WHEREAS, the Department of Police requires an increase in the contract with Mitchell's Lawn Maintenance Services to include grounds maintenance services for three additional sites; and WHEREAS, the City Manager and the Chief of Police recommend that an increase in the contract with Mitchell's Lawn Maintenance Services, in an amount not to exceed $487.50, from $15,217 to APR 2 6 2001 01 29 $15,704.50 for the first year, and in an amount not to exceed $1,020, from $14,232 to $15,252 annually for each subsequent year of the contract, be approved; and WHEREAS, funds for this service are available from the Police General Operating Budget, Account Code No. 001000.290201.6.340; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Resolution No. 00-251, adopted March 23, 2000, is amended in the following particulars:!/ "RESOLUTION NO. 00-251 "Section 2. The bid received on January 31, 2000, from Mitchell's Lawn Maintenance Corp., for the provision of lawn and grounds maintenance services at various police facilities, pursuant to Invitation for Bids No. 99-00-028, for the Department of Police, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, at a first year amount not to exceed $15,217 $15,704.50, and at m -z -eta= an annual amount not to exceed $14,23-2 $15,252 for the subsequent y second and third years of the contract, is hereby approved, with funds therefor hereby ii Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 01- 329 allocated from the Police General Operating Budget, Account Code No. 001000.290201.6.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayoral PASSED AND ADOPTED this 26th day of April , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate app"'rl of this legislation by signing it in the designated place provided, said legislaf, becomes effective with the elapse of ten(10) ays om the dat mmiss; regarding same, without the Mayor erns' "g o• ATTEST: Walter , F , City Cierk WALTER J. FOEMAN CITY CLERK APPROV A,9�f O FORM�CORRECTNESS:t/ 0rANL5ii0"V I LARELLO TY ATTORNEY W5180:LB:BSS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 01- 329 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members To : of the City Commission FROM: Carlos A. G' imeneZ City Manager RECOMMENDATION CA -14 DATE: APR 17 2001 FILE SUBJECT: Proposed Resolution REFERENCES: Increase Contract for Grounds Maintenance Services ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 00-251, increasing the approved amount for the first year's contract from $15,217 to $15,704.50, and the total annual amount for subsequent years from $14,232 to $15,252, for the provision of grounds maintenance services at various police facilities from Mitchell's Lawn Maintenance Corp. Funding is to be provided from the Police General Operating Budget, from Account Code 001000.290201.6.340. BACKGROUND The Police Department is requesting an increase in the contract for the provision of grounds maintenance services. The increase is necessary to add three (3) additional sites requiring ground maintenance services. CAG /JLM/lr 01- 329 Carlos A. Gimenez TO: City Manager FROq')-� Marti zf of Police CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: FEB 2 0 2001 FILE: SUBJECT: Increase Contract for Ground Maintenance Services REFERENCES: ENCLOSURES: The Police Department has verified that funds are available with the Department of Management & Budget to increasing the approved amount for the first year's contract from $15,217 to $15,704.50, and the total annual amount for subsequent years from $14,232 to $15,252, under an existing contract with Mitchell's Lawn Maintenance Corp., for the provision of grounds maintenance services at various police facilities. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.340. BUDGETARY REVIEW & APPROVAL: Linda M. Haskins Director Department of Management & Budget RM/BC/JLM/lr Attachments wft wi wow paha o a- o T� 1 6 Conh-aat-. r—torte 017 A -p r i l 1 1 f j o i *8', o - is �n�Qdi.�� Arnount of S is available in account number 000• 0 u -01 •6• tt.- V�etified by SIGNATURE . 01- 329 J-00-237 3/3/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE "BID OF MITCHELL'S LAWN MAINTENANCE, UNDER INVITATION FOR BIDS NO. 99-00-028, FOR THE PROVISION OF LAWN AND GROUNDS MAINTENANCE SERVICES AT VARIOUS POLICE FACILITIES, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A FIRST YEAR AMOUNT NOT TO EXCEED $15,217, AND AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED $14,232 FOR THE SUBSEQUENT YEARS OF THE CONTRACT; ALLOCATING FUNDS THEREFOR FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.6340. WHEREAS, the Department of Police requires lawn and grounds maintenance service at various police facilities; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-028 were mailed to fifty-eight (58) potential providers; and WHEREfiS, four (4) bids were received on January 31, 2000; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Mitchell's Lawn Maintenance Corp., be accepted as the lowest responsive and responsible bid; and .r,AOaIW . "., a Oi 3 w CITY COR MISSION IMEMIA v OF IRE 2 3 2.639 Rasolutioa 5 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' PASSED AND ADOPTED this 23rd day of March 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mavcr did not ind!r•a+e of this legislation by signing it in the designated All becomes effective writ the elapse ( G) Ga; _ On regarding same, without the May r exercisina4w 1 ATTEST: WALTER J. FOEMAN CITY CLERK "eel APPROVED A�S"T . -FO ORRECTNESS :V 3: RCL J. f=96gh, 1rty Clerk 1' If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 01- 329 Page 3 of 3 .i■ INCREASE OF CONTRACT ITEM: DEPARTMENT: TYPE OF PURCHASE: BID NO. 99-00-028 Grounds Maintenance Services Police Increase Contract REASON: The Department of Department of Police has seen a need to and increase said contract for the provision of lawn and grounds maintenance services for three (3) additional sites. RECOMMENDATION: AwardIncrease It is recommended that an increase to the contract amount awarded to Mitchell's Lawn Maintenance Corp. in the first year's contract from $15,217 to $15,704.50 and increase the annual amount for the second and third year from $14,232 to $15,252, for the provision of grounds maintenance services, under existing Bid No. 99-00-028, for the Department of Police; allocating funds therefor from the Police Department's General Operating Budget from Account Code No. OA4.000.2 902 O 1.6.3 40. /0, Date 01- 329