HomeMy WebLinkAboutR-01-0323J-01-258
4/2/01
01- 323
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF J. W. DAWSON COMPANY,
INC. FOR THE ACQUISITION AND DELIVERY OF
SHAVING/STALL BEDDING FOR HORSE STALLS FOR
THE DEPARTMENT OF POLICE, ON AN AS -NEEDED
CONTRACT BASIS, FOR A ONE-YEAR PERIOD, WITH
THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS, IN AN AMOUNT NOT EXCEED
$8,316 FOR THE FIRST YEAR AND AN INCREASE OF
6% FOR EACH SUBSEQUENT YEAR; ALLOCATING FUNDS
FROM THE POLICE GENERAL OPERATING BUDGET,
ACCOUNT CODE NO. 001000.290201.6.270.
WHEREAS, the Department of Police requires the acquisition
and delivery of shaving/bedding for horse stalls for the Mounted
Patrol Unit; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 00-01-046 was mailed to twenty-two potential bidders; and
and
WHEREAS, two responses were received on February 26, 2001;
aw @O OS
MEETING or
APR 2 6 2001
OV60 3
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from J.W. Dawson Company, Inc. be accepted
as the lowest responsive and responsible bid; and
WHEREAS, funds are available from the Police General
Operating Budget, Account Code No. 001000.290201.6.270;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The February 26, 2001 bid received from
J.W. Dawson Company, Inc. for the acquisition and delivery of
shaving/stall bedding for horse stalls for the Department of
Police, on an as -needed contract basis, for a one-year period,
with the option to renew for two additional one-year periods, in
an amount not exceed $8,316 for the first year and an increase of
6% for each subsequent year, is accepted, with funds allocated
from the Police General Operating Budget, Account Code
No. 001000.290201.6.270.
Page 2 of 3
01- 323
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1
PASSED AND ADOPTED this 26th day of April , 2001.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the des;gnated place provided, said legislat �
becomes effective with the elapse of ten (10) day m the f Comm!,
regarding same, without the Ma exerci ' g o,
ATTEST:
wa r J. e , City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVE AS T,j0 FOBi0AND CORRECTNESS :91
4VANDR-0 VILARELLO
ITY ATTORNEY
W5178:dcb:LB
i� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 01— 323
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
TO: of the City Commission
FROM: C
City Manager
RECOMMENDATION
CA -8
DATE: APR 17 12001 FILE
SUBJECT: Proposed Resolution
REFERENCES: Shavings/Stall Bedding
for Horses
ENCLOSURES: Bid No. 00-01-046
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of J. W. Dawson Company, Inc., a Non-Local/Female vendor, located at 4590 N.W. 37
Court, Miami, FL 33142, for the provision and delivery of shavings/stall bedding for horses, on an
as needed contract basis, for the Police Department, for a period of one year with the option to
renew for two (2) additional one year periods, subject to a 6% increase for each subsequent year, at
a total first year contract amount not to exceed $8,316.00.
Funding is available from the Police General Operating Budget, Account Code No.
001000.290201.6.270.
BACKGROUND
The Police Department has analyzed the bids received pursuant to Bid. No. 00-01-046. Twenty-
two (22) invitations for bid were mailed and two (2) responses were received. J. W. Dawson Co.
Inc., submitted the lowest responsive and responsible bid meeting specifications and is, therefore,
recommended for the award.
The Police Department is responsible for maintaining and caring for the police horses within the
Mounted Detail. The requested shavings/stall bedding is necessary for the continued good health
and physical condition of each horse.
) qp
CAG/JLM
A
O1- 323
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-046 COMMODITY/SERVICE: SHAVINGS/STALL BEDDING FOR HORSES
DEPARTMENT / DIVISION: POLICE DEAPRTMENT
TERM OF CONTRACT: ONE YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE YEAR PERIODS
NUMBER OF BIDS DISTRIBUTED:
22
NUMBER OF BIDS RECEIVED:
2
METHOD OF AWARD: LOWEST RESPONSIVE AND RESPONSIBLE BIDDER MEETING SPECIFICATIONS.
RECOMMENDED VENDOR(S):
J.W. DAWSON CO., INC.
STATUS:
NON-LOCAL/FEMALE
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
CONTRACT VALUE:
$8,316.00 (1st year)
TOTAL: $8,316.00_0st year)
JUSTIFICATION:• The Police Department is responsible for maintaiing and caring for the
police horses within the Mounted Detail. The requested shavings/stall
bedding is necessary for the continued good health and physical condition
of each horse.
qyd
ACCOUNT CODE(Sh
001000.290201.6.270
DEPARTMENT APPROVAL:
2e!2orl
Designee
j=—
BUDGET EW APPROVAL: PURCHASING APPROVAL:
Linda M. Haskins Jud . C er
Director Director LJ
OTHER FUNDING APPROVALS, IF APPLICABLE:
TITLE:
PAGE 2 OF 2 0j- 323
Item Description
Shaving/Stall Bedding for Police
Horses. J.W. Dawson Co., Inc.'s
Product Type: "OB" 22 yard loads, or
approved equal
Manufacturer/Product No.
Percentage increase for the 2nd Year
Percentage increase for the 3rd Year
Pared by: Glenn Marcos, 3/5/01
W
w
BID NUMBER 00-01-46
SHAVINGS/STALL BEDDING FOR HORSES
J.W. Dawson Co. Inc.
4590 N.W. 37 Court
Miami, Florida 33142
Non-Local/Female
Estimated Annual Quantity Unit of Measure Unit Price Extended Annual Cost
616
yard $13.50
325-08
6%
$14.31
6%
$15.17
TOTAL CONTRACT AMOUNT
FOR THREE (3) YEAR PERIOD
Environmental Prcoessing
420 S. Dixie Highway, #46
Coral Gables, Florida 33146
Non-Local/Hispanic
Unit Price Extended Annual Cost
$8,316.00 $15.00 $9,240.00
Environmental Processing Systems, Inc.
2%
$8,814.96 $15.30 $9,424.80
2%
$9,343.86 $15.61 $9,613.30
$26,474.82
AL CONTRACT AMOUNT
THREE (3) YEAR PERIOD $28,278.10
Approved by:C'� 1�Wr/ /7e Wt
ADeartment Director/Designee
BID___..TTEM:
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
SHAVINGJSTALL BEDDING FOR HORSES
BID NO: 00-U1-046
DATE BID(S) OPENED: FEBRUARY 26, 2001 TIME 10:00 a.m.
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
J. W. DAWNSON CO. INC. See attached b id11--byA
ENVIRONMENTAL PROCESSING cS
I5 � !G
NO BID
THOMAS SCIANTIFIC �
d
_ received ( ) envelOpS on behalf of
— Person Person receiving bid(s)
PURCHASING DEPARTMENT on
(City Department)
oe
SIGNED:
vv rr5eputycity ck�rk
(Date)
�r
01- 323
are hemby
d
_ received ( ) envelOpS on behalf of
— Person Person receiving bid(s)
PURCHASING DEPARTMENT on
(City Department)
oe
SIGNED:
vv rr5eputycity ck�rk
(Date)
�r
01- 323
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: SHAVING/STALL BEDDING FOR HORSES
BID NO:
0J-01-046
DATE BID(S) OPENED: FEBRUARY 26, 2001 TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
J. W. DAWNSON CO. INC.
See attached
id
ENVIRONMENTAL PROCESSING
"
NO BID
THOMAS SCIANTIFIC
t. A.A� 114
received ftacly ,, ,
are hereby
H
H ,
..
i
rerson receiving bid(s) -- — y c"wiups on oetsatt of
PURCHASING DEPARTMENT
(City Department) on
SIGNED:
4CPUtY City Clerk
-2-;26-d/
(Date)
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-046 SHAVINGS/STALL BEDDING FOR HORSES
OPENING DATE: 10:00 A.M. MONDAY, FEBRUARY 26, 2001
(Deadline for Request of additional information/clarification:
February 19, 2001)
Detailed specifications for this bid are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone
No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1.
(PLEASE PRINT THIS SECTION IN BOLD PRINT).
Carlos A. Gimenez
City Manager
AD NO. 3545
CITY OF MIAMI
LOGO
31
J
- o
City of
REQUISITION FOR
j
j
j
J-
Miami
ADVERTISEMENT
This number must
appear in the
advertisement.
1INSTRUCTIONS: Please type and attach a copy of the advertiseme
t with this reouisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
El Yes El No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to b
published:
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Display
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DISTRIBUTION: White - G.S.A.; Canary - Department