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Home My WebLink AboutR-01-0304J-01-216 3/20/01 RESOLUTION NO. 0 1 .3 0 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5Tas) AFFIRMATIVE VOTE RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE ACQUISITION OF MEDICAL WASTE REMOVAL SERVICES FOR THE DEPARTMENT OF FIRE -RESCUE FROM BIO -MEDICAL WASTE SERVICES, INC., UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. IB5797-1/00-2-CW, EFFECTIVE THROUGH NOVEMBER 30, 2001, AND SUBJECT TO ANY EXTENSIONS THERETO, IN AN ANNUAL AMOUNT NOT TO EXCEED $10,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.280601.6.340. WHEREAS, the Department of Fire -Rescue (the `Department") requires medical waste removal services to maintain compliance with state and local regulations; and WHEREAS, in an effort to reduce the risk of exposure to bio -hazardous pathogens, the Department has eliminated most of the reusable medical equipment and replaced it with disposable equipment which has increased the Department's costs for medical waste removal services; and ME=NG OF MAR 2 9 2001 � 0 4 r WHEREAS, the City Manager made a written finding that the immediate removal of bio -hazardous waste constituted a valid emergency; and WHEREAS, the City Manager and the Chief of Fire -Rescue recommend the acquisition of waste disposal services from Bio -Medical Waste Services, Inc. under existing Miami -Dade County Contract No. IB5797-1/00-2-CW; and WHEREAS, funds are available from Account Code No. 001000.280601.6.340; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5th,) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and authorizing the acquisition of medical waste removal services for the Department of Fire -Rescue from Bio -Medical Waste Services, Inc., under existing Miami -Dade County Contract No. IB5797-1/00-2-CW, effective through November 30, 2001, and subject to any extension thereto, in an annual amount not to exceed $10,000, is ratified, approved and confirmed, with funds allocated from Account Code No. 001000.280601.6.340. 0 Page 2 of 3 01- 304 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 29th day of March , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36. since the Mayor did not indicate apprt�v; •f of this legislation by signing it in the designated pla.ct3 rrovided, saiu bc-comes effective with the elate of ten (10) d s fr tho d. - of Cornim' , 11 �4; cn regarding sante, without the Mayor exerc in a e Walter , City Clerk ATTEST: WALTER J. FOEMAN CITY CLERK APPY017E YAS TOAORM AND CORRECTNESS 751Y36�� & LARELLO TTORNEY :LB:BSS �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 01- 304 Page 3 of 3 CITY OF MIAMI, FLORIDA 145 INTER -OFFICE MEMORANDUM Honorable Mayor and TO: Members of the City Commission RECOMMENDATION DATE: MAR 12 2,00 11 FILE: FM-027.doc SUBJECT: Ratify, Approve and Confirm the Emergency Procurement of Medical Waste Removal Services REFERENCES: ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the emergency procurement of medical waste removal services from Bio -Medical Waste Services, Inc., located at 8285 NW 64 Street, Miami, Florida, 33166, from an existing Miami -Dade County Contract #IB5797-1/00-2-CW. The amount is $10,000 and funds for this purchase are available in account code 001000.280601.6.340. BACKGROUND Disposal of regulated medical waste is required to maintain compliance with state and local regulations. In the past, the Department of Fire -Rescue opened a purchase order for $4,500 to pay for this service annually. However, in an effort to reduce the risk of exposure to bio - hazardous pathogens, the department has eliminated most of the reusable medical equipment and has replaced it with disposable equipment. This increase of disposable medical equipment within the last six months has more than doubled the volume of bio -hazardous waste that must be properly disposed of. Due to this increase, the existing purchase order for $4,500 was almost depleted and the Department of Fire -Rescue requested an emergency purchase to increase the service to the fire stations. CAd0-' MLI TF/ gr FM.027.doc CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez January 10, 2001 TO: City Manager DATE: FILE FROM: eh�ieiWWilliam W. Bryson, Director Department of Fire -Rescue Emergency Purchase sua�Ecr : Biohazardous Waste Removal REFERENCES: _NCLOSURES: The Department of Fire -Rescue respectfully requests your approval to procure biohazardous medical waste removal services on an emergency basis from Bio - Medical Waste Services, Inc. from an existing Miami -Dade County Contract as specified on the attached legislation prepared for the City Commission. As you are aware, disposal of regulated medical waste is required to maintain compliance with state and local regulations. In the past, the Department of Fire - Rescue opened a purchase order for $4,500 to pay for this purchase annually. However, in an effort to reduce the risk of exposure to biohazardous pathogens, the department has eliminated most of the reusable medical equipment and has replaced it with disposable equipment. This increase of disposable medical equipment within the last six months has more than doubled the volume of biohazardous waste that must be properly disposed of. Due to this increase, we are fast approaching the $4,500 limit on the current purchase order. Although the appropriate legislation has been prepare and submitted for the approval of the City Commission, this item is not scheduled until February 8, 2001. Therefore, the pick-ups with the present company have been temporarily suspended until approval is granted. This emergency purchase will be for $10,000 and will be ratified at a later date. Funding is available in account number 001000.280601.6.340. If you have any questions or concerns, please do not hesitates contact me. APPROVAL/ DISAPPROV APPROVAL/DISAPPROVA A. CAG/ WWB/ MLK/ TF/ mgr FM.001 TE: �� ►�M�li esi ee / DATE`j 1- Me - p 1 City Manager %rtes 11= 05— ti 52, C3l�.00 y 01- 304 L1 0. v 10/24/2000 13:36 3055F 311 BIO -MEDICAL WAS PAGE 82 MIAMI-DADE COUNTY, FLOAIDA IVMIAM lm STEPHEN P. CLARK CENTER Novcmbw 17, 1999 ht. R AVAw WO-hWINCAL WASTE SERYIC BC. (630271958) rM NW 640 Shwk Asy rs Mumu. Fimids 33166 RE: OPTION TO ROMw BID NO.: 1HSM-1100-CYM Bio-ib=rdotw Wwft Disposal Dar W. AgWw: r�ooua� EMEW U MEMOrr OMWN ti1J1!'fi atao 4" mix 10 WNW MIAMI, FWRNM WWWWW am oraaaee You we hereby nadfled fist the Cm* bss t vdma d and a000plad yaw p mpoml, par paraaaph 2.0, moan 2-5 of the Spomm) Teems and Candidom, and i *m& to tdwda aor option b ramm %r the sbae pig emced contract. The rcoawal is aim cootioE" upon emga mm wit the contract &w mm4r, wbe ern yon ane retpteed to submit new doauma denim far tba option ymr. Those ilataa barebm ttnseloEd bdoar. ®ATE OF MEAM • SO be =bmitted to this of ve so Mw *w *bAy (30) a%mft days Phar * oaamedoaoiatt codes naw oartlracI tmm. ❑I= - To bo sub nittod to this of iimpa, how dm tbiety(90) cxle:uiror days prior m 000mtronoaoteot of the new oodtrset term is the ameoet of S . A copy of dw Psrfamaeoe Bmd fam is eadased for your nae. - NO OTHER FORM WIQ.i.. = ACCWM ❑ Coaapisdtn and sabaoitW of alt shed eoaA !nwwd*wmmftaffidavkpwkW Subsequent to the review sad approval of the above martod km(3),16ia oEioe sbaU issue a now puerhaae ardcr% The now amb-sa amber shall be IB57 499.1, and the term shall be $an Doccsibar It 1!9!, OxovO Novesdor 30.28 0. For say additional information, fad free to canto ct Alice VIMismsm at 303 -37S -43x6. Sincaely, Walter P caauw 01- 304 Regulations & Standards Consensus Standards Consensus standards are typically established by a non -regulatory group of associates that are recog- nized as an authority within a specific subject mat- ter. Within the fire service, the main consensus designed to increase responder safety. Although such regulations seemingly tend to slow down operations, they in fact increase overall scene safety by preventing injuries and lowering liabil- ity. standard organization is the National Fire Protec• Important areas that are covered by these regula- tion egulation Association (NFPA). tions include industry and personnel work habits, The National Fire Protection Association is an in- dependent organization that is comprised of mdus- try experts whom develop industry standards through a consensus standard development process that has been approved by the American National Standards Institute (ANSI). This process, which brings together volunteers representing varied viewpoints and interests, achieves consensus on various fire and other safety related issues. Although the NFPA administers this process and establishes rules to promote fairness in the devel- opment of consensus, it does not independently test, evaluate, or verify the accuracy of any infor- mation or the soundness of any judgments con- tained within its codes and standards. It is still nevertheless considered to be the main standard maker within the industry because of the many le- gal decisions that have supported its findings and standards. /.1111' //1//'/011011cIli( 11 All statutory laws, case laws, rules, and consensus standards pertaining to the fire service are scene safety, and responder welfare. -. VJrv,a� VST fYi: '"�J• =cuvationvl Exp'osni+e''to Pathogens • OSHA 29 Part 1910.134 - Respiro-" tory Protection Program • OSHA 29 CFR 1910.146 - Confined Space • OSHA 29 Part 1926.650 -652 - Trench d Excavations • NFPA 1500- Standard on Fire De- partment Occupational Safety and 1-kalth Program • NFPA 1521 - Standard for Fire De- partment Safety Officer • NFPA 1581 - Standard for Fire De- partment Infection Control Program • EPA Section 126 - Hazardous Mate - rich Qesponse 01/04/2001 09:45 305599-'1 BIO—MEDICAL WASTE PAGE 01 Bio -Medical Waste Services, Inc. Medica waste tt ff"id & D*X" P.Q Boot 52-7941 • mkxr9. Ft 33152-7941 Tel: (305)599-9300 / t (800) 261-3359 • F= (306) 599-9311 S January 4, 2001 City of Miami Fite Rescue 1151 N.W. 7 St. Mim* Fl. 33128 Atm. Jose Rodriguez Dear Mr. Rodriguez: This is to confirm butt Bio -Medical Waste Services is in a postiost.to wale mmval services for the City of Miami at tic same aft b2cmd an aur aoir>ars v�nth llrfiset>i- Dade County (BPO ID: ABCW0001312). was coar>tiact includes apace of 1, Perm= 30 gallon contai M. Please call me should you need hurter information. "Where Service is Our #1 P 01-- 304 AWARD SHEET ADDENDUM NO.1 TO: All User Departments FROM: A. Rodriguez Dept of Procurement Management Please note the following ehang*): Part #3 AWARD INFORMATION DATE: 10/19/00 BID NO.: IB5797-1 /00-2-C W TITLE: Disposal Of Bio-Bazardous Waste Correct DHS allocation to correct typo. New amount is $6,000.00 Delete Judicial Administration from contract Increase allocation to Fire Dept to $40,000.00 ALL OTHER INFORMATION REMAINS THE SAME 01- 304 AWARD SHM ADDENDLNRev.VIM CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: IB5797-1/00-2-CW TITLE: Disposal of Bio -Hazardous Waste COMMODITY CODE NO.: 475-34 CONTRACT PERIOD: 1211/00 through 11/30/01 AWARD BASED ON MEASURES: YES X NO PART #l: VENDOR AWARDED F.E.I.N.: VENDOR: STREET: CTTY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: BPO NUMBER: 65-0271958 Bio -Medical Waste Service 8285 NW 64 Street, bay 5 Miami, FL. 33166 N/A Net 30 As Required 305-599-9300 305-599-9311 Rafael Aguilar ABCW0001312 PART #2: ITEMSWA ARDED See Attached PART #3: AWARD INFORMATION Bid No.: IB5797-1/00-I-CW OTR YEARS: Two ❑ PROCUREMENT AGENT: a SR. PROCUREMENT AGENT: A. Rodriguez PHONE: 305-3754M X DPM AWARD DATE: 10/24/96 AGENDA ITEM #: NIA BIDS & CONTRACTS RELEASE DATE: 10/25/96 OTR YEAR: Final ADDITIONAL ITEMS ALLOWED: By Quote SPECIAL CONDITIONS: N/A DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 1 AW ARD Zf WT & e A ®4 Rwwd 03r061n0 C covr�Tv CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: IB5797-1/00-2-CW TITLE: Disposal of Bio -Hazardous Waste COMMODITY CODE NO.: 475-34 CONTRACT PERIOD: 1211/00 through 11/30/01 AWARD BASED ON MEASURES: YES X NO PART #l: VENDOR AWARDED F.E.I.N.: VENDOR: STREET: CTTY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: BPO NUMBER: 65-0271958 Bio -Medical Waste Service 8285 NW 64 Street, bay 5 Miami, FL. 33166 N/A Net 30 As Required 305-599-9300 305-599-9311 Rafael Aguilar ABCW0001312 PART #2: ITEMSWA ARDED See Attached PART #3: AWARD INFORMATION Bid No.: IB5797-1/00-I-CW OTR YEARS: Two ❑ PROCUREMENT AGENT: a SR. PROCUREMENT AGENT: A. Rodriguez PHONE: 305-3754M X DPM AWARD DATE: 10/24/96 AGENDA ITEM #: NIA BIDS & CONTRACTS RELEASE DATE: 10/25/96 OTR YEAR: Final ADDITIONAL ITEMS ALLOWED: By Quote SPECIAL CONDITIONS: N/A DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 1 AW ARD Zf WT & e A ®4 Rwwd 03r061n0 PART #2: ITEMS AWARDED 1. Cardboard box exchange, 18X 18X24 $10.00 each 2. Sharps container, 8 quart size $2.50 each 3. Red bag, 23XI7X46, 32 gallon, 200/cs $54.00 case 4. Red bag23X28, 500/cs $43.50 case 5. Locking container No cost 6. Metal wheeled cart with lid $80.00 service 7. Sharps container, BFI #MX4000 $4.50 each 8. -_ _ Sharps container, Winfield 8702 $1.50 each 9. Sharps container, Winfield 8703/8731 S2.50 each 10. Scheduled service 8010 NW 60 St No Cost DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 3 01- 304 AWARD SHEET doc Retired 03106/00 METROPOLITAN DADE CuJNTY, FLORIDA M� ADE ADDENDUM NO. 1 June -23, '1997 TO: ALL.PROSPECTIVE BIDDERS SUBJECT: Bid NO. IB5797-1/00-OTR-CW OPENING DATE: July 25, 1997 at 2:00 PM. VF# tgfLb�o"� STEPHEN P. CLARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION SUITE 2350 111 N.W. 1st STREET MIAMI, FLORIDA 33128-1989 (305) 375.5289 This Addendum is and does become a part of Bid Number IB5797-1/00-OTR-CW entitled: Collection and Disposal of Bio -Hazardous Waste. Please note the following change(s): Section 3.0 paragraph 3.2(h): Replace the last sentence in 3.2(h) with the following: An empty box shall be left for each filled one taken, except that at the Fire Department site ten (10) boxes and bags shall be stocked there as spares. This box/bag inventory shall be maintained by the successful bidder to insure the availability of containers at all times Section 4.0, replace page 10 with page 10a attached. ALL OTHER INFORMATION REMAINS THE SAME METROPOLITAN DADE COUNTY A. RodrPPS, GSA/Procurement Management Division 01- 304 BID PROPOSAL FOR: BIO -HAZARDOUS WASTE DISPOSAL RM NAME: em Quantity Description Unit Price Total Cardboard box exchange Size of Box Gallon Sharps container, 8 quart size $ /Ea. Red bags, 23" x 17" x 4611, 32 gallon $ /Case Bags per case Red bags, 23" x 28" (small) $ /Case Bags per case Scheduled service (3.2h) at $ /Mo. 8010 N.W. 60th Street exclusive of the disposal/exchange of boxes (Item 1) Locking Container $ /Mo. TOTAL ITEMS 1 THRU 6 $ OPTION A: Incineration of unusable property, $ /Lb. evidence, etc. by MDPD Dolly hamper, reusable top with handled door and wheeled $ /Ea. bottom for use with waste boxes OADWRML Rev. 06/26/97 - BID NO: IB5797-1/ OTR -CW META0i7A0E OPENING: 2:00 P.M. FRIDAY DATE: JULY 25, 1997 METROPOLITAN DADE COUNTY, FLORIDA INVITATION TO BID TITLE COLLECTION AND DISPOSAL OF BIO -HAZARDOUS WASTE FOR A TWO,(2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR ONE -(1) ADDITIONAL YEAR THE FOLLOWING ARE REQUIREMENTS OF THIS BlD':AS=NOTEM8.l3t0W. c BID DEPOSIT AND PERFORMANCE BOND: N/A ' CATALOGUE AND LISTS: N/A EQUIPMENT*LIST: INDEMNIFICATION/INSURANCE: PRE-BID CONFERENCE/WALY-THRU RACE -CONSCIOUSNESS MEASURE: SAMPLES/INFORMATION SHEETS: SITE VISIT/AFFIDAVIT: SOURCE OF SUPPLY: TRADE CERTIFICATION: WRITTEN WARRANTY: N/A SECTION 2.0. PARA. 2.11 N/A N/A N/A N/A N/A N/A N/A FOR INFORMATION CONTACT: - A. RODRIGUEZ, CPPB (305) 375-4258 METROPOLITAN DADE COUNTY VENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 0 q-10 e.-.-,oA ex► IPCW ed PSW INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A FORMAL BID SOLICITATION Each Bid Proposal submitted to the [?JERK OF THE BOARD will have the following information clearly marked on ifie face of the envelope: > Bidder's name and return address > Bid Number > Opening date of Bid > Title of the Bid Failure to include this information may result. in your Bid not being considered., The Bidder will submit each Bid Proposal, consisting of one original' and three copies and any attachments in one envelope. Bid responses submitted at the same time for different Bid Solicitations shall be placed in separate envelopes and each envelope shall contain the information previously stated. Failure to comply with this requirement may result in the Bid from being considered. THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A BID -T.O - ' _ ,.t . THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF .THE BIDDER DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY OTHER OCCURRENCE. ANY BID RECEIVED AFTER THE DATE AND TIME STATED IN THE INVITATION TO BID WILL NOT BE OPENED AND WILL NOT BE CONSIDERED. This.Bid shall be submitted to the following address: CLERK OF THE BOARD Stephen P. Clark Center ill N.W. 1st Street; Suite 210 Miami, Florida 33128-1989 It is the policy of Metropolitan Dade County to comply with all requirements of the Americans with Disabilities Act (A.D.A). For A.D.A. complaints call (305) 375-3566. The Bidder recommended for award shall be required.to complete an A.D.A. affidavit in accordance with Resolution R-385-95 prior to the award of a Bid Solicitation. Failure to complete the affidavit as required may result in the rescinding of the recommendation for award. 01-- 304 a:boi15-15.doc Rev. 2/10/97 SECTION 1 GENERAL TERMS AND CONDITIONS 1.1 DEFINMONS The term `Bid" shall refer to any offer(s) submitted in response to this Bid Solicitation. The term "County" shall refer to Metropolitan Dade County. The term "Bidder" shall refer to anyone submitting a Bid in "response to this Bid - " Solicitation. The term "Contractor" or "Successful Bidder" shall refer to the Bidder receiving an award as a result of this Bid Solicitation. The term "Bid Solicitation" shall mean this Bid Solicitation, the Bidder's response to this Bid Solicitation, as approved by the County in accordance with Administrative Order 3-2 and any purchase order or change order issued by the GSA Procurement Management Division. The term "GSA' shall refer to Dade County's General Services Administration Department. 1.2 CONTENTS OF BID A. General Conditions (1) It is the sole responsibility of the Bidder to become thoroughly familiar with the Bid requirements and. all terms and conditions affecting the performance of this Bid Solicitation. Pleas of ignorance by the Bidder of conditions that exist, or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the Successful Bidder. (2) The Bidder is advised that this Bid Solicitation is subject to all legal requirements contained in the County's Administrative Order 3-2 and all other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this Bid Solicitation and these legal requirements, the higher authority shall prevail. 01- 304 a:boiLS-15.doc 1 Rea. 2110/97 C !p Additional Information/Addenda (l) Request for additional information, . explanation, clarification or interpretation must be made in writing to the GSA Procurement Management Division=on , ct person identified on. -the cover page of this Bid Solicitation. The request shall be received by GSA Procurement Management Division no later than fourteen (14) working days prior to the Bid opening date. Any request received after that time may not be reviewed for inclusion in this Bid Solicitation. The request shall contain the requester's name, address, and telephone number. 'If transmitted by facsimile, the request shall also include a cover sheet, with the sender's facsimile r►umber. (2) GSA Procurement Management Division will issue a response to any inquiry as it deems necessary, by written addenda, issued prior to the Bid opening date. The Bidder shall not rely on any representation, statement or explanation other than those made in this Bid Solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid Solicitation, and any addenda issued, the last addendum issued will prevail. (3) It is -the Bidder's responsibility to ensure receipt of all addenda ani �.n ; . substitute Bid Proposal Forms. The Bidder shall verify with the GSA Procurement Management Division contact person, prior to submitting a Bid, that all addenda have been received. If applicable, the Bidder is required to submit the substitute Bid Proposal Forms and acknowledge the number of addenda received as part of this Bid Solicitation, by completing and signing the attached Addenda Acknowledgment Form. - Conflicts in this Bid Solicitation Where thire appears to be a -conflict between the General Terms *and Conditions, the Special Conditions, the Technical Specifications, the Bid Proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the Bid Proposal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. Prices Contained in this Bid Solicitation (1) Prompt Payment Terms a. The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price for Bid evaluation purposes. " 0, 4 a:M15-15.doc 2 Rev. 2/10/97 b. The Bidder is required to provide prompt payment terms in the space provided on the Bid Proposal signature page of this Bid Solicitation. If no prompt payment discount is being offered, the - Bidder shall enter zero -4Q) for the percentage discount to indicate no discount. if tlg Bidder fails to enter a percentage, it is hereby understood and agreed that the payment terms will be 2% 20 days, effective after receipt of invoice or final acceptance, whichever is later. .1.3 PREPARATION AND SUBMISSION OF BID A. Preparation/Submission (1) The Bid Proposal Form shall be used when submitting a Bid. Use of any other form shall result in the rejection of the Bidder's Proposal. (2) The Bid will either be typed or completed legibly in ink. The Bidder's authorized agent will sign the Bid Proposal Form in ink, and all. corrections made by the Bidder will be initialed in ink by the authorized agent. The use of pencil or erasable ink or failure to comply with any of the foregoing may result in the rejection of the Bid. (3) Where there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. (4) The County will consider additional Bid Proposal(s) from the same Bidder. for the same Bid Solicitation, provided that; (a) the additional Bid(s) offer a different product and/or level of service that meets or exceeds this Bid Solicitation requirements; (b) the Bidder completes a separate Bid Proposal Form for each Bid and shall mark "Alternate .Bid(s)" on. the first page. Failure to. comply with the foregoing may result in the rejection of the additional Bid(s). (5) Unless otherwise specified in the Special Terms and Conditions, the proposed delivery and/or completion time, if required, shall be stated in calendar days. (6) The Bidder shall not charge tax, as the County is exempt from all State, Excise, Federal and Local sales tax. Not withstanding, any tax on materials and/or supplies which are purchased by the Bidder, in conjunction with this Bid Solicitation shall be subject to the Florida State S, --' T x, in accordance ix- "a Section 12.08 of Fior ida Statutes, amended 3-70, and all amendments thereto, shall. be borne solely by the Bidder. When the materials and/or supplies are not manufactured by the Bidder, taxes must be incorporated in the Bid price, not as a separate item. When materials and/or supplies are mantifactur-4 b the Bidder and are not for. resale, the County is exempt.304 a:boi15-15.doc 3 Rev. 2/10/97 The County may be subject to applicable taxes on goods purchased for the purpose. of resale.. Upon request, the County will provide a tax exemption certificate, if applicable. Any special tax require—s will be specified eitherin the Special Conditions or in the Technical Specifications. (7) Any telegraphic or facsimile Bid will not be considered. (8) The Bidder shall incorporate in their Bid price all costs related to this . Bid Solicitation. (9) The apparent silence of the specifications and any addenda regarding any details or the omission from the specifications of a detailed description concerning any point shall be regarded as. meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of the specifications shall be made upon the basis of this Bid Solicitation. B. Vendor Registration Dade County requires the Bidder to complete a registration application with GSA Procurement Management Division. The Bidder must be registered to be recommended for any contract award. _ To register, or for assistance in registering, contact (305) 375-5287. C. Criminal Conviction Disclosure Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten (10) years and any corporation, partnership, joint venture or other legal entity having an .officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a Contract with or receiving funding from the County." Forms are available from GSA Procurement Management Division. D. Sworn Statement on Public Entity Crimes Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Bid Solicitation to provide goods and/or services to a public entity, may not submit a Bid on a Bid Solicitation with a public entity for construction or repair of a public building or public work, may not submit a Bid on leases of real property to a public entity, may not be awarded or perform work as a Contractor or, supplier, or subcontractor or consultant under a Bid Solicitation with any public entity, and magi not transact business with any public entity in exrefs of a:boil--;-15.doc 4 Rev. 2/10/97 the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of thirty -sic (36) months from the date of being placed on the convicted vendor list." E. Minority and Disadva�..aeeel Business Ent;Mrises The County endeavors to obtain the participation of all minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, 111 N.W. 1st Street, Suite 1710, Miami, FL 33128, Phone:. (305) 375- 4132. F. Business Activity With and Travel To Cuba Pursuant to Metro -Dade County Resolutions Nos. 202-96 and 206-96 as implemented by Administrative Order 3-12, which restricts purchases from a firm conducting business with Cuba, and restricting travel to .Cuba by the Successful Bidder, respectively, the Bidder shall be required to complete a Cuba affidavit prior to the award of this Bid Solicitation. Failure to complete the affidavit, may resuh-in -the rejection of the Bidder's Proposal and/or rescinding; ,,of.� .xhe recommendation for award. 1.4 MODIFICATION OR WITHDRAWAL OF A BID A. Modification of a Bid Any modification by the Bidder to a Bid shall be submitted to the CLERK OF THE BOARD prior to the time and date set for Bid opening. The Bidder shall submit the new Bid Proposal Form and a letter, on company letterhead, signed by an authorized agent of the Bidder stating that the new submittal supersedes the previously submitted Bid Proposal. The sealed envelope shall contain the same information as required for submitting the original Bid. In addition, the envelope shall contain a statement that this Bid replaces the previously submitted Bid. No modifications of a Bid shall be accepted after the Bid has been opened. B. Withdrawal of a Bid A Bid shall be irrevocable unless the Bid is withdrawn as provided hc-r eir. A Bid may be withdra n orJv by `vette-: letter received by the 'F?K OF THE BO.kRD pr -,.-r to -he Bid op: ling date. A Bid may also be ti. i*hdra;.'n ninety (90) days after the EA was opened and prior to award, by submitting a letter to the contact person identified on the front cover of this -Bid Solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the Biddl h r 304 a:boi15-15.doc 5 Rev. 2/10/97 1.5 EVALUATION OF ABED A. Reiection of Bid (1) The County may rejec,any-Bidder's Proposal and -award to the next lowest responsivelresponsible Bidder or, The County may reject and re -advertise for all or any part of this Bid Solicitation, whenever it is deemed in the best interest of the County. The County shall be the sole judge of what is in its "best interest." (2) The . County may reject any Bid if prices are not -fair and reasonable, as determined by the County-, and/or exceed the County's .estimated budget for this Bid Solicitation or, If the Bidder take exceptions to or modifies the terms and conditions of this Bid Solicitation. The County shall be the sole judge of what is "fair and reasonable." B. Elimination from Consideration This Bid Solicitation shall not be awarded to any person or firm which is in arrears to Dade County upon any debt, taxes, or Contract which is defaulted as surety or otherwise upon any obligation to the County. C. Waiver of Informalities The County reserves the right to waive any informalities or irregularities in this Bid Solicitation. D. Demonstration of Competency (1) A Bid will only be considered from a firm which is regularly engaged in the business of providing the goods and/or services required by this Bid Solicitation. The Bidder must be able to demonstrate a good record of performance and have sufficient financial resources, equipment and organization to ensure that they can satisfactorily provide the goods and/or services if awarded this Bid Solicitation. (2) The County may conduct a pre -award inspection of the Bidder's site or hold a pre -award qualification hearing to determine if the Bidder possesses the requirement as outlined in the above paragraph, and is capable of performing the requirement of this Bid Solicitation. The County may consider any evidence available regarding the financial, technical and other qualifications and abilities of the Bidder, including past performance (experience) with the County or any other governmental entity in making the award. a:boi15-15.doc 6 Re%,. 2/10/97 (3) The County may require the Bidder to show evidence that they have been designated as an. authorized representative of a manufacturer, supplier and/or distributor, if required by this Bid Solicitation. (4) Dade County reserveg:th right to --audit all records pertaining to and resulting. from any award from this Bid Solicitation, financial or otherwise. E. Copy of Bid Tabulation The Bidder who desires to receive a copy of the Bid, tabulation shall enclose a self-addressed/itamped envelope (correct size of envelope and postage is a must depending on the -amount of information involved) when submitting its- Bid Proposal. Bid results will not be given out by telephone or facsimile. 1.6 AWARD OF BID SOLICITATION A.. Contract This Bid Solicitation, any' addenda and/or properly executed modifications, the purchase order (if issued), and a change order (if applicable), constitute the entire Contract. B. Tie Bid Any tie Bid will be decided by the Director of Procurement or designee, and according to Ordinances Nos. 94-166 and 96-26 and Resolution No. 50-96, when applicable. C. Additional Information The award of this Bid Solicitation may be preconditioned on the subsequent submission of other documents, as specified in the Special Conditions or Technical Specifications. The Successful Bidder shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the County. Where the Successful Bidder is in default of the contractual requirements, the County, through action taken by GSA Procurement Management Division, may rescind the award. D. Term of Contract The term of this Bid solicitation shall be specified on one of three documents, issued to the Successful Bidder. These documents may eit! er be this Bid Solicitation, a purchase order or an award sheet. 0 /t 01- 1 a:boi1�-15.doc 7 Rev. 2/10/97 E. Contract Extension The County reserves the right to automatically extend this Contract for up to ninety (90) calendar1W beyond the stated Cormact term. The County shall notify thd*uccsssfiil Bidder in writing of such extensions. Additional extensions over the first ninety (90) day extension may occur, if, the County and the Successful Bidder are in mutual agreement of such extensions. F. Warranty . Any implied• warranty granted: under the Unifdrm Commercial Code shall apply to all goods purchased under this Bid Solicitation. G. Estimated Ouantities Estimated quantities or estimated dollars, if provided, are for Bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the Contract period. The County is ndt,-U,.' obligated to place any order for a given amount subsequent to the award of this Bid Solicitation. Estimates are based upon the County's actual needs and/or usage during a previous Contract period. Said. estimates may be used by the County for purposes of determining the low Bidder meeting specifications. H. Non -Exclusive Contract Although the purpose of this Bid Solicitation is to secure a Contract that can satisfy the total needs of the County or of a specific County agency, itis hereby agreed and understood that this Bid Solicitation does not constitute the exclusive rights of the Successful Bidder to receive all orders that may be generated by the County in conjunction with this Bid Solicitation. In addition, any and all commodities, equipment, -and service required by the County in conjunction with construction projects are solicited under a distinctly different bid process and shall not be purchased under the terms, conditions and awards rendered under this Bid Solicitation, unless such purchases are determined to be in the best interest of the County. I. Local Preference The award of this Bid Solicitation is subject to Ordinances Nos. 94-166 and 96-26 and Resolution No. 50-96; which, except where federal or state law mandates to the contrary, allow preference to be given to a local business in the amount of one and one-half percent (1.5%) for Dade County and one percent (1%) for Broward County of the Bid Proposal price. For the purposes of the applicability of this Ordinance, ; "local business" means the Bidder has its headquarters located in Metropolitan Dade or Broward Counties or has a place of business'" xboiB-15.doc 8 Rev. 2/10/97 located in Metropolitan Dade or Broward Counties at -which it will produce, distribute and/or perform a substantial portion of the goods and/or services to be purchased. a K. Limited Contract Ex &-Woa Any specific work assignment which commences prior to the termination date of the Contract and which will extend beyond the termination date shall, unless terminated by mutual written agreement by both -parties, continue until completion at the same prices, terms .and conditions as set forth in this Bid Solicitation*.'. 1.7 RIGHT OF APPEAL Any Bidder may protest any recommendation for Contract award or rejection of all Bids, in accordance with the procedures contained in Sections 2-8.3 .and 2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances Nos.= 95-201 and 95-126, and asestablished in Administrative Order 3-21"-- A. Bid Award Over $500.000.00..€>. This Bid award recommendation will . be in writing, signed : by .the Director of GSA Procurement Management Division *or designee and filed with the Clerk of the Board. The Bidder shall have ten (10) days after the filing of an award recommendation to file a written protest with the Clerk of the Board. As a condition of initiating a protest of award - recommendation, the Bidder shall post at the time of filing a Surety Bond ( cashier's check or money order ) in the amount of $500.00 payable to the Board of County Commissioners. Failure to file the proper Bond 'at the* time of filing the protest, will result in denial of the protest. If, the Hearing Examiner's ruling is in favor of the County's recommendation, the Bidder's Bond will be forfeited and the County will seek all costs and attorney's fees. B. Bid Award Over $25.000.00 but less than S500,000.00 This Bid award recommendation will be posted by 9:00 A.M., every Monday in the lobby of the Stephen P. Clark Building. It shall be the responsibility of the Bidder to monitor such Bulletin Board after the Bid opening to ascertain that a recommendation for award has been made. In addition, the Bidder can call the Bid Award Line at (305) 375-4724 or (800) 510-4724, or contact the person identified on the cover page of this Bid Solicitation. The Bidder shall have five (5) days a=te-, the posting of an award r' -.commendation to file a written 'r otest with - Genera! Services Administration Procurement Manaeement Division or the using department awarding this Bi61— 1_ 304 a:boi15-15.doc 9 Rev. 2/10/97 Solicitation. The Bidder small post at the time. of filing, a Surety Bond ( cashier's check or money order ) in the amount of S500.00 payable to _ General Services Administration PtQcurement Maeagmunt D VWOn or the using department -sem rding this 'Bid Solicitation. Failure to submit the proper B6tad Wk the time of filing the protest, wilt result in denial of the protest. If, the County's recommendation prevails, the Bidder's Bond will be forfeited and the County will seek all costs and attorney's fees.' C. Bid Award of 525.000.00 or less This Bid award recommendation is final and may not be protested. 1.8 CONTRACTUAL OBLIGATIONS A. Rules. Regulations. Licensing„&,luire = The Successful Bidder;;shall ; co wrth .all laws ..and , r atiot�s applicable to the goods and/or services contained in this*`$id s , Solicitation. The Bidder is presumed to _be familiar 'alhai, State and local laws, ordinances, codes and regulations that May"", any way affect the goods and/or services offered. :='= B. Conditions of Material and PackLidng (1) Unless otherwise specified in the Special Conditions or;. Technical Specifications, all containers shall be suitable for. shipment .and/or storage and comply with the County's Recycled Packaging Resolution No. R738-92. (2). All goods furnished shall be fully guaranteed by the Successful Bidder against factory defects and workmanship. Any defects which may occur within the period of the manufacturer's standard and/or any implied warranty shall be corrected by the Successful Bidder at no expense to the County. The standard manufacturer's warranty may be superseded by the Special Conditions. C. Subcontracting (1) Unless otherwise specified in this Bid Solicitation, the Successful Bidder shall not subcontract any portion of the work without the prior written consent of the County. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior .consent of the County may result in termination of this. Bid Solicitation for default. P -1. _ 0 Q 4 a:boib- I 5.doc 10 Rev. 2/10/97 (2) Quarterly reporting when a subcontractor is utilized:. The Successful Bidder is advised that when a subcontractor is utilized to fulfill the terms and conditions of this Bid Solicitation, Dade County Resolution No. 1634-93 will apply to• this Bid Solicitation. ' This resolution requires the Successfiftidder to file quarterly reports as to the amount of Contract monies received from the County and the amount that have been paid by the Successful Bidder directly to certified Black, hispanic and Women -Owned businesses, performing part of this Bid Solicitation work. Additionally,. the listed businesses ale required to sign reports, verifying their participation in this. Bid - Solicitation work and their. _ receipt of such monies. The requirements of this resolution, shall.be in addition to.aay other reporting rcqureonents;l:y:Eederal, Stateor:local' Taws, ordinances,or odministrative orders::.., { .-` . _ ; A (3) Where. subcontracting is permitted, pthe Successful Bidder shall obtain consent of the County prior to utilizing the subcontractor. All actions of any subcontractor are the sole responsibility of -the Successful Bidder. Note -,,This, requirement is rseparole and u ependeat!lfi-o r i it �y requirennerrts . ahat may' be contai>aed is .the: SpeaahC-Q Paragraph.2;2.; , t D. Assignment The Successful Bidder shall not assign, transfer, or otherwise dispose of this Contract, including any rights, title or interest therein, or their power to execute such Contract to any person,. company, or _ corporation without the prior written consent of the County. E. Delivery Unless otherwise specified in this Bid Solicitation, prices quoted shall be F.O.B. Destination with freight included in the proposed price. F. Emplovee Is the Responsibility of the Successful Bidder The employee of the Successful Bidder shall be considered to be, at all times, employee of the Successful Bidder under its sole direction and not an employee or agent of the County. The Successful Bidder shall supply a competent and physically capable employee. The County may require the Successful Bidder to remove an employee it deems unacceptable. Each employee shall wear proper identification. G. it^er^tificatir n of County by the Successful BiHder The Successful Bidder shad :ndemnifv and hold harmless the County and its officers, employees, agents and instrumentalities ,from any and all liability, losses or damages, including attorney's fees- and cost of 304 a:M15-15.doc 11 Rei•.91,97 1.9 defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits causes of actions or proceedings of any kind or nature arising out o& relating to or resulting from theme erformance of the Agreement by the Successful Bidder e+i - its employees, agents, -servants, partners, principals or subcontractors. The Successful Bidder shall pay all claims and losses in. connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which. may issue 'thereon. • The Successfiil Bidder expressly understands and agrees that any=insurance protection required by this Agreement or otherwise: provided?:by the Successful Bidder shall in no way limit the responsibility tdlndemnify, keep and save harmless and defend the County • or its officers,` employees, agents and instrumentalities as herein provided. H. Protection of Emsily All existing structures, utilities, services, roads, trees, shrubbery, etc - - ;•,: ill '� ,s'sY,�;. :.shall be -protected against�damage orinterrupted services ., the SuccessfUBidder- during==the term- of #his Contract. Thery Bidder shall be held responsible for repairing or replacing r ` the satisfaction of the County, which is damaged by reason of the' ` Successful Bidder's operation on County property. MODIFICATION OF THE CONTRACT The Contract may be modified by unilateral action of the County or by mutual consent, in writing, and through the issuance of a modification to the Contract, purchase -order, chance order or award sheet, as appropriate. 1.10 TERMINATION OF CONTRACT A. Termination for Convenience The County, at its sole discretion, may terminate this Contract without cause by providing the Successful Bidder with thirty (30) day advance notice. Upon the receipt of such notice, the Successful Bidder shall not incur any additional costs under this Contract. The County shall be liable only for reasonable costs incurred by the Successful Bidder, as determined by the County, regardless of the method of payment required by this Contract. The County shall be the sole judge of "reasonable costs." 304 ° 4 a: boil; -15. doc 12 Rev. 2/10/97 The County may terminate this Contract upon the failure of the Successful Bidder to comp with any provision and/or requirements of this Contract. Tha : Cmmty's : decision not to take action upon failure of the Successful Bidder to perform shall not be construed as a waiver of the ability of the County to take additional action at a later date and time. The County shall also have the ability to place the Successful Bidder: on probation and/or terminate any portion of this Contract. The date of termination shall be stated -in a written notice to the Successful Bidder. In the event the Successful Bidder is terminated for default, the County reserves the right to re -procure the goods and/or services from the next lowest responsive responsible Bidder or re -solicit the goods and/or services.. The County may further charge the Successful Bidder any differences in cost between the Successful Bidder's price and the re - awarded price and/or any costs associated with re -awarding or re - soliciting this Contract. The County may also debar or suspend the Successful Bidder from conducting business with the •County, and/or eliminate the defauhed Contractor from consideration in fiiture Bid Solicitation, in accordance with appropriate County ordinances, resolutions and/or administrative orders. 1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS To request a. copy of any ordinance, rdsolution and/or administrative order cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board at (305) 375-5126: 1�� r a:boi15-15.doc 13 Rev. 2/10/97 304 - METROPOLITAN DADE COUNTY BID NO. iB5797-1/00-OTR-CW SECTION 2.0 SPECIAL CONDITIONS - PATHOLOGICAL AND BIO -HAZARDOUS WASTE DISPOSAL 2.1 PURPOSE: TO PURCHASE SERVA-CEF- The purpose of this Invitation to Bid is to purchase Disposal Services . for.Bio-hazrdous Waste as specified herein from a source(s) of supply that will give prompt and efficient service. 2.2 Intentiona11y.Omitted 2.3 Intentionally.Omitted 2.4 .TERM -OF CONTRACT: FIXED PERIOD This contract shall commence on the first calendar day of the month succeeding approval of the contract by the . Board of County Commissioners, unless otherwise stipulated in the Notice of .Award Letter which is distributed by the County's GSA Procurement Management Division; and contingent upon the completion and submittal of... -.--all required bid_ documents.. .The. contract shall remain "in effecti�for twenty .,four -(24)..,-- months and upon .completion -of the,• Sexpressed1dror implied warranty, ,periods. ;;_-st '!►` 2.5 OPTION TO RENEW (1) ONE -YEAR (With .Price :Adjustment) .. N{KY:;.,; The prices for a one year period from effective date shall +be consistent with the provisions outlined in section 2.7 of,these special terms and conditions; at which time Dade County shall.have..the option to renew for an additional one year period. At that time Dade County will consider an adjustment to price based on (Consumer. Price Index for all wage earners in Miami Ft. Lauderdale area., It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate' the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the County. NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. 2.6 METHOD OF AWARD: To Low Bidder In The Aggregate Award of this contract will be made to the responsive, responsible bidder who bids on all items and whose bid offers the lowest price when all items are added in the aggregate. If bidder fails to bid on all items its bid shall be declared non-responsive. The County will award the total contract to a single bidder. 2.7 P; CSS SHALL BE FIXED AND FIRS FGR TERM OF CONTRACT If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed.and firm during the term of contract. 01- 304 Page 1 METROPOLITAN n!n!z rrupWrY 2.8 Intentionally Omitted 2.9 Intentionally Omitted BID NO. IB5797-1!nn-nTR-rw 2.10 Intentionally Omitted =- 2.11 INDEMNIFICATION AND INSURANCE - (9) - REMOVAL OF HAZARDOUS WASTES Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs'of:• defense, which the County or its officers, employees,.agents ..or* instrumentalities may incur as a result of=claims, demands,"'suits, causes of actions or proceedings=of any kind or nature arising out of relating to or resulting from the performance of- this' Aoreement' by the Provider or its employees, agents, servants, _partners principals or subcontractors. Provider shall 'pay all claims "and "losses"'in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay'all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and -agrees that any �ins�r�'e ,protects on: o requi red by ,;�thi s .,,Agreement or `atherwi se �rovi Provider shall in no way limit the. °responsibiliti--to indemr and save harmless and defend the County , or, , its officers, agents and instrumentalities as fierein-provided.. - In addition to any specific state or federal insurance requirements, the vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, certificate(s) of insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:. A. Workers' Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis, including XCU, Completed Operations and Pollution Liability coverage in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: 304 04 pans 2 METROPOLITAN DACE BID NO. IB5797-1/00-01r"-C' The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by =;k M. Best Company, Oldwick, New Jersey, or its eqS va-Tint subject to the approval of the County Risk Management Division. or The company must hold .a valid Florida Certificate of Authority as shown In the latest "List of All Insurance Companies Authorized or . Approved *to. Do Busioess ..in. �F.lorida"., -issued by the State .of Florida Department; of • . Insurance and are members of the Florida, Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. Note: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR. :ON..EACH CERTIFICATE. s Compliance with the foregoing requirements shall not relieve>» he vendor of his liability and obligation under this -.sectionIor.unde � X other section of this Agreement. Issuance of a purchase order is contingent upon -the receipt of the insurance documents within fifteen (15) calendar days after, Board;>of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days'.a_Lo submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed 4n. this Invitation To Bid within twenty (20) calendar days after Board of County Commission -approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract... Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para. 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the ':;:nt:/ at a minimum of thirty (30) calendar days in advance of � such expiration. In the event that expi:�ad certificates are not C� .-epiace" with. new or renewed certi.zicares which cover the contractual] period, the County shall suspend the contract until such time as the new cr renewed certificates are received by the County in the manner � prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its METROPOLITAN DADE COUNT. BID NO. I85797 -1/00 -OTR -CW sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.10 of the General Terms and Conditions. 2.12 Intentionally Omitted, _ 2.13 Intentionally Omitted 2.14 Intentionally Omitted 2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PURCHASES The successful vendors) shall submit an invoice.(s) to •the requesting . department(s)-after purchase .has been completed, whether picked up• by authorized County personnel or delivered to the 'site by the vendor. The invoices shall reference the appropriate purchase order number, the delivery address, and the corresponding delivery ticket'number or packing slip number that was signed by an 'authorized representative of the County department when the items were delivered and accepted. Submittal of these periodic invoices shall not exceed thirty (30) calendar 'days from the delivery of 'the items. Under no circumstances shall the invoices be submitted to the County in advance `of' the delivery and acceptance of the items. 2.16 Intentionally=Omitted 2.17 -Intentionally Omitted 2.18 Intentionally Omitted 2.19 Intentionally Omitted 2.20 2.21 CONTACT PERSONS: For any additional information regarding the specifications and requirements of this contract, Contact: A. Rodriguez at (305) 375-4258. ACCIDENT PREVENTION AND REGULATIONS: Precautions shall be exercised at all times for the protection of persons and property. All Contractors and Sub -Contractors shall conform to all OSHA, State and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above mentioned authorities because of inadequacies to comply with these 'requirements shall be borne solely by the bidder responsible for same. 2.22 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS Although this Solicitation is specific to a County Department, it is hereby agreed and understood that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Under these circumstances, a separate purchase order shall be issued by the County which identifies the requirements of the additional County department(s) or agency(ies). Page 4 METROPOLITAN DADS BID NO. I85797 -1/00 -OTR -CW 2.23 CLEAN-UP: All unusable materials and debris shall be removed from the premises. At completion, the succgg,ssfzl= bidder shall thoroughly clean up all areas where work has been= -involved as mutually agreed with the Department Project Manager. 2.24 COMPLIANCE WITH FEDERAL STANDARDS: All items to be purchased under this bid shall be in accordance with all governmental standards; to include, but. not 'limited to, those issued by the- Occupational Safety and Health Administration•(OSHA),the National Institute .of. Occupational Safety -Hazards-(NIOSH),.and ..the - National Fire Protection.Association (NFPA). 2.25 COUNTY WIDE: Any Governmental Unit in Dade, Broward and Palm Beach Counties, Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. a. Each,Governmentalunit :which uses a contract( s) resu-1 ti nq ;:;h R wi 11 establish` i is ` own contract, place its own orders, is' . purchase orders, be invoiced therefrom and make its ownA pay ts`-=and issue its own exemption certificates as required by:the-bidder': rtw It is understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. 2.26 LABOR, MATERIALS. -AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled "Technical Specifications", the Bidder shall furnish all labor, materi- al and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material., workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.27 LEGAL REQUIREMENT FOR POLLUTION CONTROL It is. the intent of these Specifications to comply with the Dade County Pollution Control Ordinance as stated in Chapter 24 of the Metro -Dade Code. This ordinance is made a part of these specifications by reference and may be obtained, if necessary, by the bidder through the Department of Environmental Resources Management (DERM), 33 SW 2nd Ave., Miami, Florida 33130, Telephone (305) a72-6789. i- 304 Page 5 METROPOLITAN r��E C.::':T� 2.28 LICENSES, PERMITS AND FEES: 2.29 2.30. 2.31 BID NO. IB5797-1/00-OT.". The bidder shall obtain j.nd-air_ for all licenses, permits and inspec- tion fees required for tnis—project.and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed. on the County or the bidder for failure to obtain required licenses, permits or fines shall be borne by the bidder. PACKING SLIP/DELIVERY TICKET"TO ACCOMPANY ITEMS.DURING DELIVERY: The successful bidder shall enclose ,a. complete. packing 's11por' delivery ticket with any items' to be delivered .in conjunction"with this bid solicitation. The packing slip shall be attached to„the shipping carton(s) which contain the items and shall be made available — to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum,=.':.the following information: purchase order number; date -of order;.( a complete listing of items being delivered; and back- order-quaritit"i es and estimated delivery of back -orders if applicable. PURCHASE OF OTHER ITEMS') NOT LISTED ON THIS,.,RID SOLiTUTATTaid RRICE QUOTES While the County has listed all major items on the bid Sol3ci16 fl which are utilized by County' departments in conjunction with its operations,. there may be ancillary items that must be purchased by the County during the term of this contract. Under these circumstances,'a County representative will contact the primary vendor to obtain a price quote for the ancillary items. If there are multiple vendors on the contract, the County representative may also obtain price quotes from 'these vendors. The County reserves the right to award :these ancillary items to the primary contract vendor, another contract vendor based on the lowest price quote or to bid the items through`a separate solicitation. SAMPLES MAY BE REQUIRED DURING EVALUATION After the Bid Proposals are opened by the County, the bidders may be required to submit a sample for the goods to be supplied for evaluation by, and at no cost to the County. If samples are required, the County will notify the bidder of such in writing and will specify the deadline for submission of the samples. Each individual sample shall -be clearly labeled with the bidder's name, bid number, bid title, manufacturer's name and brand name, and style number if applicable. If the bidder fails to submit the samples, properly labeled, within the specified date stipulated in the notice, the County shall not consider the bidder's proposal for that item(s); provided however, that in the event of a group or aggregate award, the bidder's proposal will not be eligible for that group or in the aggregate as applicable. All samples shall become the property of Metropolitan -Dade County. The County reserves the right to perform its own testing procedures or to send any and all samples to the State of Florida's Department of General Services, Division of Purchasing, Bureau of Standards pang A METROPOLITAN DADE COUNTY BID NO. IB5797-1/00-OTR-CW Laboratory or any other certifiable laboratory for analysis. Any costs for testing shall .be borne by bidder. On the basis of this testing and analysis, the County shall be sole judge of the acceptability of the sample -in -conformance with the bid specifications and its decision shalli� al. Any sample submitted shall create an express warranty that the whole of the goods and/or services to be provided by the bidder during the contract period shall conform to the sample submitted. The bidder shall be required to provide adequate restitution to the County, in the manner prescribed by the County, if this warranty is violated during the term of the contract. 01- 304 METROPOLITAN DADE COUNT BID NO. IB5797-1/00-OTR-CW SECTION 3.0 TECHNICAL SPECIFICATIONS BIO -HAZARDOUS WASTE DISPOSAL 3.1 SCOPE Vendor shall furnish and provide all labor, material, equipment and transportation necessary to perform all operations in connection with collection, removal and disposal of Biohazardous Waste as required and requested by the using agencies under this contract. 3.2 SERVICE REQUIREMENTS a) The vendor shall provide a one-for-one exchange of- the .boxes with liners used for disposal of Biohazardous Waste, The filled boxes will be placed into locking containers which shall be provided, emptied and maintained by the successful vendor, if required by the County. b) All boxes, liners bags and containers shall comply with current Federal, State and Local Regulations, standards and codes for Bio -hazardous and Waste -Disposal. At a minimum, boxes shall hold 30 gallons. c) All locking containers 'shall be dumped and properly emptied,'by'the vendor and such containers shall be returned to the locations from which they were received. Vendor shall be furnished proper access to containers for servicing. d) Any spillage of waste'on County Property or any surrounding public right-of-ways shall be immediately cleaned by the contractor in accordance with all Federal, State and local laws. e) The County reserves the right to select either AM or PM pickup service. Pickup schedules shall be arranged by the using agencies. f) All dump receipts, trip tickets, transportation manifests or other documentation of disposal shall be delivered to the County Representative at -each site for County records. A record keeping format, utilizing a chain of custody, which includes the names and addresses of the Generator or Project Manager pickup site, disposal site, the estimated quantity of the waste and the type of containers used shall be developed -by the vendor. The form should be signed by the Generator, the successful bidder, and the Disposal Site Operator, and others as the responsibility for the material changes hands. g) Occasionally unusable property (i.e. old uniforms, hats etc.), evidence and bio -hazardous evidence released by the Courts will be delivered by representatives of the Metro -Dade Police Department -r incineration, At these times a MDPD officer may request to witness the total destruction of the items delivered. h) Fire Department, located at 8010 N.W. 60th Street, Miami, Florida. Bidder shall pickup approximately 10 boxes of waste twice a month other departments will set up their pickups as necessary. An ,empty box shall be left for each filled one taken. ` Pa�� R METROPOLITAN DADE COU., BID N' IB5797-1/00-OTR-CW fW%N KfURN ��HE COPIES OPENING: 2:00 P.M. FRIDAY DATE: JULY 25, 1997 UNLESS UTHE111VISE SPECIFIED__ GSA PROCUREMENT MANAGEMENT THIS 11 i n BI _ _ Stephen P. Clark Center IN THIS INVI'1`ATIOA. TO, LI� � _ 111 N.W. 1st Street l V Suite 2350 ION TO BID Miami, Florida 33128-1989 SECTION 4.0 BID PROPOSAL FORMS PLEASE -QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA NOTE: Dade County is Exempt From All Taxes (Federal, State, Local), Bid*Price Should -Be - Less All Taxes. Tax Exemption Certificate -Will -Be Furnished'By The County -On Request. Issued by: Date Issued: 0012/97 This Bid Proposal Consists GSA Procurement Management Division Dade County Florida. of Pages 9 thru 12 Sealed bids, subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Proposal, such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal will be received at the office of the Clerk of the Board at the address shown above ;on behalf of the Dade County Board ,of County. Commissioners until the above. stated`jt me=a" datlb and at -w that time publicly opened for furnishing the supplies or services described in the accompanying Bid Proposai Requirement: } COLLECTION AND DISPOSAL OF BIO -HAZARDOUS WASTE FOR TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR ONE (1) ADDITIONAL YEAR A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids. A Performance Bond in the -amount of N/A of the total amount of -the bid will be required upon execution of the.Contract by the successful bidder and Dade County. DO NOT WRITE IN THIS SPACE ACCEPTED. HIGHER THAN LOW NON-RESPONSIVE UNRESPONSIBLE DATE B.C.C. NO BID ITEM NOS. ACCEPTED COMMODITY CODE: 948-93 SPECIALIST: A. Rodriguez, CPPB/bt Page 9 FIRM NAME STREET ADDRESS CITY STATE b ZIP CODE TELEPHONE NUMBER AUTHORIZED AGENT TITLE OF OFFICER Form 1005 (Rev. 4/8/97) 01- 304 METROPOLITAN DADE COU,_ BID h-. IB5797-1/00-OTR-CW BID PROPOSAL FOR: ' BIO -HAZARDOUS WASTE DISPOSAL 'IRM NAME: tem ~Quantity M ~Description MN Unit Price Total Cardboard box exchange $ /Ea. Size of Box Gallon Sharps container, 8 quart size $ /Ea. Red bags, 23" x 17" x 4611, 32 gallon $ /Case Bags per case -Red bags, 23" x 28" (small) $ /Case Bags per case TOTAL ITEMS 1 THRU 4 OPTION A: Incineration of unusable property, evidence, etc. by MDPD Dolly hamper, reusable top and wheeled $ /Ea. bottom for use with waste boxes II -- 20A Page 10 METROPOLITAN DADE COUNTY a. BID NG. 185797 -1/00 -OTR -CW BID PROPOSAL FOR: BID- HAZARDOUS.WASTE DISPOSAL :F NO BID PLEASE -INDICATE REASON; K Prompt Payment Terms: X days net µ day T :D NO. of Bidder: (Bidders Federal Employer Identification Number as used ; Return Form 941.) If none Bidders Social Security No. ie undersigned Bidder certifies that this Bid Proposal is submitted in accordance with ie Bid Specifications and Conditions governing this Bid, and that the Bidder will accept ,y awards made to him as a result of this bid. IRM NAME "REET ADDRESS :TY,STATE,b ZIP CODE LEPHONE NUMBER FAX NUMBER JTHORIZED SIGNATURE (Signature) (Print Name) (Date) ITLE OF OFFICER 'ate below mailing address (if other than above): .0. BOX city state zip code 01- 304 Page 11 METROPOLITAN DADE COU►. BID W I85797-1/00JR-CW ACKNOWLEDGEMENT OF ADDENDA TITLE• BID NO. DIRECTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID: Addendum # 1, Dated 199 Addendum # 2, Dated 199 t Addendum # 3, Dated 199 Addendia # 4, Dated 199 Addendum # 5,.Dated 199 Addendum # 6, Dated 199 Addendum # 7, Dated 199 Addendum # 8, Dated 199 Addendum # 9, Dated 199 PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS 3ID FIRM NAME: AUTHORIZED SIGNATURE: Page 12 ;Date DISA, ,-iATY NONDISCRIMINATIO* % CONTRACT REFERENCE - NAME OF FIRM, CORPORATION, OR ORGANIZATION AUTI iOR1ZED AGENT COMPLETDYG AFFIDAVIT PQSITION PHONE NUMBER (—)- I, . beitag duly first sworn, state That the abowti named fum, corporation, or organization is in compliance with and agrees to.00ntinue to comply'.... ..: ' with, and assure that any subcoatractor, or third pvty► eontrKtor tinder ibis project comPW with all applicable. , requirements ofthe laws listed below including„ but not limited 1% thoae provisions pertaining to emplgiwit. provision of programs and servicm transportation,, aommunicatiotss, senors to fadlitick renovati ins, and new construction. • The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336,104 Stat 327.42 U..S.C.12101-12213 and 47 U.S.C. Sections 225 and 611 including Tide I. Employment; TVk II. Public Services: Title M. Pubic Accommodations and Services Operated by Private Entities; Tith IV. Telecommunications; and Title V. Nscellaneous Provisions. The Rehabilitation Act of 1973.29 U.S.C. Section 794 'The Federal Transit Act, as &me"49 U.S.C. Section 1612 The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631 Signature Date SUBSCRIBED AND SWORN TO (or affirmed) before me on Date by . HdShe is personally known to me or has (Affiant) presented as identi5cation. (Type of Identification) (Signature of Notary) . (Serial Number) (Print or Stamp Name of Notary) (Expiration Date) Notary Public Notary Seal (State) I 01— 304 RATIFICATION OF EMERGENCY ITEM: Medical Waste Removal Services DEPARTMENT: Fire -Rescue TYPE: Emergency Purchase REASON: The Department of Fire Rescue has a need medical waste removal services. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, for the procurement of medical waste removal services from Bio -Medical Waste Services Incutilizing existing Miami -Dade County Contract No. IB5797-1 /00 -2 - CW, effective through November 30, 2001, subject to any extensions thereto by Miami -Dade County, for the Department of Fire -Rescue, in an amount not to exceed $10,000; allocating funds therefore from Account Code No. 001000.2 80601.6.340. AwarcMatifyE= 01- 304