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Home My WebLink AboutR-01-0301e J-01-215 3/19/01 s� rlC; RESOLUTION N0. 1 ` e,; A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/STHS) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND AWARDING A CONTRACT TO DAYAN CONSTRUCTION, INC. FOR THE PROJECT ENTITLED "MORNINGSIDE PEDESTRIAN BRIDGES REPLACEMENT, B-6367," IN THE AMOUNT OF $28,775; ALLOCATING FUNDS FROM PROJECT NO. 311016, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES, AS AMENDED, IN THE AMOUNT OF $28,775 FOR THE CONTRACT COSTS AND $6,225 FOR EXPENSES, FOR A TOTAL ESTIMATED COST OF $35,000, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PROJECT. WHEREAS, due to numerous complaints received regarding the unsafe condition of the pedestrian bridges in Morningside Park, barricades were placed around the bridges; and WHEREAS, the barricades have been removed several times by a person or persons unknown, creating an immediate danger to the an COMMUION bu=ING or MAR 2 9 2001 Rewkabm No. 01— health, safety and welfare of the citizens and residents in the area; and WHEREAS, the City Manager made a written finding that the repairs to the pedestrian bridges in Morningside Park constituted a valid emergency; and WHEREAS, informal quotes were solicited and Dayan Construction, Inc. provided the most responsive and responsible quote for the emergency repairs; and WHEREAS, funds are available from Project No. 311016, as appropriated by the Annual Appropriations and Capital Improvement Projects Ordinances, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5th') affirmative vote of the members of the City Commission, after a duly advertised Page 2 of 4 01- 301 EL public hearing, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and awarding a contract to Dayan Construction, Inc. for the project entitled `Morningside Pedestrian Bridges Replacement, B-6367," in the amount of $28,775, is ratified, approved and confirmed, with funds allocated from Project No. 311016, as appropriated by the Annual Appropriations and Capital Improvement Projects Ordinances, as amended, in the amount of $28,775 for the contract costs and $6,225 for expenses, for a total estimated cost of $35,000. Section 3. The City Manager is authorized!' to execute an agreement, in a form acceptable to the City Attorney, with Dayan Construction, Inc. for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayoral 11 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 01— 9001 i PASSED AND ADOPTED this 29th day of March JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of fts legislation by signing it in the designated place provided, said legisiat4on ri becomes et"fective with the elapse of ten (10) days fro a dat of C .emission Kn regarding same, without the Mayor exer' g eto. S f ATTEST: WALTER J. FOEMAN CITY CLERK AVE TO ,., A&MNW VILARE ITY ATTORNEY W5135:LB Fo RM AND CORRECTNESS:(/ Page 4 of 4 2001. Of- 301 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: MAR 12 ,ni FILE: of the City Commission SUBJECT: Resolution Ratifying City Manager's Award Of Contract for Morningside Pedestrian FROM�C*ityMana REFERENCES Pedestrian Bridges imenez Replacement, B-6367 r ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an Emergency, waiving the requirements for competitive sealed bidding procedures, and authorizing the acquisition of services for the Department of Public Works for Capital Improvement Project No. 311016, entitled Morningside Pedestrian Bridges, located at Morningside Park, and awarding to the lowest responsive and responsible bidder and to proceed with the construction of the project. BACKGROUND: Several complaints from members of the Morningside Homeowner's Associations were received stating that the bridges were unsafe and that some one had gotten hurt using them. The bridges were barricaded immediately, but the barricades have been removed several times by unknown members of the public and had to be replaced frequently. On October 27, 2000, the City Manager made a written finding that the pedestrian bridges at Morningside Park were in need of repair. The Department of Public Works evaluated the bids received on November 11, 2000 and determined that the lowest responsible and responsive bid in the amount of $28,775.00 was from Dayan Construction, Inc. and proceeded with the construction of the project. 3111'/ Co244- (,(� CAG/FKR/%HJ/AAB ,701 01- 31-11 V Budgetary Impact Analysis 1. Department Division` z4'1. 2. Agenda Item # rf available) 3. Title and brief description of legislation or attach ordinancelresolution: 4. Is this item related to revenue? NO: YES (If yes,4kip.to iter: #7.) 5. Are there sufficient funds in Line Item? - YES:. Index Code Minor Obj. Code Amount $ NO: / Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index(Minor Object/Project No. From q r,1/3^;3t��t% 7,cr Svcs- �Ne" 5.33 O TO 3 t q z ;i % 70 3 1C; 7. Any additional comments? / �7 GQC C1��i.VEC� i : t!j"'r ✓r." f; c;C rtLL lYiLyili; C�r�fYR :(2 A ed by: 8. z W o Department rMe*nee DsA FOR DEPARTMZM OF MANAO]EMENT AND BUDS W U ONLY Verified by: Verified by: Department of Management and Budget DirecbmA)eeigaee ` Budget A . Data AL 301 INTER -OFFICE Carlos A. Gimenez City Manager Alberto Ru -Director 61 1 Departmen4 arks and Recreation October 19. 2000 Emergency Finding Waiver of Formal Bids for Morningside Park Pedestrian Bridges This memorandum serves to request your authorization to proceed with informal bidding to award to the lowest responsible bidder a contract to repair the three (3) pedestrian bridges located north of the pool and cabanas building at Morningside Park which are in disrepair and present a safety hazard to the public. The Department of Public Works has estimated the cost of repairing the three bridges at approximately $35,000. Funding to cover this emergency has been identified from CIP No. 311016, Index Code 589301 and Minor Object No. 830. The finding of emergency is based on the need to conduct immediate repairs to prevent public injury as a result of the condition of the pedestrian bridges. In order to correct this possible future liability to the City, we need your authorization to proceed with immediate repairs through an informal bidding process. This item will be placed on the next available Commission Agenda for ratification as soon as possible after the work is completed. If this meets with your approval, p ase indicate by signing below: Appro d:Linda Date: W s e ov M. Haskins, Director ApprovedIC Date: t dministrator roved: Date: lva ? ob City Manager K/R/A01��'� C: Linda Haskins. Director, Management & Budget Department Pilar Saenz, CIP Administrator, Management & Budget Department John Jackson, Director of Public Works Department 01- 301 t� CITY 0= 4JAI. FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez _ October`25,^200U City Manager Emergency Finding VX'aiver of Formal Bids for Morningside Park- Alberto arkAlberto Ruder, Director Pedestrian Bridges Department of Parks and Recreation In response to your inquiry, as soon as we discovered that the pedestrian bridges at Morningside Park were in need of repair, we reported it to our General Services Administration (GSA) Department. It; was determined by GSA that architectural/engineering work would be required to correct the problem and that therefore this matter needed to be referred to our Public Works (PW) Department. The PW Department inspected the bridges and determined that although they needed repair work, they did not present an immediate danger to the public. PW staff committed to prepare the necessary plans to repair the bridges. We then received several complaints from members of the Morningside Homeowner's Association that the bridges were unsafe and that some one had gotten hurt using them. We proceeded to take no chances and immediately barricaded the bridges so that they would not be used by the public. Unfortunately, the barricades have been removed several times by unknown members of the public and we have had to replace them. It has taken PW several months to complete the plans for the necessary repair work. Since Morningside Park is a heavily used facility and the barricades that we have installed on the bridges as a preventive measure to avoid liability have been removed several times, we recommend that we proceed with the repair work on an emergency basis. AR/vh c: Frank K. Rollason, Assistant City Manager L €1 301- TO FEB -28-2001 09:52 CITY CLERKS OFFICE 305 858 1610 P.02 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Walter J. Foeman City Clerk DATE: SUBJECT: February 14, 2001 Request to Publish Notice of Public Hearing FROM: REFERENCES rod John H. Jackon, Director ENCLOSURES: Public Works Department FILE: Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to ratification of the City Manager's finding of an emergency with the project entitled 'Morningside Pedestrian Bridges Replacement, B-6367" The Public Hearing has been scheduled for Mara ,n. 2001. Please charge to index code: 310201-287., APPRO Elvi G. Alonso Agenda Coordinator JHJ/m cc: Cost Analysis Central PubticHearmgNotice 01- 301 i) 01- 301 FEB -28-2001 09:52 CITY CLERKS OFFICE 305 858 1610 P.03 CITY OF MIAMI NOTICE OF PUBLIC HEARING Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to ratification of the City Manager's finding of an emergency on the Morningside Pedestrian Bridges Replacement project. All interested persons are invited to appear and may be heard concerning this Resolution. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. Walter J. Foeman City Clerk Miami, Florida PublicHearingNotiCe 01— TOTAL P.03