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Home My WebLink AboutR-01-0266L J-01-192 3/19/01 RESOLUTION N0. 01- 266 A RESOLUTION OF THE MIAMI CITY COMMISSION INCREASING THE CONTRACT WITH DYNAMIC SOLUTIONS INTERNATIONAL FOR THE ACQUISITION OF HARDWARE MAINTENANCE AND RENEWAL OF THE SOFTWARE LICENSE FOR THE UNIGATE SYSTEM FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO EXCEED $2,500, FROM $10,000 TO $12,500 ANNUALLY; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.670. WHEREAS, Resolution No. 00-386, adopted May 11, 2000, approved the purchase of maintenance of hardware and renewal of the software license of the Unigate system from Dynamic Solutions International ("DSI"), sole source provider, in an annual amount not to exceed $10,000; and WHEREAS, the Department of Police requires an increase in the contract with DSI in the amount of $2,500, from $10,000 to $12,500 annually, to meet the rising costs associated with the maintenance of the hardware and the renewal of the software license; and CITY CONW881 MEETING OF MAR 2 9 2001 xwoointton W. 01- 266 WHEREAS, this service is necessary to interface the City of Miami's mainframe computer with Miami-Dade County (the "County") to enable the Police Department to access the County's criminal information; and WHEREAS, the City Manager and the Chief of Police recommend that an increase in the contract with DSI, in an amount not to exceed $2,500, be approved; and WHEREAS, funds are available from the Police General Operating Budget, Account Code No. 001000.290201.6.670; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in the contract with Dynamic Solutions International for the acquisition of hardware maintenance and renewal of the software license for the Unigate system for the Department of Police, in an amount not to exceed $2,500, from $10,000 to $12,500 annually, is approved, with funds allocated from Account Code No. 001000.290201.6.670. Section 3. This Resolution shall become effective immediately upon adoption and signature of the Mayor.!' ii If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 01- 266 Page 2 of 3 PASSED AND ADOPTED this 29_ th day of March , 2001. JOE CAROLLO, MAYOR z . 2-3fa', since ttie R?lyat'd rtt;t rriG�tLa` 6rt�v� 4 r�i f fs4r:t an by 15—, ren st in ti -le deslcanat4d glace rovideti, s.e�id Ie i51�t � vv of tan (10) cayr, f tltr� date ortl�tt+ regarding sama, wilhout the Mayor e�c�sfn ve% /( ATTEST: Walter J. WALTER J. FOEMAN CITY CLERK APPROSlS TO F, M AND CORRECTNESS :kt/ NDRO VILARELLO Y ATTORNEY W5125:LB:BSS Page 3 of 3 01— 266 CITY OF MIAMI, FLORIDA CA=9 INTER-OFFICE MEMORANDUM The Honorable Mayor and Members TO: FILE of the City Commission DATE : MAP , ' 2 K "I SUBJECT: Proposed Resolution FROM: enez REFERENCES: Increase Contract with Dynamic City Manna a Solutions International (DSI) ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 00-386, adopted May 11`'', 2000, to increase the approved annual amount from $10,000 to $12,500, for the continued maintenance of the hardware, and renewal of the software license for the Unigate System. Funding is to be provided from the Police General Operating Budget, from Account Code 001000.290201.6.670. BACKGROUND In 1993, the Police Department purchased a computer hardware and software package that allowed the City of Miami's mainframe computer to interface with the Miami -Dade County's mainframe computer. This interfacing gave the City access to all the county's criminal information. Dynamic Solutions International was selected, at that time, because it was the sole source for this type equipment and software. This increase is necessary in order to cover rising cost associated with the maintenance of the hardware and the renewal of the software license for years two and three of the contract. CAG/RM/BC/JLM/lr V 0j:"` 266 Judy S. Carter TO Director Purchasing Department FROM: u n Chief of Police CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: SUBJECT: Sole Source Purchase REFERENCES: Increase Contract with Dynamic International ENCLOSURES: Solutions (DSI) FILE: LEG 7-2 The Police Department has verified that funds are available with the Department of Management & Budget, increasing the approved annual amount from $10,000 to $12,500, under an existing contract with Dynamic Solutions International (DSI), for the continued maintenance of the hardware, and renewal of the software license for the Unigate System. Funding is available from the Police Department General Operating Budget, Account Code No. 001000.290201.6.670. BUDGETA11Y REVIEW & APPROVAL: Ac_e- Linda M. Haskins Director Department of Management & Budget /JLM/lr City Of Miami Management & Budget Date O a d 9 O Time An,ou ct S 4 aO•q`fs availab�e inCCount jumber 00100o•�-90a0 •Q . fa Verified by: SIGNATURE 01- 266 J-00-390 pp ((�� 5/1/OBJ 00— �9D RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR FIFTHS (4/5-"s) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE, AND WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS; APPROVING THE PURCHASE OF MAINTENANCE OF HARDWARE AND RENEWAL OF THE SOFTWARE LICENSE OF THE UNIGATE SYSTEM FROM DYNAMIC SOLUTIONS INTERNATIONAL (DSI), FOR THE DEPARTMENT OF POLICE, AT AN ANNUAL AMOUNT NOT TO EXCEED $10,000, AND PROVIDING FOR AN EXTENSION OF TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.670; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID SERVICES. WHEREAS, the Department of Police requires maintenance of the mainframe computer and renewal of the software license that interfaces the mainframe computer of Miami -Dade County for access to criminal information; and WHEREAS, Dynamic Solutions International ("DSI") is the sole source provider for the annual computer hardware maintenance and renewal of the software license of the existing Unigate System used by the Police Department; and WHEREAS, the Chief Procurement Officer has adopted a finding that DSI is the sole source provider of this software license and hardware -related maintenance for the product; and 01- 266 CITY COMUSSION MEETING OF MAY 1 1 ""_O ReeoluUoa No. WHEREAS, the findings of the Chief Procurement Officer has been approved and adopted as the findings of the City Manager; and WHEREAS, the City Manager and the Department of Police recommend that the requirements for competitive sealed bids be waived and the purchase of maintenance of hardware and renewal of the software license of the Unigate system from DSI, the sole source provider, at an annual amount of $10,000, for one (1) year with the option to extend for two (2) additional one (1) year periods, be approved; and WHEREAS, funds are available from the Police General Operating Budget, Account Code No. 001000.290201.6.670; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four-fifths (4/5"") affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source and waiving the requirements for competitive sealed bids, are hereby ratified, approved and confirmed, and the purchase of maintenance of hardware and renewal of the software license of the Unigate system from Dynamic Solutions International, the sole source provider, for the Department of Police, in an amount not to exceed $10,000, is hereby approved, for one (1) year, with the option to extend for two (2) additional one (1) year periods; with funds therefor o i _ 266 Page 2 of 3 hereby allocated from the Police General Operating Budget Account ride No. 001000.290201.6.670. Section 3. The City Manager is hereby authorized=' to execute an agreement, in a form acceptable to the City Attorney, for said services. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.,' PASSED AND ADOPTED this 11th. day of May , 2000. JOE CAROLLO, MAYOR In accordance with Muni Code Sec. 2.38, since the mzgr r did Re ri this legislation by signing it in the designated p:ac:�a�::... . becomes effective with the elapse often (10) day from ft*; regarding same, without the Mayor xerc(J&V ato. ATTEST: WALTER J. FOEMAN CITY CLERK City Cleric I' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall. become effective immediately upon override of the veto by the City Commission. 01- 266 Page 3 of 3 INCREASE SOLE SOURCE NO 99-00-146 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: RECOMMENDATION: Maintenance of Hardware & Renewal of Software License Police To increase Sole Source No. 99-00-146 The Department of Fire -Rescue has a need to increase Sole Source No 99-00-146, for the provision of Maintenance of Hardware and Renewal of Software License. It is recommended that an increase to Sole Source No 99-00-146 with Dynamic Solutions International (DSI) the sole source provider, in an amount not to exceed $2,500, thereby increasing the contract amount from $10,000 annually, for a total annual amount not to exceed $12,500, for the provision Maintenance of Hardware and Renewal of Software License, for the Department of Police; allocating funds therefor from the Police General Operating gudget, Account Code No. 0010 90241.6.670. S. Di ctor XIV chasm 2,_ 1 1 () I ate Awazdlncrease ' O j _ 266