HomeMy WebLinkAboutR-01-0262N
J-01-210
3/19/01
RESOLUTION NO. 01- 262
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF SAFETY EQUIPMENT COMPANY
FOR THE PROCUREMENT OF SIX (6) RAMFAN MODEL
GF -165 VENTILATION FANS AND THREE (3) RAMFAN
MODEL GR -240 VENTILATION FANS FOR THE
DEPARTMENT OF FIRE -RESCUE, IN AN AMOUNT NOT TO
EXCEED $13,643.64; ALLOCATING FUNDS FROM
ACCOUNT CODE NO. 313304.289401.6.850, AS
FUNDED BY THE FIRE ASSESSMENT FEE.
WHEREAS, the Department of Fire -Rescue requires the
procurement of six (6) Ramfan Model GF -165 ventilation fans and
three (3) Ramfan Model GF -240 ventilation fans to replace fans that
are outdated and unreliable under extreme conditions during fires;
and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 00-01-052R was mailed to twelve (12) potential bidders; and
WHEREAS, one (1) responsive bid was received on
January 8, 2001; and
CITY COMMISSM
MEETING OF
MAR 2 9 2001
01- "2f2,
WHEREAS, the City Manager and the Chief of Fire -Rescue
recommend that the bid received from Safety Equipment Company, be
accepted as the lowest responsive and responsible bid; and
WHEREAS, funds are available from Account Code
No. 313304.289401.6.850, as funded by the Fire Assessment Fee;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The January 8, 2001 bid received from Safety
Equipment Company for the procurement of six (6) Ramfan Model
GF -165 ventilation fans and three (3) Ramfan Model GR -240
ventilation fans for the Department of Fire -Rescue, in an amount
not to exceed $13,643.64, with funds allocated from Account Code
No. 313304.289401.6.850, as funded by the Fire Assessment Fee.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
1/ If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become �7ffective immediately
upon override of the veto by the City Commission.
01- 262
Page 2 of 3
PASSED AND ADOPTED this 29th day of March , 2001.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this Ie-rislation by signing it in the de -0i nated ' ce provided, said legislation mu
becomes effective with the ela-psa of ten � (10) da frc�date of issicn awn
regarding same, without the May Ore isi eto /7 ) -)
ATTEST: �--� '�t!e.V. Fo oa)r , City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROV ASA F AND CORRECTNESS:V
AL�P1C1DR7 VILARELLO
C ATTORNEY
W5130:LB:BSS
Page 3 of 3
01- 262
TO: Honorable Mayor and
Members of the City Commission
FROM: e eZ
CjO4
anag
RECOMMENDATION
CITY OF MIAMI, FLORIDA CA=5 MEMORANDUM
DATE:�1A.P, _1 �:_ FILE FM-020.doc
SUBJECT: Accept bid for Ventilation Fans
REFERENCES:
ENCLOSURES:
It is recommended that the City Commission adopt the attached Resolution accepting the bid of
Safety Equipment Co., located at 6507 N. Harley Road, Tampa, Florida, 31268, a Non-
Minority/Non-Local vendor for the procurement of six (6) Ramfan Model GF -165 ventilation
fans for a cost of $1,395.15 each and three (3) Ramfan Model GF -240 ventilation fans for a cost
of $1,757.58 each, for a total amount not to exceed $13,643.64, for the Department of Fire -
Rescue. Funds are available from account code 313304.289401.6.850, funded by Fire
Assessment.
BACKGROUND
This purchase will allow the Fire -Rescue Department to replace fans which have been in service
for over fifteen years. The current fans are prone to failure during extreme conditions that are
routinely encountered during fires. The purchase of these fans will prevent such failures and
allow firefighters to perform life and property saving operations successfully.
aI
CAGW. /MLK/TF/mgr
FM.020.doc 01- 262
TO
Judy S. Carter
Director
FROM:
Ramon Berges, CP
Sr. Procurement Sp ialist
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
SUBJECT:
January 31, 2001
Recommendation to Accept
Receipt of One Bid
REFERENCES:
ENCLOSURES:
FILE:
One (1) bid was received on January 8, 2001 on the Re -Bid of the Ventilation Fans for the Fire Department.
Consequently, it is respectfully recommended that the bid of Safety Equipment Co., a Non-Minority/Non-Local
vendor be accepted.
Considerable research has been done on the original Bid #99-00-190 and the Re -Bid #00-01-052.
Twelve (12) Bid Packages were mailed to Vendors on Bid 99-00-190 and only one Bid was received. The Vendors
List was mostly targeted to safety equipment companies.
Results on the Re -Bid of the Ventilation Fans No. 00-01-052R form twelve (12) Vendors mailed Bid Packages:
One (1) Bid Received from: Safety Equipment Co. (Bidding as Specified)
One (1) Bid from Ritz Safety Equipment — (Do not offer this type of product)
One (1) Bid from Comfort Tech. — (Do not offer this type of product)
No other Bids were received. This time the Vendor List was targeted to equipment companies, including seven (7)
vendors provided by the manufacturer Ramfan. I contacted each of the seven (7) vendors provided by Ramfan to
see if the have indeed received our Bid Package and at the same time to check on the correctness of their mailing
address. All addresses were correct, but only one vendor, Mr. Scott Alderman, of Hughes Supply Inc., in Pompano
Beach, Florida, remembers seeing the Bid, although he does not remembered if he filled it out or not.
Due to the fact that all addresses were correct has let me to believe that Bid Packages were in fact delivered to the
right place. The bid form Safety Equipment Co., of $13,643.64 is exactly the same in both bids.
e accepted.
DATE:
0
01- 262
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-52R COMMODITY/SERVICE: VENTILATION FANS
DEPARTMENT / DIVISION: FIRE
TERM OF CONTRACT: SINGLE PURCHASE
NUMBER OF BIDS DISTRIBUTED: 12 NUMBER OF BIDS RECEIVED: 1
METHOD OF AWARD: LOWEST RESPONSIVE AND RESPONSIBLE BIDDER WHO BIDS ON ALL ITEMS AND
WHOSE BID OFFERS THE LOWEST PRICE WHEN ALL ITEMS ARE ADDED IN THE
AGGREGATE
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
SAFETY EQUIPMENT CO. NON-MINORITY/NON-LOCAL $13,643.64
TOTAL: $13,643.64
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: • This purchase will allow the Fire -Rescue Department to replace fans
which have been in service for over fifteen years. The current fans
are prone to failure during extreme conditions that are routinely
encountered during fires. The purchase of these fans will prevent
such failures and allow firefighters to perform life and property
saving operations successfully.
ACCOUNT CODE(S): 313304.289401.6.850 (Fire Assessment)
DEPARTMENT APPROVAL:
Department Director/
_oesigMe
BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:
-r°' Linda M. Haskins
Director r --I
OTHER FUNDING APPROVALS, IF APPLICABLE:
TITLE: C' hc�c��,,SL'S•cY.pt�
BID NO. 00-01-52
VENTILATION FANS
Bid Tabulation
VENDORS:
ITEM DESCRIPTION EST.
OTY.
1 Ramfan Corp. Model GF -165 ventilation fan 6 EA
or equal
Manufacture/Model No.
E
2 RAMFAN Corp. Model GF -240 ventilation fan 3 EA
or equal
Manufacturer/Model No.
Option:
Extended Warranty Beyond Standard Warranty
TOTAL
Prepared by Ramon Berges, 0/26/01
SAFETY EQUIPMENT CO
6507 N Harley Rd
Tampa, FI 31266
NOWMINORITYINON- LOCAL
PRICE EXTENDED
PRICE a
$ 1,395.15 $8,370.90
Specs
$ 1,757.58
Specs
N/A
$ 5,272.74 4
Approval.?
Department Director/Designee:
BID ITEM:
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
VENTILATION AND FANS
BID NO: 00-01-057R
DATE BID(S) OPENED: Nita g, 2001 TIME 11:OJ a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
SAFETY EQUIPMENT CO.We
1pil
received oily
sent
one copy of the
to Procurement
NO BIO
CONFORT TECH. AIR CONDITIONING
, 1. N ,tca z
RITZ SAFETY EQUIPMENT, INC.
received
S
'r''a an -1 Vt' e
Al'!
are hereby reiected as
Person receiving bid(s)
(City Deparunent)
City Clerk
received ( ) envelops on behalf of
on
(Dau)
bid
�4
BID ITEM:
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
VENTILATION AND FANS
BID NO: 00-01-057R
DATE BID(S) OPENED: JANUARY A, 2011 TIME 11:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
SAFETY EQUIPMENT CO.
We received o
which s sen
ly one copy of the
to Procurement
NO BID
COMFORT TECH. AIR CONDITIONING
RITZ SAFETY EQUIPMENT, INC.
-
received fire r' , r,7. , a axi•-zc3 r.: `e an -4 rrnp
—
A )
�;
are hereby rejected as laic." r
y
Haliell,.
_./! To received
Person receiving bid(s) )envelops on behalf of
on % $-
(Date)
yid
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-052R VENTILATION FANS
OPENING DATE: 11:00 A.M. MONDAY, JANUARY 8, 2001
(Deadline for Request of additional information/clarification:
January 2, 2001)
Detailed specifications for this bid are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone
No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1.
(PLEASE PRINT THIS SECTION IN BOLD PRINT).
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
AD NO. 7435
�1..%• .ill/�
City of
;. REQUISITION FOR
-
Miami
ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Pi:_ Isp Woe and attach a copy of the v rtim
nt with thi r iii n.
1. Department:
Fire -rescue
2. Division:
Support Services
3. Account Code numb-
313304.21 9001063007
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
M. Rodriguez
6. Size of advertisement:
7. Starting ate:
12 %Y100
8. Telephone number:
416-1651
9. Number of times this advertisement is to be
published: ONCE
10. Type of advertisement:
® Legal ElClassified ElDisplay
11. Remarks:
Ventilation Fans (2nd Ad)
BID NO. 00-01-052R
12.
Publication Date(s) of
Advertisement Invoice No.
Amount
MIAMI TIMES
MIAMI REVIEW
DIARIO LAS AMERICAS
13.
Approved
❑ Disapproved
Departmen Director/ Designee Date
-A
Approved for Payment
Date
L t, IuJirV ow lieu. 1z189 I noutmg: rorward wnite and canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department