HomeMy WebLinkAboutR-01-0261J-01-214
3/19/01
RESOLUTION NO.
01- 261
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF THOMAS MAINTENANCE
SERVICE, INC. FOR THE PROJECT ENTITLED
"MORNINGSIDE STREET BARRIERS PROJECT, B-4629"
IN THE PROPOSED AMOUNT OF $26,735.80;
ALLOCATING FUNDS FROM PROJECT NO. 341170 AS
APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND
CAPITAL IMPROVEMENT PROJECTS ORDINANCES, AS
AMENDED, IN THE AMOUNT OF $26,735.80 FOR THE
CONTRACT COSTS AND $2,984.20 FOR EXPENSES,
FOR A TOTAL ESTIMATED COST OF $29,720.00; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR SAID PURPOSE.
WHEREAS pursuant to public notice, Invitation for Bids
No. 00-01-061 for the project entitled "Morningside Street
Barriers Project, B-4629," was mailed to fourteen (14) potential
bidders; and
WHEREAS, four (4) bids were received February 6, 2001; and
WHEREAS, the City Manager and the Director of the Department
of Public Works recommend that the bid from Thomas Maintenance
Service, Inc. be accepted as the lowest responsible and
responsive bid; and
011-1 co
MEETING OF,
MAR 2 9 2001
01- 261
M
WHEREAS, funds are available from Project No. 341170, as
appropriated by the Annual Appropriations and Capital Improvement
Projects Ordinances, as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The February 6, 2001 bid of Thomas
Maintenance Service, Inc., in the proposed amount of $26,735.80,
for the project entitled "Morningside Street Barriers Project,
B-4629" for the total proposed bid, based on lump sum and unit
prices, is accepted at the price stated therein.
Section 3. The total estimated project costs of
$29,720.00 are allocated from Project No. 341170, as appropriated
by the Annual Appropriations and Capital Improvement Projects
Ordinances, as amended. Total project costs consist of
$26,735.80 for contract costs and $2,984.20 for estimated
expenses incurred by the City.
Section 4. The City Manager is hereby authorized!' to
execute an agreement, in a form acceptable to the City Attorney,
with Thomas Maintenance Service, Inc. for said purpose.
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
Page 2 of 3 01— 261
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.�l
PASSED AND ADOPTED this 29th day of March , 2001.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
;this iegis!ation by signing it in the designated place provided, said legislation WV
,becornes elective with me elcr:;e o; trn;l (1o) day:, ;r"pr i the dale of Comrnlss' actcn
feg arcing same, without the Mayor exercising a v
ATTEST: Wafter J. oe ty Clerk
WALTER J. FOEMAN
CITY CLERK
APPR Do� TO,ORM AND CORRECTNESS :/
REJANDRO VILARELLO
ITY ATTORNEY
W5134:LB:BSS
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
®� 261
Page 3 of 3
CITY OF MIAMI, FLORIDA CA=4
INTER-OFFICE MEMORANDUM
The Honorable Mayor and Members 8-4629
TO: of the City Commission DATE: FILE:
FROM: uty Manager
RECOMMENDATION:
Resolution Awarding Contract
SUBJECT: for Morningside Street Barriers
Project, B-4629
REFERENCES:
ENCLOSURES:
Resolution
It is respectfully recommended that the City Commission adopt the attached resolution
accepting the bid of Thomas Maintenance Service, Inc. a company located within Miami -
Dade County and not within the City of Miami, whose principal is Melvin C. Thomas,
President, for "Morningside Street Barriers Project, B-4629", received February 06, 2001 in
the revised amount of $ 26,735.80, Total Bid; authorizing the City Manager to enter into a
contract on behalf of the City.
BACKGROUND:
Amount of Total Bid: $ 26,735.80
Const. Cost Estimate: $ 27,625.00
% of Cost Estimate: 97.0%
Construction Time: 30 Working Days
Source of Funds: Project No. 341170, Appropriations Ordinance No. 11705, as amended.
Minority Representation: 14 invitations mailed to Black- Owned Firms
5 Contractors picked up specs
( 0 Hispanic, 5 Black, 0 Female)
4 Contractors submitted bid
( 0 Hispanic, 4 Black, 0 Female)
Public Hearings/Notices: No
Discussion: The Department of Public Works has evaluated the bids received on February
06, 2001, and determined that the lowest responsible and responsive bid, in the revised
amount of $ 26,735.80, is from Thomas Maintenance Service, Inc., a Black - minority
controlled corporation. Funds are available to cover the contract cost, and for such
incidental items as postage, blueprinting, advertising, reproduction costs, testing, etc.
/N
CAG KR/J�J
l a!
01- 261
N
T
Budge Impact Analysis
1. Department ' c / L w�S Divisioa SSE •v
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinancelresolution:
" �� /Z .iLif ,�/ � S � ,mac-•-�STi2�c^•�' ��i� i� � � ids
54—�0 5%
4. Is this item related to revenue? NO: X. YES
{I%yes,-skip.to item #7.)
5. Are there ufficient funds in Line Item?
YES: Index Code Minor Obj. Code Amount $
NO: _ Complete the following questions.
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
7. Any additional comments?
IJ
8. Appr by:
astment D&AtovWeaisaee
Da
FOR DEPAIRTBEENT OF MANAGENIM AND BUD(I
VerMed by:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
✓
Index/Minor Ob ectRro ect No.
Department of and Budget
From E
Ate - -
To E
7. Any additional comments?
IJ
8. Appr by:
astment D&AtovWeaisaee
Da
FOR DEPAIRTBEENT OF MANAGENIM AND BUD(I
VerMed by:
Verified .I. AP ROYAL. '
✓
- , .—
Budget
Department of and Budget
Date��Z /J'
Ate - -
01-- `261,
FACT SHEET
DEPARTMENT OF PUBLIC WORKS
DATE: 02 / 08 / 2001
JOB NUMBER: B-4629
PROJECT NAME: MORNINGSIDE STREET BARRIERS PROJECT
CIP NUMBER: 341170
LOCATION: VARIOUS LOCATIONS THROUGHOUT THE MORNING��SIDE AREA
OTHER TYPE:
PROJECT MANAGER / EXT. No.: JOSE L. LAGO / Ext. 1252 /.r 2
FEDERAL (C.D.B.G.): No
ASSOCIATED DEPARTMENT: PUBLIC WORKS
S.N.P.B. No
ASSESSABLE: No
EMERGENCY: No
COMMISSIONER DISTRICT: 4
BID REQUEST: FORMAL= INFORMAL=
RESOLUTION No.:
DESCRIPTION: THIS PROJECT INVOLVES REMOVING SOIL AND AND EXISTING VEGETATION TO 4 -INCHES
BELOW TOP OF CURB AND REPLACING WITH GRADE "A" EUCALYPTUS MULCH TO A MINIMUM 3 -INCH LAYER
IN THE VARIOUS LOCATIONS THROUGHOUT THE MORNINGS►DE AREA. IN ADDITION, PROVIDING AND
INSTALLING SAW PALMETTO PLANTS, 3' HIGH CHAIN LINK FENCE AND 6 -INCH DIAMETER BOLLARDS AS
SHOWN ON PLANS. THE BARRIERS ARE LOCATED ON N.E. 52 TERRACE, N.E. 55 TERRACE, N.E. 57 STREET,
N.E. 58 STREET AND NORTH BAYSHORE DRIVE.
(IF NECESSARY, CONTINUE ON THE SACKI
SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST
COST (% OF CONST. COST)
ADVERTISING $ 556.40 (A) $ (A)
OUTSIDE DESIGN $ -- $ --
TESTINGS / SURVEY / PLAT $ $ -- (E)
P.W. DESIGN & BID OOCUMMENTS $ 553.00 (E) $ -- 2 %
CONSTRUCTION $ -- $ 26,735.80 (BID)
CONSTRUCTION ADMINISTRATION $ 1,874.80 (BID) $ -- 7 %
OTHER: $ -- $ --
9 %
ESTIMATE TOTAL $29,720.00 (TOTAL ENG. FEE)
ES1lMATED CONST. COST $ 27,625.00
CONTRACTOR'S INFORMATION:
CLASS: = Q O NON - MINORITY
TYPE OF WORK: LANDSCAPING MINORITY =B Q
YEARS OF ESTABLISHMENT: 20 LICENSE 093713-7
NAME: THOMAS MAINTENANCE SERVICE, INC. TELEPHONE: (305) 253-7433
ADDRESS: 17200 SW 137TH AVENUE
CITY, STATE, ZIP: MIAMI, FLORIDA 33177 CLASS: J = JOINT P = PRIME S = SUB
MINORITY: B = BLACK H = HISPANIC F = FEMALE
CONTACT PERSON: MELVIN C. THOMAS, PRESIDENT
SUB -CONTRACTORS:
NAMES:
---------------- ems.. �,.,.,
COPIES: ASSISTANT DIRECTORS, GOST ANALTZ.M. riLC,
TABULATI❑N OF BIDS FOR
MORNINGSIDE STREET BARRIERS PROJECT
Received by the City Clerk, City of MI�ml, Florida at 1000 A.M. on February 06, 2001.
B-4629
Bidder BANNERMAN LANDSCAPE THNMAS MAINTENANCE SERVICE, INC. TLMC ENTERPRISES, INC. JULEP LAVH AND LANDSCAPE MAINTENANCE, INC
Address 901 N.W. 143 ST. 17200 S.W. 137 AVE. 3800 N.W. 22 AVE. 3970 N.W. 132 ST„ SUITE A
MIAMI, FL. 33168
MIAMI, FL, 33177 MIAMI, FL, 33142 OPA LOCKA, FL, 33054
Located In the City of Miami NO
NO NO NO
Lkensed L Insured os Per City Code t Metro Ord YES
YES YES Y E S
Bid Bond Amount NOT SUBMITTED
5% B,B, CHECK 5% B.B. 5% B,B, VOUCHER
Irregularltles L
C, H
Minority Owned YES, B
YES, B YES, B YES, B
TOTAL BIDI THE TOTAL OF ITEMS
1 THROUGH 5 BASED ON THIRTY
(30) WORKING DAYS COMPLETION TIME,
THE SUM OF $ 26,445.00
$ 26,735.80 $ 68,383.44 $ 154,195.00
IRREGULARITIES LEGEND
A — No Power-of-Attorney THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT
B— No Affidavit as to Capital 6 Surplus of Bonding Company THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS
C—Corrected Extensions THOMAS MAINTENANCE SERVICE, INC. IN THE AMOUNT OF $ 26,735.80
D —Proposal unsigned or Improperly Signed or No Corporate Seal FOR THE TOTAL BID.
E — Incomplete Extensions (Missing Primary Office Location Form)
F— Non-responslve bid (Missing copy of Certificate of Competency) THE BID FOR BANNERMAN LANDSCAPING HAS BEEN DEEMED NON—RESPONSIVE
G — Improper Bid Bond BECAUSE NO BID BOND OR VOUCHER WAS SUBMITTED WITH BID.
H— Corrected Bid
I — No First Source Hiring Compliance Statement Y�l GC t 1111
J—No Minority Compliance Statement BID 00-01-061 2(q(01
N K— No Duplicate Bid Proposal
L— Non-responsive bid (Missing Bid Bond or Bid Bond Voucher)
PAGE: 1 OF 1 B-4629
Prep. By, JOSE L. LAGO Check By
CITY OF MIAMI OF THE CITY CLERIC
BID SECURITY LIST
BID ITEM: MORNIGSIDE STREET BARRIERS PROJECT B-4629
BID NO:
00-01-061
DATE BID(S) OPENED: FEBRUARY 6, 2001 TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
BANNERMAN LANDSCAPE
$ 26,445.00
THOMAS MAINTENA14CE SERV. INC.
L6,735.95
O.C. 0202348665
1.300.00
TLMC ENTERPRISES INC.
68,383.44
1 B.B. 5%
(City Department) r\.,
on
Deputy City
D 2�Olo%/
(Date)
.SH
CHECKS
TOTAL U 0, e--r)—
DATE D
CITY OF MIAMI
DEPARTMENT OF FINANCE
CASH RECEIPTS FORM
RECEIVED FROM At
DepartmenWivision
Prepared by:
Page / of
AIC/D
DESCRIPTION/SOURCE
DOCUMENT REF. #
SUBSIDIARY #
ACCOUNT CODE
AMOUNT($)
101 O101d 1 c G I 1,9
/ 3�1d, GPi
o o
,Lf�"�-s�6 a�
_
--LH-1 LL1 I I I I I. L_1 1 1_L1_1 I-
LJ-LLL_L_L-LA I. 11�_
---
-.,-J
1. _ L__L1__LLL 11_1-L_1-LL_L1_h_l_� L--
--- --- _ _ _ _-------
__L1_L-1.-1__-L.---1---1___1._L-1--1.1_�_._1___l__
__ ----- ------
-----1_
l_ -1.1.._1.___1 -1_ A. -A-1--] -I--- I
---1. _I___1_ -l__1 _L._l_ I._
-
---------
E P N TION /� _
jefomxls
SuNTRuST
Offi
Purchaser MELVIN THRMNS
PAY *�4'**$1 v 3 oa . oo ****
F =CITY OF MIAMI/FUL
tial Check
To the
Order
of
Payable at SunTrust Bank
1190 20 2 34866 5o' 1:0642027S0li:
Datieb. 51 2001
87.276/642
0202348665
UPSN51 7970
Initials (type) Center
**1,300.00**
SunTrust Banks, Inc. by its Authorized Agent
SunT ust Bank, Miami '
thorizedSignature M,
70 190 L999Gill
L.
TO: Walter J. Foeman
City Clerk
FROM : Ayl-r--at
Department of Public Works
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: January 9, 2001 FILE: B-4629
SUBJECT: "Morningside Street Barriers
Project" 4
K
REFERENCES:
ENCLOSURES: 1 ,
Please note that contractors will submit bids for the following project:
"Morningside Street Barriers Project, B-4629" on Tuesday, February 6, 2001 at 10:00 A.M.
Any bid submitted after the time listed above, will not be accepted. Please make necessary
provisions for this bid opening.
The Project Manager, Jose Lago a representative overseeing the project is going to be present at
the time of opening. Should there be cancellation or postponement, we will notify you in writing,
prior to the opening date of the bids.
If you have any questions, please contact me at 416-2131.
TP/tp
Encl. -
c: Albert Dominguez `
Yvette Smith = '
Project Manager
File
BID NO. 00- 01- 061
ADVERTISEMENT FOR BIDS
Sealed bids for "MORNINGSIDE STREET BARRIERS PROJECT, B-4629" will be received by the City
Clerk of the City of Miami, Florida at 10:00 AM on the 6th day of February, 2001, at the City Clerk's
Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at
which time and place they will be publicly opened and read. Any bid submitted after the above
appointed time will not be accepted by the City Clerk.
The project involves removing soil and any existing vegetation within the existing barricades in the right-
of-way and replacing with Grade "A" Eucalyptus Mulch throughout various locations of the Morningside
district. The work also includes providing and installing Saw Palmetto (Serenoa Repens) plants, 3 feet
high chain link fence and 6 -inch diameter bollards as shown on Plans. The existing street closure
barricades are located at the following five locations: Location 1: On N.E. 52nd Terrace approximately 140
feet East of Biscayne Boulevard, Location 2: On N.E. 571hand East of Biscayne Boulevard,
Location 3: On N.E. 58th Street approximately 110 feet East of N.E. 5" Avenue, Location 4: On North
Bayshore Drive approximately 120 feet South of N.E. 61St Street, and Location 5: On 55th Terrace
approximately 130 feet East of Biscayne Boulevard. Bidders will furnish performance and bid bonds
in accordance with Resolutions No. 86-983 and No. 87-915. For technical questions or clarifications
regarding plans specifications or City requirements please submit written requests to Mr. John H.
Jackson P E Director Department of Public Works 444 S.W. 2 Avenue 8" Floor, Miami, Florida
33130 The written request may be faxed to (305) 416- 2153 followed by mailing or hand delivering the
written copy. Under Miami -Dade County Ordinances Nos. 98-106 and 99-1 there will be a "Cone of
Silence" during the bid period and the City's responses to questions must be in writing only.
Prospective bidders must be a Landscaping Contractor in Miami -Dade County as issued by
Miami -Dade County Code, which authorizes the Bidder to perform the proposed work.
All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City
regulations will require each bidder to submit proposals in duplicate originals. Plans may be
obtained at the Department of Public Works, 444 S.W. 2"d Avenue, 8 Floor, Miami, Florida 33130, on or
after January 22, 2001. Specifications may be obtain on or after January 22, 2001. There will be a 20
deposit required for the first set of specifications. Specs can also be mailed to bidders upon written
request to the Public Works Department including a separate check in the amount of $8. Additional sets
may be purchased for a non-refundable fee of $20. Deposits will be refunded only upon return of one
set of specifications to the Department of Public Works, unmarked and in good condition within two (2)
weeks after the opening of the bids.
Bidders are alerted to the provisions of Ordinance Nos, 10062, 10538 and 10332 regarding allocations of
contracts to minority vendors, contractors and sub -contractors. THIS PROJECT HAS BEEN
DESIGNATED AS A SET-ASIDE FOR CITY OF MIAMI CERTIFIED BLACK -OWNED FIRMS. DETAILS
ARE CONTAINED IN BID SPECIFICATIONS. ALL BIDDERS WILL BE REQUIRED TO SUBMIT AN
AFFIRMATIVE ACTION PLAN AS REQUIRED IN SAID ORDINANCES AND THEIR CURRENT M/WBE
CERTIFICATION, UPON REQUEST. (Ordinance is contained in bid specifications).
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreement'. The object of this Ordinance is to provide employment opportunities to City of Miami
residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for
wage reimbursement under this program. For further information contact the Department of Public
Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for liquidated damages
for failure to complete the work on time. The City Commission reserves the right to waive any informality
in any bid, and the City Manager may reject any of all bids, and readvertise. (B-4629, Req. 05489).
r,
4
Carlos A. Gimenez
City Manager
t.4 ul
City of N inmi
Department of Public Works
444 �oulhiWit Z"' Awnut
AP PIOor
Mimi. Imbrido 95190
TO: Miriam Parra
City Clr_xk's Office
PMONa: 305) 250-5369
Pax Rhone: (305) 858-1610
RSM, AKS ourgent
In reference to
/trw,
From: Tmy Prat
Design Division
rPhOddl. (305) 416-2131
Pair ahlo^!= (305) 416-2153
o1'or your RCVTeur eReply A5Alw aPIGa3e Gomment
1
BID NO. 00- 01- 061 Q
ADVERTISEMENT ICOR BIDS
Sealed bids for "MORNINGSIDE STREET BARRIERS PROJECT, B4629" will be received by the City
Clerk of the City of Miami. Florida at 10:00 AM on the 6e' day of February, 2001, at the City Clerks
office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at
which time and place they will be publicly opened and read. Any bid submitted after the above
appointed time will not be accepted by the City Clerk.
The project involves removing soil and any existing vegetation within the existing barricades in the right-
of-way and replacing with Grade °A" Eucalyptus Mulch throughout various locations of the Morningside
district. The work also includes providing and installing Saw Palmetto (Serenoa Repens) plants, 3 feet
high chain link fence and 64nch diameter bollards as shown on Plans. The existing street closure
barricades are located at the following five locations: Location 1: On N.E. 500 Terrace approximately 140
feet East of Biscayne IPulevard. Location 2: On N.E. 5?m treet and East of Biscayne Boulevard,
Location 3: On N.E. 58c Street approximately 110 feet East of N.E. a Avenue, Location 4: On North
Bayshore Drive approximately 120 feet South of N.E. 61" Street, and Location 5: On Sib Terrace
approximately 130 feet East of Biscayne Boulevard. Bidders will) furnish performance and bid bonds
In accordance with Resolutions No. 86-983 and No. 87-915. For technical questions o[ clarifications
recardino olans. specifications. or Citv requirements. Dlease submit written reauests to Mr. John H.
The
the
Prospective bidders must be a Landscaping Contractor in Miami -Dade County as Issued by
Miami -Dodo County Code, which authorizes the Bidder to perform the proposed work.
All bids shall be submittPel in accordance with the Instructions to Bidders and Specifications. New City
regulations will require each bidder to submit pr osals In duplicate orig�b. Plans may be
obtained at the Department of Piihlir. Works, 444 S.W. 2 d Avenue, 8 Floor, Miami, Florida 33130, on or
after jjnNaly 32, 2001. Specifications may be obtain on or after January 22, 2001, There will be a L20
deposit requires! for thR first III of specifications. Specs can also be mailed to bidders upon written
request to the Public Works Department including a separate check in the amount of $1, Additional sets
may be purchased for a non-refundable fee of M. Deposits will be refunded only upon return of one
set of specifications to the Department of Public Works, unmarked and In good condition within two (2)
weeks after the opening of the bids.
Bidders are alerted to tho provisions of Ordinance Nos. 10062. 10538 and 10332 regarding allocations of
contracts to minority vendors, contractors and sub -contractors. THIS PROJECT HAS BEEN
DESIGNATED AS A SET-ASIDE FOR CITY OF MIAMI CERTIFIED IL&ng QR FFNJI logo=
FIRMS. DETAILS ARE CONTAINED IN BID SPECIFICATIONS. ALL BIDDERS WILL BE REQUIRED
TO SUBMIT AN AFFIRMATIVE ACTION PLAN AS REQUIRED IN SAID ORDINANCES AND THEIR
CURRENT MMIBE CERTIFICATION, UPON REQUEST. (Ordinance is contained in bid specifications).
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreernant". The object of this Ordinance is to provide employment opportunities to City of Miami
residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for
wage reimbursement under this program. For further information contact the Department of Public
Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for liquidated damages
for failure to complete the work on time. The City Commission reserves the right to waive any informality
in any bid, and the City Manager may reject any of all bids, and readvertise. (B-4629, Req. 05489).
Carlos A. Gimenez
City Manager