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Home My WebLink AboutR-01-02603 In J-01-195 3/19/01 RESOLUTION NO. 01— 26 U A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF ADVANCE POLICE AND FIRE SUPPLIES FOR THE PROCUREMENT OF FORTY (40) BARRELS FOR M-16 RIFLES FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO EXCEED $8,904.40; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690003, SUCH EXPENDITURE HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." WHEREAS, the Department of Police requires the procurement of barrels for M-16 Rifles to replace the barrels that have become worn from constant firing during training of the S.W.A.T. Team; and WHEREAS, replacement of these barrels will prolong the life of the weapon and provide for greater accuracy in shooting; and WHEREAS, the U.S. Department of the Treasury's "Guide to Equitable Sharing" authorizes the expenditure of forfeiture cash or proceeds for law enforcement purposes not considered normal operating expenses; and M CITY COMMISSION MEETING OF, MAR 2 9 2001 0��t60 WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditure proposed comply with the U.S. Department of the Treasury's "Guide to Equitable Sharing"; and WHEREAS, funds to cover this expenditure have not been included in the Police Department's normal operating budget and are available in the City of Miami Law Enforcement Trust Fund; and WHEREAS, pursuant to public notice, Invitation for Bids No. 00-01-032 was mailed to fourteen (14) potential bidders; and WHEREAS, one (1) response was received on January 8, 2001; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Advance Police and Fire Supplies be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The January 8, 2001 bid received from Advance Police & Fire Supplies for the procurement of forty (40) barrels for M-16 rifles for the Department of Police, in an amount not to exceed $8,904.40, is accepted, with funds allocated from the Law Enforcement Trust Fund, Project No. 690003, such expenditure : Page 2 of 3 01— 260 having been approved by the Chief of Police as complying with the U.S. Department of the Treasury's "Guide to Equitable Sharing." Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!/ PASSED AND ADOPTED this 29th day of March , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate appro�fal of this ;enislation by signing it in the designated pl.-e provided, said legislation no%rj [" r.(`ora' wit f}, `la -se tA• �' ori! tho Pity Commil t; hoc rr ;, �t;t,,,,r✓e ��h : ,e �.,��.. of ;, {1 C! .r,.y f Ccr^r,~; n r.c on regarding same, without the Mayo a-zercr, to. Walt4r. e , City Clerk ATTEST: J. WALTER J. FOEMAN CITY CLERK APPROW ,1S TQ FORK ND CORRECTNESS Z DRC%.WTLARELLO Y ATTORNEY W5127:LB:BSS ii If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 n a V i� 260 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO: of the City Commission FR RECOMMENDATION CA -3 DATE :L" FILE .:Rr :1�2 2-01 SUBJECT: Proposed Resolution REFERENCES: Barrels for M-16 Rifles Bid No. 00-01-032 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Advance Police & Fire Supplies, a Local/Hispanic vendor, located at 2001 S.W. 1 Street, Miami, FL 33135, for the purchase of forty (40) Barrels for M-16 Rifles, for the Police Department, in an amount not to exceed $8,904.40. Funding is available from the Law Enforcement Trust Fund, U. S. Department of the Treasury, Project Number 690003. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 00-01-032. Fourteen (14) Invitations for Bids were mailed and one (1) response was received. Advance Police & Fire Supplies, submitted the only responsive and responsible bid and is, therefore, recommended for the award. The new barrels will be used to refit the existing barrels on the M-16 Rifles, currently assigned to members of the Police Department's S.W.A.T. Team, which are starting to show wear from firing during training. The purchase of these barrels would prolong the life span of the weapon, as well as, assure the accuracy of shot placement. -YYM CAG C/JLM/lr 01- 260 BID AWARD RECOMMENDATION FORM BID NUMBER: 00-01-032 DEPARTMENT/ DIVISION: POLICE TERM OF CONTRACT: SINGLE PURCHASE NUMBER OF BIDS DISTRIBUTED: 14 COMMODITY/SERVICE: BARRELS FOR M-16 RIFLES NUMBER OF BIDS RECEIVED: METHOD OF AWARD: LOWEST RESPONSIVE, RESPONSIBLE BIDDER RECOMMENDED VENDOR(S): STATUS: ADVANCE POLICE & FIRE SUPPLIES LOCAL/HISPANIC 1 CONTRACT VALUE: TOTAL: .$8,904.40 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The new barrels will be used to refit the existing barrels on the M-16 Rifles, currently assigned to members of the S.W.A.T. Team, which are starting to show wear from firing during training. The purchase of these barrels would prolong the life span of the weapon, as wellas, assure the accuracy of shot placement. ACCOUNTCODE(S): Law Enforcement Trust Fund, Project 690003 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: I /g p ,7�� Gl • 1F�iVt�n�� l ��D Department Director/ Linda M. Haskins U Designee Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 ri730 PURCHASING RO Ud S. Cart for TITLE: 01- 260 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for purchase of Forty 40 Barrels for M-16 Rifles, from Advance Police & Fire Supplies, in an amount not to exceed $8,904.40, complies with the U.S. Department of Treasury's "Guide to Equitable Sharing." aul Marffn Chief of Pol' e City of Miami Police Department Subscribed and sworn to before me this /,=-' Y'aay of by Raul Martinez, who is personally known to OFFIAI. iv EAL MABELv RODPIGUFZ NOTARY WBIIC STATE OF RDPMA COMMMION NO. CC819271 MY COMMISSION EXP. APR- 9"S P�CtJt e, , 2001, d NOTARY PUBLIC STATE OF FLORIDA AT LARGE 01- 260 Item Barrels for M-16 Rifles, as per bid specifications (Model #A BBL -16A) Manufacturer: Bushmaster Prepared by: Glenn Marcos (1/30/01) Barrels for M-16 Rifles Bid No. 00-01-032 Tabulation Sheet Advanced Police & Fire Supplies 2001 S.W. 1 Street Miami, Florida 33135 Local/Hispanic Est. QtY. U.O.M. I Unit Price 40 ea 1 $222.61 Extended Price $8,904.40 Approved by: ? a apartment irector/Designee CITE' OF MI AMI OF THE CITY CURK BTI? SECURITY LIST Y 11APPI:1 FOR M-16 RIFLES BID ITEM: 00-01-032RBID NO: TIME 10'0 DATE BID(S) OPENED: JANUARY 8 2001 received (,__) envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIG Deputy Qj Clerk (Dau) 01- 260