HomeMy WebLinkAboutR-01-0237J-01-165
3/8/01
RESOLUTION NO. 01— 2 3
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS AFFIRMATIVE VOTE OF THE MEMBERS
OF THE CITY COMMISSION, RATIFYING, APPROVING
AND CONFIRMING THE CITY MANAGER'S FINDING OF
AN EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING AN INCREASE IN THE TOTAL CONTRACT
AMOUNT WITH BAKER EQUIPMENT ENGINEERING
COMPANY, FOR AERIAL BUCKET TRUCK REPAIR AND
SERVICES, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, IN AN AMOUNT NOT TO
EXCEED $22,936.35, THEREBY INCREASING THE
TOTAL CONTRACT AWARD FROM $58,670.94 TO
$81,607.29, PURSUANT TO INVITATION FOR BID
NO. 99-00-073; ALLOCATING FUNDS THEREFOR FROM
CAPITAL IMPROVEMENT PROGRAM, PROJECT NO.
311702.429401.6.670.
WHEREAS, pursuant to Resolution No. 00-301, adopted April
13, 2000, the City Commission accepted the bids of Altec
Industries, Inc., for Item No. 1-D, in the amount of $4,575, and
Baker Equipment Engineering, for Items Nos. 1-A, 1-B, 1-C and 1-
E, in the amount of $52,095.94 and a provision for special items
in the amount of $2,000 for a total amount not to exceed
$58,670.94; and
CITY COMMISSION
MEETING OF
MAR 0 8 2001
H8 on me.
01- 237
WHEREAS, when the aerial devices were disassembled, severe
rust was discovered on the load-bearing section of the main
booms; and
WHEREAS, it was necessary to increase the contract to cover
the additional repairs; and
WHEREAS, funding is available from Capital Improvement
Program, Project No. 311702.429401.6.670.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By an affirmative vote of four-fifths of the
members of the City Commission, ratifying, approving and
confirming the City Manager's finding of an emergency, waiving
the requirements for competitive sealed bids and approving an
increase in the total contract amount with Baker Equipment
Engineering Company, for aerial bucket truck repair and services,
for the Department of General Services Administration, in an
amount not to exceed $22,936.35, thereby increasing the total
contract award amount from $58,670.94 to $81,607.29, pursuant to
Bid No. 99-00-073, is ratified, approved and confirmed, with
funds allocated from Capital Improvement Program Project No.
311702.429401.6.670.
Page 2 of 3
01- 237
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorl/.
PASSED AND ADOPTED this 8th day of March , 2001.
JOE CAROLLO, MAYOR
In accordance with Miami Code -Sec. 246, since the Mayor did not indicate approval of
this legislation by signing in the designated place prey;ded, said legislation r o•.,,r
becomes effective with the elapse of ten (10) days from the date of cornnnission acticn
regarding same, without the Mayor exercising a vote.
ATTEST: ) c 7/117D�•�w ,�
Waer J. Foeman, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 3 of 3
0j- 237
CITY OF MIAMI, FLORIDA 16
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
RECOIVEVIENDATION
DATE: FILE:
FEB 2 3 200'
SUBJECT: Resolution Ratifying City
Manager's Action
REFERENCES: Emergency Contract Increase -
ENCLOSURES: Aerial Bucket Truck Repair
Services
It is respectfully recommended that the City Commission approve, ratify and confirm by a four-
fifths (4/5d) affirmative vote, the City Manager's finding that an emergency need existed in
approving an increase, in an amount not to exceed $22,936.35, to the Aerial Bucket Truck Repair
and Services Contract, Bid No. 99-00-073, Provision for Special Items, previously authorized by
Resolution No. 00-301. Further authorizing an increase in the contract award from $58,670.94 to
$81,607.29. Allocating funds from Capital Improvement Program (CIP) Project No.
311702.429401.6.670.
BACKGROUND
The Department of General Services Administration was awarded a contract for the overhaul of
aerial bucket devices for five (5) Aerial Bucket Trucks. Specifications detailing the scope of work
were developed based upon the collective knowledge of our fleet staff and several outside vendors.
A small contingency fund of $2,000 was established to cover any hidden damage.
When the vendor, Baker Equipment Engineering Company (non-local/non-minority vendor),
disassembled the aerial devices to Unit Nos. 1805 and 1806 severe rust was discovered on the load-
bearing section of the main booms. This damage was impossible to detect prior to dismantling the
entire aerial devices. Because the rust was located on the main booms, the structural integrity of the
booms was compromised and unless corrected the vendor would not certify the aerial devices.
As a result of the above, it was necessary to increase the contract award amount by $22,936.35 to
cover the additional repairs. It should be noted the cost of a new aerial bucket truck of similar size
and configuration is estimated at $120,000 per vehicle.
Et L
CAG
01-- 237
INTEL -OFFICE %11E'!�Q! AN:D'_J!4A
Carlos A. Gimenez = October 18, 2000
• City Manager
J - Emergency Contract
Increase -
`�` _ Aerial Bucket Truck
Alex J. Martinez Repair Services
Acting Director
General Services Administration
Description of commodity/service needed
The Department of General Services Administration is respectfully recommending that an
emergency need exists in authorizing an increase, in an amount not to exceed $22,936.35, to
the Aerial Bucket Truck Repair and Services Contract, Provision for Special Items, Bid No.
99-00-073, previously authorized by Resolution No. 00-301. Further authorizing the
increase in the total contract award amount from $58,670.94 to $81,607.29.
Emergency Justification
The Department of General Services Administration recently awarded a contract for the
overhaul of the aerial devices of five (5) aerial bucket trucks. Specifications detailing the
scope of work were developed based upon the collective knowledge of our fleet staff and
several outside vendors. A small contingency fund of $2,000 was established to cover any
hidden damage. The bid was awarded to the lowest responsible bidder(s).
When the vendor, Baker Equipment Engineering Company disassembled the aerial devices
on Unit No. 1805 and 1806, severe rust was discovered on the load-bearing section of the
main boom. This damage was impossible to detect prior to dismantling the entire aerial
device. Because the rust is located on the main boom, the structural integrity of the boom is
compromised and unless corrected, the vendor will not certify the aerial device.
As a result of the above, it is necessary to increase the contract amount by $22,936.35 to
cover the additional repairs. It should be noted the cost of a new aerial bucket truck of
similar size and configuration is estimated at $120,000 per vehicle.
Solicitation/ Reason for selecting vendor
On April 13, 2000, the City Commission authorized Resolution No. 00-301 awarding Bid
No. 99-00-073 to Baker Equipment Engineering Company, for Items 1-A, 1-B, 1-C and
1-E (see attached Tabulation of Bids). This vendor has agreed to provide these additional
repairs, in an amount not to exceed $22,936.35.
` -- 237
Carlos A. Gimenez
Emergency Contract Increase
Aerial Bucket Truck Repair Services
Page 2 of 2
Increase Amount Requested
$22,936.35
pt-01�, W!
City Manager
Budgetary Review and Aaaroval:
Account Code: 311702.429401.6.670
L.
Linda M. Haskins,
Director
Department of Management & Budget
CAG/FMAJM/ll
c: Judy Carter, Purchasing Department Director
Lourdes Lopez, Assistant to the Director of GSA
Alan Savarese, Fleet Manager of GSA
Date: Ld 3a c
Date: Z -2,?,�
Date: 10-27_ CJr--)
CONTE CT REVIEW AND ANALYST: ORM
ATTACH SUPPORTING DOCUMENTS
DATE: October -262
DEPARTMENT/DIVISION: General Services Administration/Fleet Division - - -
CONTACT PERSON/CONTACT NUMBER: Lourdes Lopez/,34575-5130 or'Aiaii' avarese 575-5171
CONTRACTING ENTITY: Baker
RESOLUTION NUMBER: Res..00-301 BID/PROJECT NtMM +'R: Bi N& -§9-t0:'013
(IF APPLICABLE)
BUDGETARY INFORMATION: Are funds budgeted3 ❑ YES ❑ NO If yes,
TOTAL DOLLAR AMOUNT:_Eme=n y Purchase Increase of $22,936.35 from S58.670.94 to 581,607.29
❑ EXPENSE ❑ REVENUE
SOURCE OF FUNDS: CIP ACCOUNT C0DEcsl: 311702.429401.6.670
If grant funded, is there a City match requirement.? ❑ YES ❑ NO AMOUNT: N/A
Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s):
TERMS OF CONTRACT: (To be filled out by Purchasing Department)
Effective Date: Upon Oversight Board Approval.
Escalating Clause, if any:
Contract Period (s):
Penalties, (f any), for termination:
Payment terms:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? ❑ YES ❑ NO Emergency Purchase Contract Increase
If YES, actual expenditures in previous contract Year ?
Summary/Description of Contract Agreement: For the emc=ncy contract increase of the Aerial Bucket
Truck Repair Services, Res. 00-301, Bid No. 99-00-073.
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
The Department of General Services Administration recently was awarded a contract for the overhaul of the aerial
devices of five (5) aerial bucket trucks When the vendor. B_ aker F.QWpment Engineering Company disassembled
the aerial devices on Unit 1805 and 180severe rust was discovered on the load--bearini section of the main boom
because the rust is located on the main boom, the structural inteZdty of the boom is compromised and unless
corrected the vendor will not certify the aerial device Should the City purchase a new aerial bucket truck it would
cost an estimated 5120.000 per vehicle.
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes ❑ Single Purchase
❑ Written quotes ❑ Short -Term Contract
❑ Negotiated Purchase ❑ Term of Contract
❑ Sole Source (include documentation) ❑ Lease (Type: 1
❑ Bid Waiver (include documentation) ❑ Other
❑ Formal Bid/Proposal (include bid tabulation/proposal ranking)
PREVIOUS AWARDS OF BIDS IIF APPLICABLE)
From most recent 1)
2)
3)
APPROV
APPROVAL:
CRC COMMENTS:
DATE:
DATE: f l
01- 237
To
FROM
CITY OF MIAN11, FLORIDA
INTER -OFFICE MEMORANDUM
Lourdes Lopez, Assistant to the Director DATE October 18, 2000 FILE
Department of General Services Administration
SUS CT Aerial Bucket Truck
Contract Increase
Alan avarese, Fleet Mana r ?EFc=_r,cEs
Fleet Managemen ivision CS ;R` -
Department of General Services Administration
As you know, our Department recently awarded a contract for the overhaul of the aerial
devices on five (5) aerial bucket trucks. Specifications detailing the scope of work was
developed based upon the collective knowledge of our fleet staff and several outside
vendors. A small contingency fund was established to cover any hidden damage. The bid
was awarded to the lowest responsible bidder(s).
When the aerial devices on two units were disassembled by the vendor, severe rust was
discovered on the load-bearing section of the main boom. This damage was impossible to
detect prior to dismantling the entire aerial device. Because the rust is located on the main
boom, the structural integrity of the boom is compromised (see attached photos) and
unless corrected, the vendor will not certify the aerial device. Our fleet personnel have
reviewed photographs submitted by the vendor and concur with their recommendations.
As a result of the above, it is necessary to increase the contract amount by $22,936.35 to
cover the additional repairs. Furthermore, it is recommended that this increase be
considered an emergency as these bucket trucks are vital to the operations of the Property
Maintenance Division and the Public Works Department and the services they provide to
the city. Funding is available from CIP account 311702.429401.6.670. It should be noted
the cost of a new aerial bucket truck of similar size and configuration is estimated at
$120,000 per vehicle.
Should you require additional information, please advise.
C: Robert Forbes, Superintendent of Heavy Fleet
C:\ASavarese\Docs\BucketTruckContractIncrease. doc
01- 2�7
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01- 237
8811 Maislin Drive
Tampa Fl. 33637
813-985-0910
1-800-765-0910
_.�.... r..._.... . a.��F,� , r 1 1313-5it3i3-9392 P. 01
Baker Equipment
To: Robert Forbes From [Michael McNeil
F� PaOost i
Pawn Dry 09/01/00
Re: Additions to Quote # 3280 Unit # 1805
The following is additional work that was found to be needed by menuf iWer on your fewer boom
assemblies.
Replace turret end section cf lower boom 7,725.20
Repair knuckle end section on lower boom 1,992.25
Metal preparation, prime and paint tower boom 500.00
Total: $10,217.45
Additions to Quote # 326 UNIT # 1806
Replace knuckle end section lower boom 8,703.45
Repair turret end lower boom 3,515.45
Metal preparation. prime a point 50000
- 01- ; -.- -2 2
. --•- ......F...� r o1J��oii-y392 P.02
SePtember i, 2WO
Total: $12,718.90
If you have any questions please cell at the number listed ebwe
This quote is valid for sixty days
Quote does not include any eWcable taxes or incoming freight manges with thirty days net terms
Michael McNeil
Service Center Manager
1
0
sex
. -W
00-2-72-
3/30/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION,
- WITH ATTACHMENTfS)-, -ACCEPTING BIDS- PURSUANT
TO INVITATION FOR BIDS NO. 99-00-073, FOR THE
PROCUREMENT OF AERIAL BUCKET TRUCK REPAIR
SERVICES, ON A SHORT TERM CONTRACT BASIS FROM
ALTEC INDUSTRIES, INC., FOR ITEM NO. 1-D, IN
THE AMOUNT OF $4,575, AND BAKER EQUIPMENT
ENGINEERING, FOR ITEM NOS. 1-A, 1-B, 1-C AND
1-E, IN THE AMOUNT OF $52,095.94 AND A
PROVISION FOR SPECIAL ITEMS IN THE AMOUNT OF
$2,000, FOR A TOTAL AMOUNT NOT TO EXCEED
$58,670.94, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION; ALLOCATING FUNDS
THEREFOR FROM THE CAPITAL IMPROVEMENT
PROGRAM, PROJECT NO. 311702.429401.6.670.
WHEREAS, the Department of General Services Administration,
Flee -t Management Division, is in charge of repairs and
maintenance of five high -lift bucket trucks used by various
departments; and
WHEREAS, the age and condition of the equipment necessitates
numerous repairs and the requirement of a contract to expedite
the repairs in a timely and'cost effective manner; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-073 were mailed to sixteen (16) potential bidders; and
WHEREAS, two (2) sealed bids were received on
February 2, 2000; and
WHEREAS, funds are available from Capital Improvement
Program, Project No. 311702.429401.6.670; and
2�'��(
-r J
t'= COMMSION
MEETING OF
APP 1 3 "G9
Fiesclutioa Wo.
t
zhe Mama'- and th-
Services Administration recommend that the bads received
Altec Industries, Inc. and Baker Equipment Engineering, be
accepted and awards made to the lowest responsive and responsit_e
bidder, on an item by item basis, as more particularly describe-
in the attached Bid No. 99-00-073;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bids received on February 2, 2000,
pursuant to Invitation For Bids No. 99-00-073, for the
procurement of aerial bucket truck repair services, on a short
term contract basis from Altec Industries, Inc. for Item No. 1-D,
in the amount of $4,575, and Baker Equipment Engineering, for
Item Nos. 1-A, 1-B, 1-C and 1-E, in the amount of $52,095.94 and
a provision for special items, in the amount of $2,000, for a
total amount not to exceed $58,670.94, for the Department of
General Services Administration are hereby accepted, with funds
Page 2 of 3
there°cr =r allocated frcm Capital Improvemer:= program,
Project No. 311702.429401.6.0'70.
Section_ 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.='
PASSED AND ADOPTED this 13th day of April , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Maw did nct `^Vicat? eFpr^M! of
this legislation by sig it in the
ba.=,mes e` -.active %Mth i s ,!o=
regardirg sarne, withoLl, tis k".ay. ;: Z!, a
ATTEST:
Waite . roem8n, City Clerk
WALTER J. FOEMAN
CITY CLERK
Uj--j
IW ATTORNEY
4264:RCL
L If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
01- 237
Page 3 of 3
TABULATION OF BIDS
REPAIR FIVE (5) BUCKET TRUCKS
BID NO. 99-00-073
Altec Industries, Inc
Baker Equipment Engineering
2570 Old Okeechobee Road
8811 Maisfln Dr
West Palm Beach, Florida 33409
Tampa Florida 33637
Non-LocaVNon-Minority
Non-Local/Non-Minority
Item
No. Desai on
Price
Price
1 REPAIR FIVE (5) BUCKET TRUCKS
A) City Unit 1805 - Model 0056
No Bid
$ 17,742.11
8) City Unit 1806 - Model 0056
No Bid
$ 15,002.45
C) City Unit: 40001- Model A39H
No Bid
S 6,344.40
D) City Unit 40002 - Model AS336P
S 4,575.00
$ 5,044.09
E) City Unit 40005 - Model LAH321S
No Bid
$ 13,006.98
2 Provision for special Items
$ 2,000.00
$ 2,000.00
01 2'trfi 7
r...a.
Prepared by Ramon Barges, CPPB, 2/7/2000
Page 1
Departm rectormesignee
RATIFICATION OF
EMERGENCY
ITEM: Aerial Bucket Truck Repair Services
DEPARTMENT: GSA
TYPE:
Emergency Purchase
REASON: The Department of General Services Administration has a
need for these services for unforeseen additional repairs.
RECOMMENDATION: It is respectfully recommended that the City Commission,
ratify, approve and confirm by a four/fifths (4/5th)
affirmative vote, the City Manager's finding of an
emergency, for the approval of an increase in the total
contract amount with Baker Equipment Engineering
Company, in an amount not to exceed $22,936.35,
thereby increasing the total contract amount from
$58,670.94 to $81,607.29, for aerial bucket truck repair
and services, for the Department of General Services
Administration;; allocating funds therefore from Capital
Improvement Program, Project No.
311702.429401.6.670.
O
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AwardMifyE= 01- 23'7