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Home My WebLink AboutR-01-0236J-01-166 3/8/01 RESOLUTION NO. 01- 236 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PURCHASE FOR THE DEPARTMENT OF FIRE -RESCUE OF SHORE, PNEUMATIC STRUTS FROM TEAM RESCUE EQUIPMENT, INC., IN VARIOUS SIZES, IN AN AMOUNT NOT TO EXCEED $12,648.00; ALLOCATING FUNDS THEREOF FROM THE GRANT ENTITLED FEMA/USAR GRANT AWARD (FISCAL YEAR 2000), ACCOUNT NUMBER 110091.280904.6.840. WHEREAS, the City of Miami Department of Fire -Rescue Urban Search & Rescue ("US&R") Team is funded by the Federal Emergency Management Administration ("FEMA"); and WHEREAS, FEMA requires that all US&R Teams be fully equipped and ready for deployment at a moments notice in accordance with the federally approved list; and WHEREAS, the 1999-2000 FEMA Grant expired on April 30, 2000, prior to the necessary equipment being ordered; and WHEREAS, FEMA granted an extension to use the 1999-2000 grant monies until December 31, 2000; and CITY COPOUSSiON MEETING l3F MAR 0 8 2001 xekon No. 11- 236 WHEREAS, notice for granting the extension was issued on October 10, 2000 and did not leave sufficient time to conduct a formal bid process and submission of responses for consideration by the Miami City Commission at the only City Commission Meeting scheduled for December 2000; and WHEREAS, based upon this need, it was in the best interest of the City and US&R program to purchase the Shore, Pneumatic Struts to assure readiness of the US&R Team in the event of a deployment; and WHEREAS, funding is available from the Grant entitled FEMA/USAR Grant Award (Fiscal Year 2000), Account Number 110091.280904.6.840. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By an affirmative vote of four-fifths of the members of the City Commission, ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and approving the Page 2 of 4 04-- 236 emergency purchase of Shore, Pneumatic Struts, in various sizes, from Team Rescue Equipment, Inc., in an amount not to exceed $12,648.00, for the Department of Fire -Rescue, is ratified, approved and confirmed, with funds allocated from the Grant entitled FEMA/USAR Grant Award (Fiscal Year 2000), Account Number 110091.280904.6.840. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayorv. 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 01- 236 8th day of March 2001. PASSED AND ADOPTED this JOE CAROLLO, MAYOR In accordance with M;ami C''oJle cc. 2-30, since the Mayor did not indicate approval of this legislation by signing in the designated place provided, said legislation now becomes effective with the elapse of ten (10) days from the date of commission action regarding same, without the Mayor exercising a vote. , f ATTEST: Waltgr J. Foeman, City Clerk WALTER J. FOEMAN CITY CLERK pppROVED AS TO FORM AND CORRECTNESS: DRO VILARELLO ATTORNEY W5098:BSS:ELF Page 4 of 4 61- 236 G I CITY OF MIAMI, FLORIDA 15 INTER -OFFICE MEMORANDUM Honorable Mayor and TO: Members of teCityCossion > ty Manager FROM: RECOMMENDATION FM-015.doc DATE: FILE FEB 2 3 2001 SUBJECT: Ratify, Approve, and Confirm Emergency Purchase of Pneumatic Struts for US&R REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the emergency purchase of Shore, Pneumatic Struts in various sizes for the US&R Team from Team Rescue Equipment, Inc., located at 6620 Orchid Lake Rd., New Port Richey, Florida, 34653, in an amount not to exceed $12,648.00. Funding is available from the Grant entitled, "FEMA/USAR Grant Award (FY 2000) account number 110091.280904.6.840, $12,648.00. BACKGROUND US&R is awarded a grant from the federal Government (FEMA) for the purpose of being ready at a moments notice to deploy for emergency, life saving missions anywhere in the nation. The Team must be fully equipped and personnel must have the proper gear to successfully participate in a deployment. The 1999-2000 FEMA Grant expired on April 30, 2000 before the paperwork for the above items could be fully processed for a formal bid and in accordance with the Grant policies and procedures, the monies earmarked by the US&R Coordinator for these purchases would have to be returned to the Federal Government unspent. As these items are necessary for a successful deployment, the US&R Coordinator filed a formal request for FEMA to extend the grant expiration period until December 31, 2000. Although this extension was granted on October 10t`, 2000, it did not leave enough time to conduct a formal bid process before the deadline for the only meeting of the City of Miami Commission in the month of December 2000. This equipment is on a federally approved list of equipment that is required for deployment of the US&R Team in disaster related responses. The US&R Team is funded annually by FEMA for the purpose of meeting the requirements of 200 personnel and the purchase and maintenance of equipment to respond when called for a federal disaster. -a2. CAG /MI.,K/TF/mgr FM.015.doc 01— 236 C`NTRACT REVIEW AND ANALYSIS FO -`F Directions: Please Attach sup, mg documents. All sections must be complett xcluding "CRC Comments" Date: 12/12/00 DEPARTMENT/DIVISION: Fire -Rescue CONTACT PERSON / CONTACT NUMBER: Asst. Chief Thomas Flores, Ext. 1692/Mayte Rodriguez, ext. 1651 CONTRACTING ENTITY: Team Rescue Equipment RESOLUTION NUMBER: BID: EMERGENCY ( If Applicable ) BUDGETARY INFORMATION: Are funds budgeted? YES ® NO ❑ If yes, TOTAL DOLLAR AMOUNT: $12,648.00 ® EXPENSE ❑ REVENUE SOURCE OF FUNDS: 110091.280907.6.840 ACCOUNT CODE(S) CIP ACCOUNTS USAR Grant If grant funded, is there a City match requirement? YES ❑ NO ® AMOUNT: Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: Effective Date: This is a one-time purchase Escalating Clause, if any: Contract Period (s): Payment terns: Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: Funds must be spent before 12/31/00. SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES ❑ NO ® Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: Struts are utilized by the US&R Team to perform their emergencies duties when deployed. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) This equipment is necessary to secure crumbling walls in an emergency rescue operation. The grant monies to will expire on METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ® Single Purchase ® Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Lease ( Type:_ ) ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) From most recent: 1) 2) Approval: Approval: RA.041 CRC COMMENTS: Date: J d Date: x ) a CIT: Y OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez November 14, 2000 FM-159.doc City Manager DATE : FILE: / SUBJECT: Emergency Purchase; US&R _ Equipment �iefilliam W. Bryson, Direc r =ROM: REFERENCES: Department of Fire -Rescue ENCLOSURES: The Department of Fire -Rescue respectfully requests your approval for an emergency purchase of Miners Boots and Pneumatic Rescue Struts and other accessories for the Urban Search and Rescue Team (US&R). US&R is awarded a Grant from the Federal Government (FEMA) for the purpose of being ready at a moments notice to deploy for emergency, life saving missions anywhere in the nation. The Team must be fully equipped and personnel must have the proper gear to successfully participate safely in a deployment. The 1999-2000 FEMA Grant expired on April 30, 2000 before the paperwork for the above items could be fully processed for a formal bid and in accordance with the Grant policies and procedures, the monies earmarked by the US&R Coordinator for these purchases would have to be returned to the Federal Government unspent. As these items are necessary for a successful deployment, the US&R Coordinator filed a formal request for FEMA to extend the grant expiration period until December 31, 2000. Although this extension was granted on October 10'',. 2000, it did not leave enough time to conduct a formal bid process before the deadline for the only meeting of the City of Miami Commission in the month of December. These items are on a federally approved list of equipment that is required for deployment of the US&R Team in disaster related responses. The US&R Team is funded annually by FEMA for the purpose of meeting the requirements of 200 personnel and the purchase and maintenance of equipment to respond when called for a Federal disaster. As indicated on the attached forms, funding has already been approved by the Budget Department for these purchases. Approval/Di proval: 1 ity Manager "DAf E CAG/W WB/MLK/TF/mgr FM_ I 59 01- 236 12/11/2000 13:44 7278455941 TEAM EQUIP INC PAGE 01� December 11, 2000 City of Miami Atte: Mayte Dear Mayte: REVISED QUOTATION With reference to bid #99-00-277 dated 11-9-00, we wish to revise our bid as follows: Item #6 — Raker System 6 each - We wish to change our bid to read "NO BID". All other items remain the same. New Bid Total $12,648.00. Should you have any questions, please contact me at your convenience. Sincerely, , INC. TEAM EQtE�NT. INC• 6= Or+ W Ldca Road, Now Port ft*. FL W63-1111 U-S.A. 727/848.2424 - 727/8464841 Fa - Webdb.- www*wr*qu0"N t com 11/21/2000 11/15/2000 17:31 12:37 305-445-5183 727F '941 FL TF2 TEAM EQUIP JW PAGE PAGE 04 0 xascvasQrmaan� Paz eaac Date: 41-15.. W To: Atm: Rhe: TEAM EQUIPMENT, INC. 6620 Or*d lAke PA Naw Port Rickey, FL 34653-1111 - 727449-U24 Fax 72744"94f * of Pages: 4 From: v��e1 01- 236 11/21/2000 17:31 305-445-5133 FL TF2 PAGE 05 11/15/2@@@ 12:37 727F 941 TEAM EQUIP I' PAGE 02 -Sidi RL. IT2 12 ss�}�i�s!� °�i2�►woM'. t n" l . s ■m wmeows i s • 30641. s • F^= V" vum" ad W& 9O•O0.2" 1. sham pneumeft PAWN 4 FA Sett3. AGM lhrg" BNPWW blh 1v m-IM►A2Who NN �t TOB 2. &wo. PnOONSFIC, PAOMM 4 SA Strut ACM ThMW4 NoSib4 PM 22-766M 3. Shore. PrARmlaft X110 4 VA .r....N Ai01f%O'MMd. 6o ik ' l Im awl PM 22-700M s. sheaf. Pndumoft memo 4 IFA Struk a wft Theme. 5 1 11 ' �. JwMs trim b snow 23 dpre��'M 79�Op a c�sysoeef. eanMMh� of r S Rd r tt L -� �►-.Rbc • �� ' CtwMe. ie+oh tr � t. Shen. Pnres ov. NowW Mm. pipet, it ftwo PINI V 79WS a ,eh", Pima matt OWWW .►. Red�nMa�, IV ho MW 22.7 MOU w FA e FA 4 4 A r �* cin-r.sv�e � ' ire+ ��~t 9 v4.�►1 ' 6' EA 2 (00 01- 296 11/21/2000 17:31 305-445-5183 FL TF2 PAGE 06 11/15/2000 12:37 727' 1941 TEAM EQUIP It PAGE 03 gap- s x•oN �f 1tON tANi , r r ** Rtisov= 4•AY M MOVO4 0*6" !14 No. N40.m u - -4a • •rt ._�.�- ...- 0' $Mons, PliMrrAft R o mmkift 4 EA %J3120 ii -1'000 10. 110a wo ft PM 2249 o 12 SA *A" sL 440-ou ,., 2 1Z. , 22-SqM He",AK W OM . i • iyS" ZD • - 89 Q-. w e" P'M ?�ia06f+ ItVO w 2 0642 w PM 2240M 1a can~, omwW^ ablit s WA a 40 .� wM srw nw Vdvo as TOTAL 1-18 9 A PAM 2or2 11/21/2000 17:31 305-4a5-5183 FL TF2 PAGE 07 FROM 8FA 954-474-8219 11-16 14391 '0A SRO K[0:.... Gar-12-60so.Z* t>xOM• 1[ t1•s Lay of fAimai. Pkwkt% did N0. 9!•00.277 s.a SPEGMATlON>h AND prim SHEET IMA" Pay SAT OF UNIT E CMMD ITm QFAGBH ' M QT V uRiiol g!F . PRt[� .tom wD ALL tTaw As SPEC MD - NO SUGSTITUM THE FC U41NRNG PIN ARE THOGN OF PARATM 1. Shw% pnetttndir., Reaaw 4 EA * 61-_t _ ;T [ 4 _r Sb1A AW t! MWea0. Ettpaed" b epPtodrnofety 25 2 inC110s 22-TOEM z shat PnuwWWc, Resum 4 EA $PW ��— SbUt ACRID ThAat1. EaparWmW eo apjp MNA sm hl &l r wdles PIN 22-79M 3. ohm Pneunattc, R 4 EA q_ e%A AGM Th a@4 to app aft * 117jr ira N a t P/N =•700202 4. Bhwo. Pe+ru"adr, RM M 4 EA a` ; SL SbW. Aam 1]srood. L'ait■n bft b appraQ m l g 180.25 I d - P#4 ?2-7"2CK . s.(aat to *oecMd ao 64A 2S da0traa} PIN 720004 at' r' R W � R Rtrlotr Rai, �� RWw Rall AdapW, 2-0 Dowee owc$ .1-45 *91oe Clovis. Ir hwh bmam pleb or Eqt WEAwa pm �-788460 7. 16110M, Pnatsnsfa[ SgMmdabte. 4 EA .1 S Fran, Ir kick PM 22-794012 a. Wwo. Pr wcmdc. EVwdahK 4 EA INsrnion. Which PIN 22-79M4 E6LUM 7o COMPLETE. SIGN UM RETURN! j"$ FOR<<A BNA. L O{9QLIAIfIeY T1itS 01 2'o10 11/21/2000 17:31 305-445-5183 FL TF2 PAGE 08 1/1�5/09.30 0WA s -! IM N 09429 Rft011.fy1 1 s wuwcur FL 1F2 Lai a101146101" i�7w� 3 rte. L;1ty of Moms, Flpridg Uid No. 9944 93 M1C.E �RBT (C.hltilwed�j f■'�, �{/,�� T GS/ 1 Qu t �ul� r ofF Nom. UW WCTSMeQ _-- NOWs BID ALL ITEMS AS SPC -MED - NO SUBSMUTO S. Shoes, Pnwim0c. E*oxftb, 4 EA $-L2-LL— i 61 G Ext Man, Mr inch PM 22-7000e 10, Neft MooM PARI 2:2.79si4 13 9A o g, s �� >�.S6 11, RegwMW. pie "l Pkta+typs 2 EA IZ How Air, W hots- :00ns ! EA (2) fticK PIN 24006" �YMew► P 2 p) 91ue1 PIN UM0543 13. Gay dwl DMd Age". SML 2 EA s_.,�.�,,,, duid w h VKVM Wd tiW v*m PM 22-700'103 TOTAL 1—.0 / 9!) e 4 (� �� ,� �•� f yds l Mr-0F�v*w ` ilk � �'rI/Aww-- .a .a. - 7f }c • 1 1: 1. ��_. �:• _ • E :- -4 1.+'- =a• SB:3sud 09. £i :SL 9i -ii PAGE 2OP2 nd8 W04A 6iZ8-4t4-4S6 /�. RATIFICATION OF EMERGENCY ITEM: Pneumatic Struts for Urban Search and Rescue DEPARTMENT: Fire -Rescue TYPE: Emergency Purchase REASON: The Department of Fire Rescue has a need to purchase pneumatic struts in various sizes, for the Urban Search and Rescue Team (USBZR). RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, for the procurement of Pneumatic Struts in various sizes, from Team Rescue Equipment, Inc. for the Department of Fire -Rescue; in an amount not to exceed $12,648; allocating funds therefore from, grant entitled, "FEMA/USAR Grant award, Account No. 110091.2 80904.6.840. AwazdRatifyEmr VI Date