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HomeMy WebLinkAboutR-01-0218J-01-159 3/8/01 RESOLUTION NO. 01- 218 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 99-279, ADOPTED APRIL 27, 1999, FOR THE FURNISHING AND INSTALLATION OF HURRICANE SHUTTERS AND STORM MITIGATION SYSTEMS FROM SEA VIEW INDUSTRIES, INC., JEFF ROBINSON SHUTTER CO., INC., HURST AWNING CO., INC., AND ROLLADEN, INC., TO INCLUDE "SUBJECT TO ANY EXTENSIONS THERETO BY MIAMI-DADE COUNTY", AND TO EXTEND THE EFFECTIVE DATE FROM DECEMBER 31, 2000, TO DECEMBER 31, 2001. WHEREAS, Resolution No. 99-279 adopted April 27, 1999, authorized the furnishing and installation of hurricane shutters and storm mitigation systems, under existing Miami -Dade County Contract No. 5101-2/020TR-CW-SW, effective until December 31, 2000; and WHEREAS, Miami -Dade County has extended the effective date of contract No. 5101-2/020TR-CW-SW under the same terms, price and conditions; and WHEREAS, Resolution No. 99-279, adopted April 27, 1999, needs to be amenaed due to the extension of the effective date of Miami -Dade County Contract No.5101-2/020TR-CW-SW until December Kgcww cm MAR 0 OU 2001 P.Msojofion No. 01- 218 31st, 2001 and to include "subject to any extensions thereto by Miami -Dade County". NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted. Section 2. Resolution No. 99-279, adopted April 27, 1999, is hereby amended in the following particulars:' "Section 2. A resolution of the Miami City Commission, authorizing the furnishing and installation of hurricane shutters and storm mitigation systems from Sea View Industries, Inc., Jeff Robinson Shutter Co., Inc., Hurst Awning Co., Inc., and Rolladen, Inc., awarded under existing Miami -Dade County Contract No. 5101-2/02OTR-CW-SW, effective until Deeefnber 30, 2099, December 31, 2001, subject to any extensions by Miami - Dade County, in the total amount of $361,333, for the Department of Fire -Rescue, Police, General Services Administration and Conferences, Conventions and Public Facilities; allocating funds therefore from Capital Improvement Programs Projects, as specified herein, consisting of previously appropriated Federal Emergency management Agency Grant Funds. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 01- 218 Section 4. This Resolution shall become immediately upon adoption and signature of the Mayor.2 PASSED AND ADOPTED this 8th day of March 2001. effective JOE CAROLLO, MAYOR In accordance with 2-38, since " e Mayor died not indicate approva! of this legislation by signing in ih;-Z clace prc,,fided. said legislation becomes effective with 'Elie elapse of ten (1, 0) da I ys from 'Lhe date of commission action regarding same, without the Maycr exercising a vote. ATTEST: Walter J. Foeman, CNty ClerX WALTER J. FOEMAN CITY CLERK APPROVED AS TO--EORM AND CORRECTNESS: rJrANOM VILARELLO TY ATTORNEY W5091:BSS:ELF 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 01- 218 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Z City Manager RECOMMENDATION CA -9 DATE: FILE FEB 2 3 2J01 SUBJECT: Resolution Amending Resolution No. 99-279 Storm Shutters & Mitigation REFERENCES: Systems, Miami -Dade Co. Contract No. ENCLOSURES: 5101-2/020TR-C W -S W It is respectfully recommended that the City Commission adopt the attached Resolution, amending Resolution No. 99-279, adopted April 27, 1999, for the furnishing and installation of hurricane shutters and storm mitigation systems, from Sea View Industries, Inc., Jeff Robinson Shutter Co., Inc., Hurst Awning Co., Inc., and Rolladen, Inc., for the Departments of Fire - Rescue, Police, General Services Administration and Conferences, Conventions and Public Facilities, to extend the effective date from December 31, 2000 to December 31, 2001 and to include "subject to any extensions thereto by Miami -Dade County", under the same terms, prices and conditions. BACKGROUND The Departments of Fire -Rescue, Police, General Services Administration and Conferences, Conventions and Public Facilities received City Commission approval (Resolution No. 99-279) for the furnishing and installation of hurricane shutters and storm mitigation systems, under Miami -Dade County Contract No. 5101-2/020TR-CW-SW. Miami -Dade County has extended the effective date of Contract No. 5101-2/020TR-CW-SW from December 31, 2000 to December 31, 2001 with the terms and conditions of the original contract remaining the same. CAG/RJN/q/adm ResoMemo 01- 218 J-99-326 4/15/99 RESOLUTION NO. 99— 279 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE FURNISHING AND INSTALLATION OF HURRICANE SHUTTERS AND STORM MITIGATION SYSTEMS FROM SEA VIEW INDUSTRIES, INC., JEFF ROBINSON SHUTTER CO., INC., HORST AWNING CO., INC., AND ROLLADEN, INC., UNDER MIAMI-DADE COUNTY CONTRACT NO. 5101-2/0200TR-CW-SW UNTIL DECEMBER 31, 2000, IN THE TOTAL AMOUNT OF $361,333, FOR THE DEPARTMENTS OF FIRE -RESCUE, POLICE, GENERAL SERVICES ADMINISTRATION AND CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM PROJECTS, AS SPECIFIED HEREIN, CONSISTING OF PREVIOUSLY APPROPRIATED FEDERAL EMERGENCY MANAGEMENT AGENCY GRANT FUNDS. WHEREAS, the City of Miami received approval from the Federal Emergency Management Agency (FEMA) and the State of Florida for hurricane mitigation and other preparedness activities, as a result of the damage suffered from Hurricane Andrew; and WHEREAS, grant funding for the above hazard mitigation work wac received from FEMA pursuant to Section 406 of the Federal Public Assistance Program PL 93-288, as amended; and WHEREAS, said grant was accepted and appropriated by City of Miami/Capital Improvement Program Appropriations Ordinance No. 11705, adopted September 28, 1998, as amended, into various 01- 218 ,'N • APF 2 7 1999 Resolution Na CIP Projects; and WHEREAS, if qualified mitigation work exceeds that which is presently contemplated, FEMA will make additional funds available through the State of Florida, Department of Community Affairs, Emergency Division, to perform work originally approved in the initial scope of work document; and WHEREAS, it is beneficial to the City to use the Miami -Dade County Contract for this work; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The furnishing and installation of hurricane shutters and storm mitigation systems from Sea view Industries, Inc., Jeff Robinson Shutter Co., Inc., Hurst Awning Co., Inc., and Rolladen, Inc., under Miami -Dade County Contract No. 5101-2/0200TR-CW-SW, on a contract basis until December 31, 2000, in the total amount of $361,333, for the Departments of Fire -Rescue, Police, General Services Administration and Conferences, Conventions and Public Facilities, is hereby authorized, with funds therefore hereby allocated from the following Capital Improvement Program (CIP) Projects, consisting of previously appropriated Federal Emergency 01- 218 - 2 - eTT�JT'iI Management Agency Grant (FEMA) funds: CIP Hazard Mitigation Project #9, No. 313642 fit- $ 17,342 Fire Station GSA Building, No. 311928 77,000 Fire Station #4, No. 313640 0 - Fire Station #3, No. 313997 1,549 Fire Station # 11, No. 313994 .2,071 Fire Station #1, No. 313995 28,704 Police Headquarters Bldg, No. 312876 138,644 Fire Garage, No. 313996 23,285 Coconut Grove Convention Center, No. 325014 2,7 -AA Total $361,333 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 27th day of APril , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate aoorci►Ll of this legislation by signing it in the designated plac becomes effective with the elapse of ten (10) daNso. m the Bats ;:,nn .sic: ^�+ regarding same, without the Mayor a rcising ATTEST: %=2=� Iter J. ' man, City Cleric WALTER J. FOEMAN CITY CLERK APPRO AS FO ORRECTNESS-V Rowl 0 C TT0AAV W 68:RCL 1d If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall became effective immediately upon override of the veto by the City Commission. 01- 218 - 3 - stio330' PCHL2323 V4.5 ADVANCED PURCHASING/INVENTORY 01/09/2001 12:37 PM LINK TO: COUNTY BID/CONTRACT PROFILE NOTE PAD : N BID NUMBER: 5101-2/02-1 FORMER BID REF # : ITB ID : AVXX9918631 NEXT BID REF # : BID TITLE : Security and Storm Mitigation Sy FORMER OTR # : 5101-2/02 COMMODITY ID: 150-79 NEXT OTR # : LIVING WAGE : N OTR YEARS: 2 SURCHARGE: SW BID/PERF BOND: N OPEN DATE : 07/08/1998 AD DATE : 06/09/1998 BCC APPR DATE : 12/03/1998 PRE-BID CONF: MAND/REC: PMD APPR DATE : INS REQUESTD: 12/27/2000 INSURANCE TYPE: 01 APPROVED 12/29/2000 PERF BOND RQ: PBOND AMOUNT APPROVED BUYER 350 : INNISS, EDGAR M. TERM CONT Y BIDS : 00 ORIGINAL AMOUNT 2,165,278.50 RC DATE CONTINGENCY ( 00 %) SET ASIDE PRORATION SUB GOAL(%): % % % APPROVED CNG ORDERS PREFERENCE : % % % CONTRACT AMOUNT 2,165,278.50 CONTRACT ESTIMATE . BPO ALLOCATED AMOUNT: 2,165,278.00 REFERENCED PURCHASES: RELEASES 50,000.00 EFFECTIVE DATE : 01/01/2001 UNALLOCATED AMOUNT .50 EXPIRATION DATE: 12/31/2001 F1 -HELP F3 -DELETE F4 -OTR F5-k1EXT F6 -VIEW DOC F9 -LINK F10 -SAVE ENTER' -INQUIRE CL -EXIT NEXT RECORD DISPLAYED, READY FOR UPDATE 4-© 1 Sess-1 192.168.209.4 4/14 01- 218 SECTION 2.0 - SPECIAL CL MONS SECURITY AND STORM MITIGATION SYSTEMS (PRE -QUALIFICATION) 2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY The purpose .of this Invitation To Bid is to establish a contract for the purchase of Security and Storm Mitigation Systems in conjunction with the County's needs on an as needed when needed basis. 2.2 Intentionally Omitted 2.3 PRE -SID -CONFERENCE (RECOMMENDED) A pre-bid conference will be held on Thursday, June 18, 1998 at 1:00 P.M. in conference room no. 18-3 of the Stephen P. Clark Center, 111 NW 1st Street, Miami, FL 33128 to discuss proposed specifications. It is recommended that a representative of the firm attend in order to become familiar with the bid specifications. Bidders are requested to bring this Invitation To Bid package to the conference, as additional copies may not be available. "Multiple members of individual community councils may be present." 2.4 TERMS OF CONTRACT: TWO YEARS BASED ON AVAILABILITY OF COUNTY FUNDING This contract will commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice of Award letter, which is distributed by the County's GSA ' Procurement Management Division; and contingent upon the completion and submittal of all required bid documents. This contract shall remain in effect for two (2) years; provided that the services rendered by the Bidder during the contract period are satisfactory and that County funding is available as appropriated on an annual basis and upon completion of the expressed and/or implied warranty period. The price offered by the Bidder in its Bid Proposal shall be based on service for the first year. Two (2) additional one (1) year renewals, if mutually acceptable to the County and the Bidder, shall be executed through annual purchase orders. 2.5 OPTION TO RENEW (2) TWO YEARS (With Price Adjustment) The prices for a one year period from effective date shall be consistent with the provisions outlined in section 2.7 of these special terms and conditions; at which time Dade County shall have the option to renew for an additional two (2) years on a year to year basis. At that time Dade County will consider an adjustment to price based on (C.P.I. for Miami -Ft. Lauderdale "All Urban Consumers other Goods and Services. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such Page 1 01- 218 METROPOL I TAN L. :OUNTY 2.6 I NO. 5101-2/02-OTR-CW/SW price adj u, .nents. Continuation of the c� ract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative may be exercised only when such continuation is clearly in the best interest of the County. NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. NOTE: BIDDERS CAN ONLY EXERCISE THE OPTION TO RENEW PRIVILEGES FOR THOSE ITEMS/S AWARDED TO THEIR FIRM, UNDER THE PRICES SUBMITTED FOR ITEM/S NOT ORIGINALLY AWARDED TO THE BIDDER/S OR, FOR WHICH A "NO BID" WAS RECEIVED, WILL BE REJECTED. ORIGINAL TERMS AND CONDITIONS, DURING THE INITIAL CONTRACT PERIOD. ANY ITEM/S THAT WERE AWARDED TO ANOTHER BIDDER/S, CAN ONLY BE RENEWED BY THE OTHER BIDDER/S. Award of this contract will be made to all vendors whe meet or exceed the qualification criteria as specified herein. These awarded bidders shall be pre -qualified to participate in spot market purchases. The awarded bidders shall be invited to offer a fixed price for specific projects. The award to one Bidder for the period does not preclude the ability of the remaining pre -qualified Bidders from submitting offers for other specific projects. OTHER REQUIREMENTS FOR PREQUALIFICATION ARE: a) That the products proposed have a Miami -Dade County, Product Approval Number, issued by the Building Code Compliance Office. b) That the pre -qualified firm has been providing Security and Storm Mitigation Systems for a period of not less than three (3) years. C) That the pre -qualified firm has a fully equipped office/warehouse within the geographic boundaries of Dade and/or Brdward with staff and a fax machine, and can be contacted during normal working hours. d) That a principal of the pre -qualified firm is identified as being licensed as a General Contractor, by the Department of Professional Regulations of the State of Florida and/or the Construction Trade Qualifying Board of Metropolitan Dade County Building and Zoning Department. e) That the pre -qualified firm can provide a list of at least five (5) commercial or governmental agencies that it supplied Security and Storm Mitigation protection to, in the last three (3) years. Page 2 01-- 218 METROPOLITAN DADE Cov b1U n�„ tut-4/uc-uIK-t.w/�W 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT/PROJECT If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of contract/ project. 2.8 Intentionally Omitted 2.9 Intentionally Omitted 2. 10, LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS Upon failure to complete the project in accordance wi.th the specifications and to the satisfaction of the County within the time stated, the bidder shall be subject to charges for liquidated damages in the amount of $50.000 for each and every calendar day the work remains incomplete. As compensation due the County for loss of use and for additional costs incurred by the County due to such noncompletion of the work, the County shall have the right to deduct the said liquidated damages from any amount due or that may become due to the bidder under this agreement or to invoice the bidder for such damages if the costs incurred exceed the amount due to the bidder. 2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS 1. Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all= liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of , relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of -the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. Page 3 01- 218 METROPOLITAN G...j VTY NO. 5101-2/02-OTR-CW/SW t B. Public Liability on a comprehensive basis in an amount not less than 5300.000 combined single limit per occurrence for bodily injury and property damage. Policy shall be endorsed to include Broad Form Property Damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey; or its equivalent subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (ZO) calendar days after Board of County Commission approval, the Bidder shall be in default of the Page 4 1.-- 218 METROPOLITAN OAOE COW BIO Nt, ,101-2/02-OTR-CW/SW contractua terms and conditions and . .11 not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.10 of the General Terms and Conditions. 2. INDEMNIFICATION AND INSURANCE - (14) - CONTRACTORS RELATED CONTRACTS AT AVIATION Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of , relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to Bid Section, Metropolitan Dade County. c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute Chapter 440. Page 5 01- 218 METROPOLITAN 1....r iUNTY NO. 5101-2/02-OTR-CW/SW B. Public Liability on a comprehensive bas1s in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Oade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000' /combined single limit for bodily injury and property damage. *Under no circumstances are these -contractors permitted on the A.O.A. side without increasing automobile coverage to $1,000,000. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent subject to the approval of the County Risk Management Division. or The company must hold' a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE WUNTY 8I0 NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in Page 6 01-- 218 METROPOLITAN OAOE COUP BrO Nl. '101-2/02-OTR-CW/SW this Invitau,on To Bid within twenty (20) c.. endar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para. 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County.in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement: charges from the Bidder in conjunction with Section 1.10 of the General Terms and Conditions. 2.12 BID GUARANTY FOR A SPECIFIC AMOUNT (5.000.00) All bids shall be accompanied by a bid guaranty in .the form of a Certified Check; Cashier's Check or Bid Bond in the amount of $5,000.00 payable to the Board of County Commissioners of Dade County, Florida and conditioned upon the successful bidder submitting the specified performance bond within fifteen (15) calendar days following notice of award, in the form and manner required by the County. Any bid proposal which is not accompanied by a bid guaranty shall be considered non-responsive and ineligible for award. In case of failure or refusal to submit the performance bond within the time stated, the security submitted with the bid will be forfeited as liquidated damages because of such failure or default, and the County shall not accept any proposal from the Bidder for a twelve (12) month period following such default. All bidders shall be catitled to the return of their Bid Bond within ten (10) calendar days after execution of a contract between a successful bidder and Dade County. The following specifications shall apply if a Bid Bond is provided: A. All bonds shall be written through surety insurers authorized to do business in the State of Florida as surety, with the following qualifications as to management and financial strength according to the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey: Page 7 01- 218 METROPOLITAN OAvE. ,NTY !0. 5101-2/02-OTR-CW/SW Bond Amount Best Rating �S00,001 to 1,S00,000 B V 1,500,001 to 2,500,000 A VI 2,500,001 to 5,000,000 A VII 5,000,001 to 10,000,000 A VIII 64r 10, 000, 000 A IX B. On contract ainounts of $500,000 or less, the bond provisions of Section 287.0935, Florida Statutes (1985) shal-1 be in effect and surety companies not otherwise qualifying with this paragraph may optionally qualify by: 1. Providing evidence that the surety has twice the minimum surplus and capital required by the Florida Insurance Code at the time the invitation to bid is issued; 2. Certifying that the surety is otherwise in compliance with the Florida Insurance Code; and 3. Providing a copy of the currently valid Certificate of Authority issued by the United States Department of the Treasury under ss. 31 U.S.C. 9304-9308. Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the Treasury entitled "Surety Companies Acceptable on Federal Bonds", published annually. The bond amount - shall not exceed the underwriting limitations as shown in this circular. C. For contracts in excess of 500,000 the provisions of Section B will be adhered to plus the company must have been listed for at least three consecutive years, or holding a valid Certificate of Authority of at least 1.5 million dollars and on the Treasury List. D. Surety Bonds guaranteed through U.S. Government Small Business Administration or Contractors Training and Development Inc. will also be acceptable. E. In lieu of a Bid Bond, an irrevocable letter of credit or a cash bond in the form of a certified cashier's check made out to the Board of County Commissioners will be acceptable. All interest will accrue to Metro Dade County during the life of this contract and as long as the funds are being held by Dade County. F. The attorney-in-fact or other officer who signs a contract bond for a surety company must file with such bond a certified copy of power of attorney authorizing the officer to do so. The contract bond must be counter signed by the surety's resident Florida agent. Page 8 01— 218 METROPOLITAN DADE COU' 810 Nth )101-2/02-OTR-CW/SW 2.13 PERFORMANCE BOND BASED ON PERCENTAGE OF BID PRICE The bidder to whom a contingent award is made shall duly execute and deliver to the County a Performance and Payment Bond in an amount that represents 1005 of the Bid price offered by the Bidder for exact individual Projects in excess of $100,000.00. The Performance and Payment Bond Form supplied by the County shall be the only acceptable form. The completed form shall be delivered to the County within 15 calendar days after notification -by the County . If the bidder fails to deliver the Payment and Performance Bond within this specified time, including granted extensions, the County shall declare the bidder in default of the contractual terms and conditions and its contract terminated. The following specifications shall apply to the bond required above: A. All bonds shall be written through surety insurers authorized to do business in the State of Florida as surety, with the following qualifications as to management and financial strength according to the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey: Bond Amount Best Rating 500,001 to 1,500,000 B V • 1,500,001 to 2,500,000 A VI • 2,500,001 to 5,000,000 A VII 5,000,001 to 10,000,000 A VIII Over 10,000,000 A IR B. On contract amounts of $500,000 or less, the bond provisions of Section 287.0935, Florida Statutes (1985) shall be in effect and surety companies not otherwise qualifying with this paragraph may optionally qualify by: 1. Providing evidence that the surety has twice the minimum surplus and capital required by the Florida Insurance Code at the time the invitation to bid is issued; 2. Certifying that the surety is otherwise in compliance with the Florida Insurance Code; and 3. Providing a copy of the currently valid Certificate of Authority issued by the United States Department of the Treasury under ss. 31 U.S.C. 9304-9308. Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the Treasury entitled " Acceptable Sureties on Federal Bonds", published annually. The bond amount shall not exceed the underwriting limitations as shown in this circular. C. For contracts in excess of 500,000 'the provisions of Section 8 will be adhered to plus the company must have been listed for at Page 9 01- 21V METROPOLITAN U—j JNTY 40. 5101-2/02-OTR-CW/SW least three consecutive years, or holding a valid Certificate of Authority of at least 1.5 million dollars and on the Treasury List. D. Surety Bonds guaranteed through U.S. Government Small Business Administration or Contractors Training and Development Inc. will also be acceptable. E. In lieu of a Performance Bond, an irrevocable letter of credit or a cash bond in the form of a certified cashier's check made out to the Board of County Commissioners will be acceptable. All interest will accrue to Metro Dade County during the life of this contract and as long as the funds are being held by Dade County. F. The attorney-in-fact or other officer who signs a contract bond for a surety company must file with such bond a certified copy of power of attorney authorizing the officer to do so. The contract bond must be counter signed by the surety's resident Florida agent. 2.14 CERTIFICATE OF COMPETENCY In accordance with the Code of Metropolitan Dade County, Florida, Section 10-3 (B), any person, firm, corporation or joint venture who shall bid or proffer a bid shall, at the time of such bid or proffer of bid, hold a valid Certificate of Competency for General Construction work issued by the State or County Examining Board qualifying said person, firm, corporation or joint venture to perform: the work proposed. If work for other trades is required in - conjunction with this Bid Solicitation and will be performed by a subcontractor( s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the Bidder's proposal; provided, however, that the County may at its sole option and in its best interest allow the Bidder to supply the Certificate to the County during the bid evaluation period. 2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED The County shall provide periodic payments for services rendered by the successful bidder. In order for the County to provide payment, the bidder shall submit a fully documented invoice which identifies the appropriate purchase order number, the service location, and itemizes the services provided to the County using department(s). The invoice shall be submitted to the County department within thirty (30) calendar days after the service have been rendered. It shall be understood that such invoices shall not be. submitted for payment until such time as the service has been completed and a County representative has reviewed and approved the service. 2.16 SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at . 2.17 Intentionally Omitted Page 10 01— 218 METROPOLITAN DADF ''OU 2.18 Intentionally Omitted r"1 Nr 3101-2/02-ora-CW/SW 2.19 WARRANTY SHALL BE TEN, YEARS FROM DATE OF ACCEPTANCE A. Type of Warranty Coverage Required In addition to all other warranties that may be supplied by the bidder, the biddfi r shall warrant its products and/or service against faulty labor and/or defective material for a minimum period of ten (10) year after the date of acceptance of the labor, materials and/or equipment by the County. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract with the County at the time of defect. Any payment by the County on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The bidder shall be responsible for promptly correcting any deficiency, at no cost to the County, within ten (10) days after the County notifies the bidder of such deficiency in writing. If the bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the County may, at its discretion, notify the bidder, -in writing, that the bidder may be debarred as a County bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the County within thirty (30)• calendar days of receipt of 'the notice. If the bidder fails to satisfy the warranty within the period specified in the notice, the County may (a) place the bidder in default of its contract, and/or (b) procure the products or services from another Vendor and charge the bidder for any additional costs that are incurred by the County for this work or items; either through a credit memorandum or through invoicing. 2.20 CONTACT PERSONS For any additional information regarding the specifications and requirements of this contract, Contact: Edgar Inniss at (305).375-4260. 2.21 COUNTY-WIDE/STATE-WIDE USAGE Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting herefrom, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments, determine shipping terms and issue its own exemption certificates as required by the bidder. Page 11 01— 218 METROPOLITAN L.-af JNTY N0. 5101-Z/02-OTR-CW/SW It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami -Dade County or those located outside of the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only, be made when expressly authorized by a representative of the eneity, prior to shipping the goods. It is also understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. SURCHARGE FEE AND QUARTERLY SUMMARY REPORT Per Miami -Dade County Surcharge Fee Ordinance, please be advised that this contract is subject to a user surcharge fee in the amount of 2x on all sales, other than to Miami -Dade County departments, resulting from this' contract or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein. After receipt of payment from such purchases, all applicable surcharge fees shall become payable to: Board of County Commissioners. Vendors shall be required to furnish the attached Quarterly Surcharge Payment Report in a timely manner. Quarterly reports and all; applicable payments must be submitted to GSA/Accounts Receivable, no later than 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. By submission of these sales summary reports and corresponding surcharge fees, the vendor is attesting to their correctness. All such reports and fees shall be subject to audit by Miami -Dade County. Failure to submit the following Quarterly Surcharge Payment Report and make applicable payments an a timely manner, may result in termination or cancellation of contract with the non -conforming vendor and any and ail remedies relating. to the collection of such fees shall be enforceable. Additionally, any reprocurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the non -conforming vendor. Page 12 01— 218 METROPOLITAN OAOE NOUN 8'^ NUS '101-2/02-OTR-CW/SW MIAMI-DADE COUNTY General Services Administration/Procurement Management Division 111 N.W. 1st Street Suite 2350 MIAMI, FLORIDA. 33128 (305) 375-5289) Vendor Instructions for Completing Quarterly Surcharge Payment Report: 1) Complete section 1, 2, 3, 4, and sign form. 2) Total payment due this quarter and balance due from previous quarters. 3) Enter amount of total amount paid with this summary. 4) Make check payable to -Board of County Commissioners. 5) Attach check to report form and remit to: GSA/Accounts Receivable 111 NMI 1st Street Suite 2410 Miami, FL 33128 NOTE: Quarterly reporit must be submitted to GSA/Accounts Receivable, no later that 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. Start of Quarter I1st Quarter - January 1 - March 31 2nd Quarter - April 1 — June 30 3rd Quarter - July 1 - September 30 4th Quarter - October 1 - December 31 Report/Check'(If Applicable) Due April 15 July 15 October 15 January 15 Page 13 01- 218 METROPOLITAN L. j JNTY '40. 5101-2/02-OTR-CW/SW MIAMI -LADE COUNTY General Services Administration/Accounts Receivable 111 NW 1st Street Suite 2410 Miami, Florida 33128 (305) 375-4143 QUARTERLY SURCHARGE PAYMENT REPORT SECTION 1 - Vendor/Contract Information: Date Submitted __/-- Vendor r_-/_ Vendor Name FEIN # Address City State Zip 'Code Contact Person Phone# FAX# E -Mail f Contract# Tile Applicable Surcharge: 2Z SECTION 2 - Applicable Reporting Period: (Check One) Jan. 1 - March 31. July 1 - Sept. 30 April 1 - June 30 SECTION 3 - Summary: 1) Total Sales for Contract this Quarter 2) Total Payment Received this Quarter 3) 2Z of Sales owed to County for this Quarter 4) Payment to County for Past Quarter(s) 5) Balance Still Due for Payments Not Received DUE WITH SUMMARY (TOTAL LINES 3 AND 4) Oct. 1 - Dec. 31 S S S S s S Page 14 01- 218 METROPOLITAN DADE Cf"—TY 810 . { 11-2/02-OrR-CW/SW Use Additional Sheets if ,.,ceded SECTION 4 - Sales From All users Accessing this Contract During Period: (1) Entity Name/Total Sales During period s (2) (3) (4) (5) Payment Payment due to Payment to Balance Still Received Dade County Dade County Due to County From Entity for this quarter for Past for Payment (2Z of Sales) Quarters) Not Received s s s s s s s s s s $ s S s s S s s s s c s s s Amount Enclosed For This Quarter (3) $ Amount Enclosed For Previous Quarters (4) $ TOTAL ENCLOSED (line 3 and 4) $ By submission of this Quarterly Surcharge Payment Report and corresponding surcharge fees, I certify the correctness of the information. I understand that all reports and fees may be subject to an audit by Miami -Dade County or designee. Authorized Signature Title/Position Held Date Page 15 - 01-- 218 METROPOLITAN Oftu� jUNTY NO. 5101-2/02-OTR-CW/SW IMPORTANT NOTICE TO VENDORS This bid contains contractual language which allows municipal and quasi - governmental entities to access the terms and conditions of the contract. After award the following entities will receive copies of our contract Award Sheet. Please feel free to contact the Purchasing Agents listed below to promote the usage of the commodities or services that you were awarded. 1998 COIMTY-WIDE KEY CONTACT LIST TOWN OF BAY HARBOR ISLANDS CITY OF NORTH MIAMI BEACH ATTN: Joseph Fox Att: Lynn Gribble Sup. Public Works Purchasing Agent 9665 Say Harbor Terrace 17011 N.E. 19th Avenue Bay Harbor Islands, FL 33154 North Miami Beach, Florida 33162 CITY OF CORAL GABLES TOWN OF SURFSIDE Att: Wayne Moody, Sr. Buyer Att: Jeffrey I. Naftal,Town Clerk 340 San Lorenzo Avenue 9293 Harding Avenue Coral Gables, Florida 33146 Surfside, Florida 33154 CITY OF HIALEAH Att: Manuel Rodriguez 501 Palm Avenue Room 304 Hialeah, Florida 33011 CITY OF HOMESTEAD Att: Michael A. Rath, Purchasing Director. 790 Homestead Boulevard Homestead, Florida 33030-6299 CITY OF MIAMI BEACH Att: Judith M. Ford, Procurement Director 1700 Convention Center Drive Miami Beach, Florida 33139 THE CITY OF MIAMI Att: Judy S. Carter, Director 400 S.W. Znd Avenue Miami, FL 33130 CITY OF NORTH MIAMI Att: Pam Thompson, Director P.O. Box 610847 North Miami, Florida 33261-0847 CITY OF BOYNTON BEACH Att: Lana Koester, Purchasing Agent P.O. Box 310 Boynton Beach, Florida 33425-0310 VILLAGE OF KEY BISCAYNE Att: Jack Neustadt, Finance -Director 85 W. McIntry Street Key Biscayne, FL 33149 VILLAGE OF VIRGINIA GARDENS Att: Paul Bithorn, Mayor 6498 N.W. 38th Terrace Virginia Gardens, FL 33166 UNIVERSITY OF MIAMI Att: Purchasing Department. Director of University Purchasing P.O. Box 248184 Coral Gables, FL 33124 INDIAN CREEK VILLAGE ATT: Melissa Garcia 9080 Bay Drive Indian Creek, FL 33154 Page 16 01- 218 METROPOLITAN DAOr COU' ' CITY OF AVENTURA ATT: Glen Marcos, Director 2999 NE 191st Street Aventura, FL 33187 CITY OF NORTH BAY VILLAGE -POLICE DEPT. Att: F.B. Dunphy, Chief of Police 7903 East Drive North Bay Village, FL 33141 MIAMI DADE COMMUNITY COLLEGE Att: Linda Pagliaro Director of Purchasing 11011 S.W..104th Street Miami, FL 33176 CITY OF OPA-LOCKA Att: Rona M. Sandler, Purchasing Director 12950 Lejune Rd Opa-Locka, FL 33054 CITY OF OAKLAND PARK Att: Larry Fagen, Purchasing Agent 3650 N.E. 12th Avenue Oakland -Park, FL 33334 SAL HARBOR VILLAGE Att: Kim Prior, Purchasing 655 96th Street Bal Harbor, Florida .33154 BROWARD COMMUNITY COLLEGE Att: Janet Rickenbacker, Purchasing Director 225 E. Las Olas Blvd. Ft. Lauderdale, FL 33301 -'0 Nt 5101-2/02-OTR-CW/SW CITY OF HALLANDALE Att: E. Dent McGough, Director Central Services Department 400 S. Federal Highway Hallandale, Florida 33009 MIAMI SHORES VILLAGE ATT: John Rumble/Scott Davis Purchasing Department 1701 N.W. 103 Street Miami Shores, FL 33147 CITY OF DEERFIELD BEACH Att: Donna M. Council, Purchasing Agent 210 Goolsby Blvd. Deerfield, Florida' 33442 DADE COUNTY PUBLIC SCHOOLS Att: Joe Gomez, Director Division of Procurement Managewent 1450 M.E. 2nd Avenue Miami, Florida 33432 LEE COUNTY BOARD OF C.0 DIVISION OF PURCHASING Att: Janet Sheenan, CPPB P.O. Box 398 Ft. Myers, Florida 33917 CITY OF HOLLYWOOD Agent Att: John L. Weyrauch P.O. Box 229045 Hollywood, Florida 33022-9045 BROWARD COUNTY Att: Glenn R. Cummings, Purchasing Director 115 So. Andrews Ave. Room 212 Ft. Lauderdale, FL 33301 CITY OF MARGATE Att: Patricia Greenstein, Purchasing Agent 5790 Margate Blvd. Margate, FL 33063 CITY OF SOUTH MIAMI Att: Kathy Vazquez, Purchasing Director 6130 Sunset Drive South Miami, FL 33143 Page 17 01- 218 METROPOLITAN 0k_- .NTY DEPARTMENT OF OFF STREET PARKING Purchasing Office Att: Valerie Harrelson 1611 N.W. 12th Ave. Miami, FL 33136 , SOUTH FL. WATER MANAGEMENT DISTRICT Att: Jose' Angueira, Director Procurement & Contract Admin. 3301 Gun Club Road West Palm Beach, FL 33406 STATE OF FLORIDA DADE DEPARTMENT OF HEALTH ATTN: David E. Young, Purchasing Agent I 1350 N.W. 14th Street, Bldg. 1, Room 202 Miami, FL 33125 J. 5101-2/02-OTR-CW/SW JACKSON MEMORIAL HOSPITAL Purchasing Office Att: Tom Przybyski, Director 1611 N.W. 12th Ave. Miami, FL 33136 CITY OF WEST PALM BEACH ATT: Purchasing Manager 1045 Charlotte Ave. West Palm Beach, FL 33401 COUNTY City of Pembroke Pines Att: David E. Fitzgerald, Buyer P.O. Box 9000 Pembroke Pines, FL 33084 BROWARD COUNTY SHERIFF'S OFFICE Att: Leslie A. Dell 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 CITY OF FLORIDA CITY ATTN: Purchasing Director 404 W. Palm Drive Florida City, FL 33034 TOWN OF GOLDEN BEACH ATTN: Robert Johnston, Interim Town Mgr. 1 Golden Beach Drive Golden Beach, FL 33160 DORIS ISDN SOUTH DADE COMMUNITY HEALTY CENTER ATT: Ivory L. Williams, Pro. Spec. 10300 S.W. 216th Street Miami, FL 33190 TRI -COUNTY RAIL AUTHORITY Purchasing Department Jane Davis -Ember 305 South Andrews Avenue Fort Lauderdale, FL. 33301 TOWN OF DAVIE ATT: Herb Hyman, Procurement Manager 6591 Orange Drive Davie, FL 33314 CITY OF SUNRISE ATT: Marsha Peterson 10770 W. Oakland Park Blvd. Sunrise, FL 33351 CITY OF RIVIERA BEACH ATT: Veronique Rellford, Purchasing Director 2391 Ave. "L" Riviera Beach, FL 33404 CITY OF WEST MIAMI PALM BEACH COUNTY SHERIFF'S OFFICE ATTN: Yolanda Aguilar, City Manager ATT: Lisette Alfonso, 901 S.W. 62nd Avenue Purchasing Manager West Miami, FL 33144 415 Gator Or Lantana, Fl 33462 ~Page 18 01- 218 1p MEtROPOLITAN DADE COU' CITY OF 80CA RATU . ATT: Carol Thomas, Purchasing Manager 201 W Palmetto Park Rd Boca Raton, FL 33432 CITY OF MIAMI SPRINGS ATT: John M. Benson Purchasing Director 201 Westward Drive Miami Springs, FL 33166 pro Nt, .101-2/02-OTR-CW/SW CITY OF K,. tPANO BEACH ATT: Ernie Siegrist, General Servs. Director P.O. Drawer 1300 Pompano Beach, FL 33061 1998 STATE-WIDE KEY CONTACT LIST BROWARD COMM MM COLLEGE Att: Janet Rickenbacker, Purchasing Director 225 E. Las Olas Blvd. Ft. Lauderdale, FL 33301 BROWARD COUNTY Att: Glenn R. Cummings, Purchasing'Director 115 So. Andrews Ave. Room 212 Ft. Lauderdale, FL 33301 CITRUS COUNTY SCHOOL BOARD Att: William Humbaugh Director of Management Operations 1007 West Main Street Inverness, FL 34450 CHARLOTTE COUNTY BD. OF COUNTY Att: Kimberly Churchwell, Purchasing Director 18500 Murdock Circle Port Charlotte, FL 33948-1094 CITY OF BRADENTON Att: ED J. Hargaden, Purchasing Director 1300 6th Street West Bradenton, FL 34205 CITY OF DUNEDIN Att: Jeff Thomas, Purchasing Manager 750 Milwaukee Avenue Dunedin, FL 34698 CITY OF FORT PIERCE Att: Tony Barnes, Purchasing Director • . P.O. Box 1480 Fort Pierce, FL 34954-1480 CITY OF FORT WALTON BEACH Att: Byron Armstrong, Purchasing Director P.O. Box 4009 Fort Walton Beach, FL 3254 CITY OF GREENACRES Att: David Miles, Purchasing Director 5958 Tenth Avenue Nor Greenacres, FL 33463 CITY OF LEESBURG Att: John Spence, Purchasing Director P.O. Box 490630 Leesburg, FL 34749-0 CITY OF JACKSONVILLE Att: Jacquie Gibbs, Chief Procurement b Supply 220 East Bay Street 3 Jacksonville, FL 322 CITY OF LAKELAND Att: Pat. Williams, Purchasing Director 1140 E. Parker Street Lakeland, FL 33801 Page 19 01- 218 METROPOLITAN .�' UNTY NO. 5101-2/02-OTR-CW/SW CITY OF EUSTIC CITY OF LONGWOOD Att: Norman Showley, Att: Rhonda Ledford, Director of General Svcs. Purchasing Director P.O. Drawer 68 175 W. Warren Avenue Eustis, FL 32727-0068 Lakeland, FL 32750-4197 CITY OF FT. MYERS CITY OF MELBOURNE Att: Robert George, 'I Att: David McCue, Purchasing Director Purchasing Manager P.O. Box 2443 900 E. Strawbridge Av Ft. Myers, FL 33902-2443 Melbourne, FL 32900 CITY OF PORT ST. LUCIE CLAY COUNTY SCHOOL BOARD ATT: David Pollard, ATT: Ann Martin, Purchasing Director Purchasing Director 900 Walnut Street 121 S.W. Port St. Lucie Blvd. Green Cove, Springs FL 32043 Port St. Lucie, FL 34984 CITY OF PANAMA CITY COLLIER COUNTY PURCHASING ATT: Veryl J. McIntyre, ATT: Steve Carneil, Purchasing Director General Servs. Director 3301 E. Tamiami Trail 519 East 7th Street Naples, FL 34112 Panama City, FL 32401 CITY OF POMPANO BEACH COLLIER COUNTY SCHOOL BOARD ATT: Ernie Siegrist, ATT: Nancy Goodwin-Sirko, General Servs. Director Purchasing Director P.O. Drawer 1300 3710 Estey Avenue Pompano Beach, FL 33061 Naples, FL 33942 CITY OF RIVIERA BEACH COLUMBIA COUNTY SCHOOL BOARD ATT: Veronique Rellford, ATT: R.M. "Mike" Null, Purchasing Director Purchasing Director 528 W. Duval St. 2391 Avenue "L" Lake City, FL 32055 Riviera Beach, FL 33404 CITY OF ST. AUGUSTINE DEPARTMENT OF CORRECTIONS -REGION ATT: M.D. Strickland - ATT: Patti Casey, Purchasing Director Drawer 219 P.O. Box 147007 St. Augustine, FL 33061 Gainsville, FL 32614 CITY OF ST. PETERSBURG EMBRY RIDDLE AERO. UNIVERSITY ATT: Louis Moore, ATT: Kathy Welch, Purchasing Director Purchasing Director 600 S. Clyde Morris Blvd. P.O. Box 2842 Daytona Beach, FL 32174-3900 St. Petersburg, FL 33731 Page 20 . — 218 METROPOLITAN DADE COU CITY OF TAMPA ATT: Joan McConnell, Purchasing Director 306 E. Jackson St., 2nd Flr. East Tampa, FL 33602 CITY OF VENICE ATT: John Enlow, Purchasing Director 401 West Venice Avenue Venice, FL 34285 CITY OF WINTER SPRINGS ATT: JP Petrencsik, Purchasing Director 1126 E. SR. 434 Winter Springs, FL 32708-2799 LEE COUNTY SCHOOL DISTRICT Att: Michael Bowen, Purchasing Director 2523 Market Street Ft. Myers, Florida 33901-3901 LEE COUNTY SHERIFF'S OFFICE Att: Robert Anderson, Purchasing Director 14750 Six Mile Cypress Pkwy. Fort Myers, Florida 33912 LEON COUNTY SCHOOL BOARD Att: Byron Williams, Purchasing Director 2757 West Pensacola Street Tallahassee, Florida 32303 MANATEE COUNTY Att: Rob Cuthbert, Purchasing Director 1112 Manatee Ave., West, Suite 803 Bradenton, FL 32405 OKALOOSA COUNTY BOCC Att: James "Pete" Sumblin, Purchasing Director 602-C N. Pearl Street Crestview,'FL 32536 BIO Nr 1101-2/02-OTR-CW/SW HILLSBORt,-%iH COUNTY PURCHASING ATT: Theodore Grable, Purchasing Director 601 E. Kenndey Blvd. County Center Tampa, FL 33602 HRS -DISTRICT 14 STATE OF FLORIDA ATT: Glenda "Dianne" Forgey Purchasing Director P.O. Box 605 Polk City, FL 33868 INDIAN RIVER SCHOOL DISTRICT ATT: Rick Chuma, Purchasing Director 1990 25th Street Vero Beach, FL 32960 PINELLAS COUNTY SCHOOL BOARD Att: Mark Lindemann, Purchasing Director 301 4th Street S.W. Largo, FL 33770 POLK COUNTY SCHOOL Att: Gerald Wilson, Purchasing Director 2470 Clower Lane Bartow, FL 33831-9005 PUTNAN COUNTY Att: Willian Phillips, Purchasing Director P.O. Box 1647 Palatka, FL 32177 PUTMAN COUNTY SCHOOL BOARD Att: Allen Parker, Purchasing Director 1207 Washington Street Palatka, FL 32177 SCHOOL BOARD OF SARASOTA COUNTY Att: Pat Black, Purchasing Director 101 Old Venice Rd. Osprey, FL 34229 Page 21 01- 218 ft METROPOLITAN OAOr )U. P "' NC 101-2/02-OTR-CW/SW 2.22 ACCIDENT PREVENTION AND BARRICADES Precautions shall bel exercised at all times for the protection of Persons and property. All Contractors and Sub -Contractors shall conform to all OSHA, State and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above mentioned idthorities because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. Barricades shall be provided by the bidder when work is performed in areas traversed by. persons, or when deemed necessary by the County Project Manager. 2.23 ACCIDENT PREVENTION AND REGULATIONS AT THE AVIATION AND/OR SEAPORT DEPARTMENT All operations at the County's Aviation and/or Seaport Department are under the direct control of the Aviation and/or Seaport Department personnel, whichever.is applicable. Interference with aircraft, vessels and vehicular traffic must be kept to a minimum. Roadways shall not be closed or opened by or for the Bidder unless express permission is given to the Bidder by the Aviation and/or Seaport Engineer. The Bidder shall plan the scheduling of its work in collaboration with the Engineer in order to insure safety for and, minimum hindrance to operations. All equipment shall be withdrawn from work areas at the end of the work day in order to eliminate immediate or potential hazard to traffic and facilities. Materials stored at these departments by the Bidder shall be serviced in a manner that minimizes any obstruction to water and ground traffic. All equipment and stored materials shall be marked by barriers with flashing lights at no additional cost to the County: The Bidder shall exercise careful control during all phases of the work to prevent damage to Seaport and/or Airport utilities; including, but not limited to, overhead lights and buried cables. Before commencing work in any given area, the Bidder, working in conjunction with the Engineer and the Dade County Seaport and/or Aviation Department Maintenance Staff, shall endeavor to locate any possible utility conflicts. Should the Bidder damage any Seaport and/or Airport utility through negligence, it shall promptly repair the damage at its own expense. 2.24 CLEAN-UP All unusable materials and debris shall be removed from the premises. At completion, the successful bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the Department Project Manager. 2.25 COMPETENCY OF BIDDERS: SUB -CONTRACT WITH ANOTHER VENDOR ALLOWED Pre -award inspection of the Bidder's facility may be made prior to award of the Contract. Bids will be considered only from firms which are regularly engaged in the business of providing or distributing the Page 23 01- 218 METROPOLITAN L—L ;OUNTY J NO. 5101-2/02-OTR-CW/SW goods and/or performing the services as described in the Bid invitation, and who can produce evidence that they have an established satisfactory record of, performance for a reasonable period of time. Bidders must demonstrate that they have sufficient financial support and organization to insure that they can satisfactorily execute the contract if awarded under the terms and conditions herein stated. In the event that the bidder will sub -contract all or part of its work to another vendor, or will,obtain the goods required in conjunction with the contract with another source of supply, the bidder may be required to verify the 'competency of its sub -contractor or supplier; if so specified in these Special Conditions. Metropolitan Dade County reserves the right, before awarding the contract to require a bidder to submit such evidence of its qualifications and the qualifications of its sub -contractor as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a bidder, including past performance (experience) with the County, in making the award in the best interest of the County. 2.26 COMPLIANCE WITH FEDERAL STANDARDS All items- to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.27 COST ESTIMATES FOR EACH PROJECT A. The successful bidder(s) shall be required to submit a written estimate on each prospective project. Estimates shall be based on the square footage provided by the County Project Manager, in conjunction with, the actual measurements taken by the vendor, and mutually agreed upon in writing, before a work order is issued. Estimates must be calculated on the prices per square foot that were quoted by the bidder, on its Bid Proposal form, plus any estimated cost of related additional charges required to complete the work. Lump sum estimates shall not be accepted. Any discrepancies in the actual square footage and the estimated square footage, shall be determined mutually prior to final payment by the County. Lump sum estimates shall not be accepted. The actual charge to the County shall not exceed ten percent (10X) of the Bidder's estimated without the expressed prior approval from an authorized agent of the County. B. Payment Adjustment for Work not Specified While the specifications contained in this Solicitation and any ensuing Work Orders have incorporated all anticipated work to be accomplished, there may be and unanticipated work conditions causing interference with structural anchorage of the storm shutters or storm bar unit(s) in conjunction with a specific project. Identification of these conditions shall be submitted to the Project Manager in writing. It is hereby understood and agreed that. the vendor shall not expend any additional dollars in Page 24 01- 218 METROPOLITAN OAOE COL 810 Ni ;101-2/02-OTR-CW/SW conjun;_,on with this work, without t, written approval of the Project Manager or an authorized representative of the County. 2.28 LABOR MATERIALS AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled "Technical Specifications", the Bidder shall furnish all labor, materi- al and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.29 LICENSES. PERMITS AND FEES The bidder shall obtain and pay for all licenses, permits and inspec- tion fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or, fines imposed on the County or the bidder for failure to obtain required licenses, permits or fines shall be borne by the bidder. 2.30 SUB -CONTRACTORS OF WORK SHALL BE IDENTIFIED IMPORTANT NOTE: THIS REQUIREMENT IS SEPARATE AND INDEPENDENT FROM WE REQUIREMENTS AS MAY BE STATED IN PARAGRAPH 2.3 As part of its Bid Proposal, the Bidder is required to identify any - and all Subcontractors that will be used in the performance of the proposed contract, their capabilities and experience, and the portion of the work to be done by the subcontractor. The competency of the Subcontractor( s) with respect to experience, skill, responsibility and business standing shall be considered by the County when making the award in the best interest of the County. If the bidder fails to identify any and all sub -contractors in the Bid Proposal, the bidder may be allowed to submit this documentation to the County during the bid evaluation period if such action is in the best interest of the County. . 2.31 WORK ACCEPTANCE This project will be inspected by an authorized representative of the County. This inspection shall be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 2.32 WORK ORDERS SHALL BE GENERATED FOR EACH PROJECT The County's authorized representative shall generate and issue a Work Order for each project to be performed under this Solicitation and subsequent Contract. The Work Order shall include the location, description and plans, if necessary, covering the scope of work to be completed. The Work Order shall also include a cost estimate calculated by the County for the work listed on the Work Order. Page 25 01- 21.8 f METROPOLITAN 1..... ?LINTY NO. 5101-2/02-OTR-CW/SW This estimate shall be based on the prices total on the Bidder's Proposal. For purposes of identification and payment, the Work Order shall be numbered and dated. The preliminary Work Order describing the description of work and cost estimates shall be issued to Bidder(s) which have been qualified to perform work under this Solicitation. The Bidder(s) shall be required to supply the County's authorized representative with a written price proposal within a time frame specified by the County. If multiple Bidders are solicited. the County shall select the lowest price proposal; provided that the price proposal does not exceed the dollar estimate calculated by the County. If a single Bidder is solicited, the price proposal shall be accepted; provided that the price proposal does not exceed the dollar estimate calculated by the County. The selected Bidder's name shall then be entered on the Work Order and issued to the Bidder. The Work Order shall also direct the Bidder to commence work on a certain day and it shall specify the amount of time allotted for completion of work covered by the Work Order. Illi work covered by a Work Order shall constitute a Contract Schedule. Page 26 01- 218 AMENDMENT TO CONTRACT UNDER MIAMI-DADE COUNTY CONTRACT NO.5101-2/020TR-CW-SW ITEM: Storm Shutters and Mitigation Systems DEPARTMENT: Fire -Rescue, Police, GSA, Public Facilities TYPE OF PURCHASE: Amend Section 2 of Resolution No. 99-279 RECOMMENDATION: It is recommended that the contract with Sea View Industries, Inc., Jeff Robinson Shutter, Inc., Hurst Awning Co., Inc., and Rolladen, Inc., be amended, to extend the effective date from December 31, 2000 to December 31, 2001 and to include "subject to any extensions thereto by Miami -Dade County", with the terms and conditions of the original contract remaining the same. Directo of Purchas' g .2—A Zb ate AwarcMmend 01— 2 18