HomeMy WebLinkAboutR-01-0217J-01-162
2/28/01
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RESOLUTION N0.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE AMOUNT OF
$50,000, IN THE CONTRACT WITH FEDAN
CORPORATION, THEREBY INCREASING THE CONTRACT
AMOUNT FROM $50,000 TO $100,000 ANNUALLY, FOR
THE PROVISION OF TIRE RETREADING AND REPAIR
SERVICES FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION; ALLOCATING FUNDS
FROM THE OPERATING BUDGET OF THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION, ACCOUNT
CODE NO. 509000.420901.6.721.
WHEREAS, pursuant to Resolution No. 00-661, adopted July 27,
2000, the City Commission accepted the bid of Fedan Corporation,
for the acquisition of tire retreading and repair services for
the Department of General Services Administration for a term
ending May 31, 2001, at an amount not to exceed $50,000, under
existing Miami -Dade County Contract No. 6164 -00/01 -CW, subject to
any extensions thereto; and
WHEREAS, due to the increase in the number of heavy fleet
vehicles assumed by the Department of General Services
Administration, a need for increased tire retreading and repair
services at an amount not to exceed $50,000, thereby increasing
the total contract amount from $50,000 to $100,000 annually is
CITY C�IISS�
NUMM 3 OF.
MAR 8 2001
Jttasohstlop ,bio.
necessary for the remaining time of the current contract and for
the subsequent renewal terms; and
WHEREAS, funds are available from the Operating Budget of
the Department of General Services Administration, Account Code
No. 509000.420901.6.721;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The increase in the amount of $50,000. in the
contract with Fedan Corporation, thereby increasing the contract
amount from $50,000 to $100,000 annually, for the provision of
tire retreading and repair services for the Department of General
Services Administration is authorized, with funds allocated from
the Operating Budget of the Department Of General Services
Administration, Account Code No. 509000.420901.6.721.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor!'.
ii If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
O�_- '�
Page 2 of 3 L
PASSED AND ADOPTED this 8th day of 'March , 2001.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the 11
did not indicate approval of
!pis legislation by signing it in the designated Pl a Provided, said legislation ,�wa
jecomes effective with the elapse of ten (1 0) day the t f Comms wDn
regarding same, without the Ma r e a
ATTEST:
Wafts n, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPRO TLAORM AND CORRECTNESS -t/
NDRO VILARELLO
ATTORNEY
W5094:BSS
Page 3 of 3- F'
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
CA -8
DATE: FEB 2 3 2301 FILE:
SUBJECT: proposed Resolution
Authorizing Contract Increase
REFERENCES: of Tire Retreading & Repair
City Manage ENCLOSURES: Services
Miami -Dade 6164 -0101 -CW
RECOMWNDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution, increasing
the annual contract amount for the current contract (effective June 1, 2000 through May 31, 200 1)
and subsequent renewal periods, in an amount not to exceed $50,000, from $50,000 to a total
annual amount of $100,000, in the contract with Fedan Corporation, approved pursuant to
Resolution No. 00-661, for the provision of tire retreading and repair services for the Department of
General Services Administration. Funds are available in the Department of General Services
Administration Account Code No. 509000.420901.6.721 and subject to the availability of funds for
subsequent renewal periods.
BACKGROUND:
Resolution No. 00-661, adopted on July 27, 2000, accepted the bid of Fedan Corporation (a
minority/non-local vendor) for the procurement of tire retreading and repair services for the
Department of General Services Administration (G.S.A.), for a period ending May 31, 2001, with
the option to renew for two (2) one-year periods, subject to further extensions by Miami -Dade
County and availability of funds. Various municipalities and agencies have realized cost savings
utilizing the Miami -Dade County contract and G. S.A. anticipates doing the same by purchasing tire
retreadings and retreading services vs. the purchase of new tires.
Based on the current fiscal year's usage and an increase in the number of heavy fleet vehicles,
G.S.A. recommends increasing the contract amount from $50,000 to $100,000. This increase will
provide an estimated annual cost savings of $125,000.
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1. Department
Budgetary Impact Analysis
General Services Adm.
2. Agenda Item # (if available)
Division
Fleet
3. Title and brief description of legislation or attach ordinance/resolution:
Increase of the annual contract amount for the current contract (effective
amount no to exceed $50,000, from.$50,000 to a total annual amount of $100,000.
4. _ Is this item related to revenue? NO: x YES of yes, skip to item V.)
5. Are there sufficient funds in Line Item?
YES: _ Index Code Minor Obj. Code Amount $
NO: — Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
7. Any additional comments? • .
S09000-420901-6-721 (FVM-01). subject to the availability of funds for _
subsequent renewal periods.
Approved by:
aQk � -
Departnlent ctor ee Da
FOR DEP T OF
Verified by:
BUDGET USE ONLY
'erified by:
y, .�twl�wr�
8 fl; tic
Department of Management and Budget Direc esi ee Budget
Date /of o{
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ACTION ACCOUNT NUMER ACCOUNT NAME TOTAL
Index/Minor Ob'ectlPro'ect No.
From $
To $
7. Any additional comments? • .
S09000-420901-6-721 (FVM-01). subject to the availability of funds for _
subsequent renewal periods.
Approved by:
aQk � -
Departnlent ctor ee Da
FOR DEP T OF
Verified by:
BUDGET USE ONLY
'erified by:
y, .�twl�wr�
8 fl; tic
Department of Management and Budget Direc esi ee Budget
Date /of o{
01- 217
CO! - FACT REVIEW AND ANALY' FOR
ATTACH SUPPORTING DOCUMEN
DATE: July 27 2000
DEPARTMENT/DIVISION: eneral Services ini ti FI et Dici 'ienj u� � "
CONTACT PERSON/CONTACT NUMBER: Lourdes - 7 1 r Q05).176-4861
CONTRACTING ENTITY: Fedan Corporation _ r
RESOLUTION NUMBER: Res. BID/PROJECT NUMBER Miami -Dade County 61640 -C
do -tQ te
(IF APPLICABLE:)
BUDGETARY INFORMATION: Are funds budgeted? YES ❑ NO If yes,
TOTAL DOLLAR AMOUNT: 550.000 EXPENSE ❑ REVENUE
SOURCE OF FUNDS: GSA ACCOUNT CODE(S).: 509000.420901.6.721
If grant funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A
Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s):
TERMS OF CONTRACT: (To be filled out by Purchasing Department)
Effective Date: Immediately unoT n Oversight Board Approval
Escalating Clause, if any.
Contract Period (s) For a period ending May 31. 2001, with the option to renew for two (2) one-year periods. subject to
further extensions by Miami -Dade Cournty.
Penalties, (if any), for termination:
Payment terms:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? ❑ YES N NO Final extension of existing contract:
If YES, actual expenditures in previous contract Year ?
Summary/Description of Contract Agreement or the purchase of fire retreading and repair services.
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
Various munic,Lipalities and agmcies have realized savingE utilizing the Miami -Dade County contract. The City anticipates
substantial cost savings by Mmihasing Lire retreadingss and retreading services vs the purchase of new tires
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes ❑ Single Purchase
❑ Written quotes Short -Term Contract
❑ Negotiated Purchase Term of Contract
❑ Sole Source (include documentation) Lease (Type.
❑ Bid Waiver (include documentation) Other Miami -Dade County 6164 -0/01 -CW
❑ Formal Bid/Proposal (include bid tabulation/proposal ranking
PREVIOUS AWARDS OF BIDS (IF APPLICABLE) CRC COMMENTS:
From most recent: 1)
2)
3)
APPROVAL: DATE: L
Ca A. er
APPROVAL: DATE:
Fia Overs' t o d
; 01 217
t#v oaf
CONTRACT A W A R D
AMENDMENT
MIAMI -DADS COUNTY NO. 6164-0/00 OTR: FIRST RENEWAL
NAME OF BID: TIRE RETREADING AND REPAIR SERVICES
CONTRACT PERIOD: )UNE 1, 2000 THROUGH MAY •31, 2001
COMMODITY CODE: 863-65
TERM OF CONTRACT: FOR A TERM ENDING MAY 31, 2001, WITH THE OTR
FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS
METHOD OF AWARD: LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes () No (X) ( ) Set Aside ( ) BBE ( )HBE
( ) WBE owned fimns () Local Preference
SECTION #1
F.E.I.N. #
VENDOR NAME:
STREET:
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE #
FAX #
F.O.B. TERMS:
PAYMENT TERMS:
VENDOR AWARD
591899483
FEDAN CORPORATION
2290 W 1 ST AVENUE
HIALEAH, FLORIDA 33010
FELIX SANCHEZ
(305) 885-5415
(305) 888-4063
DESTINATION
NET 30 DAYS
SECTION #2 AWARD INFORMATION
C.C. AWARD DATE: JULY 27, 2000 AMENDED AMOUNT: NONE
AGENDA ITEM #: 14 SPECIAL CONDITIONS: YES
RESOLUTION NO: 00-661 INSURANCE REQUIREMENT: YES
TOTAL AWARD AMOUNT: $50,000.00 FINANCIAL OVERSIGHT BOARD: AUGUST 11, 2000
SECTION #3 AFFIRMATIVE ACTION POLICY YES
SECTION #4 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
CONTRACT ADMINISTRATOR: LOURDES LOPEZ
TELEPHONE NO. (305) 575-5130 FAX NO. (305) 575-5187
SECTION. #5 PROCURING AGENCY
SENIOR BUYER: PAMELA BURNS DATE PREPARED: AUGUST 16, 2000
TELEPHONE NO: (305) 416-1905 FAX: (305) 416-1925
PREPARED BY: STEPHANIE ]ONES
01' 217
J-00-639
7/19/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE ACQUISITION OF TIRE RETREADING
AND REPAIR SERVICES FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION FOR A TERM
ENDING MAY 31, 2001, IN AN AMOUNT NOT TO
EXCEED $50,000, FROM FEDAN CORPORATION, UNDER
EXISTING MIAMI-DADE COUNTY CONTRACT
NO. 6164 -00/01 -CW, AND ANY EXTENSIONS
THERETO, WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL ONE YEAR PERIODS, IN AN ANNUAL
AMOUNT NOT TO EXCEED $50,000; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE
NO. 509000.420901.6.721 FOR SAID SERVICES.
WHEREAS, the Department of General Services Administration
has determined that the acquisition of retreading and repair
services, instead of the purchase of new tires, will present a
substantial cost savings to the City of Miami; and
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the acquisition of tire
retreading and repair services for a term ending May 31, 2001, in
an amount not to exceed $50,000, from Fedan Corporation, under
existing Miami -Dade County Contract No. 6164 -00/01 -CW, and any
extensions thereto, with the option to renew for two (2)
additional one year periods, in an amount not to exceed $50,000
annually, be approved; and
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0i-- 217
WHEREAS, funds for said acquisition are available from
Account Code No. 509000.420901.6.721;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section. 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The acquisition of tire retreading and repair
services for the Department of General Services Administration,
for a term ending May 31, 2001, in an amount not to exceed
$50,000, from Fedan Corporation, under existing Miami -Dade County
Contract No. 6164 -00/01 -CW, and any extensions thereto, with the
option to renew for two (2) additional one year periods, in an
amount not to exceed $50,000 annually, is hereby approved, with
funds therefor hereby allocated from Account Code
No. 509000.420901.6.721 for said services.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.}
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
01-- 21.'7
Page 2 of 3
PASSED AND ADOPTED this 27th day of July 1 2000.
JOE CAROLLO, MAYOR
ATTEST: in accc-ru�a.-,-e vift!h rDtr-� sf-z,-. 2-36" sinicrl: lh:%
WALTER J. FOEmANregaraing same, waricut the Mayor ig vi:
CITY CLERK
Wafter;;. ..an, City
APPROVE1101faj FOR' AND CORRECTNESS:
ATTORNEY
4551:13SS
Al'b A
Page 3 of 3
01- 217
INCREASE OF CONTRACT
MIAMI-DADE COUNTY
CONTRACT NO. 6164 -0/01 -CW
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Tire Retreading a Repair Services
GSA
Increase Contract
The Department of Department of General
Services Administration has seen a need to
increase contract for the provision of tire
retreading and repair services.
It is recommended that an increase to the
contract amount awarded to Fedan
Corporation in the amount of $50,000
thereby increasing the total contract amount
in an amount not to exceed $100,000, for
the provision of tire retreading and repair
services, under existing Miami -Dade County
Contract No. 6164 -0/01 -CW, for the
Department of General Services
Administration; allocating funds therefor
from the General Services Administration
Heavy Equipment Garage, Account Code
No. 509000.420901.6.721.
Judy !
for of
Q4 0 1
Date
AwardIncrease
01- 217