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Home My WebLink AboutR-01-0190J-01-124 2/21/01 RESOLUTION NO. 0 1 "" 19 0 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PURCHASE OF EIGHT - THREE (83) PAIRS OF MINER'S BOOTS FOR THE DEPARTMENT OF FIRE -RESCUE URBAN SEARCH AND RESCUE TEAM FROM BOTACH TACTICAL, PURSUANT TO BID NO. 99-00-291, IN THE AMOUNT OF $12,429.25; ALLOCATING FUNDS, IN THE AMOUNTS OF $10,067.69 AND $2,361.56 FROM ACCOUNT CODE NOS. 110091.280904.6.840 AND 110091.280907.6.840, RESPECTIVELY, FOR SAID PURCHASE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/stns) affirmative vote, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and approving the purchase of eight -three (83) pairs of miner's boots for the Department of Fire -Rescue Urban Search and Rescue Team from Botach Tactical, pursuant to Bid No. 99-00-291, in the CITY comMSION ET= FEB 2 2 2001 01- 190 amount of $12,429.25 is ratified, approved and confirmed, with funds allocated, in the amounts of $10,067.69 and $2,361.56 from Account Code Nos. 110091.280904.6.840 and 110091.280907.6.840, respectively, for said purpose. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayorll PASSED AND ADOPTED this 22nd day of February , 2001. JOE CAROLLO, MAYOR Imaccor nce with ,,, r rbc, 2-S5, F:Mc ,, ±hR Mart—, did not ir9".I`iCatts approved old thin 18^, ,s�c:1cG'n by Rt'� 1itt in i;`='v. ; A, e ad howl V}1it1l i; <�.,::, .,, p,s: � (10) Ci: y,.:,Gzli tS:�2 i:±aick Cii C�xrznlzsicrnactlon regardling same, wiftLat Uma yVayor c'';x rdu!n a vino. ATTEST: V4,41ter J. Foeman, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: 44 jJANDRO VILA LLOATTORNEY W5063:dd:smg:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 01- 190 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and TO: Members of the City Commission ime ez FROM: lty Manager RECOMMENDATION 10 DATE: FEB _ 9 2001 FILE: SUBJECT: Ratify, Approve, and Confirm Emergency Purchase of Miners REFERENCES: Boots for US&R ENCLOSURES: FM-013.doc It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the emergency purchase of Miner's Boots for the US&R Team from Botach Tactical, located at 925 41 Street, Suite 307, Miami Beach, Florida, 33140 in an amount not to exceed $12,429.25 for 83 pairs. Funding is available as follows: account number 110091.280904.6.840, $10,067.69 and 110091.280907.6.840, $2,361.56. BACKGROUND US&R is awarded a grant from the federal Government (FEMA) for the purpose of being ready at a moments notice to deploy for emergency, life saving missions anywhere in the nation. The Team must be fully equipped and personnel must have the proper gear to successfully participate in a deployment. The 1999-2000 FEMA Grant expired on April 30, 2000 before the paperwork for the above items could be fully processed for a formal bid and in accordance with the Grant policies and procedures, the monies earmarked by the US&R Coordinator for these purchases would have to be returned to the Federal Government unspent. As these items are necessary for a successful deployment, the US&R Coordinator filed a formal request for FEMA to extend the grant expiration period until December 31, 2000. Although this extension was granted on October 10th, 2000, it did not leave enough time to conduct a formal bid process before the deadline for the only meeting of the City of Miami Commission in the month of December 2000. These boots are on a federally approved list of equipment that is required for deployment of the US&R Team in disaster related responses. The US&R Team is funded annually by FEMA for the purpose of meeting the requirements of 200 personnel and the purchase and maintenance of equipment to respond when called for a federal disaster. �i� - a2, CAG /MI,IC/TF/mgr FM.013.doc 01— 190 'I "I ';F MIAMI. FLJNILA INTER -OFFICE MEMORANDUM Carlos A. Gimenez November 14, 2000 tit-ts9.ao City Manager GATE FILE i SUBJECT Emergency Purchase; US&R Equipment tr aOM �Zuef tlllam W. Bryson, Direc r REFERENCES Department of Fire -Rescue ENCLOSURES - The Department of Fire -Rescue respectfully requests your approval for an emergency purchase of Miners Boots and Pneumatic Rescue Struts and other accessories for the Urban Search and Rescue Team (US&R). US&R is awarded a Chant from the Federal Government (FEMA) for the purpose of _being ready at a moments notice to deploy for emergmeY, life saving dssiow anywhere in the lna on..:19 Team must be fully equipped and personnel must have the piaper gear to suooesamy *_Ut "_�=. safely in a deployment. The 1999-2000 FEMA Grant expired on April 30, 2000 before the paperwork for the above items could be fully processed for a formal bid and in accordance with the Grant policies and procedures, the monies earmarked by the US&R Coordinator for these purchases would have to be returned to the Federal Government unspent. As these items are necessary for a successful deployment, the US&R Coordinator filed a formal request for FEMA to extend the grant expiration period until December 31, 2000. Although this extension was granted on October 10'",. 2000, it did not leave enough time to conduct a formal bid process before the deadline for the only meeting of the City of Miami Commission in the month of December. These items are on a federally approved list of equipment that is required for deployment of the US&R Team in disaster related responses. The US&R Team is funded annually by FENIA for the purpose of meeting the requirements of 200 personnel and the purchase and maintenance of equipment to respond when called for a Federal disaster. As indicated on the attached forms. funding has already been approved by the Budget Department for these purchases. —�� n � 'its �l:uul�_�r O:\ {•: ' 01- 190 PURCHASE ORDER NO: City of Miami 219079 P HASE ORDER Show this number on all packages, Invoices and shipping papers artment of Purchasing Page No: Order Date: Bid/Contract: No: °sco,�oa P. . BO 708 Miami, Florida 33233-0708 _ ) 4 900/1922 FAX (305) 416-1925 Buyer: Category Number Telephone No. r ., r:' ' . 5 nl f-IRE--r£SCUE USAR 3'425 JEFFERSON STREET BOTACH TACTICAL MIAMI, FL. 33133 ATTN MICHAEL. DIVEROL.I 925 41ST, SUI TF 307 MIAMI DF:ACJ1 FL. 33140 City of Miami Accounting Division / Accounts Payable Department of Finance P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person Telephone No: Requisition No: FIFE -RESCUE US&P 3425 JEFFE1'-'SJN STREET C. MCDERMOTT !) 4t --r'':'' Fl-;�;-' Item# Commodity Description Qty Unit Unit Price Extended Price Code# :3�'>Q •:ti ;'1:i'ac,is L�i�l]T, ;�1s;TTL=;�.'.�4)F.,.I %:3 � t .. t: ,:_.. . WE MI ;L::Rt " 't .100T _;iIrILL_ ra:: A FAIL_L Y TI:[ F'F:RFf1R* U*11iTIER. THE Iii=.:•;':;rkt_ ..( T P.41 VS'.. rrL �_iEt.' I... TUE. :f", it A:.,r- (+:tiil r%.c[. TIJf , L it;:ToiTfA;�'.:i _._._ 10 .t, i .'i 111�.t4L_L:'... �C.f. :. I:' I L :'i It Tis i.:)fj: _. �. T. ilei Tax ID or S/S No: Account Code Number(s) Requestion Department use only 1•^,+j;,i-'�, ActionDate Amount Bal/Remarks Entity Type:� Terms: (Prompt payment Discount) F.O.B. DESTINATION Unless Otherwise Specified Purchase Order No: 'r Delivery Date City of Miami Date Approved I C I FN/PC 506 Rev. 7/97 REQUESTING DEPARTMENTO 1 — 1 J (kz,�X C^NTRACT REVIEW AND ANALYSIS FOPM Directions: Please Attach sul ing documents. All sections must be complet xcluding "CRC Comments". Date: 12/12/00 DEPARTMENT/DIVISION: Fire -Rescue CONTACT PERSON / CONTACT NUMBER: Asst. Chief Thomas Flores, Ext. 1692/Mayte Rodriguez, ext. 1651 CONTRACTING ENTITY: Florida Police Products RESOLUTION NUMBER: BID: EMERGENCY ( If Applicable ) BUDGETARY INFORMATION: Are funds budgeted? YES ® NO ❑ If yes, TOTAL DOLLAR AMOUNT: $12,556.00 ® EXPENSE ❑ REVENUE SOURCE OF FUNDS: 110091.280907.6.840 ACCOUNT CODE(S) CIP ACCOUNTS USAR Grant If grant funded, is there a City match requirement? YES ❑ NO Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: Effective Date: This is a one-time purchase Escalating Clause, if any: Contract Period (s): Payment terms: Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: Funds must be spent before 12/31/00. SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES ❑ NO Z Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: Specialized boots are utilized by US&R Team members during a mission. AMOUNT: JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) These boots are a required part of the US&R Team member uniform. The grant monies to purchas on 11%j vu 1. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ® Single Purchase ® Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Lease( Type:_ ) ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) From most recent: 1) 2) Approval: CRC COMMENTS: P1 Date: �� U Date: 0i.- 190 MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez November 14, 2000 FM -159.&c City Manager DATE FILE: i SUBJECT Emergency Purchase; US&R _ Equipment 1= -Rom. �/ieXilliam W. Bryson, Direc r REFERENCES: Department of Fire -Rescue ENCLOSURES: The Department of Fire -Rescue respectfully requests your approval for an emergency purchase of Miners Boots and Pneumatic Rescue Struts and other accessories for the Urban Search and Rescue Team (US&R). US&R is awarded a Grant from the Federal Government (FEMA) for the purpose of being ready at a moments notice to deploy for emergency, life saving missions anywhere in the nation. The Team must be fully equipped and personnel must have the proper gear to succesdWy participate safely in a deployment. The 1999-2000 FEMA Grant expired on April 30, 2000 before the paperwork for the above items could be fully processed for a formal bid and in accordance with the Grant policies and procedures, the monies earmarked by the US&R Coordinator for these purchases would have to be returned to the Federal Government unspent. As these items are necessary for a successful deployment, the US&R Coordinator filed a formal request for FEMA to extend the grant expiration period until December 31, 2000. Although this extension was granted on October 10th,. 2000, it did not leave enough time to conduct a formal bid process before the deadline for the only meeting of the City of Miami Commission in the month of December. These items are on a federally approved list of equipment that is required for deployment of the ;t US&R Team in disaster related responses. The US&R Team is funded annually by FEMA for the purpose of meeting the requirements of 200 personnel and the purchase and maintenance of equipment to respond when called for a Federal disaster. As indicated on the attached forms, funding has already been' approved by the Budget Department for these purchases. :\ppn_� proval: n► c it -v- i\lamwer DAfE �ILK/TF/mgr 01- 190 11/21/2000 17:31 305-445-5183 FL TF2 PAGE 01 11-20--200 10: 59AM Fr A F'. 1 FLORIDA POLICE PRODUCTS ATrsxTKOC CHART, E Mc DERMOi'T PAGFS t OF i DATE: ! 1,2000 DEAR OP' =ZR MC DRRMOT! THANK YOU FOR THE OPPOR TUMMY TO PARTICIPATE IN THIS PROJECT WrrFl YOU. PLEASE NOTK THAT YOUR COST OF THE MATTERHORN MCKYrs W* IMAM PER PAIR BASTED ON A SINGLE PURCHASK OF APPROXIMAMLY 80 PAnqs— Rez,y Carpio 701 NW 'Wm AVE. M"I, FtrORWA 33 i= TEL: (3M 64" 100 FAx: (305) 642-1-913 E FAML ADDREW : FPOUMP t O JUNO.Com 01 190 1 11/21/2000 17:31 305-445-5183 FL TF2 PAGE 02 now�o-2ooa >>:�AN FRa"Jr, SAFETY 1-2TM2TOI T-343 P.001/09z F-425 PLR5011AL &AVETT L0+F c VIMUT Cu . , lac. 1.32 14. Ca li:sly $Lve*L lletiderson. KY 42419--1040 _ ( 800) 811-8476 fax (270) 827-8126 Date., b Pages to follow Company O & t -NM �\ll�� 0.5� &O. AtL•t2nLion: A,��arG o✓Tye, Frons: tea � �^ o t►�c C.O,r� a Dv`nv�ti.�- 01- 190 12/11/2000 12:12 305-445-5183 NOV-15-2000 11;4SAM FRW-PERSONI FETY I FL TF2 PAGE 01 P-002/002 F-925 Item unit M' unft ACDqM IMTs; mArrmtHolm so 'Or &724 Pw 40 Sid spy ex Mowim A5allova 01 dW No: (Sppmved " pa Itid T=Mded BMW SA. Au&mi3md III, K1.1 FARi METOC �1''1 � S+� � t�c�•TS w�,t �a�.. S e �e,� "• �,lY�,l"�•L V) 6v. TN 01- 190 C'ity of ,11arni. Florida Bid No. 99-00-291 Page 1 oc5 6.1 BID CERTIFICATION FORM Mailing Date: October 30,;000 Buyer: Ramon Berges, CPPB_ Bid No.:99-00-291 Fax: _ .305416-11925 Please quote on this forms) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any pan of this bid. Prices should be firm for a minimum of 90 days after approval by the Financial Oversight Board. Reference to manufacturers' names or catalog numbers are for identification only If alternates are quoted. complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. Bids mast be received by: 11:00 AM, Wednesday, November 15, 2008 at the Oftiee of the City Clerk, 3590 Pon Anwrian Drive, Miami, Florida 33131-5304 CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS 800-08: MINERS BOOTS We (I) certify that we have read your Invitation for Bids completed the necessary documents, ane propose to fLmish and deliver, F.O.B. DESTINATION, the items or services specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. _number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. Delivery will be made within —1 D_ calendar days after receipt of purchase order. Terms: 2%o-10 days Net 30 days „ j ! Additional discount of _°:o if awarded all items. (include cash discount for prompt payment, if any) Other Discounts: Contact PersoniTelephone: )) y 1, Lt - r3 _ Term of Warranty for Goods,'Equipment: Term of Warranty for Labor: N/A All exceptions to this bid have been documented in the section below. EXCEPTIONS: We (I) certify that any and all information contained in this bid is true. and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm. or person submitting a bid for the same materials. supplies. or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this IFB and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: j Firm's Name: 'Tl ! Teteph ne: 2,WS-L-O Principal Busine s Address: St 5Jot_ Fax: Name: _ Mailing Addres : S�crr4. Title: ,--i--- Authorized Signature: _ VIL& E -Mail Address: kbSktI6 Beeper: _ FAILURE TO COMPLETE IGN AND RETURN THIS FORM SHALL DIS UAWFY THIS. BID. 0 City of Miami. Florida 6.6. PRICE SHEET Bid No. 99-00-291 Unit of Unit Extended Item Est. Qty. Measure Price Price.___^ i I. MINERS BOOTS, MATTERHORN 120 ea $ tit, �'S !ea $ l`10," or equal, as per Bid Specifications Manufacturer/Model No:_�—YW�xS (approved equal per Bid Specifications) Bidder: QO`'J�- 1.lJlC�� Authorized Signature: Adj - FAILURE TO COMPLETE SIGN AND RETURN THIS FORM SHALL DISQUALIFY THIS BID. 01- 190 RATIFICATION OF EMERGENCY ITEM: Miners Boots for Urban Search and Rescue Team (US a R) DEPARTMENT: Fire -Rescue TYPE: Emergency Purchase REASON: The Department of Fire Rescue has a need for miners boots for deployment of the Urban Search and Rescue Team (US8XR) in disaster related responses. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, for the procurement of eighty-three (83) pairs of Miners Boots from Botach Tactical, pursuant to Bid No. 99-00-291, for the Department of Fire -Rescue; in an amount not to exceed $12,429.25; allocating funds therefore from, Account Code Nos. 110091.280904.6.840 and 110091.280907.6.840. *D1 ch ng ate AwardRatifyEmr O 190