HomeMy WebLinkAboutR-01-0148J-01-108
2/14/01
w
RESOLUTION NO.
148
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT, AUTHORIZING AND DIRECTING
THE CITY MANAGER TO REORGANIZE, RESTRUCTURE,
AND IMPLEMENT THE CITY'S HOUSING
OPPORTUNITIES FOR PERSONS WITH AIDS
("HOPWA") PROGRAM, INCLUDING THE TRANSFER OF
LONG-TERM HOUSING ASSISTANCE PROGRAM TO THE
CITY OF MIAMI DEPARTMENT OF COMMUNITY
DEVELOPMENT; AUTHORIZING THE ALLOCATION OF
HOPWA PROGRAM FUNDS, IN THE TOTAL AMOUNT OF
$3,058,000, TO TWO SERVICE PROVIDERS AS
FOLLOWS: (1) THE CITY OF MIAMI DEPARTMENT
OF COMMUNITY DEVELOPMENT, THE AMOUNT OF
$2,700,000, AND (2) DOUGLAS GARDENS
COMMUNITY MENTAL HEALTH CENTER OF MIAMI
BEACH, IN THE AMOUNT OF $358,000, TO PROVIDE
HOUSING ASSISTANCE AND HOUSING RELATED
SERVICES TO LOW INCOME PERSONS LIVING WITH
HIV/AIDS; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL NECESSARY
DOCUMENT(S), IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY TO EFFECTUATE THE ALLOCATION,
TRANSITION AND IMPLEMENTATION OF THE
PROGRAM.
WHEREAS, the Housing Opportunities for Persons With AIDS
("HOPWA") Program was created under the AIDS Housing Opportunity
Act, and revised under the Housing and Community Development Act
of 1992; and
CITY COQ
mz=NG Cr
FEB 15 2001
:� A
WHEREAS, the Housing and Community Development Act of 1992
requires
that the
most populous
unit of general
local government
in an
Eligible
Metropolitan
Statistical Area
("EMSA"), not
including county government, be the applicant for the HOPWA
Grant and be allocated the related funding, and
WHEREAS, since 1994 the City of Miami has received the
HOPWA Program funds from U.S. HUD, and has been responsible for
the implementation of programs designed to provide housing and
housing -related services to individuals living with HIV/AIDS in
the City of Miami and the cities of Miami, Hialeah, Miami Beach
and throughout Miami -Dade County; and
WHEREAS, the City of Miami has been awarded funding from
the U.S. Department of Housing and Urban Development
("U.S. HUD") for the implementation of the 2000-2001 HOPWA
Program Grant; and
WHEREAS, on May 11, 2000, the City Commission adopted
Resolution No. 00-425 approving the restructuring of the HOPWA
Program; and
WHEREAS, under the restructured HOPWA Program (see attached
"City of Miami HOPWA Budget, 10/1/00 - 9/30/01"), the City of
Miami acting through the Department of Community Development
will be responsible for implementation and administration of the
HOPWA Program for participants living in the City, and Miami -
Dade County, acting through the Miami -Dade Housing Agency, will
Page 2 of 7 _ . 148
be responsible for similar services to participants residing
outside the City of Miami in Miami -Dade County; and
WHEREAS, on May 11, 2000, the City Commission also adopted
Resolution No. 00-426, authorizing and directing the City
Manager to hire the accounting firm of Sharpton, Brunson and
Company to perform an audit of the City's HOPWA Program before
implementation of the restructured Program; and
WHEREAS, on September 14, 2000, the City Commission adopted
Resolution No. 00-792 allocating $9,979,000 in HOPWA Program
funds to ten service providers to provide housing assistance and
housing related services to low income persons living with
HIV/AIDS, from October 1, 2000 through September 30, 2001, to
ensure that services are provided through the transition period;
and
WHEREAS, one of the service providers, Economic Opportunity
Family Health Center, Inc., was awarded $1,200,000 to provide
long-term housing assistance for individuals living with
HIV/AIDS through March 31, 2001; and
WHEREAS, over past year the City has received numerous
complaints from both program participants and landlords
regarding late rental assistance payments from the Economic
Opportunity Family Health Center Program; and
WHEREAS, the Department of Community Development's
monitoring and preliminary audit of the agency revealed that the
Page 3 of 7 .148
Economic Opportunity Family Health Center Program has a number
of programmatic and financial problems, and raised concerns
related to the commingling of funds; and
WHEREAS, it is recommended that the City Commission approve
the termination of the City's agreement with Economic
Opportunity Family Health Center, for the provision of long term
housing assistance and transfer the responsibility for
administering the program to the Department of Community
Development; and
WHEREAS, based on the City's evaluation of the Short -Term
Housing Assistance Program, a caseload exists of more than two
hundred individuals living with HIV/AIDS who seek assistance
through the Program and who are on the waiting list for the Long
Term Housing Assistance Program; and
WHEREAS, the Administration recommends the elimination of
the Short -Term Housing Assistance Program and an increase in the
number of slots available through the Long -Term Housing
Assistance Program, to be administered by the Department of
Community Development and the Miami -Dade Housing Agency; and
WHEREAS, it is recommended that an additional $358,000 in
HOPWA Program funds be allocated to maintain the caseload
capacity of the Douglas Gardens Community Mental Health Center
of Miami Beach to provide long-term housing assistance in the
Page 4 of 7 -
City of Miami Beach through the 2000-2001 Program Year ending
September 30, 2001; and
WHEREAS, it is also recommended that an additional
$2,700,000 in HOPWA Program funds be allocated to the Department
of Community Development for operations and long term housing
assistance to individuals living with HIV/AIDS;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized and directed
to reorganize, restructure, and implement the City's Housing
Opportunities for Persons With Aids ("HOPWA") Program, including
the transfer of the long-term housing assistance program for low
income individuals living with HIV/AIDS previously operated by
the Economic Opportunity Family Health Center to the City of
Miami Department of Community Development, for implementation
Page 5 of 7
upon expiration of the City's contract with the agency on
March 31, 2001.
Section 3. The allocation of HOPWA Program funds, in
the total amount of $3,058,000, for the services and service
providers listed below to serve low income individuals living
with HIV/AIDS as specified is authorized:
Service Provider's Name
Douglas Gardens Community
Health Center of Miami Beach
City of Miami Department of
Community Development
City of Miami Department of
Community Development
Activity Amount
Operations $ 358,000
Operations $1,500,000
Long -Term Housing $1,200,000
Assistance
Section 4. The City Manager is authorized'/ to execute
the necessary documents, in a form acceptable to the City
Attorney, to effectuate the allocation, transition and
implementation of the HOPWA Program.
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but
not limited to those prescribed by applicable City Charter and Code
provisions.
Page 6 of 7
I _ illR
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2'
PASSED AND ADOPTED this 15th, day of February , 2001.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
;s legislation by signing it in the
;;,,comes effective with the elapse o
regarding same, without the Mayor
ATTEST:
WALTER, J. FOEMAN
CITY CLERK
APP', E4S XFORM AND CORRECTNESS
ODRO VILARELLO
ATTORNEY
W5049:BSS
zi If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
6�
Page 7 of 7 q b
City of Miami
HOPWA Budget
10/01/00 - 09/30/01
Position Title Name Start Date End Date Bi -Weekly Pay Periods HOPWA Salary
Housing Program Manager
Vacant
10/1/00
9/30/01
$1,989.38
26.1
$51,923.00
Case Manager Supervisor
Vacant
10/1/00
9/30/01
$1,636.50
26.1
$42,713.00
Case Manager
Vacant
10/1/00
9/30/01
$1,414.42
26.1
$36,916.00
Case Manager
Vacant
10/1/00
9/30/01
$1,414.42
26.1
$36,916.00
Case Manager
Vacant
10/1/00
9/30/01
$1,414.42
26.1
$36,916.00
Case Manager
Vacant
10/1/00
9/30/01
$1,414.42
26.1
$36,916.00
Case Manager
Vacant
10/1/00
9/30/01
$1,414.26
26.1
$36,916.00
Administrative Aid II
Vacant
10/1/00
9/30/01
$1,281.73
26.1
$33,453.00
Client Support Services Aide
Vacant
10/1/00
9/30/01
$1,108.58
26.1
$28,934.00
Client Support Services Aide
Vacant
10/1/00
9/30/01
$1,108.58
26.1
$28,934.00
Housing Inspectors
Vacant
10/1/00
9/30/01
$1,220.54
26.1
$31,856.00
HousingInspectors
Vacant
10/1/00
9/30/01
$1,220.54
26.1
$31,856.00
Housin Inspectors
Vacant
10/1/00
9/30/01
$1,220.54
26.1
$31,856.00
Total Salaries: $466,105.00
Total Salaries
$466,105.00
Social Security - 7.65%
$35,660.00
Retirement Contribution - 8%
$37,290.00
Group Insurance - 13%
$60,595.00
Staff Workers Com - 3%
$13,985.00
Staff Unemployment - 1%
$4,665.00
Professional Services - Other
$200,000.00
Advertising
$15,000.00
Other Contract Serv-Outside
$60,000.00
Comm. Serv. Tele -Outside
$300,000.00
Training Supplies
$50,000.00
Support Services
$75,000.00
Automation
$500,000.00
Postage
$16,700.00
Rent of Equipment - Outside
$100,000.00
Rent Building
$500,000.00
Repair/Maintenance - Outside
$15,000.00
Office Supplies
$30,000.00
Print Shop
$20,000.00
Landlord Payments
$1,200,000.00
Grand Total: $3,700,000.00
" —
-148
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE
of the City Commission
SUBJECT:
FROM: tTTt11 Z REFERENCES
City Manager
ENCLOSURES:
RECOMMENDATION-
JAr 0 0 2001 FILE:
Resolution Relating to the Restructuring
of HOPWA Program
Special City Commission Meeting
of February 15, 2001
It is respectfully recommended that the City Commission adopt the attached resolution relating
to the restructuring of the City's Housing Opportunities for Persons With AIDS (HOPWA)
Program.
The proposed legislation authorizes and directs the City Manager to move forward and take the
necessary steps to effectuate the restructuring and implementation of the City's HOPWA
Program and further allocates available HOPWA Program funds in the amount of $2,700,000 to
the Department of Community Development and $358,000 to Douglas Gardens Community
Mental Health Center of Miami Beach for the provision of housing assistance and housing
related services to low income individuals living with HIV/AIDS.
BACKGROUND:
The Housing Opportunities For Persons With AIDS (HOPWA) Program was created with the
passage of the AIDS Housing Act by the U.S. Congress and revised under the Housing and
Community Development Act of 1992.
Since 1994, the City of Miami has received HOPWA funds from U.S. HUD and has been
responsible for implementation and administration of programs designed to provide housing and
housing related services to individuals living with HIV/AIDS throughout Miami -Dade County.
Based on the current HOPWA Program, housing and housing related assistance to individuals
living with HIV/AIDS is being provided through subcontracts with various local area HIV/AIDS
service providers throughout Miami -Dade County. Presently, the following eligible HOPWA
Program activities and services are being provided:
0 Short -Term Rental Assistance
0 Emergency Housing Assistance
0 Long -Term Rental Assistance
0 Permanent Housing Assistance
0 Moving Expense Assistance
0 Utilities and Special Needs Assistance
X31-- 148
Over the past year, the City has undertaken a complete review of the HOPWA Program
and it is clear that the Program must be restructured to more effectively address the needs
of the impacted population. It is apparent that several of the aforementioned HOPWA
Program activities and services have not facilitated the expenditure of HOPWA funds in
a timely manner and there exists a need to radically improve the service delivery system
to better serve the HIV/AIDS population in the City and Miami -Dade County.
At its Special Meeting of May 11, 2000, the City Commission adopted Resolution No.
00-425 approving the restructuring of the City's existing HOPWA Program. Under the
restructured HOPWA Program, the City of Miami acting, through the Department of
Community Development, would be responsible for implementation and administration
of the HOPWA Program for participants living in the City and Miami -Dade County,
acting through the Miami -Dade Housing Agency, would be responsible for similar
services to participants residing in the balance of Miami -Dade County. It was anticipated
that the 2000-2001 program year would serve as a transition period to implement the full
restructuring of the Program.
The Administration has reviewed the various HOPWA program activities, including the
Short Term Housing Assistance Program, which provides housing rental assistance for up
to six (6) months to individuals living with HIV/AIDS. Based on City staff's review and
analysis, it has been determined and is recommended that this program be eliminated.
Basically, the Short- Term Program has merely served as a transition phase for
participation in the Long -Term Assistance Program and nearly the entire caseload of over
200 participants is part of the Waiting List for the Long -Term Program. It is
recommended that those individuals in the Short -Term Housing Assistance Program be
transferred to the Long -Term Program. To accomplish this objective, it is recommended
that the number of slots available through the Long -Term Housing Assistance Program
administered by Miami -Dade Housing Agency be increased. Based on City staff's
review of Miami -Dade Housing Agency, the agency would be able to provide assistance
to an additional two hundred fifty (250) participants through the use of prior year
HOPWA funding previously awarded by the City, which will meet the funding needs to
transfer existing Short -Term Program participants to the Long -Term Program.
Secondly, based on the City's evaluation and monitoring of the Long -Term Housing
Assistance Program administered by Douglas Gardens Community Mental Health Center
of Miami Beach, it is recommended that an additional $358,000 in HOPWA funds is
allocated to the agency for its operations costs associated with the provision of long term
housing assistance to low income individuals living with HIV/AIDS in the City of Miami
Beach to maintain the Agency's current caseload through the 2000-2001 Program Year.
Thirdly, over the past year, the City has received numerous complaints from both
HOPWA Program participants and landlords participating in the Long Term Housing
Assistance Program administered by Economic Opportunity Family Health Center. The
main complaint centers around the receipt of late rental assistance payments to landlords,
which in turn results in many HOPWA participants facing the possibility of eviction from
their residences, which further impacts their emotional and physical well being.
01- 148
Based on the Department of Community Development's monitoring and preliminary
results from an audit of the agency being conducted by Sharpton, Brunson and Company,
it has been determined that the agency has a number of programmatic and financial
problems, including concerns related to the commingling of funds. As a result, the City
Administration recommends that the City Commission not extend the existing sub-
contract between the City and the Economic Opportunity Family Health Center under the
Long Term Housing Assistance Program which ends March 31, 2001.
In order to ensure that there is no disruption of services to HIV/AID participants, it is
further recommended that the City Commission approve the transfer of the Long Term.
Housing Assistance Program to the Department of Community Development for
implementation.
At the September 14, 2000 meeting, the City Commission adopted Resolution No. 00-
792, which allocated $1,000,000 in HOPWA funds to the Department of Community
Development to move forward with the program redesign and transition. It is
recommended that the City Commission allocate an additional $1,500,000 to the
Department of Community Development for operations and $1,200,000 for direct rental
assistance for the period April 1 — September 30, 2001 to continue and increase the
number of slots available to participants seeking housing assistance through the Long
Term Housing Assistance Program to be administered by the Department. A copy of the
HOPWA Program Budget and Table of Organization for the City operated program is
included as an attachment to the proposed Resolution.
In an effort to ensure the continuation of services to HOPWA participants residing in the
City, City Commission approval of the attached resolution is recommended.
DB/GCW/JBH
01- 148
.......... v..... u Lour. W
oo.n°
The Miami City Commission will holt' - Special Meeting to discuss issues relating to Community Developm 'he
Special Meeting will be held:
.day. February 15, 2001 at 9:30 A.M.
.qty of Miami Commission Chamber
3500 Pan American Drive
Miami, Florida 33133
The Agenda for the Special Meeting is as follows:
1. Discussion; and proposed resohldan an Pfanm% Calendar for 271h Year CDBG and other HUD program activities.
2. Discussion and proposed resolution to revise the Citizen Participation Plan
3. Discussion and proposed resolution to rollover the accounts of uncompleted prior year projects to the current fiscal Year
(FY'2000-2001), in the amounts of (5.096,116.93 of Community Development Block Grant (CD8G) funds, $6.660,847.09 of
HOME Investment Partnership (HOME) finds and $1,808,273.22 of Housing Opportunities for Persons With AOS gOPWA) tunds.
4. Discussion and proposed resolution to allocate the balance of closeout bunds from completed prior years projects and line of
credit balances from the CD8G Program and Emergency Shelter Grant (ESG) Program and also to allocate available program
income as specified below:
A. Source and Armmoarmt of MG Allocation
COBG Line of Credit Balance
S 239,729 95
Closeout funds from prior year completed activities
Program Income
895,276.55
Total Available for Allocation
S. Recoatmended COBG Ruled and
7100-000.00
33,335 .50
Public Services
DeHostos Senior Center
S 15.000.00
Public Services Cottingeiny Fund
Denmfooment
32,000.00
Economic
Coconut Grove Local Development Corporation
100,000.00
(contingent on repayment of debt owed to Cityl
Small Business Opportunity Center
10,000.00
Word of Life CDC
38,000.00
Py¢1ie imorovemems:
Domino Park Expansion and Improvements
Protects:
40.000.00
City Sponsored
Capital Improvement Projects
1,200.005.50
Citywide Demoliton
500.000.00
Citywide Lot Clearing
100,000.00
Model City Homeownership Lot Clearing and Maintenance Project
1,300.000.00
Total Recommended CDBG Allocation
f 31335,005.50
C. Source and Amount of ES6 ABoeaton
ESG Line of Credit Balance $ 192,914.65
Closeout funds from completed prior year activities 18.088.39
Total Available for Allocation f 211,003.04
D. Racommanded ESS Project and Allocollon -
Catholic Chanties of the Archdiocese of Miami $ 211,003.04
(New Life Family Shelter, Pierre Toussaint LitBe Haiti Homeless Project
and Little Havana Emergency Services
TOM ESG ARocaton 5211,003.04
The proposed resolution also transfers $25.000 of previously approved CDBG funds from the Edison Little River Job Creation
Project to the City of Miami Panning Department to coaufnate economic development activities in the Little Haiti area
5. Discussion and proposed resolution ratifying City Manager's action in purchasing loan servicing software to manage the
Department's ban pordolio and approving S1O,495 in additional funding far loan sarvicag sor wrare
6. Discussion and proposed resolution allocating $3,000,000 of HOME funds for the Single Family Rehabilitation and HbnmebtWs
Financing Programs
7. Discussion and proposed resolution deoblgabng previously approved SHIP awards to Little Haiti Housing Association and Habitat
for H u marrty al Greater Miami and replacing said aeoMigated tunes with HOME Dollars
8. Discussion on the HOME RFP process for the construction of affordable housing
9. Discussion and proposed resolution regarding the rostructraing of the HOPWA Program and the allocation of $2.700.000 to
Department of Community Development to operate the program and $358,000 to Douglas Gardens Community Hub Canter le
mailfto its program in Marro Beads
10. Discussion on the Model City Homeownership Zone and the Nowirg proposed legislation
• Resolution 1 - Approving, n principle, the creation and establishment of the Model City Homeownership Zone Trust
• Resolution 2 - Allocating $3,000.000 in HOME Program funding to the Model City Homeowmeiship Zane
• Authaning the City Manager to move forward with heated activities
11. Discussion and proposed resolution approving architectural services necessary to implement the Model City HomeowmaraAip
Zone Project
12. Discussion and proposed resolution ratifying the City Manager's action in acquiring properties from the Mari -Dade Count' List
of Lands for development through the Model Cry Homemmerslrp Zone Project
13. Discussion and proposed resolution ratiyirg the action of the City Manager in acpuiring the Miami Limited t tbusrg Project in
conjunction with the Model City Mantem vhership Zone Project
14. Discussion and proposed resoltion to allocate $2.521.668 at NOW thiols and $1,612,696 of COM lords, available as a result
of the repayment for *uWwed costs identified in the Audit Report issued by the Office of the Inspector General, to the Model
City Homeownership zone Project
15. Discussion and proposed resolution regarding the establishment of One Stop Centers in the Coconut Grove and LAte Havana
neighborhoods and the relocation of the management functions of the Department of Community Development
upon final approval by the City Commission. the Weviarsy approved Cay of Miami 2000-2001 Annual Action Pan will be
revised accordingly following a fifteen day public comment period. Comments should be submitted in writing to:
city Of Miami
Department of CommuMry Deve4opnrermt
Second Floor
444 S.W, 20d Avenue
ANIal , Florida 33130
Interested irMividuats are encouraged to attend On Special Meeing. The meeting site is accessible to the handicapped.
01 148