HomeMy WebLinkAboutR-01-0142J-01-114
2/14/01
RESOLUTION NO. 01- 142
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), AMENDING THE SECTION
ENTITLED "AMENDMENTS TO THE CONSOLIDATED
PLAN" OF THE PREVIOUSLY APPROVED CITIZEN
PARTICIPATION PLAN, ATTACHED AND
INCORPORATED, TO REFLECT THE CITIZEN
PARTICIPATION PROCESS FOR THE HOUSING
OPPORTUNITIES FOR PERSONS WITH AIDS
("HOPWA") PROGRAM AND TO IMPLEMENT THE
REVISIONS RECOMMENDED BY THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT.
WHEREAS, federal regulations require entitlement
municipalities to adopt a Citizen Participation Plan relating to
grants received from the U.S. Department of Housing and Urban
Development; and
WHEREAS, the U.S. Department of Housing and Urban
Development recommended that the City amend the section of the
previously approved Citizen Participation Plan relating to
"substantial amendments";
CITY COMi4[Ifi3=X
ME=ING
FEB 1 5 2001
R—01uti+n No.
01- 142
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The section entitled "Amendment to the
Consolidated Plan" of the previously approved Citizen
Participation Plan, attached and incorporated, is amended to
reflect the citizen participation process for the Housing
Opportunities for Persons With Aids ("HOPWA") Program and to
implement the revisions recommended by the U.S. Department of
Housing and Urban Development.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorll.
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3
01- 14 2
PASSED AND ADOPTED this 15th day of February 2001.
ATTEST:
JOE CAROLLO, MAYOR
In a.-cordance viii.h. Cc -40 sevc. te iliid n -,,t indVcpitp, of
tNc
?y Clerk
c,.N�r J. Foe in, Cil.
�Ij C, " -� r i - 1-0
WALTER J. FOEMAN, CITY CLERK
APPROVED ,KS'XO FOR
.*O,eD CORRECTNESS&
76ANDRO VILARELLO
TY ATTORNEY
W5055:BSS
Page 3 of 3 01- 142
City of Miami Citizen Participation Plan
For
Community Development Block Grant (CDBG)
HOME Investment Partnerships (HOME)
Housing Opportunities for Persons With AIDS (HOPWA)
Emergency Shelter Grant (ESG)
Effective: February 15, 2001
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City of Miami Citizen Participation Plan
Federal regulations governing Community Planning and Development programs
require the establishment of a system through which community residents can participate
in the planning, implementation and evaluation of Block Grant funding activities.
The Citizen Participation Plan is designed to provide City of Miami residents the
opportunity to be actively involved in the planning, implementation, and assessment of
community needs to be addressed through the City's grants provided by the U.S.
Department of Housing and Urban Development (HUD). These grant programs include
the Community Development Block Grant (CDBG), HOME Investment Partnerships
(HOME), Housing Opportunities for Persons with AIDS (HOPWA) and Emergency
Shelter Grant (ESG).
While residents will have an opportunity to provide input to the City of Miami
regarding the above-mentioned programs, final authority regarding program policies and
specific funding allocations rests exclusively with the City of Miami Commission and
residents do not have the authority to exercise veto power over the City Commission's
decisions regarding the programs.
The goal of the Citizen Participation Plan is designed to increase citizen
participation, reduce isolation from government, and receive input from residents
regarding the block grant programs projects and activities.
Low and moderate income residents and members of minority groups, as well as
business and civic groups, will be included in citizen participation process through
involvement in public forums and hearings. The City of Miami is committed to seek a
strategy to encourage the fullest participation possible, including a Plan that exceeding
the minimum federal requirements. Citizens are encouraged to participate in the
development of the consolidated plan, amendments to the plan and to comment on
performance reports relating to the City's grants.
The City of Miami will provide technical assistance to residents as needed to
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enable citizens to adequately and intelligently participate in the planning process and
implementation of the block grant projects and activities. The City of Miami will also
provide technical assistance to groups of residents in blighted neighborhoods and groups
of low-to—moderate income persons who request assistance in developing proposals to
meet neighborhood needs.
ACCESS TO RECORDS
Citizens, public agencies and all interested parties will have reasonable and timely
access to information and records relating the City of Miami Consolidated Plan.
PUBLIC HEARING
The City of Miami's Citizen Participation Plan will provide for public hearings to
be held at the neighborhood level in the development of the Annual Action Plan,
culminating with a final Public Hearing before the City Commission. The Citizen
Participation Plan further calls for a Public Hearing at the City Commission level when a
substantial amendment is made to the Consolidated Plan as identified in the
"Amendments to the Consolidated Plan" section of this Plan.
Participation at the neighborhood level will, at the minimum, consist of at least
one (1) neighborhood Public Hearing in each of the City's five (5) Districts to obtain
citizens' views and public comment. The Public Hearings will address housing and
community development needs, including priority non -housing community development
needs. The elected City Commissioner representing each specific District and/or his/her
designee will preside over the meetings. All interested persons will be encouraged to
attend and may participate at these local neighborhood meetings and citizen input will be
used to identify community needs.
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Input from residents regarding CDBG, HOME, HOPWA, an ESG grants will be
documented at these meetings. The City of Miami Department of Community
Development will be responsible for coordinating the community meetings. The City of
Miami City Clerk's Office will transcribe and will be the official record taker at each
meeting. The City of Miami Law Department will also be available at each meeting to
provide assistance as may be needed. The Department of Community will also provide
information relating to the planning process and the Request for Proposal process.
The Public Hearings will be held at the initial stage of the Request for Proposal
process, to obtain comments on the City of Miami CDBG, HOME and ESG performance
and to obtain residents views on the proposed applications prior to submission. The
Department of Community Development will be responsible for reviewing and
evaluating all Requests for Proposal and making a funding recommendation to the City
Commission. A general public hearing will also be held before the City Commission to
express comments and recommendations pertaining to the programs competing for funds
through the Request for Proposal process.
A public notice of these public hearings, whether at the neighborhood level or
before the City Commission, will be published at least ten (10) days in advance of these
meetings in the general circulation newspapers, including minority and non-English
language newspapers where appropriate.
Reasonable efforts will be made in the form of press releases and flyers to inform
residents of these public hearings with time, date, place and procedures of these hearings,
as well as topics to be considered. Reasonable efforts will also be made to provide notices
in the neighborhood newspapers serving low and moderate income persons. In
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neighborhoods of high concentrations of non-English speaking individuals, a translator
will be available during the public hearings to assist individuals in expressing their
comments and concerns.
The City of Miami will further ensure that public notices are continuously
provided on the NET 9 City of Miami public access cable television station regarding all
public meetings relating to the block grant process.
COMMENTS /COMPLAINTS
The City of Miami will receive comments from citizens on units of general local
government, the Consolidated Plan and Annual Action Plans and amendments on said
Plans. An open comment period of not less than thirty days will be held and all comment
received will be forwarded to U.S. HUD.
Comments and views of citizens (or units of general local government) received
in writing and/or orally at the Public Hearings will be considered by the City of Miami in
preparing the final Consolidated Plan, amendments to the plan or performance reports. A
summary of these comments or views not accepted and the reasons, therefore, shall be
attached to the final Consolidated Plan, amendment to the Plan or performance report.
Any complaints from citizens related to the Consolidated Plan, amendments and
performance report must be submitted in writing to the City of Miami. When feasible,
these complaints will be responded to in writing within fifteen (15) working days.
AMENDMENTS TO THE CONSOLIDATED PLAN
The City of Miami will formulate amendments to the Consolidated Plan when any
change exceeds 2% of the annual grant awarded to the City. These changes will be
addressed as changes in the use of CDBG, HOME, HOPWA, and ESG funds from one
eligible activity to another or changes in the method of distribution of such funds.
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The City of Miami will amend its approved Consolidated Plan whenever it makes
one of the following decisions:
1. To make a change in its allocation priorities or a change in the distribution of
funds;
2. To carry out an activity, using funds from any program covered by the
consolidated plan (including program income), not previously described in
the action plan; or
3. To change the purpose, scope, location or beneficiaries of an activity.
These substantial amendments shall be subject to the citizen participation process as
identified in this Citizen Participation Plan.
ADOPTION OF THE CITIZEN PARTICIPATION PLAN
The Citizen Participation Plan will provide citizens with a reasonable opportunity to
comment on Plan and any amendments to the Plan. The comments should be submitted
in writing to the City of Miami. The Citizen Participation Plan will be made public and
accessible to all interested persons. Notices will be published in the general circulation
newspapers informing the citizens of the availability of the Citizen Participation Plan and
providing reasonable opportunity to comment on the Plan.
OTHER CITY RESPONSIBILITIES
The City of Miami Department of Community Development will be responsible for
providing encouraging community -wide resident participation in the Grant process by:
• Promoting grant activities
• Providing residents an opportunity to discuss community concerns and
related issues
• Providing an opportunity for City residents to identify community needs
• Facilitating two-way communication between government representatives
and area residents
• Communicating program services and benefits to citizens
• Recommending priorities for community improvements
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• Coordinating and Conducting public meetings
• Providing sufficient public notice for public meetings
• Evaluation of proposals
• Monitoring of projects
• Recommendation to City Commission of program priorities, policies and
funding
HOPWA
The Miami -Dade HIV/AIDS Partnership represents the vehicle to
ensure that the HOPWA planning process meets citizen participation
requirements. As the jurisdictional entity responsible for HOPWA
program on a county -wide basis, the City of Miami works with the
Miami -Dade HIV/AIDS Partnership (Partnership) in an effort to better
serve the HIV/AIDS community. The Partnership was established to
encourage effective citizen participation by persons with HIV/AIDS and
their families and to provide a mechanism on a county -wide basis to
devise comprehensive strategies and coordination by local governments
and local AIDS service providers in meeting the housing, health care and
supportive service needs required by persons with HIV/AIDS and their
families.
The Housing Committee of the Partnership solicits community input
and advice concerning resource allocation and coordination of efforts to
address housing needs with care and treatment services and activities
directed at persons living with HIV/AIDS. The City of Miami is formally
represented on the Partnership and it's Housing Committee.
The Miami -Dade HIV/AIDS Partnership is composed of thirty-seven
(37) members, appointed by the Mayor of Miami -Dade County and
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representing the local government jurisdictions which comprise the
EMSA, as well as various community based constituencies. The Housing
Committee is comprised of eleven members, including a Chair and Chair -
elect, who must be members of the Partnership. No more than 50% of
the Committee may be comprised of non -Partnership members no less
than one-third (1/3) of the membership is from the affected/ infected
community. The Chair of the Partnership appoints all Partnership
members to the Committee and non -Partnership members are appointed
by sitting Committee members.
The Partnership meets on the second Monday each month and the
Housing Committee convenes on the third Thursday of the month.
W5055 Attach
2
Honorable Mavor and
Members of the City Commission
n e z
City Manager
RECONINIENDATION:
Citizen Participation
Process
City Commission Agenda
February 15, 2001
It is respectfully recommended that the City Commission adopt the attached Resolution
amending the previously approved Citizen Participation Plan to be used for the planning
process for the the Community Development Program and other programs funded
through the U.S. Department of Housing and Urban Development (HUD).
BACKGROUND:
Federal regulations governing entitlement grants received by the City of Miami through
the U.S. Department of Housing and Urban Development (HUD) require the City to
adopt a Citizen Participation Plan that ensures that citizens are actively involved in the
planning and allocation process of HUD related grants.
At its meeting of May 11, 2000 the City Commission approved a revised Citizen
Participation Plan that became effective with 26`h Year planning process for its HUD
grant activities. As you are aware, in an attempt to increase citizen involvement in the
Consolidated Plan process, the revised Plan included the elimination of the Citywide
Advisory Board and initiated a citizen participation endeavor that integrated public
hearings at the District levels chaired by the City Commissioner representing each
District.
In a recent monitoring review by HUD, representatives from HUD recommended that the
Citizen Participation Plan be revised to more accurately reflect the actual procedures
undertaken by the City regarding "substantial amendments to the Plan." While the
procedures initiated by the City relating to "substantial amendments" meet federal
requirements, HUD indicated the Plan did not necessarily specify these actions.
Therefore, to address the HUD concern, it is recommended that the following language
be added as paragraph 2 of the Substantial Amendment section beginning on Page 5 of
the previously approved Citizen Participation Plan:
"The City of Miami will amend its approved Consolidated Plan whenever it makes
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one of the following decisions:
1. To make a change in its allocation priorities or a change in the distribution of
funds;
2. To carry out an activity, using funds from any program covered by the
consolidated plan (including program income), not previously described in
the action plan; or
3. To change the purpose, scope, location or beneficiaries of an activity.
These substantial amendments shall be subject to the citizen participation process as
identified in this Citizen Participation Plan."
The Citizen Participation Plan is also amended to reflect the process as it relates to the
HOPWA Program and the role of the HN/AIDS Partnership
The proposed Resolution amends the previously approved Citizen Participation Plan for
the City's HUD related grant activities and addresses the concern identified during the
HUD monitoring visit.
V"
DB/GCW/DF
LUMMUNITY DEVELOPMENT ISSUES
V M1o,
The City Com ssion w01 hold a Spec, at Meeting'D discuSs issues relating rp Community Developm. is
Sciec,al Meeting will ole neld
ay. February 15. 2001 at 9:30 A.M.
of Miami Commission Chamber
3500 Pan American Drive
Miami, Florida 33133
The agentla for the Special Meeting is as follows:
1 Discussion and oroposed resolution on Planning Calendar for 271,h Year CCBG and other HUO program aciivnies.
2 Discussion and proposed resolution to revise the Citizen Part¢roation Plan
3 Discussion and procosed resolution to rollover the accounts of uncompleted y,of leaf projec!s to the current fiscal Year
IFr2000-20011 in ',ie amounts of SS 096.! 16 93 of Community Deve!ccri Block Grant ;COBG) funds, S6.660.84Z09 of
HOME investment Parnership (HOME)'uads and SI, 908.273 22 of Housing Opportunities `or Persons WiMAJOS (HOPWA) funds.
4 Discussion and proposed resolution to allocate the balance of c!oseout 'ands Irom completed prior Years projects and line of
credit balances 'rom the CDBG Program and Emergency Shelter Grant ;ESC) Program and also to allocate available program
income as specitfed below
A. Source and Amount of CDBG Allocation
CDBG Line of Credit Balance
S 239.729 95
C;oseout funds from prior Year completed activities
895,276.55
Program Income
1200-000!0
Total Available for Allocation
$3,335,005.50
S. Rectxnmeoded CDBG "W and Allocation
Public Services
DeHostos Senior Center
S 15.000.00
Puolic Services Contingency Fund
Economic Development
31.000 00
Coconut Grove Local Development Corporation
100.000 00
(contingent on repayment of debt owed to City)
Small Business Opportunity Center
10,000.00
Word of Life COC
38.000 00
Puolic Improvements:
Dori Park Expansion and Improvements
Civ Sponsored Proiecs'
40.000.00
Capital Improvement Projects
1,200.005.50
Ctywoe Demolition
500,000,00
C,yrwde Lot Clearing
100,000.00
Model City Homeownership Lot Clearing and Maintenance ?roject
1.300.000.00
Total Recommended CDBG Allocation
5 3,335,005.50
C. Source and Amourd of ESO Allocation
ESG Line of Credit Balance S 192.914.65
Closeout funds from completed prior year act unties 18.088.39
Total Available for Allocation S 211,000.04
D. Recommended ESG Proieet and Allocation
Catholic Charities of the Archdiocese of Miami S 211.003.04
(New Life Family Shelter. Pierre Toussaint Little Hadi Homeless Project
and Little Havana Emergency Services
Total ESG Allocation !211,003.04
The proposed resolution also transfers $25.000 of previously approved CDBG funds from the Edison Little River Job Creation
Project to me City of Miami Planning Department to coordinate economic development activities in the Little Haiti area
5. Discussion and proposed resolution ratifying City Manager's action in purchasing loan servicing software to manage the
Department's loan portfolio and approving $10.495 an additional funding for loan servicing software
6. Discussion and proposed resolution allocating 53.000,000 of HOME funds for the Single Family Rehabilitation and Homebuyer's
Financing Programs
7. Oiscusswn and proposed resolution deobligating previously approved SHIP awards to Little Hadi Housing Association and HOW
for Humanity of Greater Miami and replacing said deabligated funds with HOME Dollars
8. Giscussion on the HOME RFP process for rhe consCuchort of affordable housing
9. Discussion and proposed resolution regarding the restructuring of the HOPWA Program and the aviation of 52,7110.000 to
Department o1 Community Development to operate the program and $358,000 to Douglas Gardens Community HWM Center to
maintain its program in Miami Beach
10. Discussion on me Model City Homeownership Zone and the following proposed legislation
• Resolution I . Approving, in principle, the creation and of the Model City Homeowner" Zone Trust
• Resolution 2 • Allocating 53,000.000 in HOME Program funding to Me Model City Homeownership Zone
• Authorizing the City Manager to move forward with predevebpmerrVRoject related activities
11. Discussion and proposed resolution approving architectural services necessary !o implement me Model City Homeowrtershp
Zone Project
12. Discussion and proposed resokitron ratifying the City Manager's action in acquiring properties from the Miami -Dade County !let
of Lands for development through the Model City Homeownership Zone Protect
13. Discussion and proposed resolution ratifying the action of the City Manager in acpuiring the Miami Limited 8 Housing Project in
conjunction with the Model City Homeownership Zone Project
14. Discussion and proposed resolution to allocate $2.521.668 of HOME funds and $1,612.696 of C08G funds. available as a rewR
of the repayment for disallowed costs identified in the Audit Report issued by the Office of the Inspector General, to the Model
City Homeownership Zone Project
15. Discussion and proposed resolurlon regarding the establishment of One Stop Centers in the Coconut Grove and little Havana
neighborhoods and the relocation of the management functions of the 08oartment of Community Development
Upon final approval by the City Commission, the previously approved City of Miami 2000.2001 Annual Action Plan will be
revised accordingly following a fifteen day public comment period. Comments should be submitted in writing to:
City of Miami
Department of Community Development
Second Floor
444 S.W. 21 Avenue
Miami, Fm ida 33130
Interested individuals are encouraged to attend this Special Meeting. The meeting sae is accessible to the handicapped.
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