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HomeMy WebLinkAboutR-01-0114J-01-69 1/29/01 RESOLUTION NO. 01— 114 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF CRIME PREVENTION PUBLICATIONS FOR THE DEPARTMENT OF POLICE FROM CHANNING L. BETE COMPANY, INC., THE SOLE SOURCE PROVIDER, IN AN AMOUNT NOT TO EXCEED $79,793.35; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690002, SUCH EXPENDITURES HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF JUSTICE'S, "GUIDE TO EQUITABLE SHARING." WHEREAS, the U.S. Department of Justice's "Guide to Equitable Sharing" authorizes the expenditure of forfeiture cash or proceeds for certain law enforcement purposes not considered normal operating expenses; and WHEREAS, the Miami Police Department Community Affairs Section sponsors several programs and distributes various L64 :4 1":1 ::lis JAA •: FEB 082001 publications relating to anti-drug education, crime prevention, bicycle safety and other related topics to community groups; and WHEREAS, these publications will be used as a part of the Police Department's community policing program; and WHEREAS, the Chief Procurement Officer has adopted a finding that Channing L. Bete Company, Inc. is the only provider of the crime prevention publications; and WHEREAS, the finding of the Chief Procurement Officer has been adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief of Police recommend that the requirements for competitive sealed bidding procedures be waived and the procurement of crime prevention publications from Channing L. Bete Company, Inc. be approved; and WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditures proposed comply with the U.S. Department of Justice's "Guide to Equitable Sharing;" and Page 2 of 4 01-- 114 WHEREAS, funds for this expenditure have not been included in the Police Department's normal operating budget and are available from the City of Miami Law Enforcement Trust Fund, Project No. 690002; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5tns) affirmative vote of the members of the City Commission, after duly advertised public hearing, the City Manager's finding of sole source, waiving the requirements for competitive bidding procedures for the procurement of crime prevention publications from Channing L. Bete Company, Inc., the sole source provider, in an amount not to exceed $79,793.35, is ratified, approved and confirmed, with funds allocated from the Law Enforcement Trust Fund, Project No. 690002, such expenditures having been certified by the Chief of Police as complying with the U.S. Department of Justice, "Guide to Equitable Sharing." Page 3 of 4 o 114 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 8th day of February , 2001. JOE CAROLI,,O , MAYOR In accordance with Miami Cade Sec. 2-36, since, the Mayor did not indicate aProval a is this legislation �`i signing it in the desigr��te't niac.� vidf,: d? id legislation nu n c a of ,miss: ^CtiWe VdTt 1 1rtc t'i ,0 +E i+an 1 4 t becomes regarding same, v�ithout the Mai exert' in v J. ATTEST: WALTER J. FOEMAN CITY CLERK APPRO FO AN RRECTNESS t/ WI RO VILARELLO TORNEY W5011:LB:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 l ^ 11 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission .• •_ re rte( ..��- ,_ 110 RECOMMENDATION DATE: JA 11 2 3 1J-1 FILE: LEG 7-2 SUBJECT: Resolution Authorizing the Waiving of Sealed Bids REFERENCES: Scriptographic Crime Prevention Booklets ENCLOSURES: It is respectfully recommended that the City Commission waive the necessity of competitive bids and approve the attached Resolution for the purchase of Scriptographic Crime Prevention Booklets, from Channing L. Bete Company, Inc., a non-minority/non-local vendor located at 200 State Road, South Deerfield, MA 01372, at a total cost not to exceed $79,793.35. Funding is to be provided from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002. BACKGROUND The material contained in these booklets is essential to the Police Department's community policing efforts. The booklets cover a wide selection of anti-crime and anti-drug topics. They are filled with useful tips on preventing crime and substance abuse. The Police Department will distribute them to various sites throughout the community (i.e. schools, day care centers, civic groups, senior centers), during station tours, as well as, make them available to all NET areas. The Chief Procurement Officer has determined that Channing L. Bete Company, Inc., is the sole distributor of this type of booklets. CAG*/JLM/Ir P AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, to purchase scriptographic crime prevention brochures from Channing L. Bete Company, Inc., in an amount not to exceed $79,793.35, complies with the U. S. Department of Justice's "Guide to Equitable Sharing," from Project Number 690002. City of Miami Police Department ASubscribed and sworn to before me this LLQ ay of 000, by Raul Martinez, who is personally known to me. STATE FLORIDA L N AR SEAL E EMILY M TOTINO NOTARY PUBLIC STATE OF FLORIDA COMMISSION NO. CC63d09 MY COMMISSION UP. DOC. S 01- 114 TO: Judy S. Carter Chief Procurement Officer FROM: lj� l qezC ief of Po CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: DEC 0 7 2000 SUBJECT: Sole Source Purchase REFERENCES: Scriptographic Crime Prevention Booklets ENCLOSURES: FILE: LEG 7-2 The Police Department has verified that funds are available with the Department of Management & Budget, to cover the purchase of Scriptographic Crime Prevention Booklets from Channing L. Bete Company, Inc., at a total cost of $79,793.35. Funding will be from the Law Enforcement Trust Fund, U. S. Department of Justice, Project Number 690002. BUDGETARY REVIEW & APPROVED BY: 44' I tk!::aL Linda M. Haskins Director Department of Management & Budget C/J?M/lr CRY of Miami Man%Wn nt& Bud9d Dft /-9 // ¢-/e c ._ Time A5 PRefer+ oq� NQS Q- 'ZCCD Amount of $ SQB, '954- 4- - M available in a000uttt mwdw Q.� Venified y: SIGNATURE 01- 114 TO: Carlos A. Gimenez City Manager FROM Judy S. Carter Chief Procures CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: January 3, 2001 FILE: SUBJECT: Sole Source Finding for the Acquisition of Scriptographic Crime Prevention Booklets REFERENCES: ENCLOSURES: The Police Department requested that the acquisition of Scriptographic Crime Prevention Booklets from Channing L. Bete Company, Inc. be deemed a sole source. An investigation was conducted by staff to determine whether Channing L. Bete Company, Inc., a non-minority/non-local vendor located at 200 State Road, South Deerfield, Ma. 01373, is the sole source provider of Scriptographic Crime Prevention Booklets as requested by the Miami Police Department. The Miami Police Department is seeking to obtain these crime prevention booklets as the material contained in these booklets is essential to the Police Department's community policing efforts. The booklets cover a wide selection of anti-crime and anti-drug topics. They are filled with useful tips on preventing crime and substance abuse, and the Police Department will distribute them to various sitesthroughout the community, during station tours, and make them available to all NET areas. Contract was made by staff with Mr. Michael D. Rathman, Marketing Director of the Channing L. Bete Co., Inc. He reported that his firm remains the publisher, sole creator, sole supplier, and holds the copyright for the Scriptographic Crime Prevention Booklets being sought by the Police Department. Please be advised that in 1996 and 1998, the City previously deemed the acquisition of these booklets as a sole source acquisition, and the City Commission approved this acquisition as a sole source via Resolutions 96-40 and 98463. The proposed cost for the procurement of the Scriptographic Crime Prevention Booklets is in an amount not to exceed $79,793.35. Funds to cover the cost of these booklets will be from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002. Therefore, as Chief Procurement Officer, I recommend that the requirements for competitive bidding be waived and the following findings be approved: Channing L. Bete Company, Inc., a non-minority/non-local vendor, is the sole source provider of the Scriptographic Crime Prevention Booklets. APPROVED: DATE: 0//,9 los A. Gim City Manager CAG/RN/JSC/PB c: Chief Raul Martinez 01 114 TO: Judy S. Carter, Director Department of Purchasing FROM :ii%ti� 1 / lam ela E. Burns,, CPP Sr. Procurement Contracts Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: January 3, 2001 FILE : SUBJECT: Sole Source Request for Acquisition of Scriptographic Crime Prevention Booklets REFERENCES: ENCLOSURES: The Police Department requested that the acquisition of Scriptographic Crime Prevention Booklets from Channing L. Bete Company, Inc. be deemed a sole source. An investigation was conducted to determine whether Channing L. Bete Company, Inc., a non-minority/non-local vendor located at 200 State Road, South Deerfield, Ma. 01373, is the sole source provider of Scriptographic Crime Prevention Booklets as requested by the Miami Police Department. The Miami Police Department is seeking to obtain these crimeprevention booklets as the material contained in these booklets is essential to the Police Department's community policing efforts. The booklets cover a wide selection of anti-crime and anti-drug topics. They are filled with useful tips on preventing crime and substance abuse, and the Police Department will distribute them to various sites throughout the community, during station tours, and make them available to all NET areas. Contract was made with Mr. Michael D. Rathman, Marketing Director of the Channing L. Bete Co., Inc. He reported that his firm remains the publisher, sole creator, sole supplier, and holds the copyright for the Scriptographic Crime Prevention Booklets being sought by the Police Department. Please be advised that in 1996 and 1998, the City previously deemed the acquisition of these booklets as a sole source acquisition, and the City Commission approved this acquisition as a sole source via Resolutions 96-40 and 98-463. The proposed cost for the procurement of the Scriptographic Crime Prevention Booklets is in an amount not to exceed $79,793.35. Funds to cover the cost of these booklets will be from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002. Therefore, I am recommending that the requirements for competitive bidding be waived and the following findings be approved: Channing L. Bete Company, Inc., a non-minority/non-local vendor, is the sole source provider of its Scriptographic Crime Prevention Booklets. APPR D DATE: ' J dy S. C er, 'rector C urement facer c: Carlos A. Gimenez, City Manager Chief Raul Martinez 01+ 114 Judy S. Carter TO: Chief Procurement Officer FROM) ul i ez of of Police CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: DEC 0. 7 2000 SUBJECT: Finding of Sole Source REFERENCES: Scriptographic Crime Prevention Booklets ENCLOSURES: LEG 7-2 FILE: Based upon the attached letter from Mr. Bill Gonzalez, Senior Account Executive for Channing L. Bete Company, Inc., the Police Department is requesting that you take the necessary steps to verify that Channing L. Bete Company, Inc., 200 State Road, South Deerfield, MA, 01373, (413) 665- 7611, is the sole source for the provision of Scriptographic Crime Prevention Booklets. Your attention to this matter is greatly appreciated. 0/JLM/lr RMf FINDING OF SOLE N i Officer APPROVED: 01. 114 JAN -02-2001 TUE 12:29 PM CHANNING L BETE CO FAX N0, 8003292939 Lt. Melvin Uptgrow Crime Prevention, Community Relations Miami Police Department 400 NW 2nd Avenue Miami, FL 33128 Dear Lt. Uptgrow, Publishers o; scripioglagd,ic" B00AWs CORPORATE HEAVOUARTERS 200 wale kad 5odh DaOrUd. MA 01373, USA ie pllCxtC a 133-&!:&7611 WcamLe: 413.665.2671 January 2, 2001 The Channing L, Bete Co., Inc. is the publisher, sole creator and supplier of Scriptographic0 Fapt Booklets, Coloring Books, Activity Books, Calendars, Folders, Information/Involvement Centers and Stickers. All rights reserved. For over 50 years, the Channing L. Bete Co. has earned the enviable reputation for publishing concise, economical, easy -to -understand informational materials. Our publications are well written, informative and thoroughly researched. Today, Scriptographic Booklets are widely used by Federal, State and Local governments, the military, law enforcement agencies, education departments and institutions, more than 300 of the Fortune 500 companies and many more organizations. Scriptographic Booklets are printed on recycled paper at our corporate headquarters in South Deerfield, Massachusetts, from where they are also shipped. 1f we may be of further assistance, please contact me at 1-800-828-2827, ext. 6358, Sincerely, "Qa'd. 4�2 ichael D. Rathman Marketing Director P. 02/05 01- 114 JAN -U2-2001 TUE 1229 P11 CHANNiNG L BETE CO FAX NO, 8003292939 P. 03/05 Channing L. Bete car., Inc. uotation 0 200 State Road • South Deerrield, MA 01373-0200 • Phone: (800) 620-7733 • Fax: (800) 499.6464 • E-mail: cusisvesechanninq-bete.corn Lt. Melvin Uptgrow CriTno Prevention, C )mmusuty Relations Miami Police Department 400 NW 2nd Avenue MkMli, FL 33128 Fax # (305) 579-0110 DuscwmoN For Peneonaiized Booklets, Stickers & laformation Centers 57459 My Book About Bike Safety 19349 Safety Brits, Spanish 54023 School Bus Safcry Colurin;n Book 73107 Safety Lido Save Lives 83) 57 Buckle Up Coloring Book 96401 School Bus Safety Stickers - 25 sheets per package 54858 Teiephtnw for Help 911 Colonng Book 70144 LoA Out C yi li-Iorne 49593 About Gangs, Spanish 49403 About GeMs 74800 Drug -Free Corrunur it7 14399 Drugs & You, Spanish 1148 Drt%,s & You 45609 HIV- I Iow Much do You Know 45617 I ITV -How Much do You Know, Spanish 37820 Help Child Groan Up Dmg Free 456411 Iz patau B 12369 About Alcohol, Spanish 38489 AlcaW Facts For Teenagers 38521 Alcohol Facts For TecTwgen, Spanish 11452 About !Alcohol 38067 The Dangers of Srrok 4t;, Spanish 13888 The Dangers of Sirwk* 18705 Self Esi.cm, Spanish 49049 Understanding Divimity 42242 Job huen4aw Skills 12674 About WerUness 49551 You, Your Child, and'Wr&ing 56127 Self 1atrem Activities 74678 College & Middle School Child January 2, 2001 QUAWITY UN[T P1t1CT TOTAL 4,000 S,28 $1,120.00 4,000 .0 1,120.00 4,000 .28 1,120.00 4,000 55 2,200.00 5,000 .62 3,100.00 101 10.55 1,065.55 4,OCO .28 1,120.00 4,000 .28 1,120.00 5,000 .28 1,400-00 51000 .28 1,400.00 3,000 .28 840.00 3,000 .28 840.00 3,000 .28 840.00 3,000 .Z8 84C.00 31000 .28 840.00 3,000 .28 840.00 31000 .28 840.00 4:000 .28 1,120.00 4,000 .28 1,120.00 4,000 .28 1,120.00 4,000 .28 1,120.00 4,000 .28 1,120.00 4,000 .28 1,120.00 4,000 .28 1,120.00 4,000 .28 1,120.00 2,000 .28 560.00 ",000 .28 560.00 4,0W .28 1,120.00 4,000 .62 2,480.00 4,000 .26 11120.00 01- 114 JAN -02-2001 TUE 12:30 PM CHANNING L BETE 00 FAX N0. 8003292939 Lt. Melvin Uptgrow Miami Poilce Department Page 2 P. 04/05 DEse. m''P1UN QUANTITY UNIT PRICE TOTAL 20115 Elder Almse, Spanish 4,000 .28 11120.00 16915 Crime Victims 4,000 28 11120.00 18937 Cron Victims, Spanish 41000 .28 1,120.00 16741 Family Vivi c, Spanish 4,000 .28 1,120.00 72041 Neighborhood Watch., Spanish 5,000 .28 1,400.00 49957 Community &cad Policing 4,000 .28 1,120.00 45245 Senior Citizens Prevent Crime 5,C00 .28 1,400.00 72215 If The Police Stop You 5,000 .28 1,400.00 45492 Neie&xrhood Watch 5,000 .28 1,400.00 71605 Community Pouring- Fuil Color 4,000 .55 2,200.00 72124 Cmnmuydty Policing - Pull Color, Spanish 4,000 .55 2,200.00 14274 WG at Everyone Should Know About AIDS 21000 .28 560.00 38125 Abstirxyu:e-spry No To Sex 2,000 .28 560.00 49874 Abstinence -Say No To Sex, Spanish 2,000 .28 560.00 49148 Young People & Conflict Resolurirm 4,000 .28 1,120.00 49916 Young People & Cuy list Resnrwion, Spardsh 4,000 .28 11120.00 56077 Fire Drills Coloring Book 4,000 .28 1,120.00 97015 Fire Prevention Stickers - 25 sheet% per package 100 10.55 1,055.00 83018 My Book About Poison, Full Color Coloring Book 2,000 .62 1,240.00 56895 Stay Away From Guns Coloring Book 5,000 .28 1,400.00 70607 fitness For QIderAdults 5,WC .28 1,400.00 42267 Career P"%y 3,000 .28 840.00 41046 ContrtxllingH4gh Blood Pressure 4,000 .28 1,120.00 42242 job lntendaw Skills 3,000 .28 840.00 42259 Your i2esume 3,000 .28 840-00 55129 LarxUq a Job Study Book 4,00C .62 2,480.00 74882 Parents 6f Stress, 8-p8ge lull Color &sok 500 .55 275.00 91991 Wire Display Rack, 32 Tide 4 -Pier Spinner 12 230.00 2,760.00 90605 Drug Information Center 12 244.75 2,937.00 90795 Drug Information Center Refill 1 Z 194.00 2,328.00 96336 Parent Involvement Center 12 273.75 3,285.00 Subtotal $78,765.55 Shipping 1,027.80 Total .4x79,793.35 SI 11PPING: Shipment will be made within 30 days from receipt of order and/or approval of imprint proof: F.O.B. South Deerfield, Massachusetts. Prices assume that one shipment, to one location, will be made for this work. Should additional shipments be required, orders are subject to further quotation. Shipping charges are additional and will be added to the invoice as a separate line item. Drop ship charges and other special transportation chimes are also additional. ALA <.0 1- 114 JAN -02-2001 TUE 12:31 PM CHANNING L BETE CO FAX N0, 8003292939 P. 05/05 Lt. Melvin Uptgrow Mizimi Police Deparrment Page 3 NOTES: Prices arc guaranteed to 02/13/01 and are based on total quantity within each price category. Please refer to Quote # 10845113 when placing your order. TEWS-- 1% prepayment discount. Net 30 days. A�1,6ez-' I ZI-I 2Z-0 Michael D. Rathman Date Marketing Director cc: 'Willimm Gonzalez, Sr. Account Executive Maida Ponce Castro, Account Manager RU QUOTE # 10845113 01-00MAK OJ..r 114 FA 1 SOLE SOURCE 00-01-065 ITEM: Scriptographic Crime Prevention Booklets DEPARTMENT: Police TYPE OF PURCHASE: Single Purchase REASON: The Department of Police is seeking to procure scriptographic crime prevention booklets from Channing L. Bete Company, Inc. for the Department's community policing efforts. These booklets cover a wide selection of anti-crime and anti- drug topics, and will be distributed to various sites throughout the community. RECOMMENDATION: It is recommended that award be made to Channing L. Bete Company, Inc., the sole source provider, for the acquisition of scriptographic crime prevention booklets, for an amount not to exceed $791,793.35, with funds from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002, such expenditure having been certified by the Chief of Police as complying with the U.S. Department of Justice's, "Guide to Equitable Sharing," and subject to applicable City Code procurement procedures. • r w of Purchasing to So]eSourceScriptogmphicoo-01-065 0 l - 114 Walter J. Foeman TO: City Clerk CITY OF MIAMI, FLORIDA e INTER -OFFICE MEMORANDUM DATE: SUBJECT: Request to Publish Notice for Public Hearing FROM :Major Jorge L. Manresa REFERENCES: Commander Business Management Section ENCLOSURES: LEG 7-2 FILE : Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of Scriptographic Crime Prevention Booklets, from Channing L. Bete Company, Inc. Attached is the advertisement. The date and time of this public hearing will be y� ,7po/ , at1�",'3 O a.m. APPROVE i G. Alonso Agenda Coordinator JLM/lr Attachment 01- 114 CITY OF MIAMI NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on at a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the purchase of Scriptographic Crime Prevention Booklets, which Channing L. Bete Company, Inc., holds the privileges. This item is provided by Channing L. Bete Company, Inc., 200 State Road, South Deerfield, MA, 01373, at a total cost of $79,793.35. Inquiries from other potential sources of such a package who feel that they might be able to satisfy the City's requirements for this item may contact Pamela Burns, Sr. Procurement Contracts Officer, Department of Purchasing at (305) 416-1905.