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HomeMy WebLinkAboutR-01-0100J-01-70 1/29/01 RESOLUTION NO. of— 100 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF ADVANCED MICRO SERVICES FOR THE ACQUISITION OF DIGITAL CAMERAS WITH ACCESSORIES PLUS ON-SITE TRAINING, FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO EXCEED $24,000; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690003, SUCH EXPENDITURES HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." WHEREAS, the U.S. Department of the Treasury's "Guide to Equitable Sharing" authorizes the expenditure of forfeiture cash or proceeds for law enforcement purposes not considered normal operating expenses; and WHEREAS, the Department of Police requires the acquisition of digital cameras and accessories plus on-site training for its Neighborhood Enhancement Teams and Crime Suppression Teams to enhance their investigative capabilities; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-201 was mailed to forty-seven (47) potential bidders; and CITY COMMISSION r_r,r, 7,N4 G OF r:G 2291 O r :.ten Q 1 100 WHEREAS, nine (9) responses were received on August 14, 2000; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Advanced Micro Services be accepted as the lowest responsive and responsible bid; and WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditures proposed comply with the U.S. Department of the Treasury's "Guide to Equitable Sharing;" and WHEREAS, funds for this expenditure have not been included in the Police Department's normal operating budget and are available from the City of Miami Law Enforcement Trust Fund, Project No. 690003; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Auqust 14, 2000 bid received from Advanced Micro Services for the acquisition of digital cameras and accessories plus on-site training for the Department of Police, in an amount not to exceed $24,000, is accepted, with funds allocated from the Law Enforcement Trust Fund, Project No. 690003, such expenditures having been approved by the Chief Page 2 of 3 01- 100 of Police as complying with the U.S. Department of the Treasury's "Guide to Equitable Sharing." Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayorll. PASSED AND ADOPTED this 8th day of February , 2001. In accordance with Miami Code Sec. 2-36, sincethe Ma this I gislution by signing it in the designated plat 'T becomes effective with the elapse open (10) r F the regarding same, without the May exerci n A A ATTEST: WALTER J. FOEMAN CITY CLERK ... LLO TY ATTORNEY W5012:LB:BSS AND CORRECTNESS IM JOE CAROLLO, MAYOR did not indicate eppraval of Bided,, said legislation nt-v • ti If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 01— 1— 10 0 CITY OF MIAMI, FLORIDA CAm2 INTER-OFFICE MEMORANDUM The Honorable Mayor and Members TO: of the City Commission I RECOMMENDATION DATE: JAN 2 3 2001 FILE: SUBJECT: Authorizing the purchase of Digital Cameras and Accessories REFERENCESBId No. 99-00-201 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Advanced Micro Services, a Hispanic/Dade County vendor, located at 12455 S.W. 42 Street, Miami, FL 33175, for the purchase of Digital Cameras and Accessories, to include on-site training for the Miami Police Department, in an amount not to exceed $24,000. Funding is available from the Law Enforcement Trust Fund, U. S. Department of the Treasury, Project Number 690003. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-201. Forty- seven (47) invitations for bid were mailed and nine (9) responses were received. Advanced Micro Services submitted the lowest most responsible and responsive bid and is, therefore, recommended for the award. The digital cameras and accessories will enhance the investigative capabilities of the Neighborhood Enforcement Teams and Crime Suppression Teams. The cameras will enable these teams to document suspicious persons during field interrogations, and allow Investigators to prepare photo line-ups expeditiously, when necessary. CAGC/JLM/lr 41 01- 1010 J AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of Digital Cameras and Accessories from Advanced Micro Services, in an amount not to exceed $24,000, complies with the guidelines set forth in the U.S. Department of the Treasury's "Guide to Equitable Sharing," Project Number 690003. Chief of Police City of Miami Police Department Subscribed and sworn to before me this I V) day of J)g,�it'1' be n , 2000, by Raul Martinez, who is personally known to me. S 400TA�YpUBLIC STATE OF FLORIDA AT LARGE QX moi: pw" W camm„uo„ cc96W7S '►"4V Expires September 20 200, 01- 100 Item No. Description 1 Digital Camera as or equal to Sony MVC-FD73 Manufacturer/Model No.: 2 Spare Battery for Digital Camera as or equal to Sony MVC-FD73, Style NPF550 Manufacturer/Model No.: 3 aG OF equal to $GAY 1400, Style SI ITEM REJECTED 4 Half day on-site training on the use of equipment �• TOTAL: { Prepared by Maritza Suarez, 9/20/00 TABULATION OF BIDS DIGITAL CAMERAS AND ACCESSORIES BID NO. 99-00-201 12455 SW 42 Street Miami, FL 33175 Hispanic/Dade Est. Unit Extended Qty: Price Price 50 $ 437.00 /ea $ 21,850.00 y MVC - FD73 50 $ 39.00 /ea $ 1,950.00 NPF 550 $ 200.00 /job $ 200.001 $ 24,000.00 National Graphic Supply 226 N. Allen Street Albany NY 12206 Non-Minority/Non-Local Est. Unit Extended QW. Price Price 50 $ 430.56 /ea $ 21,528.00 Sony MVC - FD73 50 $ 40.00 /ea $ 2,000.00 Sony NPF 550 $ 500.00 /job $ 500.00 $ 24,028.00 HPI International, Inc. 186 21st Street Brooklyn, NY 11232-1302 Non-Minority/Non-Local Est. Unit Extended City. Price Price 50 $ 439.00 /ea $ 21,950.00 Mavica FD73 50 $ 42.50 /ea $ 2,125.00 E' not requested for /job $ - these cameras $ 24,075.00 Approval: Page 1 Department Director/Designee TABULATION OF BIDS f DIGITAL CAMERAS AND ACCESSORIES BID NO. 99-00-201 Item No. Description 1 Digital Camera as or equal to Sony MVC-FD73 Manufacturer/Model No.: 2 Spare Battery for Digital Camera as or equal to Sony MVC-FD73, Style NPF550 Manufacturer/Model No.: 3 WaW G2-- for rugg.i 26 OF 09212119 SeRy 1400 Style SI ITEM REJECTED 4 Half day on-site training on the use of equipment TOTAL: 1 © Prepared by Maritza Suarez, 9/20/00 The VMA Group, Inc. 5555 SW 92 Avenue Miami,FL 33165 Female/Dade Est. Unit Extended (Qt (_'. Price Price 50 $ 440.00 /ea $ 22,000.00 Sony MVC - FD73 50 $ 39.00 /ea $ 1,950.00 Sony NPF 550 $ 275.00 /job $ 275.00 1 $ 24,225.00 ! Wareforce, Inc. 2361 Rosecrans Avenue EI Segundo,CA 90245 Non-Minority/Non-Local j Est. Unit Extended (It( v. Price Price i 50 $ 441.24 /ea $ 22,062.00 Sony MVC - FD73 50 $ 38.14 /ea $ 1,907.00 Sony NPF 55 $ 300.00 /job $ 300.00 $ 24,269.00 B & H Photo Video 420 Ninth Avenue New York, NY 10001 Non-Minority/Non-Local Est. Unit Extended t�L. Price Price 50 $ 445.00 /ea $ 22,250.00 Sony MVC - FD73 50 $ 43.00 /ea $ 2,150.00 Sony NPF 55 $ 1,200.00 /job $ 1,200.00 1 $ 25,600.00 I Page 2 Approval: /,�'�a� Dep ment Director/Designee BIO AWARD RECOMMENDATION FORM BID NUMBER: 9.9-00-201 COMMODITY/SERVICE: Digital Cameras and Accessories DEPARTMENT / DIVISION: Police TERM OF CONTRACT: Single Purchase NUMBER OF BIDS DISTRIBUTED: Forty-seven (47) NUMBER OF BIDS RECEIVED: Nine (9) METHOD OF AWARD: Lowest responsible and responsive bidder meeting specifications. RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE: Advanced Micro Services Hispanic/Dade County $24,000.00 TOTAL: $24,000.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The digital cameras and accessories will ehnance the investigative capabilities of the Neighborhood Enforcement Teams and Crime Suppression Teams. The cameras will enable these teams to document suspicious persons during field interrogations, and allow Investigators to prepare photo line-ups expeditiously, when necessary. CAYofMIOM 8 r)Ate %'-F' •�� t Time tUo ount of $ ACCOUNT CODE(S): Law Enforcement Trust Fund, Project No. 690003 DEPARTMENT APPROVAL: BUDGET REVJEW APPROVAL: Department D rector/ Linda M. Haskins Designee Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 PURCHASING APPROVAL: TITLE: 01-- too Item No. Description 1 Digital Camera as or equal to Sony MVC-FD73 Manufacturer/Model No.: 2 Spare Battery for Digital Camera as or equal to Sony MVC-FD73, Style NPF550 Manufacturer/Model No.: 3 as o; equal to ScAy 1400, Sye 61 ITEM REJECTED 4 Half day on-site training on the use of equipment 0 TOTAL: C Prepared by Maritza Suarez, 9/20/00 TABULATION OF BIDS DIGITAL CAMERAS AND ACCESSORIES BID NO. 99-00-201 Southern Photo Supply Mardel Enterprise, Inc. DBA Mardel Photo Supply Valiant International 125 E. Nasa Blvd 4949 SW 74 Court 1375 NE 123 Street Melbourne, FL 32901 Miami, FL 33155 No. Miami, FL 33161 Female/Non-Local Hispanic/Dade Female/Dade Est. Unit Extended Est. Unit Extended Est. Unit Extends. ty-. Price Price Qty: Price Price W. Price Price 50 $ 471.83 /ea $ 23,591.50 50 $ 469.95 /ea $ 23,497.50 50 $ 495.00 /ea $ 24,750.00 Sony MVC - FD73 Sony MVC FD73 Sony MVC - FD73 50 $ 45.00 /ea $ 2,250.00 50 $ 59.95 /ea $ 2,997.50 50 $ 41.00 /ea $ 2,050.00 Sony NPF 550 Sony NPF 550 Sony NPF 55 nc /job $ - nc /job $ - $ 200.00 /job $ 200.00 $ 25,841.50 $ 26,495.00 $ 27,000.00 Approval: ° 4141 Page 3 Depa ment Director/Designee t _ , i' OF MIAMI OF THE CITE' CLERK BID SECURITN' LIST BID ITEM: DIGITAL CAMERAS & ACCESSORIES TO INCLUDE TRAININF BID No: 99-00-201 DATE BID(S) OPENED: AUGUST 14 2000 TIME 10:00 a _m. BIDDER TOTAL BID AMOUNT I BID BOND (ER) CASHIER'S CHECK MARDEL ENTERPRISE, INC. See attach;PTbidj4WantC, HPI INTERNATIONAL, INC. � N WAFccFPRCE, INC.ti I/J60��F{� B. & H. P H T 0 VIDEO Add 0 or VALIANT INTERNATIONAL, INC. SOUTHERN PHOTO SUPPLY 0 P_r C'C'e . NATIONAL GRPHIC SUPPLY tap H-inov-1 ADVANCED MICRO SERVICES + `rt✓ THE VMA GROUP, INC. %MCt�e- NO BID KINDERPRINT CO., INC. AZAJ 0 or SOUTHERN COMPUTER SUPPLY DADE SALES CO., INC. JI)tilf_ COMPUTER SYSTEM SUPPLY o LAMINATION SERVICE, INC. loco MY -CROW SOLUTIONS PHOTOPITMAN SUPPLY �{ PRO VIDEO SALES CO. o "Offers from the voncc).ors here -in are fhe only off rs other offers subm:t'-ocl in r:,^;,cnse to this solicitation, if any, 3 POOL• •• mewed ^) !g7iolo on behalf of Person eivi4 tads . �rka-4i - -�.: PURCHASING DEPARTMENT on (City Department) SIGNED: I ' Deputy City Clerk (Date) XStIC_ L _ . Y OF MIAMI OF THE CITY CLERrL BID SECURITY LIST BIDITEM: DIGITAL CAMERAS & ACCESSORIES TO INCLUDE TRAININF ' — 7' BID NO: 99-00-201 DATE BIDS) OPENED: AUGUST 14 , 2000 TIME 1 0: 0 0 a. m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK MARDEL ENTERPRISE, INC. See attached bid HPI INTERNATIONAL, INC. " It WAREFPRCE, INC. " B. & H. PHTO VIDEO VALIANT INTERNATIONAL, INC. SOUTHERN PHOTO SUPPLY " NATIONAL GRPHIC SUPPLY it ADVANCED MICRO SERVICES " THE VMA GROUP, INC. NO BID KINDERPRINT CO., INC. SOUTHERN COMPUTER SUPPLY D `� DADE SALES CO., INC. COMPUTER SYSTEM SUPPLY LAMINATION SERVICE, INC. TGO CORPORATION MY -CROW SOLUTIONS PHOTO SUPPLY PRO VIDEO SALES CO. "Offers from the venc?ors i=: tcd hwreln are 1a"Irn -\ �Y the only off rs otner otters submlt;:Ccl in rc^:h7�CnsL thin solicitatio( any, �received- - PURCHASING DEPARTMENT ` �^ on (City Department) Lv(Date) —� SIGNED Deputy Ci Clerk ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-201 DIGITAL CAMERAS &ACCESSORIES TO INCLUDE TRAINING OPENING DATE: 10:00 A.M. MONDAY, August 14, 2000 (Deadline for Reauest of additional information/clarification: August 7.2000) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez City Manager AD NO. 6429 CITY OF MIAMI LOGO i tt r C JGS/PC 503 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department City of Miami REQUISITION FOR ADVERTISEMENT This number must appear in the oE'o Foe advertisement. 9 INSTRUCTIONS: Please type and attach a copy of the v rtim nt with thisr i n. 1. Department: 2. Division: POLICE 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 001000.290201.6.287 ❑ Yes ❑ No LOURDES RODRIGUEZ 6. Size of advertisement: 7. Starting date: 8. Telephone number: 7/26/00 (305) 579-6413 9. Number of times this advertisement is to be 10. Type of advertisement: published: Once Le al ❑ Classified ❑ Display 11. Remarks: B1D NO. 99--000-202 PURCHASE OF FIiMi (50) BONY MVC-FD73 DIGITAL CAMERAS, FIFTY (50) SONY NPF SPARE BATTERIES, AND FIFTY 050) PELICAN 1.400 SLV HAN CASES, TO INCLUDE FREE DELIVERY AND A HALF DAY ft -SITE TRAINING, FOR THE POLICE DEPARTMENT. 12. Publication Date(s) of Invoice No. Amount Advertisement ��IA Al TIMES I41P.a11I RE`,7%Ehd D LARiO r1S AMERICAS y� Z 13. �. Approved ❑ Disapproved iL4��% i�l0=i&/ Departm nt irect r/Designee Date Approved for Payment Date C JGS/PC 503 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department