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Home My WebLink AboutR-01-0022J-00-1123 1/5/01 RESOLUTION NO. I — "1 2 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND AUTHORIZING THE ACQUISITION OF SERVICES FOR THE DEPARTMENT OF PUBLIC WORKS FOR CAPITAL IMPROVEMENT PROJECT NO. 341203, ENTITLED MODEL CITY ROADWAY IMPROVEMENTS, LOCATED AT NORTHWEST 41ST STREET BETWEEN NORTHWEST 12TH AND NORTHWEST 17TH AVENUES, MIAMI, FLORIDA, AS FOLLOWS: DESIGN AND ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $100,000 AND AWARD OF A CONSTRUCTION CONTRACT TO THE LOWEST RESPONSIVE RESPONSIBLE BIDDER IN AN AMOUNT NOT TO EXCEED $650,000; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PROJECT. WHEREAS, on December 14, 2000, the City Manager made a written finding that roadway improvements required at Northwest 418t Street between Northwest 12th and 17th Avenues, Miami, Florida, were of an emergency nature; and WHEREAS, the City Commission, pursuant to Ordinance No. 11970, as amended by Ordinance No. 12005, adopted CITY COMMISSION MEETING OF JAN ? 1 2001 s uumr4q. 99) December 14, 2000, increased the appropriations for Capital Improvement Project ("CIP") No. 341203, entitled Model City Street Improvements, to reflect the appropriation of funds in the amount of $750,000 for said CIP; and WHEREAS, pursuant to Resolution No. 00-1109, adopted December 14, 2000, the City Commission authorized the allocation of funds, in an amount not to exceed $750,000, and authorized the City Manager to execute agreement(s), for design and engineering services for said CIP; and WHEREAS, the City Manager was further directed to schedule a public hearing at the January 11, 2001 City Commission meeting for purposes of waiving competitive bidding procedures for the selection of the contractor(s) for said improvements; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Page 2 of 4 Pr1 — Section 2. By a four-fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and authorizing the acquisition of services for the Department of Public Works for Capital Improvement Project No. 341203, entitled Model City Improvements, located at Northwest 41St Street between Northwest 12th and Northwest 17th Avenues, Miami, Florida, from as follows: design and engineering services in an amount not to exceed $100,000, and the award of the construction contract to the lowest responsive and responsible bidder, in an amount not to exceed $650,000, is ratified, approved and confirmed. Section 3. Funds in the amount of $750,000 were previously allocated pursuant to Resolution No. 00-1109 for Capital Improvement Project No. 341203. Section 4. The City Manager is authorized" to execute an agreement(s), in a form acceptable to the City Attorney, with the appropriate entities for said project. i/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4 01— C) 6) Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 11th day of January 1 2001. JOE CAROLLO, MAYOR In accordance with (�C,-de Sec, 2-:?�.5, wince thea n.ycr r Lhis legislaVon by <3itn q iE in becomes effective wi" regarding same, without rc ATTEST: J. WALTER J. FOEMAN CITY CLERK APPROV. AS / FAND CORRECTNESS:e/ CI,W ATTORNEY 4954:BSS 2/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 01— 2 CITY OF MIAMI, FLORIDA 2 INTER -OFFICE MEMORANDUA TO: The Honorable Mayor and DATE: JAN - 2 2001 FILE: Members of the City Commission SUBJECT: Resolution ratifying City Manager's finding of an EMERGENCY, waiving the requirements for competitive sealed bidding procedures for Model City FROM: REFERENCES: Roadway Improvements 4Citynager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an Emergency, waiving the requirements for competitive sealed .bidding procedures, and authorizing the acquisition of services for the Department of Public Works for Capital Improvement Project No. 341203, entitled Model City Roadway Improvements, located at NW 41 Street between NW 12th and NW 17th Avenue, Miami, Florida, and awarding to the lowest responsive and responsible bidder and to proceed with the construction of the project. BACKGROUND On December 14, 2000, the City Manager made a written finding that roadway improvements are required at NW 41 Street between NW 12th and 17th Avenues. Public Works Department conducted a block -by -block condition survey of NW 41 Street between NW 12 and NW 17 Avenues and found the .driving surface in poor condition, deteriorated pavement edges, and the absence of drainage systems for the roadway. Design, engineering and job advertising costs are estimated at $100,000 with the estimated construction cost of $650,000. The City Commission, pursuant to Ordinance No. 11970, as amended by Ordinance No. 12005, adopted December 14, 2000, increased the appropriations for Capital Improvement Project (CIP) No. 341203, entitled Model City Street Improvements to reflect the appropriation of funds in the amount of $750,000 for the design and engineering services and the construction costs. In order to expedite the project, the City Manager shall award the construction contract to the lowest and responsive and responsible contractor and proceed with the construction of the project. %Z/cl CAG(/FKR/J�, I,Yd ModelCity-NW41 Street -MEMO Q1-- 22 Carlos A. Gimenez City Manager hn H. Jackson irector ublic Works Department December 14, 2000 Emergency Finding Waiver of Formal Bids for NW 41 Street improvements Based on my investigation of the condition of NW 41 Street between NW 12 and NW 17 Avenues, I have found that an emergency exists on this roadway, which justifies the design and selection of an engineering consultant and contractor by informal bids. The Public Works Department requests authorization to complete the project work by using a design consultant and awarding a contract, or by design -build consultant/contractor on an informal basis. The amount of $750,000 shall be made available. All costs of this project will be funded from Capital improvement project funds. JHJ/rjf APPROVED: DATE: all Y EZ/ / zo CI MANAGER JHJ-EMERGENCY-NW 41 ST .. 0 TO Walter J. Foeman City Clerk FROM: John H. Jack on, Director Public Works Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: January 2, 2001 FIE SUBJECT: Request to Publish Notice of Public Hearing REFERENCES. ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to ratification of the City Manager's finding of an emergency with the Model City Roadway Improvements Project located at NW 41 Street between NW 12 and NW 17 Avenues, Miami, Florida. The Public Hearing has been scheduled for January 11, 2001. Please charge to index code: 310201-287, Project 311016. APPROVED Elvi G. Alonso Agenda Coordinator JHJ/m cc: Cost Analysis Central PublicHearingNotice 01— ° ' 2 CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida, on January 11, 2001 at 9:30 a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for discussions pertaining to the ratification of the City Manager's finding of an emergency on the Model City Roadway Improvements project located at NW 41 Street between NW 12 and NW 17 Avenues, Miami, Florida. All interested persons are invited to appear and may be heard concerning this Resolution. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) Walter J. Foeman (#9377) City Clerk 01- 22