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Home My WebLink AboutR-01-0005J-01-14 1/3/01 RESOLUTION NO. 0 1 0 0 5 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF MOTOROLA, INC. FOR THE PROCUREMENT OF FORTY-FIVE (45) EAR PIECES FOR MOTOROLA RADIOS FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO EXCEED $12,600; ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND PROJECT NO. 690003, SUCH EXPENDITURES HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." WHEREAS, the U.S. Department of the Treasury's "Guide to Equitable Sharing" authorizes the expenditure of forfeiture cash or proceeds for law enforcement purposes not considered normal operating expenses; and WHEREAS, the Department of Police requires the procurement of forty-five (45) ear pieces for Motorola radios to allow for silent radio transmission to assure officer safety during S.W.A.T. operations; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-232 was mailed to twenty-seven (27) potential bidders; and CITY COMMISSION MEETING OF 1.1 �, n, 4 1 , hsso u::on AAo. 01 005 WHEREAS, five (5) responses were received on October 2, 2000, and WHEREAS, The Chief of Police has recommended adoption of this Resolution and has determined that the expenditures proposed comply with the U.S. Department of the Treasury "Guide to Equitable Sharing"; and WHEREAS, funds to cover this expenditure have not been included in the Police Department's normal operating budget and are available in the City of Miami Law Enforcement Trust Fund; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Motorola, Inc. for the procurement of ear pieces for Motorola radios be accepted as the lowest responsive and responsible bid; and WHEREAS, funds are available from the Law Enforcement Trust Fund, Project No. 690003; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The October 2, 2000 bid received from Motorola, Inc. for the procurement of forty-five (45) ear pieces for Motorola radios for the Department of Police, in an amount not to exceed $12,600, is accepted, with funds allocated from the Page 2 of 3 01- 005 Law Enforcement Trust Fund Project No. 690003, such expenditure having been approved by the Chief of Police as complying with the U.S. Department of the Treasury's "Guide to Equitable Sharing." Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 11th day of January , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sc -,r,, 2'36, `=ir cc_ he Mayor did not iri('i,-C«c P'PPC('`"r Of o r F re t 9 r^ d dc: i this '''g',lation her yi�:;ni g it in the G t�; (7od i qq Z7'Gcn„,? elFective with 3i " regarding same, without th ma of ci,i Mo. i ATTEST: alter oe n, city Clerk WALTER J. FOEMAN CITY CLERK APPROVE.D01 �'i'0 FORM AND CORRECTNESS :t/' RNEY W4943:LB 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 01- 005 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission RECOMMENDATION n x Z CA -3 DATE: JAN - 2 2001 SUBJECT: Authorizing the purchase of Ear Pieces for Motorola Radios REFERENCES: Bid No. 99-00-232 ENCLOSURES: FILE: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Motorola, Inc., a Non-Minority/Non-Local vendor, located at 1313 E. Algonquin, Schaumburg, IL 60196, for the purchase of forty-five (45) Ear Pieces for Motorola Radios for the Police Department, in an amount not to exceed $12,600. Funding is available from the Law Enforcement Trust Fund, U. S. Department of the Treasury, Project Number 690003. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-232. Twenty- seven (27) invitations for bid were mailed and five (5) responses were received. Motorola, Inc., submitted the lowest most responsible and responsive bid and is, therefore, recommended for the award. The ear pieces will allow for silent radio transmission and assure officer safety during S.W.A.T. operations. '�� CAG C/JLM/lr 0t- 005 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of Forty_ Five (45) Ear Pieces for Motorola Radios, from Motorola, Inc., in an amount not to exceed $12,600, complies with the guidelines set forth in the U.S. Department of the Treasury's "Guide to Equitable Sharing," Project Number 690003. 1(�)l � X� 1 Martin Chief of Police City of Miami Police Department Subscribed and sworn to before me this day of V)C, 2000, by Raul Martinez, who is personally known to me. NOTARY PUBLIC STATE OF FLORIDA AT LARGE 45y,N44wksft Perez t * My Commission CC969078 ��ww Expres September 20 01- 005 b6O AWARD RECOMMENDATION rORM BID NUMBER: 99-00-232 COMMODITY/SERVICE: Ear Pieces for Motorola Radios DEPARTMENT / DIVISION: TERM OF CONTRACT: Single Purchase NUMBER OF BIDS DISTRIBUTED: Twenty-seven (27 NUMBER OF BIDS RECEIVED: Five (5) METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Motorola, Inc. Non-Minority/Non-Local $12,600.00 TOTAL: $12,600.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The ear pieces will allow for silent radio transmission and assure officer safety during S.W.A.T. operations. ACCOUNT CODE(S): Law Enforcement Trust Fund, Proiect Number 690003 DEPARTMENT APPROVAL: 4 De ent Director/ esigne BUDGET REVIEW APPROVAL: -frKLinda M. Haskins Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 PURCHASING APPROVAL: Judy S. arter r L' TITLE: - 01— 00 tem Est. Unit of No. Description W. Measure 1 Ear Pieces for Motorola 45 each XTS 3000 Radios Motorola NTN1624 Black in color TABULATION OF BIDS EAR PIECES FOR MOTOROLA RADIOS BID NO. 99-00-232 Motorola, Inc. 1313 E. Algonquin Schaumbrug IL 60196 Non-Minority/Non-Local Unit Extended Price Price $ 280.00 $ 12,600.00 Prepared by Maritza Suarez, 10/19/00 P & W Service Center 1300 N. Florida Mango Rd #8 West Palm Beach FL 33409 Non-Minority/Non-Local Unit Extended Price Price $ 345.00 $ 15,525.00 First Communications, Inc. 234 Blountstown Hwy. Tallahassee, FL 32304 Non-Minority/Non-Local Unit Extended Price Price $ 314.00 $ 14,130.00 Jan Com. & Electronics Co. 6630 South Crecent Blvd Pennsauken, NJ 08109-1403 Female/Non-Local Unit Extended Price Price $ 314.50 $ 14,152.50 Superior Communications, Inc. 749 Bay Cove Ct. Middleburg FL 32068 Hispanic/Non-Local Unit Extended Price Price $ 328.90 $ 14,800.50 Appro v . Page 1 Department Director/Designee CITY" OF MIAMI OF THE CITY CLERK BID SECURITY LIST EAR PIECES FOR MOTOROLA RADIOS BID ITEM: BID NO: 99-00-232 DATE BID(S) OPENED: OCTOBER 2, 2000 TI!►IE 1 m. received ( ) envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIGNED: 4D�c—puty '--�–r� iry Jerk (Date) 01- 005 0 CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST EAR PIECES FOR MOTOROLA RADIOS BID ITEM: s BID NO: 99-00-232 DATE BID(S) OPENED: OCTOBER 2, 2000 TIME 1 .m. BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK SUPERIOR COMMUNICATION INC. See attached id JAN INDUSTRIAL ELECTRONIC " FIRST COMMUNICATIONS, INC. P. & W. SERVICE CENTER MOTOROLA, INC. NO BID n nr-rrnv nnn.n n niv 1ALLA/'i" LR DMI ILIA uV1'jF r% Y 1 RF SERVICES NIGHTLINE, INC, r a rec!,,�?•Jed tir_,.,17 �•, Other I AN are hereby re;ecie;I LZ Person receiving bid(' (City Department) SIGNED: 1 �D�eputyvCity Clerk 1— U (J,; -- 0"r/// /d received ( ) envelops on behalf of 47 �1 (Date) I 4 L CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-232 EAR PIECES FOR MOTOROLA RADIOS OPENING DATE: 11:00 A.M. MONDAY, OCTOBER 2, 2000 (Deadline for Request of additional information/clarification: September 25. 20001 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 6435 t City of REQUISITION FOR Miami ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the v rti m nt with thi§ reauisbtion. 1. Department: POLICE 2. Division: I ADMINISTRATION 3. Account Code number: 001o00.290201.6.287 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: LJOURDES RODP.IGUEZ 6. Size of advertisement: 7. Starting date: 9/13/00 8. Telephone number: 1305) 579-6413 9. Number of times this advertisement is to be ublished: `DNCE 10. Type of advertisement: Legal ❑ Classified ❑ Display 11. Remarks: BAR PIECES FOR N:OTOROL,A RADIOS 1311) no. 99-00-2323 12. Publication Date(s) of Advertisement Invoice No. Amount 111AMI TIMES RIAMI REVIEW DIARIO LAS AMERICAS 13. ❑ Approved ❑ Disapooved 1 7 /2 l� Deparkment Director/ Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. (Procurement management) ano retain rmK copy. DISTRIBUTION: White - G.S.A.; Canary - Department