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Home My WebLink AboutR-01-0004J-01-11 12/27/00 RESOLUTION NO. 0 004 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF HOPE CENTER, INC. FOR THE ACQUISITION OF CUSTODIAL SERVICES FOR THE MANUAL ARTIME COMMUNITY CENTER FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, ON A CONTRACT BASIS FOR ONE YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $36,360; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 450001.350509.340. WHEREAS, the Department of Conferences, Conventions and Public Facilities requires the acquisition of custodial services for the Manuel Artime Community Center Buildings 900 and 970 to maintain the facilities in a sanitary condition for the employees and the public; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-273 was mailed to fifty-five (55) potential bidders; and WHEREAS, six (6) responses were received on October 18, 2000; and WHEREAS, the City Manager and the Director of the Department of Conferences, Conventions and Public Facilities recommend that CITY COMMISSION NEEP` uC OF Eies::tatiari la. 01 004 the bid received from Hope Center, Inc. be accepted as the lowest most responsible and responsive bid that offers the lowest price for all items in the aggregate; and WHEREAS, funds are No. 450001.350509.340; available from Account Code NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The October 18, 2000 bid received from Hope Center, Inc. for the acquisition of custodial services for the Manual Artime Community Center for the Department of Conferences, Conventions and Public Facilities, on a contract basis for one year, with the option to renew for two (2) additional one-year periods, in an annual amount not to exceed $36,360, is accepted, with funds allocated from Account Code No. 450001.350509.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 01- 004 PASSED AND ADOPTED this 11th day of January 1 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36,sinca9)o Mayorelid not this legislation by siqnip it in th';-), 1�pp'd b000rnes effective wii;". cc. -r' regarding same, without the Ma qxorc a,�eo.. j ATTEST: WALTER J. FOEMAN CITY CLERK APPROVE .Wq"FO FORM � CORRECTNESS:t/ NUANDRT-V I LARELLO TY ATTORNEY W4941:LB Clerk Page 3 of 3 01- 004 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission CA -2 DATE : JAN _ 2 200 FILE: SUBJECT : Resolution Land Award of Bid for Janitorial Services for Manuel Artime Community Center REFERENCESBId No. 99-00-273 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Hope Center, Inc., a local/non-minority vendor, located at 666 S.E. 4th Street, Miami, Florida 33130, for the provision of janitorial services for the Manuel Artime Community Center in the amount of $24,480.00, and the provision of optional services for cleaning of the auditorium on an as -needed bases for an amount not to exceed $11,880.00, for a total proposed cost of $36,360.00. This service is to be provided on a contract basis for one (1) year, with an option to extend for two (2) additional one (1) year periods. Funding is available from the operating budget of Manuel Artime Community Center Account Code No. 45 0001.3 5 05 09.340. BACKGROUND Custodial services are required at the Manuel Artime Community Center on a daily basis to provide office cleaning services and services to both buildings. These services are necessary to maintain the buildings in a sanitary and professional manner for office tenants, clients and guests. The Purchasing Department has analyzed the bids received pursuant to Bid No. 99-00-273. Fifty- five (55) bids were distributed, and six (6) responses were received. Of the six companies submitting a bid, Hope Center, Inc. submitted the lowest responsive and responsible bid, and it is recommended that the bid be awarded to them. CAG/FKR/CPA/yp O'l- 004 BID NUMBER: 99-00-273 Bi.o AWARD RECOMMENDATION FvRM COMMODITY/SERVICE: CUSTODIAL SVCES . MANUEL ARTIME COMMUNITY CENTER DEPARTMENT / DIVISION: PUBLIC FACILITIES/MANUEL ARTIME COMMUNITY CENTER TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: 55 METHOD OF AWARD RECOMMENDED VENDOR(S): Hope Center, Inc. NUMBER OF BIDS RECEIVED: 6 LOWEST RESPONSIVE AND RESPONSIBLE BIDDER WHO OFFERS THE LOWEST PRICE WHEN ALL ITEMS ARE ADDED IN THE AGGREGATE STATUS: CONTRACT VALUE: Local/N-M $36,360.00 TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The janitorial services specified under this bid provides for the cleaning of the Manuel Artime Ccmmnity Center, 900 and 970 buildings. This facility is.operational seventeen. (17) hours a day, fran Sunday through Saturday. The facility houses several agencies, among them a Child Care Center. The services provided will keep the buildings in a highly maintained condition that will help prolong the longevity of the buildings, along with the proper standards for a good working for the employees and the public we serve. ±' i bm ACCOUNT CODE(S): 350509.340.450001 DEPARTM T APPROVAL: Department Director/ Designee BUDGET REVIEW APPROVAL: ,-Sw Linda M. Haskins Director OTHER FUNDING APPROVALS,- IF APPLICABLE: ACHASING APPROVAL: S. C for TITLE: PAGE 2 OF 2 01- 004 - Cv C) cam. N cleaning of the Manuel Artime Ccmmnity Center, 900 and 970 buildings. This facility is.operational seventeen. (17) hours a day, fran Sunday through Saturday. The facility houses several agencies, among them a Child Care Center. The services provided will keep the buildings in a highly maintained condition that will help prolong the longevity of the buildings, along with the proper standards for a good working for the employees and the public we serve. ±' i bm ACCOUNT CODE(S): 350509.340.450001 DEPARTM T APPROVAL: Department Director/ Designee BUDGET REVIEW APPROVAL: ,-Sw Linda M. Haskins Director OTHER FUNDING APPROVALS,- IF APPLICABLE: ACHASING APPROVAL: S. C for TITLE: PAGE 2 OF 2 01- 004 Item No. Description 1 Manuel Artime Community Ctr. 2 Auditorium Only 3 Strip, Seal & Wax all composition tile floor areas & shampoo all carpet areas TOTAL ITEMS 1 - 3 Optional Services: Labor, Materials, Equipment and any Supplies necessary to clean any other area upon request TABULATION OF BIDS CUSTODIAL SERVICES, MANUEL ARTIME COMMUNITY CTR. BID NO. 99-00-273 Chi -Ada Corporation 135 NW 163 St Miami FI 33169 Dade/Black Cost $ 3,834.00 $ 450.00 $ 1,860.00 $ 6,144.00 $ 0.09 sq.ft Prepared by Ramon Berges 11/3/2000 Best's Maintenance 3290 NW 29th Street Miami, FI 33142 Dade/Female Cost $ 2,040.00 $ 108.00 $ 290.00 $ 2,408.00 $ 0.15 sq.ft. MasterMaintenance 8799 NW 110th St Hialeah Gardens FI 33018 Dade/Female Cost $ 3,900.00 $ 200.00 $ 800.00 $ 4,900.00 $ 0.20 sq.ft. Lid s4! 11LPari, t\_I O i After Hours Cleaning 2040 NW 131 St Miami A 33167 Dade/Black Cost $ 2,225.00 $ 200.00 $ 500.00 Hope Center 666 SE 4 St Miami FI 33130 Local/Non-Minority Cost $ 2,318.42 $ 2,040.00 $--3900 $ 108.00 S 25000 $ 290.00 $ 2,925.00 rn/b * rence $ 0.08 sq.ft. Varsity Contractors P.O. Box 12101 Clearmont, FI 34712 No n-Loacal/Non-Minority Cost r $ 2,550.00 $ 140.00 $ 450.00 $ 3,140.00 $ 0.06 sq.ft. Approval: Department Director/Designee BID TTEM: CITN' OF MIAMI OF THE CITY CLERI: BID SECURITY LIST ,...,.T,,,,T„i CCDuTrGc AT MANl1FL ARTIME COMMUNITY CENTER e- BID NO: DATE BID(S) OPENED: OCTOBER 18, 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASH R'S CHECK ARSITY CONTRACTORS, INC. See attached A60 ) 1 - � �r CHI -ADA CORP. AFTER HOURS CLEANING SERVICES BEST'S MAINTENANCE HOPE CENTER, INC. mee-i MASTER MAINTENANCEwe iiffrl4�1which received oily was se nt one copy o to Procurement NO BID the oily "en eSP offers MR. CLEAN RELIABLE SERVICE INC.`�' "Offers from the venr'ors Isted herein dre _r:::.7 , -115777,T-ng other offers s: broil -:I i -i is :a_ 3 sot c:taticn, if .any, are hereby re ec':ed c3 TI received ( ) envelops on behalf of Person receiving bid(s) on (City Department) � 11 SIGNED: t Depury City Clerk (Date) 01- 004 bid BID ITEM: BID NO: DATE BID(S) OPENED: CITY OF MIAMI OF THE CITY CLERIC BID SECURITY LIST rnnTA1 CCD11TrFr, AT MANUEL ARTIME COMMUNITY CENTER f� OCTOBER 18, 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK ARSITY-CONTRACTORS, INC. See attached bid CHI -ADA CORP. AFTER HOURS CLEANING SERVICES BEST'S MAINTENANCE HOPE .CENTER, INC. MASTER MAINTENANCE We received oily which was sent one copy o e to Procurement NO BID MR. CLEAN RELIABLE SERVICE INC. "Offers from the ven Oors Pste I herein dre the only offers s �. � other offers submi.t. W - ki r^ .4 i a . _�'� 1? sa__ctation, if any, y are hereby re ec"O c-:-, Dl -- UO ; I a-61A�K�1� 7' received Person receiving bid(s) (City Department) envelops on behalf of (Date) bid f � CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-273 CUSTODIAL SERVICES AT MANUEL ARTIME COMMUNITY CENTER OPENING DATE: 10:00 A.M. WEDNESDAY, October 18, 2000 (Deadline for Request of additional information/clarification: October 13.20001 A MANDATORY pre-bid conference will be held at Manuel Artime Community Center, located at 900-970 SW 15t Street (meet in lobby) Miami, Florida on October 12, 2000, at 10:00 a.m. The purpose of this conference is to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 7224 :-1 N nt , City of Miaminumer 1 a _ REQUISITION FOR ADVERTISEMENT This nbhemust advertisement INSTRUCTIONNS: Please et and attach a cogy of the v rti m nt with thisr iii n. 1. Department 04.o , L` f" / C I! 2. Division: /"� CL P ! t e N/4Util il. efu ier 3. Account Code numb-- O - 4. Is this a confirmation: ❑ YesT ❑ No 5. Prepared by: V�4rA5 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9/29/00 5 -T5 --,5-0Y7 9. Number of times this advertisement is to be10. Type of advertisement: ublished: 4. X Once ® Legal ❑ Classified ❑ Display 11. Remarks: C r,tS�oa�r A � Sir VrC ES �MA,vUE l- Ar t�' M� �aHHv�v� �y BID NO. 99-00-273 12. 4 Publication Date(s) of Advertisement Invoice No. Amount MIA14I TIMES MIAMI RETTEW DIARIO LAS AMERICAS d a 13. ❑ Approved ❑ Disapproved OD Department Director/ Designee Date Approved for Payment Date auo riev. iziva nounng: rorwara vvnite ano canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department