Loading...
HomeMy WebLinkAboutO-12142J-01-885 10/18/01 12142 ORDINANCE NO. AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING ORDINANCE NO. 11869, AS AMENDED, ADOPTED DECEMBER 14, 1999, ESTABLISHING INITIAL RESOURCES AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED: "STOP ACTIVE VANDALISM EVERYWHERE (SAVE) GRANT" BY (1) REDUCING FISCAL YEAR 2000-2001 APPROPRIATIONS IN THE AMOUNT OF $10,500, AND (2) APPROPRIATING FUNDS FOR FISCAL YEAR 2001-2002 IN THE AMOUNT OF $132,882, CONSISTING OF A GRANT FROM MIAMI-DADE COUNTY IN THE AMOUNT OF $99,662 AND MATCHING FUNDS FROM THE CITY OF MIAMI IN THE AMOUNT OF $33,221; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR ACCEPTANCE OF THE GRANT AND EXPEND MONIES FOR THIS FUND FOR THE CONTINUED OPERATION OF THE PROGRAM; ALLOCATING THE REQUIRED MATCHING FUNDS IN THE AMOUNT OF $33,221 FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690001, SUCH EXPENDITURE HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE AS COMPLYING WITH SECTION 932.7055, FLORIDA STATUTES (2001); CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Ordinance No. 11869, as amended by Ordinance No. 12017, adopted December 14, 1999, is amended in the following particulars:l/ 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. 12142 "ORDINANCE NO. 11869 Section 2. The following Special Revenue Fund is hereby established and resources are hereby appropriated as described herein: FUND TITLE: STOP ACTIVE VANDALISM EVERYWHERE (SAVE) GRANT RESOURCES: Miami -Dade County FY 2000-2001 $3z59, 258 $351,405 Department of Police FY 2000-2001 Law Enforcement Trust Fund °9,768 $117,135 APPROPRIATIONS: $4-9,$48 $468,540 ----------------------------------- RESOURCES: Miami -Dade County FY 2001-2002 Department of Police FY 2001-2002 Law Enforcement Trust Fund APPROPRIATIONS: $'1,405 $351,405 $150,356 $601,423 Section 2. The City Manager is authorized�l to accept the grant from Miami -Dade County and to execute all necessary documents, in a form acceptable to the City Attorney, for the acceptance of said grant. Section 3. Matching funds required by the City of Miami in the amount of $33,221 are allocated from the Law Enforcement Trust Fund, Project No. 690001, such expenditure having been approved by the Chief of Police as complying with Section 932.7055, Florida Statutes (2001). The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 4 12142 Section 4. The City Manager is authorized to expend monies from this Fund for the operation of said Program. Section 5. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance is hereby declared to be an emergency measure on the grounds of urgent public need for the preservation of peace, health, safety, and property of the City of Miami, and upon the further grounds of the necessity of the City of Miami to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 8. The requirement of reading this Ordinance on two separate days is hereby dispensed with by an affirmative vote of not less than four-fifths (4/5ths) of the members of the Commission. Section 9. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor.!/ 3i If the Mayor does not sign this Ordinance, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 124 2 PASSED AND ADOPTED By TITLE ONLY this 25th day of October r 2001. JOE CAROLI,0, �MAYOR In accordance, with 9G1o. 2 -?S, cinco the Mavor did not err-- ' -,f 'h!o larl;siaion by Li,T'r:i7� it in b^conll'.:, aifactivc wit:: "YV d,n,g i-1 U— regarSame, witho��4, til�--1 NiMt to. ATTEST: & (4 1 Walter J� ;man, City QaT( WALTER J. k'UEMAN CITY CLERK APP>*TO FORM AND CORRECTNESS 4TL E ,OKNDRO VILA-RELLo Y ATTORNEY W1154:LB Page 4 of 4 12142 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM Aarl A. Gimenez City Manager RECOMMENDATION D DATE: OCT - 9 11 T FILE: SUBJECT: Proposed Emergency Ordinance REFERENCES: Stop Active Vandalism Everywhere (S.A.V.E.) Grant ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Emergency Ordinance, amending Ordinance No. 11869, adopted December 10, 1999, which established initial resources and initial appropriations for a Special Revenue Fund entitled: "Stop Active Vandalism Everywhere (S.A.V.E.) Grant." This Ordinance a) reduces the FY 2000/2001 appropriation by $10,500 which was recaptured by Miami -Dade County to reflect the actual expenditure of grant funds; and b) provides for an additional appropriation for FY 2001/2002, in the amount of $132,882, consisting of a grant award from Miami -Dade County, in the amount of $99,662 and allocating a required 25% match, in the amount of $33,221, from Law Enforcement Trust Fund, Project Number 690001. BACKGROUND The City of Miami has experienced an increase in vandalism and graffiti in the past years. Graffiti is not only a criminal activity, but has a negative impact on the city's tourism industry, property values and quality of life. Graffiti can often incite fear in a community, giving residents the perception of having a lack of control. For many juveniles, graffiti is the first step on the road to more severe crimes. It can cause rapid deterioration of property values and tends to attract more crime to the area. The Miami Police Department has developed a comprehensive community oriented project called, "Stop Vandalism Everywhere" (SAVE), to combat graffiti and vandalism in our community. Grant funding will be used by the Juvenile Investigation Unit to continue a year round program that will foster a partnership between the Police Department, business owners, community leaders, schools, the media, city government and residents. This collective effort will take a three pronged approached to include policing of graffiti, clean-ups and removal, and proactive initiatives to reduce the reoccurrence of vandalism. Due to the time parameters established for use of said grant funds, it is necessary to adopt this Ordinance as an Emergency Ordinance so the grant may be utilized to its fullest potential. CAG /MG/lrr 12142 TO: Carlos A. Gimenez City Manager FROM:R U C �e of Pre CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: SEP 2 8 2001 SUBJECT: Stop Active Vandalism Everywhere (S.A.V.E.) Grant REFERENCES: ENCLOSURES: FILE: The Police Department has verified that funds are available with the Department of Management & Budget, for the local match required of the Stop Active Vandalism Everywhere (S.A.V.E.) Grant, in the amount of $33,221. Funding is available from the Law Enforcement Trust Fund, Project No. 690001. BUDGETARY REVIEW AND APPROVAL: Linda M. Haskins Director Department of Management & Budget Ckeliftm tlm" Oi111� o 6 )1/0/ Tnne Amount of sZollzro4 a. av ilable in accoantnw to S �ql© VeRfied by: SIGNATURE 12142 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly swom, deposes and says that: 1, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust fund, for the required twenty-five (25%) percent match by the City of Miami for the Stop Active Vandalism Everywhere (S.A.V.E.) Program, in an amount not to exceed $33,221, complies with the provisions of Florida State Statute Chapter 932.7055, Project Number 690001. City of Miami Police Department Subscribed and sworn to before me this o�B4-4N- day of , 2001, by Raul Martinez, who is personally known to me. 6 � C�S NOTARY PUBLIC STATE OF FLORIDA AT LARGE eN#+ Pwez *Q Mr can nil i cxoews ExvW. SeWembsr Zo, 2W1 OF HUiy,4,V a N DHS'e e o� Your pe19�10 oa August 27, 2001 Chief Raul Martinez Miami Police Department 400 NW 2nd Avenue Miami, FL 33142 Dear Chief Martinez: In an effort to ensure complete expenditure of grant funds for the entire Community Policing Project, we have recaptured $10,500 of your remaining funds. Enclosed you will find a copy of your revised budget of $229,020 for the current year FY2001. Budget revisions reflect the anticipated amount of your total expenditures. Please make note of the changes and include a copy of your revised budget in your contract files. As always, we are available to provide technical assistance or to answer any questions you may have on this grant. Please feel free to contact Ms. LaWanda Scott, our Program Planner or me at (305) 375-5043. Vaug*T)i-tnr Proje cc: Lt. Carlos Alfaro Miami -Dade County Department of Human Services Byrne Grant Administration STEPHEN P. CLARK CENTER 111 NW FIRST STREET SUITE 2210 MIAMI, FLORIDA 33128-1912 (305) 375-5043 FAX (305) 375-5970 ce of the f of Police ami, Fla SEr !1-'_ 2001 x.2142 0 PROGRAM BUDGET Jurisdiction Name: MIAMI Contact Person: Lt. Carlos Alfaro Program Area: COMMUNITY POLICING (305) 579-6620 PH -- (305) 579-6518 FX Program Name: S.A.V.E. (Stop Active Vandalism Everywhere) Program Dates: 10/1/00 - 9/30/01 Target Population: CITY RESIDENTS Salaries and Benefits, Total S169,205 Graffiti Identification Sweeps $200 4 Officers X 50 operations X 7 hours X $33 per hour (overtime) $46,200 1 Sergeant X 50 operations X 7 hours X $37 per hour (overtime) $12,950 Neighborhood Clean uos $4,425 6 Officers X 25 operations X 8 hours X $33 per hour (overtime) $39,600 1 Sergeant X 25 operations X 8 hours X $37 per hour (overtime) $7,400 Community Presentations I Officer X 100 community presentations X 4 hours X 533 per hour (overtime) $13,200 I Sergeant X 500 administrative hours X S37 per hour (overtime) $7,955 1 Part-time painter $32,000 1000 hours X $32 per hour (overtime) Tips and Leads Follow up 300 hrs X $33 per hour (overtime) $9,900 Contractual Services, Total $o Expenses, Total 559,815 Paint Rollers; 50 @ S4 $200 Synthetic roller covers; 300 @ $3 $900 Disposable paint tray; 300 @ S2 $600 Paint; 295 @ S15 $4,425 Rakes; 20 @ S 10 5200 Plastic bags; 100 @ $5 $500 G loves; 100 @ $1 $100 T -Shirts; 300 @ S5 51,500 Program hats; 300 @ 55 $1,500 Informational pamphlets; 4000 @.75 $3,000 Film Processing 5650 Cellular phones & air time 2 phones @ $1500 per phone 53,000 Car Rental 4 Vehicles X $585 per vehicle X 12 months 528,080 Food and Snacks 25 neighborhood clean ups X $200 per event $5,000 Propram Equipment Digital Camera 2 @ S700 51,400 08/24/01, Mia$01a.WK4 cif ( Lia PROGRAM BUDGET Jurisdiction Name: MIAMI Program Area: COMMUNITY POLICING Program Name: S.A.V.E. (Stop Active Vandalism Everywhere) Target Population: CITY RESIDENTS Binocular 4@S]25 Pressure Cleaner Computer Scanner 2 @ $250 Polaroid Camera 10 @ S40 Polaroid Film 200 packs @ S10 Surveillance camera and accessories Night Vision Scope Community Policing Training Miscellaneous Total Budget Dade County will reimburse an amount not to exceed: The 25% CASH MATCH for this grant is: The source of the CASH MATCH is: Law Enforcement Trust Fund, City of Miami 08/24/01, Mia$01a.WK4 5171,765 S57,255 Contact Person: Lt. Carlos Altaro (305) 579-6620 PH -- (305) 579-6518 FY Program Dates: 10/1/00 - 9/30/01 5500 5600 $500 $400 $2,000 S1,500 $1,500 $1,315 $445 5229,020 12142 . xOGRAM NARRATIVE Jurisdiction Name: Miami Police Department Address: 400 NW 2nd Avenue, Miami, FL 33.128 Program Area: COMMUNITY POLICING Program Name: Stop Active Vandalism Everywhere (S.A.V.E.) Contact Person: Lt. Carlos Alfaro 579-6519 PH -- 579-6.518 FX Program Dates: 10/01/01-- 09/30/02 Target Population: City of Miami Problem Identification The city of Miami has experienced and increase in vandalism and graffiti in the past years. Graffiti is not only a criminal activity, but has a negative impact on the city's tourism industry, property values and quality of life. Graffiti can often incite fear in a community, giving residents the perception of having a lack of control. For many juveniles, graffiti is the first step on the road to more severe crimes. Graffiti can cause rapid deterioration of property values and tends to attract more crimes to an area. The city of Miami is committed to improving it's image and address this community issue. Demographic Data The City of Miami is a base of operations for 86 gangs and their 4,775 members. Miami's gangs tend to be primarily Hispanic --50% Cuban, 20% Puerto Rican, and 15% Nicaraguan. "Taggers" that are a part of large teenage gangs as well as those who act alone, are the usual offenders for this type of crime. These teens come from all income and ethnic groups, most being between the ages of 14 and 17. Program Description The Miami Police Department has developed a comprehensive community oriented project called, Stop Active Vandalism Everywhere (SAVE), to combat graffiti and vandalism in their communities. The Juvenile Investigative Unit will implement a year round program that will foster a partnership between the police department, business owners, community leaders, schools, the media, city government and community residents. This collective effort will take a three pronged approach to include Policing of Graffiti, Clean -ups and removal, and Proactive initiatives to reduce the reoccurrence of vandalism. Policing of Graffiti: The Juvenile Investigations Unit in cooperation with NET services areas and their SRO's will locate and document areas that have been tagged with graffiti. Investigative efforts will also be employed to identify and arrest those responsible for graffiti or vandalism. To conduct these undercover investigations, the department will use rental vehicles to surveillance specified areas. Cleaning and Removal of Graffiti. This part of the program will provide immediate cleaning and removal of graffiti, vacant lots, etc.. Graffiti paint out will be done with the assistance of community youth programs. The city's code enforcement department and city judges will be asked to assist with the sentencing of graffiti/vandalism offenders and taggers to participate in clean-ups. Miami's police officers will provide supervision and oversight of all projects. The department will use grant funds to purchase a Pick-up Truck for the use of transporting the materials and supplies used during each of the 35 graffiti paint outs. Proactive Initiatives to Reduce Reoccurrence: Educating the community and encouraging immediate responses to graffiti/vandalism, will discourage the continuance of this behavior. City of Miami police officers will provide community presentations through the use of a high tech computerized projector, to educate and promote awareness of graffiti issues. These presentations will include lectures, slide presentations and various handouts to community groups, schools, etc.. 12142 _.✓GRAM BUDGET Jurisdiction Name: MIAMI Contact Person: Lt. Carlos Alfaro Program Area: COMMUNITY POLICING (305) 579-6620 PH — (305) 579-6518 FX Program Name: S.A.V.E. (Stop Active Vandalism Everywhere) Program Dates: 10/1/O1 - 9/30/02 Target Population: CITY RESIDENTS Salaries and Benefits, Total $93,950 Graffiti Identification SwMs $200 4 Officers X 30 operations X 7 hours X $33 per hour (overtime) $27,720 1 Sergeant X 30 operations X 7 hours X $37 per hour (overtime) $7,770 Neiehborhood Clean ups $4,425 6 Officers X 15 operations X 8 hours X $33 per hour (overtime) $23,760 1 Sergeant X 15 operations X 8 hours X $37 per hour (overtime) $4,440 Community Presentations - I Officer X 30 community presentations X 4 hours X $33 per hour (overtime) $3,960 1 Sergeant X 100 administrative hours X $37 per hour (overtime) $3,700 1 Part-time painter $16,000 500 hours X $32 per hour (overtime) Tips and Leads Follow_u 200 hrs. X $33 per hour (overtime) $6•600 Contractual Services, Total $o Expenses, Total $38,932 Paint Rollers; 50 @ $4 $200 Synthetic roller covers; 300 @ $3 $900 Disposable paint tray; 300 @ $2 $W Paint; 295 @ $15 $4,425 Rakes; 20 @ $10 $200 Plastic bags; 100 @ $5 $500 Gloves; 100 @ $1 $100 T -Shirts; 300 @ $5 $1,500 Program hats; 300 @ $5 $1,500 Informational pamphlets; 1000 @ .75 $750 Film Processing $650 2 cellular phones @ $1500 per phone $3,000 3 Rental vehicles X $585 per rental X 12 months $21,060 Food and snacks for 15 neighborhood clean ups X $200 per event $3,000 Miscellaneous program supplies $547 Total Budget $1.32,882 Dade County will reimburse an amount not to exceed: 599,662 The 25% CASH MATCH for this grant is: 533,221 The source of the CASH MATCH is: Law Enforcement Trust Fund, City of Miami 08/29/01, Mia$02.wk4 12142 1 ear One Activities/Accomplishments & Unmet Needs (1999-2000) Quarterly Reports indicate that the Task Force has met 2 times during the grant year. There have been 14 community -wide paint outs, 29 graffiti sweeps, and 6 meetings with community groups in the past quarter. Officers and the Task Force are working vigorously to be sure that citizens are informed regarding the Zero Graffiti tolerance position. When trying to provide community presentations, the department has identified a problem contacting residents. In this next year of programming, they have decided to provide community walk through to improve community involvement. Community walks consist of officers walking through the neighborhoods and holding informal meetings with members of the community who would otherwise not get involved. Year Two Activites/Accomplishments & Unmet Needs (2000-2001) Quarterly data indicates a total of 22 clean ups and paint outs to date. Iri addition, several known graffiti writers have been identified and arrested as a result of Miami's graffiti project. The door to door service implemented this year has been a proven success amongst business owners. The department had also established a graffiti hot line that would allow people to anonymously leave tips on crimes of this nature. Brochures that were created for residents and business owners contain the hot line number and are passed out during the community walks through the neighborhoods and business districts. In their third year, the department plan is to continue their community policing efforts in each of the twelve Neighborhood Enhancement Team service areas of Miami. jurisdiction Name: Miami Police Dr -tment Address: 400 NW 2nd Avenue, Miami, FL 33128 Program Area: COMMUNITY POLICING Program Name: Stop Active Vandalism Everywhere (S.A.V.E.) Contact. ion: Lt. Carlos Alfaro 579-6519 PH -- 579-6518 FX Program Dates: 10/01/01 -- 09/30/02 Target Population: City of Miami 12142 Proposed Activities Planned Measures Monitoring Plan 4.B.01 To provide 15 Graffiti Paint out and clean-ups Request documents as follows: neighborhood cleanups, graffiti Planned Schedule of Activities paint -outs, etc. during the grant Community Presentations period Schedule of Events Graffiti Task Force 4.B.05 To provide 30 presentations Participant List to educate community groups during Maintain Photo Records the grant period Outreach Meetings & Activities 50 Graffiti/Vandalism Policing Investigative efforts to identify and Sweeps Copies of Invoices for contractual arrest graffiti/vandalism offenders services and expenses Payroll Register and other salary documentation Lieutenant Carlos Alfaro, MPD Vaughn Tooley, DHS 12142 J-99-698 10/26/99 11869 ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION ESTABLISHING INITIAL RESOURCES AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED "STOP ACTIVE VANDALISM EVERYWHERE" ("SAVE") GRANT, AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT IN THE AMOUNT OF $179,640.00, FROM MIAMI-DADE COUNTY AND TO EXECUTE ALL NECESSARY DOCUMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; AUTHORIZING 255 REQUIRED MATCHING FUNDS OF $59,880.00; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT LAW ENFORCEMENT TRUST FUND, PROJECT NUMBERS 690001, 690002, AND 690003, FOR A TOTAL OF $239,520.00; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. WHEREAS, the Department of Police has received a grant from Miami -Dade County in the amount of $179,640.00 for the purpose of implementing a comprehensive community oriented project, entitled "Stop Active Vandalism Everywhere" ("SAVE"), to combat graffiti and vandalism; and WHEREAS, a collective effort will be made between police, business owners, community leaders, schools and residents to include policing of graffiti, clean-up and removal and proactive initiatives to reduce the recurrence of vandalism; and WHEREAS, twenty-five percent matching funds are required by 12142 the City of Miami in the amount of $59,880.00; and WHEREAS, matching funds are available from the Law Enforcement Trust Fund; and WHEREAS, any purchases would have to comply with applicable city code procurement requirements; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The following Special Revenue Fund is hereby established and resources are hereby appropriated as described herein: FUND TITLE: RESOURCES: APPROPRIATIONS: J STOP ACTIVE VANDALISM EVERYWHERE (SAVE) GRANT Miami -Dade County Department of Police Law Enforcement Trust Fund 2 - $179,640.00 59,880.00 $239,520.00 12412 Section 3. The City Manager is hereby authorized_- to accept the aforementioned grant and execute the necessary documents, in a form acceptable to the City Attorney, to implement acceptance of said grant. Section 4. The Department of Police is authorized to expend monies from this Fund for the operation of said Program. Section 5. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are hereby repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declare -d invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance shall become effective thirty 1' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 12142 - 3 - (30) days after final reading and adoption thereof. PASSED ON FIRST READING BY TITLE ONLY this 16th day Of November , 1999• PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY this 1,4th day of December 1999. ATTEST: JOE CAROLLO, MAYOR In accordance w th !1.!ia"i Cede Sec. 2-38, since !he Mawr did not rC-9Wd 1g same, Wiuhout t1a t&— Cine Vork ,, CITY APPRO D AS ORM CORRECTNESS -)b 1 : RCL: hdb This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. 1214`) CLERK'S OFFICE J-01-50 1/10/01 T. :305-858-1610 Feb _2'C-11 13:25 No.009 P-02 1241'7 ORDINANCE NO. AN EMERGENCY ORDINANCE OF THE MIAMI- CITY COMMISSION AMENDING ORDINANCE NO. 11869, ADOPTED DECEMBER 14, 1999, WHICH ESTABLISHED INITIAL RESOURCES AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED: "STOP ACTIVE VANDALISM EVERYWHERE ("SAVE") GRANT," THEREBY INCREASING SAID APPROPRIATION IN THE AMOUNT OF $239,520, CONSISTING OF A GRANT FROM MIAMI-DADE COUNTY IN THE AMOUNT OF $179,640 AND THE PROVISION OF REQUIRED MATCHING FUNDS FROM THE CITY OF MIAMI IN THE AMOUNT OF $59,880, WHICH IS 25% OF THE TOTAL OF ALL COSTS FOR THE OPERATION OF THE PROGRAM; AUTHORIZING THE CITY MANAGER, TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR ACCEPTANCE OF THE GRANT, AND EXPEND MONIES FROM THIS FUND FOR NECESSARY EXPENSES TO CONTINUE THE OPERATION OF THE PROGRAM; ALLOCATING THE REQUIRED MATCHING FUNDS IN THE AMOUNT OF $59,880 FROM THE LAW - ENFORCEMENT TRUST FUND, PROJECT NO. 690001, SUCH EXPENDITURE HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE AS COMPLYING WITH SECTION 932.7055, FLORIDA STATUTES (2000); CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. WHEREAS, Section 932.7055, Florida Statutes (2000), authorizes the expenditure of forfeiture cash or proceeds for certain law enforcement purposes not considered normal operating expenses; and WHEREAS, the Department of Police has received an additional grant from Miami -Dade County in the amount of $179,640.00 for the 12142 %LEEK'S: OFFICE TEL : 305-858-1610 . Feb ,_'01 No.009 P.03 purpose of implementing a comprehensive community oriented project to combat graffiti and vandalism, entitled "Stop Active Vandalism Everywhere" ("SAVE"); and WHEREAS, a collective effort is being made between police, business owners, community leaders, schools, and residents to include policing of graffiti, clean-up, removal and proactive initiatives to reduce the recurrence of vandalism; and WHEREAS, twenty-five percent (25k) in matching funds of the total of all costs for the operation of the SAVE Program in the amount of $59,860 are required by the City of Miami; and WHEREAS, any purchases would have to comply with applicable City Code procurement requirements; and WHEREAS, pursuant to the provisions of Section 932.7055(c), Florida Statutes (2000), the recipient, SAME, shall (1) certify that the funds appropriated will be used lawfully and for the purpose stated, (2) be required to maintain proper accounting records for the expenditure of such monies, and (3) provide any reports,. including, but not limited to, audit reports, as may be required by the City of Miami or applicable law; and WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditure proposed complies with Section 932.7055, Florida Statutes (2000); and WHEREAS, funds to cover this expenditure have not been included in the Police Department's normal operating btidget and are available from the City of Miami Law Enforcement Trust Fund, Page 2 of 5 x.214? CLERK'S QFFI-E TEL 505-858-1610 Feb 0..'0 1 13:��6 No. 009 P.pq Project No. 69001, such expenditure having been approved by the Chief of Police as complying with Section 932.7055, Florida Statutes (2000); NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in thia Section. Section 2. Ordinance No. 11869, adopted December 14, 1999, is amended in the following particulars:l/ "ORDINANCE NO. 11869 Section 2. The following Special Revenue Fund is hereby established and resources are hereby appropriated as described herein: FUND TITLE: STOP ACTIVE VANDALISM EVERYMMRB (SAVE) GRANT RESOURCES: Miami -Dade County M91 so Department of Police Law Snforcement Trust Fund i --S9=$90.$9 $119,760 APPROPRIATIONS: $4792040 Section 3. The City Manager is authorized=) to execute the necessary documents, in a form acceptable to the City Attorney, �i words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable city Charter and Code provisions. Page 3 of 5 12142 CLERK'S OFFICE T:�OS-SSS-1610 Feb _2-ol 13:21? No .009 P.OS for acceptance of said Grant. Rection 4. Matching funds required by the City of Miami in the amount of $59,880 are allocated from the Law Enforcement Trust Fund, Project No. 690001, such expenditure having been approved by the Chief of Police as complying with Section 932.7055, Florida Statutes (2000). Section S. The City Manager is authorized to expend monies from this Fund for the operation of the SAVE Program. Section 6. All ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 7. if any section, part of section, paragraph, clause, phrase, or word of this Ordinance -is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 8. This Ordinance is hereby declared to be an emergency measure on the grounds of urgent public need for the preservation of peace, health, safety, and property of the City of Miami, and upon the further grounds of the necessity of the City of Miami to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 9. The requirement of reading this Ordinance on two separate days is hereby dispensed with by an affirmative vote _ t .. .. Page 4 of S 121.4,3 CLER' ' : CFFI- E T.3�05`8`r3-1610 Feb .Z'ri1 13::7 No . 009 P-06 of not less than four-fifths (4/5ths) of the members of the Commission. Section 10. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED BY TITLE ONLY this lith day of January , 2001. JOE CAROLLO, MAYOR in wwrdarlce with Miami Code Sec. 2-36, since the Mayor did not InOW.e - ri - -I c,' oft bgislation by signing it in the designated pl ce ;.'r^"� , ,_:' • beammes effective with tha elaFae of ten (10 d m L':;; &--X c; on Agarding same, without theyor =* ing o v J T ea ATTEST: WALTER J. FOEMAN CITY CLERK CORRECTNESS 004%LB:BSS Clerk '-� if the Mayor does not sign this ordinance, it shall become effective at the end of ten calendar days frca the date it wan Paused and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City commission. Page 5 of 5 12142 MIAMI-DADE COUNTY DEPARTMENT OF HUMAN SERVICES CONTRACT This Contract, made this day of 200_, by and between Miami -Dade County, a political subdivision of the State of Florida (hereinafter referred to as "County") through its Department of Human Services (hereinafter referred to as "Department"), located at 111 N.W. 1' Street, Suite 2210 — Miami FL 33128-1912, and the CITY OF MIAMI located in Miami -Dade County, Florida (hereinafter referred to as "Provider"), provides the terms and conditions pursuant to which the Provider shall provide a Community Policing Program. WHEREAS, the County has been awarded federal funds from the Drug Control and System Improvement Formula Grant Program under Public Law 100-690, the Federal Anti -Drug Abuse Act of 1988, hereinafter referred to as the ACT; and WHEREAS, the Provider warrants and represents that it possesses the legal authority to enter into this Agreement by way of resolution, motion or similar action that has been duly adopted or passed as an official act of the Provider's governing body, authorizing the execution of the Contract, including all understandings and assurances contained herein, and authorizing the person identified as the official representative of the Provider to carry out on behalf of the Provider all of the duties and responsibilities set forth in this Contract; and WHEREAS, this Contract shall be deemed effective upon award of grant funds by the State of Florida Department of Law Enforcement, Office of Criminal Justice Grants to Miami -Dade County or when this Contract has been duly executed by both parties, whichever is later; and WHEREAS, the County is desirous of supporting an expansion of the services provided by the Community Policing Program by providing a portion of the federal funds awarded to Miami -Dade County to the Community Policing Program; and WHEREAS, the County as contractor/grantee for the State of Florida is authorized to purchase said services for the Community Policing Program as an allowable activity under the ACT; and WHEREAS, the County requires the above-mentioned services from the Provider in order to fulfill its' contractual obligations under the aforementioned grant, NOW, THEREFORE, for and in consideration of the mutual covenants recorded herein, the parties hereto agree as follows: I. AMOUNT PAYABLE Subject to available funds, the maximum amount payable for services rendered under this Contract, shall not exceed $99,661. Both parties agree that should available County funding be reduced, the amount payable under this Agreement may be proportionately reduced at the option of the County. Revised 6114101 1 of 13 12142 II. SCOPE OF SERVICES. The Provider agrees to render services in accordance with the Scope of Services incorporated herein and attached hereto as Attachment A. III. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1, 2001 through September 30, 2002. IV. CASH MATCH REQUIREMENT. The Provider shall maintain sufficient financial resources to meet the expenses incurred during the period between the provision of services and payment by the County, including the required 25% Cash Match, and provide all equipment and supplies required for the provision of services. V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM A. Requirements of the Anti -Drug Abuse Act. The Provider agrees to abide by all of the requirements of the Anti -Drug Abuse Act of 1988 under the Drug Control and System Improvement Formula Grant Program, including Rule Chapter 913-61 of the Florida Administrative Code. Furthermore, the Florida Department of Law Enforcement, Business Support Program, Office of Criminal Justice Grants, Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Application for Funding Assistance and all laws, rules, regulations relating thereto are incorporated herein by reference as if fully set forth. B. Supplanting_ The Provider agrees that funds received under this Contract shall be utilized to supplement, not supplant state or local funds, and will be used to increase the amounts of such funds that would, in the absence of grant funds, be made available for anti- drug law enforcement activities, in accordance with Rule Chapter 913-61.006 (5), Florida Administrative Code. VI. CONTINUITY OF SERVICES. Provider agrees to provide optimal continuity of services by assuring that services are provided by the same person whenever possible and, if not, by a qualified replacement when necessary. VII. PROGRAM CONTACT. Provider shall designate a contract coordinator who shall be responsible for: 1) monitoring the Provider's compliance with the terms of this Contract and; 2) whenever the County so requests, meeting with County staff to review such compliance. VIII. INDEMNIFICATION BY THE PROVIDER. The Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Contract by the Provider or its employees, agents, servants, partners, principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Contract or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save Revised 6114101 2 of 13 12142 harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The provisions of this section or indemnification shall survive the expiration or termination of this Contract. IX. INSURANCE. If Provider is an agency or a political subdivision of the State as defined by section 768.28, Florida Statutes, the Provider shall furnish the County, upon request, written verification of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be construed to extend any party's liability beyond that provided in section 768.28, Florida Statutes. X. LICENSURE AND CERTIFICATION. The Provider shall ensure that all other licensed professionals providing Community Policing Program services shall have appropriate training and experience in the field in which he/she practices and abide by all applicable State and Federal laws and regulations and ethical standards consistent with those established for his/her profession. Ignorance on the part of the Provider shall in no way relieve it from any of its responsibilities in this regard. XI. CONFLICT OF INTEREST. The Provider agrees to abide by and be governed by Miami - Dade County Ordinance No. 72-82 (Conflict of Interest Ordinance codified at Section 2-11.1 et al. of the Code of Miami -Dade County), as amended, which is incorporated herein by reference as if fully set forth herein, in connection with its Contract obligations hereunder. XII. CIVIL RIGHTS. The Provider agrees to abide by Chapter 11A of the Code of Miami - Dade County ("County Code"), as amended, which prohibits discrimination in employment, housing and public accommodations; Title VII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42 U.S.C., as amended, which prohibits discrimination in employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits discrimination on the basis of disability; and the Americans with Disabilities Act, 42 U.S.C. § 12103 et seq., which prohibits discrimination in employment and accommodation because of disability. It is expressly understood that upon receipt of evidence of discrimination under any of these laws, the County shall have the right to terminate this Contract. It is further understood that the Provider must submit an affidavit attesting that it is not in violation of the Americans with Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. § 1612, and the Fair Housing Act, 42 U.S.C. § 3601 et seq. If the Provider or any owner, subsidiary, or other firm affiliated with or related to the Provider, is found by the responsible enforcement agency, the Courts or the County to be in violation of these Acts, the County will conduct no further business with the Provider. Any contract entered into based upon a false affidavit shall be voidable by the County. If the Provider violates any of the Acts during the term of any Contract the Provider has with the County, such contract shall be voidable by the County, even if the Provider was not in violation at the time it submitted its affidavit. The Provider agrees that it is in compliance with the Domestic Violence Leave Ordinance, codified as § 11A-60 et seq. of the Miami -Dade County Code, which requires an employer, who in the regular course of business has fifty (50) or more employees working in Miami -Dade County for each working day during each of twenty (20) or more calendar work weeks to provide domestic violence leave to its employees. Failure to comply with this local law may be Revised 6114101 3 of 13 12142 grounds for voiding or terminating this Contract or for commencement of debarment proceedings against Provider. XIII. NOTICES. Notice under this Contract shall be sufficient if made in writing and delivered personally or sent by mail or by facsimile to the parties at the following addresses or to such other address as either party may specify: If to the COUNTY: If to the PROVIDER: Miami -Dade County Department of Human Services 111 NW 1 st Street, Suite 2210 Miami, Florida 33128-1912 Attention: Mr. Vaughn Tooley Miami Policie Department 400 NW 2nd Avenue Miami, FL 33128 Attention: Lt. Carlos Alfaro XIV. AUTONOMY. Both parties agree that this Contract recognizes the autonomy of and stipulates or implies no affiliation between the contracting parties. It is expressly understood and intended that the Provider is only a recipient of funding support and is. not an agent or instrumentality of the County. Furthermore, the Provider's agents and employees are not agents or employees of the County. XV. BREACH OF AGREEMENT: COUNTY REMEDIES. A. Breach. A breach by the Provider shall have occurred under this Contract if. (1) The Provider fails to provide services outlined in the Scope of Services (Attachment A) within the effective term of this Contract; (2) the Provider ineffectively or improperly uses the funds allocated under this Contract; (3) the Provider fails to submit, or submits incorrect or incomplete proof of expenditures to support reimbursement requests or fails to submit or submits incomplete or incorrect detailed reports of expenditures or final expenditure reports; (4) the Provider does not submit or submits incomplete or incorrect required reports; (5) the Provider refuses to allow the County access to records or refuses to allow the County to monitor, evaluate and review the Provider's program; (6) the Provider discriminates under any of the laws outlined in Section XII of this Contract; (7) the Provider fails to provide Domestic Violence Leave to its employees pursuant to local law; (8) the Provider falsifies or violates the provisions of the Drug Free Workplace Affidavit (Attachment D); (9) the Provider attempts to meet its obligations under this Contract through fraud, misrepresentation or material misstatement; (10) the Provider fails to correct deficiencies found during a monitoring, evaluation or review within the specified time; (11) the Provider fails to meet any of the terms and conditions of the Miami - Dade County Affidavits (Attachment D); (12) the Provider fails to meet any of the terms and conditions of any obligation under any contract or otherwise or any repayment schedule to any of its agencies or instrumentalities; or (13) the Provider fails to fulfill in a timely and proper manner any and all of its obligations, covenants, agreements and stipulations in this Contract. Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Contract. Revised 6114101 4 of 13 1214, B. County Remedies. If the Provider breaches this Contract, the County may pursue any or all of the following remedies: 1. The County may terminate this Contract by giving written notice to the Provider of such termination and specifying the effective date thereof at least five (5) days before the effective date of termination. In the event of termination, the County may: (a) request the return of all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports prepared and secured by the Provider with County funds under this Contract; (b) seek reimbursement of County funds allocated to the Provider under this Contract; (c) terminate or cancel any other contracts entered into between the County and the Provider. The Provider shall be responsible for all direct and indirect costs associated with such termination, including attorney's fees; 2. The County may suspend payment in whole or in part under this Contract by providing written notice to the Provider of such suspension and specifying the effective date thereof, at least five (5) days before the effective date of suspension. If payments are suspended, the County shall specify in writing the actions that must be taken by the Provider as condition precedent to resumption of payments and shall specify a reasonable date for compliance. The County may also suspend any payments in whole or in part under any other contracts entered into between the County and the Provider. The Provider shall be responsible for all direct and indirect costs associated with such suspension, including attorney's fees; 3. The County may seek enforcement of this Contract including but not limited to filing action with a court of appropriate jurisdiction. The Provider shall be responsible for all direct and indirect costs associated with such enforcement, including attorney's fees; 4. The County may debar the Provider from future County contracting; 5. If, for any reason, the Provider should attempt to meet its obligations under this Contract through fraud, misrepresentation or material misstatement, the County shall, whenever practicable terminate this Contract by giving written notice to the Provider of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. The County may terminate or cancel any other contracts which such individual or entity has with the County. Such individual or entity shall be responsible for all direct or indirect costs associated with such termination or cancellation, including attorney's fees. Any individual or entity who attempts to meet its contractual obligations with the County through fraud, misrepresentation or material misstatement may be disbarred from County contracting for up to five (5) years; 6. Any other remedy available at law or equity. C. The County Manager is authorized to terminate this Contract on behalf of the County. D. Damages Sustained. Notwithstanding the above, the Provider shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract, and the County may withhold any payments to the Provider until such time as Revised 6114101 5 of 13 12142 the exact amount of damages due the County is determined. The Provider shall be responsible for all direct and indirect costs associated with such action, including attorney's fees. XVI. TERMINATION BY EITHER PARTY. Both parties agree that this Contract may be terminated by either party hereto by written notice to the other party of such intent to terminate at least sixty (60) days prior to the effective date of such termination. The County Manager is authorized to terminate this Contract on behalf of the County. XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The Provider agrees that all expenditures or costs shall be made in accordance with the Budget which is attached herein and incorporated hereto as Attachment B. A. Budget Variance. Funds may be shifted between approved line items, not to exceed ten percent (10%) of the total budget, without a written amendment. Variances greater than ten percent (10%) in any approved line item shall require a written amendment approved by the Department. B. Recapture Funds. At the conclusion of the third quarter and upon submission of the Quarterly Performance Report and Invoice, the County will review the Provider's Year -To - Date expenditures. 1. Municipalities reporting remaining balances which exceed expenditure levels for normal program operations must submit a plan with the Third Quarter Report which documents those steps the municipality will take in the Fourth Quarter to fully expend the contract by the end of the program year. 2. This expenditure plan must be approved by the County 3. Where the municipality does not anticipate full expenditures by the end of the program year, the County will recapture the anticipated unexpended amount for use in another program, without a formal amendment process. C. Payment Procedures. The County agrees to pay the Provider for services rendered under this Contract based on the line item budget incorporated herein and attached hereto as Attachment B. The parties agree that this is a cost -basis Contract and the Provider shall be paid through reimbursement payment for allowable expenses on the budget approved under this Contract (see Attachment B). The Provider agrees to invoice the County for each Community Policing Program using the Quarterly Project Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as stated in Section XIX. B.1. The Quarterly Project Performance Report & Invoice shall be prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly Project Performance Report & Invoice shall be submitted by October 15, 2002. D. The Provider agrees to mail all invoices to the address listed above, Section XIII. E. The County agrees to review invoices and to inform the Provider of any questions. Payments shall be mailed to the Provider by the County's Finance Department. Revised 6114/01 6 of 13 1212 F. No payment of subcontractors. In no event shall county funds be advanced directly to any subcontractor hereunder. XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY. A. Acauisition of Property. The Provider is required to be prudent in the acquisition and management of property with federal funds. Expenditure of funds for the acquisition of new property, when suitable property required for the successful execution of projects is already available within the Provider organization, will be considered an unnecessary expenditure. B. Screening. Careful screening should take place before acquiring property in order to ensure that it is needed with particular consideration given to whether equipment already in the possession of the Provider organization can meet identified needs. While there is no prescribed standard for such review, the Provider procedures may establish levels of review dependent on factors such as the cost of the proposed equipment and the size of the Provider organization. The establishment of a screening committee may facilitate the process; however, the Provider may utilize other management techniques which it finds effective as a basis for determining that the property is needed and that it is not already within the Provider's organization. The County must ensure that the screening referenced above takes place and that the Provider has an effective system for property management. The Provider is hereby informed that if the County is made aware that the Provider does not employ an adequate property management system, project costs associated with the acquisition of the property may be disallowed. C. Loss, Damage or Theft of Equipment. The Provider is responsible for replacing or repairing the property which is willfully or negligently lost, stolen, damaged or destroyed. Any loss, damage, or theft of the property must be investigated and fully documented and made part of the official project records. D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment acquired shall be used and managed to ensure that the equipment is used for criminal justice purposes. E. Management. The Provider's procedures for managing equipment (including replacement), whether acquired in whole or in part with project funds, will, at a minimum, meet the following requirements: 1) Property records must be maintained which include description of property, serial number or other identification number, source of the property, identification of who holds the title, acquisition date, costs of the property, percentage of County participation in the cost of the property (Federal funds), location of property, use and condition of the property, disposition data including the date of disposal and sale price; 2) a physical inventory of the property must be taken and the results reconciled with the property records at least once every 2 years; 3) a control system must exist to ensure adequate safeguards to prevent loss, damage or theft of the property. Any loss, damage, or theft shall be investigated by the Provider as appropriate; 4) adequate maintenance procedures must exist to keep the property in good condition; and 5) if the Provider is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. Revised 6114101 7 of 13 F. Retention of Property Records. Records for equipment, nonexpendable personal property, and real property shall be retained for a period of 3 years from the date of the disposition or replacement or transfer at the discretion of the County. If any litigation, claim, or audit is started before the expiration of the 3 -year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. XIX. RECORDS, REPORTS, MONITORING AUDITS, AND EVALUATION STUDIES. The Provider shall keep records of program .services in sufficient detail to provide any reports that may be requested by the County. A. Records. All program records will be retained by the Provider for not less than three (3) years beyond the term of this Agreement. In accordance with contract requirements from the State of Florida, records for the COMMUNITY POLICING PROGRAM services must reflect: The names of staff providing services as described in Attachment A. 2. The dates and number of hours the staff provided services. 3. The dates of services and activities and the names of program participants in attendance to such as described in Attachment A. 4. The records of all other program services provided under this Agreement. B. Reporting Requirements. 1. Quarterly Proiect Performance Report and Invoice. The Provider shall submit the Quarterly Project Performance Report and Invoice to the Department of Human Services by January 15, April 15, July 15, and October 15, 2002 covering the Agreement activity for the previous quarter. The Quarterly Project Performance Report and Invoice shall be submitted in the format and using the form attached hereto as Attachment C. 2. Other Required Reports. The Provider shall submit other reports as may be required by the Department of Human Services during the program year. C. Changes to Reporting Requirements. The Provider understands that the County may at any time require changes in data collected, records or reporting, as may be necessary and agrees to comply with any such modifications. D. Monitoring and Audit. The Provider shall make available for review, inspection, monitoring or audit by the County without notice during normal business hours all financial records and other program records and documents which relate to or have been produced or created as a result of this Agreement. The Provider shall provide assistance as may be necessary to facilitate a financial/program audit when deemed necessary by the County to ensure compliance with applicable accounting and financial standards. The County reserves the right to require the Provider to submit to an audit of the County's choosing. Furthermore, the Provider understands, it may be subject to an audit, random or otherwise, by the Office of Revised 6/14/01 8 of 13 121 4 '�, the Dade County Inspector General or independent private sector inspector general retained by the Office of the Inspector General. E. Office of Miami -Dade County Inspector General. Miami -Dade County has established the Office of the Inspector General, which is empowered to perform random audits on all County contracts throughout the duration of each contract. Grant recipients are exempt from paying the cost of the audit, which is normally 1/4 of 1 % of the total contract amount. The Miami -Dade County Inspector General is authorized and empowered to review past, present and proposed County and Public health Trust Programs, contracts, transactions, accounts, records, and programs. In addition, the Inspector General has the power to subpoena witness, administer oaths, require the production of records and monitor existing projects and programs. Monitoring of an existing project or program may include a report concerning whether the project is on time, within budget and in compliance with plans, specifications and applicable law. The Inspector General is empowered to analyze the necessity of and reasonableness of proposed change orders to the Contract. The Inspector General is empowered to retain the services of independent private sector inspectors general to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, proposal submittals, activities of the Provider, its officers, agents and employees, lobbyists, County staff and elected officials to ensure compliance with contract specifications and to detect fraud and corruption Upon ten (10) days prior written notice to the Provider from the Inspector General or IPSIG retained by the Inspector General, the Provider shall make all requested records and documents available to the Inspector General or IPSIG for inspection and copying. The Inspector General and IPSIG shall have the right to inspect and copy all documents and records in the Provider's possession, custody or control which, in the Inspector General or IPSIG's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and Contracts from and with successful and unsuccessful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction documents, proposal and contract documents, back -charge documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records, and supporting documentation for the aforesaid documents and records. The provisions in this section shall apply to the Provider, its officers, agents, employees, subcontractors and suppliers. The Provider shall incorporate the provisions in this section in all subcontracts and all other Contracts executed by the Provider in connection with the performance of the contract. Nothing in this contract shall impair any independent right of the County to conduct audit or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the County by the Provider or third parties. F. Independent Private Sector Inspector General Reviews. Pursuant to Miami - Dade County Administrative Order 3-20, the Provider is aware that the County has the right to Revised 6114101 9 of 13 12142 retain the services of an Independent Private Sector Inspector General ("IPSIG"), whenever the County deems it appropriate to do so. Upon written notice from the County, the Provider shall make available to the IPSIG retained by the County, all requested records and documentation pertaining to this agreement for inspection and copying. The County shall be responsible for the payment of these IPSIG services, and under no circumstances shall the Providers budget and any changes thereto approved by the County, be inclusive of any changes relating to these --IPSIG services. The terms of this provision herein, apply to the Provider, its officers, agents, employees, subconsultants and assignees. Nothing contained in this provision shall impair any independent right of the County to conduct an audit or investigate the operations, activities and performance of the Provider in connection with this Contract. The terms of this Section shall not impose any liability on the County by the Provider or any third party. G. Evaluation Studies. The Provider agrees to participate in evaluation studies sponsored by the administrative agent for these funds from the Florida Department of Law Enforcement, Business Support Program, Office of Criminal Justice Grants. This participation shall at a minimum include access to the Provider's premises and records. XX. PROHIBITED USE OF FUNDS. A. Adverse Actions or Proceeding. The Provider shall not utilize County funds to retain legal counsel for any action or proceeding against the County or any of its agents, instrumentalities, employees or officials. The Provider shall not utilize County funds to provide legal representation, advice or counsel to any client in any action or proceeding against the County or any of its agents, instrumentalities, employees or officials. B. Religious Purposes. County funds shall not be used for religious purposes. C. Commingling Funds. The Provider shall not commingle funds provided under this Contract with funds received from any other funding sources. XXI. MISCELLANEOUS. A. Contract. This Contract is the complete and exclusive statement of all the arrangements between the County and the Provider regarding provision of the services described in Attachments A and B. Nothing herein shall alter, affect, modify, change or extend any other agreement between the Provider and the County unless specifically stated herein. B. Amendments and Modifications. Except as otherwise enumerated herein, no amendment to this Contract shall be binding on either party unless reduced to writing, signed by both parties, and approved by the County Manager. Provided, however, that the County may effect amendments to this Contract without the written consent of the Provider, to conform this Contract to changes in the laws, directives, guidelines, and objectives of County, State and Federal Governments. Any alterations, variations, amendments, or other modifications of this Contract, including but not limited to amount payable and effective term, shall only be valid when they have been Revised 6114101 10 of 13 12'. 42 reduced to writing, duly approved and signed by both parties and attached to the original of this Contract. The County and Provider mutually agree that amendments of the Scope of Service, line item budget of more than ten percent (10%) of the total budget set forth herein and other such revisions my be negotiated as written amendment to this Contract between the parties. The County Manager is authorized to make amendments to this Contract as described herein on behalf of the County. C. _Ownership of Data and Other Material. All reports, information documents, tapes and recordings, maps and other data and procedures developed, prepared, assembled or completed by the Provider in connection with the duties and responsibilities undertaken by the Provider in accordance with the terms of this Contract shall become the property of the County without restriction, reservation or limitation of their use and shall be made available to the County by the Provider at any time upon request by the County. Upon completion of all work contemplated under this Contract, copies of all of the above data shall be delivered to the County upon request. D. Contract Guidelines. This Contract is made in the State of Florida and shall be governed according to the laws of the State of Florida. Proper venue for this Contract shall be Miami -Dade County, Florida. E. Publicity. It is understood and agreed between the parties hereto that this Provider is funded by Miami -Dade County. Further, by acceptance of these funds, the Provider agrees that events and printed documents funded by this Contract shall recognize the funding source as follows: This program was supported by a grant awarded to the Miami -Dade County Department of Human Services, the Florida Department of Law Enforcement (FDLE) and the U.S. Department of Justice, Bureau of Justice Assistance (BJA). F. Subcontracts. The Provider agrees not to enter into subcontracts, retain consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Contract, or any or all of its rights, title or interest herein, or its power to execute such Contract without the prior written approval of the County and that all subcontractors or assignees shall be governed by the terms and conditions of this Contract. If this Contract involves the expenditure of $100,000 or more by the County and the Provider intends to use subcontractors to provide the services listed in the Scope of Services (Attachment A) or suppliers to supply the materials, the Provider shall provide the names of the subcontractors and suppliers on the form attached as Attachment E. The Provider agrees that it will not change or substitute subcontractors or suppliers from those listed in Attachment E without prior written approval of the County. G. Headings, Use of Singular and Gender. Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance of the provisions of this Contract. Wherever used herein, the singular shall include the plural and plural shall include the singular and pronouns shall be read as masculine, feminine or neuter as the context requires. Revised 6114101 Il of 13 12142 H. Total of Contract/Severability of Provisions. This thirteen (13) page Contract with its recitals on the first page of the Contract and with its attachments as referenced below contain all the terms and conditions agreed upon by the parties: Attachment A: Scope of Services Attachment B: Budget Attachment C: Quarterly Project Performance Report & Invoice Attachment D. Miami -Dade County Affidavits Attachment D1: Code of Business Ethics Attachment D2: Miami -Dade County Debarment Disclosure Affidavit Attachment D3: State Public Entities Crime Affidavit Attachment E. Provider's Disclosure of Subcontractors and Suppliers No other Contract, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or bind any of the parties hereto. If any provision of this Contract is held invalid or void, the remainder of this Contract shall not be affected thereby if such remainder would then continue to conform to the terms and requirement of applicable law. c Revised 6/14/01 12 of 13 21. A .� IN WITNESS WHEI )F, the parties hereto have caused tl Contract to be executed by their respective and duly authorized officers, the day and year first above written. Signature Name (typed) ATTEST: By: ATTEST: HARVEY RUVIN, CLERK By: DEPUTY CLERK Revised 6114/01 13 of 13 Title By: (Corporate Seal) By: MIAMI-DADE COUNTY, FLORIDA STEVE SHIVER COUNTY MANAGER r� I SUMMARY OF ATTACHMENTS ATTACHMENT A Program Narrative - Scope of Service ATTACHMENT B Program Budget ATTACHMENT C Quarterly Program Performance Report & Invoice ATTACHMENT D Miami -Dade County Affidavits ATTACHMENT D 1 Code of Business Ethics ATTACHMENT D2 Miami -Dade County Debarment of Disclosure Affidavit ATTACHMENT D3 State Public Entities Crime Affidavit ATTACHMENT E Provider's Disclosure of Subcontractors and Suppliers 12142 ATTACHMENT A Program Narrative - Scope of Service 12142 PROGRAM NARRATIVE Jurisdiction Name: Miami Police Department Address: 400 NW 2nd Avenue, Miami, FL 33128 Program Area: COMMUNITY POLICING Program Name: Stop Active Vandalism Everywhere (S.A.V.E.) Contact Person: Lt. Carlos Alfaro 579-6519 PH -- 579-6518 FX Program Dates: 10/01/01-- 09/30/02 Target Population: City of Miami Problem Identification The city of Miami has experienced and increase in vandalism and graffiti in the past years. Graffiti is not only a criminal activity, but has a negative impact on the city's tourism industry, property values and quality of life. Graffiti can often incite fear in a community, giving residents the perception of having a lack of control. For many juveniles, graffiti is the first step on the road to more severe crimes. Graffiti can cause rapid deterioration of property values and tends to attract more crimes to an area. The city of Miami is committed to improving it's image and address this community issue. Demographic Data The City of Miami is a base of operations for 86 gangs and their 4,775 members. Miami's gangs tend to be primarily Hispanic --50% Cuban, 200/6 Puerto Rican, and 15% Nicaraguan. "Taggers" that are a part of large teenage gangs as well as those who act alone, are the usual offenders for this type of crime. These teens come from all income and etlutic groups, most being between the ages of 14 and 17. Program Description - The Miami Police Department has developed a comprehensive community oriented project called, Stop Active Vandalism Everywhere (SAVE), to combat graffiti and vandalism in their communities. The Juvenile Investigative Unit will implement a year round program that will foster a partnership between the police department, business owners, community leaders, schools, the media, city government and community residents. This collective effort will take a three pronged approach to include Policing of Graffiti, Clean -ups and removal, and Proactive initiatives to reduce the reoccurrence of vandalism. Policing of Graffiti. The Juvenile Investigations Unit in cooperation with NET services areas and their SROs will locate and document areas that have been tagged with graffiti. Investigative efforts will also be employed to identify and arrest those responsible for graffiti or vandalism. To conduct these undercover investigations, the department will use rental vehicles to surveillance specified areas. Cleaning and Removal of Graffiti. This part of the program will provide immediate cleaning and removal of graffiti, vacant lots, etc.. Graffiti paint out will be done with the assistance of community youth programs. The city's code enforcement department and city judges will be asked to assist with the sentencing of graffiti/vandalism offenders and taggers to participate in clean-ups. Miami's police officers will provide supervision and oversight of all projects. The department will use grant funds to purchase a Pick-up Truck for the use of transporting the materials and supplies used during each of the 35 graffiti paint outs. Proactive Initiatives to Reduce Reoccurrence: Educating the community and encouraging immediate responses to graffiti/vandalism, will discourage the continuance of this behavior. City of Miami police officers will provide community presentations through the use of a high tech computerized projector, to educate and promote awareness of graffiti issues. These presentations will include lectures, slide presentations and various handouts to community groups, schools, etc.. x.2142. ' Year One Activities/Accomplish. ats & Unmet Needs (1999-2000) Quarterly Reports indicate that the Task Force has met 2 times during the grant year. There have been 14 community -wide paint outs, 29 graffiti sweeps, and 6 meetings with community groups in the past quarter. Officers and the Task Force are working vigorously to be sure that citizens am informed regarding the Zero Graffiti tolerance position. When trying to, provide community presentations, the department has identified a problem contacting residents. In this next year of programming, they have decided to provide community walk through to improve community involvement. Community walks consist of officers walking through the neighborhoods and holding informal meetings with members of the community who would otherwise not get involved. Year Two Activites/Accomniishments & Unmet Needs (2000-2001) Quarterly data indicates a total of 22 clean ups and paint outs to date:. In addition, several known graffiti writers have been identified and arrested as a result of Miami's graffiti project. The door to door service implemented this year has been a proven success amongst business owners. The department had also established a graffiti hot line that would allow people to anonymously leave tips on crimes of this nature. Brochures that were created for residents and business owners contain the hot line number and are passed out during the community walks through the neighborhoods and business districts. In their third year, the department plan is to continue their community policing efforts in each of the twelve Neighborhood Enhancement Team service areas of Miami. 12142 Jurisdiction Name: Miami Polic Department Address: 400 NW 2nd Avenue, Miami, FL 33128 Program Area: COMMUNITY POLICING Program Name: Stop Active Vandalism Everywhere (S.A.V.E.) Cor, : Person: Lt. Carlos Alfaro 579-6519 PH — 579-6518 FX Program Dates: 10/01/01 — 09/30/02 Target Population: City of Miami � .414 Proposed Activities Planned Measures Monitoring Plan 4.13.01 To provide 15 Graffiti Paint out and clean-ups Request documents as follows: neighborhood cleanups, graffiti Planned Schedule of Activities paint -outs, etc. during the grant Community Presentations period Schedule of Events Graffiti Task Force 4.13.05 To provide 30 presentations Participant List to educate community groups during Maintain Photo Records the grant period Outreach Meetings & Activities 50 Graffiti/Vandalism Policing Investigative efforts to identify and Sweeps Copies of Invoices for contractual arrest graffiti/vandalism offenders services and expenses Payroll Register and other salary documentation Lieutenant Carlos Alfaro, MPD Vaughn Tooley, DHS � .414 ATTACHMENT B Program Budget 12142 PROGRAM BUDGET Jurisdiction Name: MIAMI Contact Person: LL Carlos Alfaro Program Area: COMMUNITY POLICING (305) 579-6620 PH — (305) 579-6518 FX Program Name: S.A.V.E. (Stop Active Vandalism Everywhere) Program Dates: 10/1/01 - 9/30/02 Target Population: CITY RESIDENTS Salaries and Benefits, Total 593,950 Graffiti Identification Sweevs 4 Officers X 30 operations X 7 hours X S33 per hour (overtime) 527.720 1 Sergeant X 30 operations X 7 hours X S37 per hour (overtime) $7,770 Neighborhood Clean ups 6 Officers X 15 operations X 8 hours X S33 per hour (overtime) S23,760 I Sergeant X 15 operations X 8 hours X $37 per hour (overtime) 54,440 Communitv Presentations 1 Officer X 30 community presentations X 4 hours X S33 per hour (overtime) $3,960 1 Sergeant X 100 administrative hours X S37 per how (overtime) $3,700 I Part-time painter $16,000 500 hours X S32 per hour (overtime) Tips and Leads Follow uv 200 hrs X $33 per hour (overtime) 56,600 Contractual Services, Total So Expenses, Total 538,932 Paint Rollers. 50 @ S4 5200 Synthetic roller covers; 300 @ S3 5900 Disposable paint tray; 300 @ S2 5600 Paint. 295 @ S15 S4,425 Rakes. 20 Q S10 5200 Plastic bags; 100 @ S5 S500 Gloves; 100 @ Sl S100 T -Shirts; 300 @ S5 51,500 Program hats; 300 @ SS $1,500 Informational pamphlets; 1000 @ .75 5750 Film Processing $650 2 cellular phones @ S 1500 per phone 53,000 3 Rental vehicles X 5585 per rental X 12 months 521,060 Food and snacks for 15 neighborhood clean ups X 5200 per event $3,000 Miscellaneous $547 Total Budget 5132,882 Dade County will reimburse an amount not to exceed: 599,662 The 25% CASH MATCH for this grant is: 533,221 The source of the CASH MATCH is: Law Enforcement Trust Fund, City of Miami 05/30/01, Mia$02.wk4 1212 ATTACHMENT C Quarterly Program Performance Report & Invoice 12142 I Quarterly Project Performance Report Drug Control and System Improvement Formula Grant Program COMMUNITY POLICING PROJECT PURPOSE AREA 411 (Jurisdiction Name) (Project Name) (Name of Person Completing Form) (Title) (Phone) STATE CONTRACT ID NUMBER: 2002 -CJ -2H-11-23-01-198 Report Nuttier timerNA 2 January 1 - March 31 April 15 3 April 1 - June 30 July 15 4 July 1 - September 30 October 15 1* October 1 - December 31 January 15 *For example, if vour proiect began in October, this is Report Number 1. Record Number, Period, and Date below: NOTE: All jurisdictions must complete Sections I through 5. Section 6 must be completed following each jurisdiction's noted instructions. PROJECT NARRATIVE must be completed by all jurisdictions following this section's instructions. Any Report not received by April 16; July 16; October 16; and/or January 16 will result in that jurisdiction being "Out of Compliance" and their Reimbursement Request will be delayed. Miami Dade Department of Human Services Form Revised 7/01 12142 4B.01 Coral Gables, Hialeah, Hialeah Gardens, Homestead, Miami, Sweetwater, West Miami, Miami Dade PAL 1) During this reporting period, how many community service events, including neighborhood clean ups were conducted? (list the type and/or setting of the event) 4B.02 Biscayne Park, Hialeah Gardens, Homestead, Miami Beach, Pinecrest, Sunny Isles, Virginia Gardens 2) During this reporting period, were Bicycle Patrols conducted? a. No. of officers b. No. of hours 4B.03 El Portal, Golden Beach, Key Biscayne, Miami Springs, North Miami, Sunny Isles, Miami Dade PAL 3) During this reporting period, how many alternative drug free events were conducted? (List the names of these events) 4B.04 Miami Beach, Miami Dade Burglary 4) During this reporting period, how many meetings with community leaders for the purpose of identifying neighborhood problems 4B.05 Hialeah, Miami, Miami Shores, North Bay Village, North Miami, North Miami Beach, Sweetwater, Miami Dade; All Projects 5) During this reporting period, how many crime prevention education classes were presented? (list names of the groups to which these presentations were made) 4B.06 Hialeah, Miami Dade TAP 6) During this reporting period, how many individuals were provided crisis intervention or counseling services? 12142 I 413.07 Coral Gables, Sweetwater 7) Did the project create or expand one or more community or neighborhood recreation center programs? a. Did the center activities include arts and crafts? b. Did the center activities include music activities? c. Did the center activities include drama and theater activities? d. Did the center activities include academic tutoring? e. Did the center activities include table games? f. Did the center activities include drug awareness and prevention education? g. Did the center activities include sports? (list sporting activities) 4B.09 Hialeah Gardens, South Miami 8) During this reporting period how many neighborhood watch meetings were conducted? 4B.10 Florida City, Hialeah Gardens, Homestead, South Miami, Sunny Isles, West Miami 9) During this reporting period, how many households were provided with Operation ID services? Project Narrative (Please include a brief narrative detailing your progress in meeting your program objectives.) Miami -Dade County Community Policing Resolution R-737-01 Grant HSB422 City: Project Name: QINVCP Revised 06/12/00 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE [To Be Typed on Jurisdiction's Letterhead] Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER 1. Total Federal Budget $ 3. Amount Previous Invoices $ Budget Categories 1. Salaries & Benefits 2. Other Personnel Services (Temporary Employees/Contractual) 3. Expenses 4. Total Claim Costs October 1 - December 31 January I -March 31 April 1 - June 30 July I - September 30 Line Item Exceeds Disallowed Budget Date of Claim: Claim Number: Report Due January 15 Report Due April 15 Report Due June IS Report Due October 15 2. Amount This Invoice $ 4. Remaining Balance $ (75%) (Subaw Lion 2 k 3 from Line I ) Federal Local Total Funds Match Funds (75%) (251%) (1000/0) We request payment in accordance with our contract agreement in the amount of 75% of Total Costs for this Claim $ (751/o), the balance of costs, $ (25%), to be recorded as our in-kind contribution to comply with the local cash match requirement. Attached please find the records which substantiate the above expenditures. I certify that all of the costs have been paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized budget and fall within the contractual scope of services and all of the goods and services have been received for which reimbursement is requested. Respectfully submitted, Chief of Police/Other City Official Payment Approved, Miami -Dade County 12142 Miami -Dade County Community Policing Resolution R-737-01 Grant HSB422 Page 2 of 3 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses City: Project Name: Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October i - December 31 January 1 - March 31 April I - June 30 July 1 - September 30 Date of Claim: Claim Number: Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 Officer/Staff Name Date of Activity Type of Activity* Total Hours *(Presentation, Parent Meeting, Field Trip, etc.) TOTAL HOURS AT $ I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $ OFFICER/STAFF SIGNATURE OFFICER/STAFF SOCIAL SECURITY # CHIEF OF POLICE/CITY OFFICIAL SIGNATURE I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED: PER HOUR = $ IS CORRECT. School Principal's Signature NOTE: Bookkeeping report documenting payroll expenses must be attached to process payment. . b2 14 Miami -Dade County Community Policing Resolution R-737-01 Grant HSB422 Page 3 of 3 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE (Equipment, Supplies, Material Expenses) City: Project Name: Costs Incurred During the Period of FIRST QUARTER SECOND. QUARTER THIRD QUARTER FOURTH QUARTER October I - December 31 January 1 - March 31 April 1 - June 30 July 1 - September 30 Date of Claim: Claim Number: Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 Vendor Item Description Date Paid Check No. Amount TOTAL AMOUNT EXPENSES NOTE: Copies of all invoices and checks for this request must be attached to process payment. 12142 ATTACHMENT D Miami -Dade County Affidavits 12 `/ DEPARTMENT OF HUMAN SERVICES I RNE GRANT ADMINISTRAI - JN MIAMI-DADE COUNTY AFFIDAVITS The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All blank spaces must be filled. The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI -DADS COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AFFIDAVIT; DISABILITY NONDISCRIMINATION AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any political subdivision or agency thereof or any municipality of this State. The MIAMI-DADE FAMILY LEAVE AFFIDAVIT shall not pertain to contracts with the United States or any of its departments or agencies or the State of Florida or any political subdivision or agency thereof; it shall, however, pertain to municipalities of the State of Florida. All other contracting entities or individuals shall read carefully each affidavit to determine whether or not it pertains to this contract. I, , being first duly sworn state: Affiant The full legal name and business address of the person(s) or entity contracting or transacting business with Miami -Dade County are (Post Office addresses are not acceptable): Federal Employer Identification Number (If none, Social Security) Name of Entity, Individual(s), Partners, or Corporation Doing Business As (if same as above, leave blank) Street Address City State Zip Code _ I. MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code) I . If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a partnership, the foregoing information shall be provided for each partner. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to contracts with publicly traded corporations or to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. All such names and addresses are (Post Office addresses are not acceptable): Full Legal Name Address Ownership 1 of 5 121 2. The full legal names and business address of any other individual (other than subcontractors, material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office addresses are not acceptable): 3. Any person who willfully fails to disclose the information required herein, or who knowingly discloses false information in this regard, shall be punished by a fine of up to five hundred dollars ($500.00) or imprisonment in the Countyjail for up to sixty (60) days or both. _ II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90- 133, Amending sec. 2.8-1; Subsection (dx2) of the County Code). Except where precluded by federal or State laws or regulations, each contract or business transaction or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall require the entity contracting or transacting business to disclose the following information. The foregoing disclosure requirements do not apply to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. 1. Does your firm have a collective bargaining agreement with its employees? — Yes _ No 2. Does your firm provide paid health care benefits for its employees? Yes ! No 3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to race, national origin and gender: White: Males Females Asian: Males Females Black: Males Females American Indian: Males Females Hispanics: Males Females Aleut (Eskimo): Males Females Males Females: Males Females _III. AFFIRMATIVE ACTION/NONDISCRIMINATION OF EMPLOYMENT, PROMOTION AND PROCUREMENT PRACTICES (County Ordinance 98-30 codified at 2-8.1.5 of the County Code.) In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of $5,000,000 seeking to contract with the County shall, as a condition of receiving a County contract, have: i) a written affirmative action plan which sets forth the procedures the entity utilizes to assure that it does not discriminate in its employment and promotion practices; and ii) a written procurement policy which sets forth the procedures the entity utilizes to assure that it does not discriminate against minority and women -owned businesses in its own procurement of goods, supplies and services. Such affirmative action plans and procurement policies shall provide for periodic review to determine their effectiveness in assuring the entity does not discriminate in its employment, promotion and procurement practices. The foregoing notwithstanding, corporate entities whose boards of directors are representative of the population make-up of the nation shall be presumed to have non-discriminatory employment and procurement policies, and shall not be required to have written affirmative action plans and procurement policies in order to receive a County contract. The foregoing presumption may be rebutted. 4) 2of5 The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of the County Manager that it is in the best interest of the County to do so and upon approval of the Board of County Commissioners by majority vote of the members present. The firm does not have annual gross revenues in excess of $5,000,000. The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors is representative of the population make-up of the nation and has submitted a written, detailed listing of its Board of Directors, including the race or ethnicity of each board member, to the County's Department of Business Development, 175 N.W, 1st Avenue, 28th Floor, Miami, Florida 33128. The firm has annual gross revenues in excess of $5,000,000 and the firm does have a written affirmative action plan and procurement policy as described above, which includes periodic reviews to determine effectiveness, and has submitted the plan and policy to the County's Department of Business Development 175 N.W. I" Avenue, 28th Floor, Miami, Florida 33128; The firm does not have an affirmative action plan and/or a procurement policy as described above, but has been granted a waiver. IV. MIAMI -DADS COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code) The individual or entity entering into a contract or receiving funding from the County has has not as of the date of this affidavit been convicted of a felony during the past ten (10) years. An officer, director, or executive of the entity entering into a contract or receiving funding from the County has has not as of the date of this affidavit been convicted of a felony during the past ten (10) years: _ _V. MIAMI-DADE EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code) That in compliance with Ordinance No. 92-15 of the Code of Miami -Dade County, Florida, the above named person or entity is providing a drug-free workplace. A written statement to each employee shall inform the employee about: 1. danger of drug abuse in the workplace 2. the firm's policy of maintaining a drug-free environment at all workplaces 3. availability of drug counseling, rehabilitation and employee assistance programs 4. penalties that may be imposed upon employees for drug abuse violations The person or entity shall also require an employee to sign a statement, as a condition of employment that the employee will abide by the terms and notify the employer of any criminal drug conviction occurring no later than five (5) days after receiving notice of such conviction and impose appropriate personnel action against the employee up to and including termination. Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or service offered by the person or entity make it necessary for the operation of the County or for the health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding which is provided in whole or in part by the United States or the State of Florida shall be exempted from the provisions of this ordinance in those instances where those provisions are in conflict with the requirements of those governmental entities. 3of5 12142 _VI. MIAMI -DADS EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinance No. 142-91 codified as Section 11 A-29 et. seq of the County Code) That in compliance with Ordinance No. 142-91 of the Code of Miami -Dade County, Florida, an employer with fifty (50) or more employees working in Dade County for each working day during each of twenty (20) or -more calendar work weeks, shall provide the following information in compliance with all items in the aforementioned ordinance: An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child, or for the care of a child, spouse or'other close relative who has a serious health condition without risk of termination of employment or employer retaliation. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall, however, pertain to municipalities of this State. _VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385-95) That the above named fine, corporation or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction in the following laws: The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections 225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. _,VIII. MIAMI -DADS COUNTY REGARDING DELINQUENT AND CURRENTLY DUE FEES OR TAXES (Sec. 2-8.1(c) of the County Code) Except for small purchase orders and sole source contracts, that above named firm, corporation, organization or individual desiring to transact business or enter into a contract with the County verifies that all delinquent and currently due fees or taxes -- including but not limited to real and property taxes, utility taxes and occupational licenses -- which are collected in the normal course by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles registered in the name of the firm, corporation, organization or individual have been paid. IX. CURRENT ON ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS The individual entity seeking to transact business with the County is current in all its obligations to the County and is not otherwise in default of any contract, promissory note or other loan document with the County or any of its agencies or instrumentalities. 4of5 X. PROJECT FRESH START (Resolutions R-702-98 and 358-99) Any firm that has a contract with the County that results in actual payment of $500,000 or more shall contribute to Project Fresh Start, the Count's Welfare to Work Initiative. However, if five percent (5%) of the firm's work force consists of individuals who reside in Miami -Dade County and who have lost or will lose cash assistance benefits (formerly Aid to Families with Dependent Children) as a result of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, the firm may request waiver from the requirements of R-702-98 and R-358-99 by submitting a waiver request affidavit. The foregoing requirement does not pertain to government entities, not for profit organizations or recipients of grant awards. XI. DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified At IIA -60 Et. Seq. of the Miami -Dade County Code). The firm desiring to do business with the County is in compliance with Domestic Leave Ordinance, Ordinance 99-5, codified at I IA -60 et. seq. of the Miami Dade County Code, which requires an employer which has in the regular course of business fifty (50) or more employees working in Miami - Dade County for each working day during each of twenty (20) or more calendar work weeks in the current or proceeding calendar years, to provide Domestic Violence Leave to its employees. I have carefully read this entire five (5) page document entitled, "Miami -Dade County Affidavits" and have indicated by an "X" all affidavits that pertain to this contract and have indicated by an "N/A" all affidavits that do not pertain to this contract. By: (Signature of Affiant) SUBSCRIBED AND SWORN TO (or affirmed) before me this day of (Date) 200_ by He/She is personally known to me or has presented (Type of Identification) (Signature of Notary) (Print or Stamp of Notary) Notary Public — Stamp State of (State) 5 of 5 as identification. (Serial Number) (Expiration Date) Notary Seat ATTACHMENT Dl Code of Business Ethics S/01 Code of Business Ethics In accordance with Resolution R-994-99 each person or entity that seeks to do business with Miami -Dace County shall adopt the Miami -Dade County/Greater Miami Chamber of Commerce Code of Business Etm s as follows: The Miami -Dade County/Greater Miami Chamber of Commerce seeks to create and sustain an ethical business climate for its members and the community by adopting a Code of Business Ethics. Miami -Dade County/Greater Miami Chamber of Commerce encourages its members to incorporate the principles and practices outlined here in their individual codes of ethics, which will guide their relationships with customers, clients and suppliers. This Model Code can and should be prominently displayed at all business locations and may be incorporated into marketing materials. Miami -Dade County/Greater Miami Chamber of Commerce believes that its members should use this Code as a model for the development of their organizations' business codes of ethics. This Model Code is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community. Miami -Dade County/Greater Miami Chamber of Commerce believes the adoption of a meaningful code of ethics is the responsibility of every business and professional organization. By affixing a signature in the Proposal signature page, Form A-12, the Proposer hereby agrees to comply with the principles of Miami -Dade County/Greater Miami Chamber of Commerce Code of Business Ethics. If the Proposer firm's code varies in any way the Proposer must identify the difference(s) on a separate documents attached to Form A-12. Compliance with Government Rules and Regulations • We the undersigned Proposer will properly maintain all records and post all licenses and certificates in prominent places easily seen by our employees and customers; • In dealing with government agencies and employees, we will conduct business in accordance with all aapplicghle rules and reg0ations and in the open; • VVC, lire Proposer wilt report contract irreguiarmes and other improper or uniawfui business practices to the Ethics Commission, the Office of Inspector General or appropriate law enforcement authorities. Recruitment Selection and Compensation of Contractors Consulting Vendors and Suppliers • We, the undersigned Proposer will avoid conflicts of interest and disclose such conflicts when identified; - Gifts that compromise the integrity of a business transaction are unacceptable; we will not kick back any portion of a contract payment to employees of the other contracting party or accept such kickback. Business Accounting All our financial transactions will be properly and fairly recorded in appropriate books of account, and there will be no "off the books' transactions or secret accounts. Promotion and Sales of Products and Services • Our products will comply with all applicable safety and quality standards; 1 of 3 12142 MUMI--DADS COUMT, FLORIDA RFP ♦o. afro • We, the undersigned Proposer will promote and advertise our business and its products or services in a manner that is not misleading and does not falsely disparage our competitors: • We, the undersigned Proposer will conduct business with government agencies and employees in manner that avoids even the appearance of impropriety. Efforts to curry political favoritism are unacceptable; -• Our proposal will be competitive, appropriate to the request for proposals/qualifications documents and arrived at independently; • Any changes to contracts awarded will have a substantive basis and not be pursued merely because we are the successful Proposer. • We, the undersigned Proposer will; to the best of our ability, perform government contracts awarded at the price and under the terms provided for in the contract. We will not submit inflated invoices for goods provided or services performed under such contracts, and claims will be made only for work actually performed. We will abide by all contracting and subcontracting regulations. • We, the undersigned Proposer will not, directly or indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awarded, to government officials, their family members or business associates. • We, the undersigned Proposer will not seek or expect preferential treatment on proposals based on our participation in political campaigns. Public Life and Political Campaigns • We, the undersigned Proposer encourage all employees to participate in community life, public service and the political process to the extent permitted by law; • We, the undersigned Proposer encourage all employees to recruit. support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues to the extent perrni;ted by law; • Our contributions :; political parties, committees or incivicuais viii be mace oniy in accordance with applicable laws and will comply with all requirements for public disclosure. All contributions made on behalf of the business must be reported to senior company management; • We, the undersigned Proposer will not contribute to the campaigns of persons who are convicted felons or those who do not sign the Fair Campaign Practices Ordinance. • We, the undersigned Proposer will not knowingly disseminate false campaign information or support those who do. Pass-through Requirements • This Code prohibits pass-through payments whereby the prime firm requires that the MBE firm accepts payments as an MBE and passes through those payments to another entity; 2 of 3 MIAMI-DADE COUNTY, FLORIDA RFP %a. ddn Rental Space, Equipment and Staff Requirements or Flat Overhead Fee Requirements • This Code prohibits rental space requirements, equipment requirements, staff requirements and: cr °:at overhead fee requirements, whereby the prime firm requires the MBE firm- to rent space, equipment and/or staff from the prime firm or charges a flat overhead fee for the use of space, equipment. secretary, etc; MBE Staff Utilization • This Code prohibits the prime firm from requiring the MBE firm to provide more staff than is necessary and then utilizing the MBE staff for other work to be performed by the prime firm. This Code also requires that on any contract where MBE participation is purported, the contract shall specify essential terms including, but not limited to, a specific statement regarding the percent of participation planned for MBEs, the timing of payments and when the work is to be performed. By: .20 Signature of Affiant Date Printed Name of Affiant and TRIe Federal Identification Number Printed Name of Firm Address of Firm SUBSCRIBED AND SWORN TO (or affirmed) before me this day of zo_ by Affiant . He/She is personally known to me or has presented as identification. Type of identification Signature of Notary Arin, or St -amp game of Notary Pudic — State of New 4/25/00 Serial Number E=13t= 02... o.ary Seat 3 of 3 12142 ATTACHMENT D2 Miami -Dade County Debarment Disclosure Affidavit 12142 MIAMI-DADE C01_.4TY DEBARMENT DISCLOSUNE AFFIDAVIT (Ordinance 93-129, Section 1) I, being duly first sworn, upon oath deposes and says that the bidder of this contract or his agents, officers, principals, stockholders, subcontractors or their affiliates are not debarred by Miami -Dade County. L1.13 (Signature of Affiant) SUBSCRIBED AND SWORN TO (or affirmed) before me this 200_ by is personally known to me or has presented as identification. (Signature of Notary) (Print or Stamp of Notary) Notary Public — Stamp State of (State) (Date) day of . He/She (Type of Identification) (Serial Number) (Expiration Date) Notary Seal 12142 ATTACHMENT D3 State Public Entities Crime Affidavit SWORN :..ATEMENT PURSUANT TO SECTION r„87.133 (3) (a), FLOstIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS 1. This sworn statement is submitted to Miami -Dade County by (print individual's name and title) for (print Name of entity submitting sworn statement) whose business address is and if applicable its Federal Employer Identification Number (FEIN) is If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: 2. I understand that a "public entity crime” as defined in paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transactions of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to public entity or agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misinterpretation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment.or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in paragraph 287.133(l)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I oft 12142 5. I understand that a "person" as defined in Paragraph 287.133(Ixe), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States within the legal power to enter into a binding contact and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place. the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THAT PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (Signature) Sworn to and subscribed before we this day of , 20 Personally known OR Produced Identification Notary Public - State of My commission expires (Type of Identification) (Printed typed or stamped commissioned name of notary public) 2 of 2 �} I ! ATTACHMENT E Provider's Disclosure of Subcontractors and Suppliers 12142 MIAMI-- 1DE DEPARTMENT OF HO N SERVICES n3YRNE GRANT ADMINISTRATION PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS (Ordinance 97-104) Name of Organization: Address: REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT In compliance with Miami -Dade County Ordinance 97-104, the Provider must submit the list of first tier subcontractors or sub -consultants who will perform any part of the Scope of Services Work, if this Contract is for $100,000 or more. The Provider must complete this information. If the Provider will not utilize subcontractors, then the Provider must state "No subcontractors will be used"; do not state "N/A". NAME OF SUBCONTRACTOR OR SUB -CONSULTANT ADDRESS CITY AND STATE REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT In compliance with Miami -Dade County Ordinance 97-104, the Provider must submit a list of suppliers who will supply _materials for the Scope of Services to the Provider, if this Contract is $100,000 or more. The Provider must fill out this information. If the Provider will not use suppliers, the Provider must state "No suppliers will be used", do not state "N/A". NAME OF SUPPLIER ADDRESS CITY AND STATE I hereby certify that the foregoing information is true, correct and complete: Signature of Authorized Representative: Title: Date: Firm Name: Fed. ID No. Address: City/ State/Zip: Telephone: ( ) Fax: ( ) E-mail: 12142