HomeMy WebLinkAboutO-12138J-01-898
10/10/01
12138
ORDINANCE NO.
AN EMERGENCY ORDINANCE OF THE MIAMI CITY
COMMISSION AMENDING ORDINANCE NO. 11557, AS
AMENDED, ADOPTED OCTOBER 14, 1997, WHICH
ESTABLISHED INITIAL RESOURCES AND
APPROPRIATED FUNDS FOR A SPECIAL REVENUE FUND
ENTITLED: "STOP VIOLENCE AGAINST WOMEN", TO
INCREASE APPROPRIATIONS, IN THE AMOUNT OF
$164,839, CONSISTING OF A GRANT FROM THE
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
IN THE AMOUNT OF $123,200 AND IN-KIND
SERVICES MATCH IN THE AMOUNT OF $41,619;
AUTHORIZING THE CITY MANAGER TO: (1) ACCEPT
SAID GRANT AND EXECUTE THE NECESSARY
DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, (2) EXPEND MONIES FROM THIS FUND
FOR NECESSARY EXPENSES TO CONTINUE THE
OPERATION OF THE PROGRAM; AND (3) EXECUTE
PROFESSIONAL SERVICES AGREEMENTS WITH
INDIVIDUALS, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR THE PROVISION OF VICTIM
ADVOCATE SERVICES AND A VICTIM ADVOCATE
ADMINISTRATOR, IN AN ANNUAL AMOUNT NOT TO
EXCEED $100,000, FOR A ONE-YEAR PERIOD, WITH
THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS; FURTHER ALLOCATING FUNDS IN
THE AMOUNT OF $41,619 FROM THE POLICE GENERAL
OPERATING BUDGET FOR THE REQUIRED IN-KIND
MATCHING FUNDS; CONTAINING A REPEALER
PROVISION AND SEVERABILITY CLAUSE, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Ordinance No. 115570, adopted
October 14, 1997, the City Commission established a Special
Revenue Fund entitled "STOP Violence Against Women," which
appropriated grant funds for the continuation and expansion of
12138
I
comprehensive strategies in the fight against domestic violence
using projects such as the Violence Intervention Rapid
Enforcement and Containment Tracking (REACT); and
WHEREAS, Ordinance No. 11557 was amended, pursuant to
Ordinance Nos. 11798, 11895 and 12000, to reflect the
appropriation of additional grant awards received by the City for
said program and cause; and
WHEREAS, the Florida Department of Children and Families has
approved an additional grant award, in the amount of $164,839,
contingent upon in-kind services match funds by the City of Miami
in the amount of $41,619; and
WHEREAS, any purchases for the expenditure of said funds
must comply with applicable City Code procurement procedures;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Page 2 of 5 12138
Section 2. Section 2 of Ordinance No. 11557, adopted
October 14, 1997, and as amended by Ordinance Nos. 11798, 11895
and 12000 is amended in the following particulars:-'/
FUND TITLE: STOP VIOLENCE AGAINST WOMEN
RESOURCES: Florida Department of
Children and Families
c3�$ $487,859
Department of Police
General Operating Budget
In -Kind Services $is;1-688 $199,227
APPROPRIATIONS: $1522i6:� $687,086
Section 3. The City Manager is authorized�r to accept
the grant from the Florida Department of Children and Families
and execute the necessary documents, in a form acceptable to the
City Attorney, for acceptance of said monies for the operation of
the STOP Violence Against Women Program.
Section 4. The City Manager is authorized to expend
monies from this Fund for the operation of said Program.
Section 5. The City Manager is further authorized3l to
execute Professional Services Agreements, in a form acceptable to
the City Attorney, with individuals for the provision of Victim
1 Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
zi The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
3 Ibid.
Page 3 of 5
1218
Advocate Services and a Victim Advocate Administrator for the
Department of Police, in an annual amount of $100,800 for a
period of one year, with the option to renew for two additional
one-year periods.
Section 6. Funds in the amount of $41,619 are allocated
from the Police Department General Operating Budget for the
required in-kind matching funds.
Section 7. All Ordinances or parts of Ordinances insofar
as they are inconsistent or in conflict with the provisions of
this Ordinance are repealed.
Section 8. If any section, part of section, paragraph,
clause, phrase or word of this Ordinance is declared invalid, the
remaining provisions of this Ordinance shall not be affected.
Section 9. This Ordinance is declared to be an emergency
measure on the grounds of urgent public need for the preservation
of peace, health, safety, and property of the City of Miami, and
upon the further grounds of the necessity to make the required
and necessary payments to its employees and officers, payment of
its debts, necessary and required purchases of goods and
materials and to generally carry on the functions and duties of
municipal affairs.
Section 10. The requirements of reading this Ordinance on
two separate days are dispensed with by an affirmative vote of
not less than four-fifths of the members of the Commission.
Page 4 of 5 12138
Section 11. This Ordinance shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED BY TITLE ONLY this
2001.
day of
JOE CAROLLO, MAYOR
IT � �. � f�^� �r�.�..°.I�r 0;-inct il1�'�� .,�� -
rr J
nrl p-,Yw�v^1of
���.r�?'�' '.i�
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROV 0
NDR RE
ATT Y
W1157:LB
AND CORRECTNESS:
of 'Q /
ai If the Mayor does not sign this Ordinance, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Ordinance, it shall become effective
immediately upon override of the veto by the City Commission.
Page 5 of 5 12138
CITY OF 1111A,1,! SCR!,.^,
INTER -OFFICE MEMORANDUM
The Honorable Mayor =--= October 11, 2001 z'L=
City Commissioners
- - Pocket Item -STOP Violence
Against Women Grant
It •' ���'��" _ " _
o nckje�
;commissioner
I respectfully request that the City Commission consider adopting the Emergency
Ordinance which establishes initial resources and initial appropriations for a Special
Revenue Fund entitled: "STOP Violence Against Women" thereby increasing said
appropriation in the amount of $164,839, consisting of a $123,2000 grant award from
the Florida Department of Children & Families, and a required in-kind match in the
amount of $41,619 by the City of Miami.
In addition, I respectfully request that the City Commission authorize the City Manager
to execute Professional Services Agreements with individuals for Victim Advocate
Services Manager and a Victim Advocate Administrator.
Thank you for your consideration.
12138
ENTER-OFF1Cc NIEMORA'JDUM1Ni
The Honorable Mayor and Members
of the City Commission
�t:ii • r
ID
RECOMMENDATION
--- October 11, 2001 =-=
- Proposed Emergency Ordinance
- =-= •-= STOP Violence Against
Women Grant — FY 20012002
It is respectfully recommended that the City Commission adopt the attached Emergency Ordinance,
amending Ordinance No. 11557, as amended, adopted on October 14, 1997, which established
initial resources and initial appropriations for a Special Revenue Fund entitled: "STOP Violence
Against Women," thereby increasing said appropriation in the amount of $164.839, consisting of a
S123,200 grant award from the Florida Department of Children & Families, and a required in-kind
match in the amount of 541,619 (25%) by the City of Miami. The City's in-kind contribution
includes the services of a Police Sergeant assigned to the Police Department's Violent Crimes
Intervention Unit, office supplies, and other operational equipment.
It is also respectfully recommended that the City Commission authorize the City Manager to
execute Professional Services Agreements with individuals for Victim Advocate Services and a
Victim Advocate Administrator, in an annual amount not to exceed $100,800, for a period of one
(1) year, with the option to extend for two (2) additional one-year periods, for the Police
Department. Funding to be provided from the STOP Violence Against Women Grant.
BACKGROUND
The Police Department has received additional grant funds towards the continuation of the Violent
Crimes Intervention Unit's Rapid Enforcement and Containment Tracking (REACT) Team.
These funds will be used to continue the Police Department's efforts to work with community
groups to establish formal risk management procedures and to increase public awareness through
an organized community education/awareness campaign. The REACT Team is comprised of
police officers and victim advocates who work together to abate risks to victims. This grant will
allow the Police Department to continue to provide advocacy, strive to increase prosecutable
domestic violence and/or sexual assault arrests, while trying to decrease the number of repeated
domestic violence and/or sexual assault calls and ensure the victim's safety for their families and
pets.
`v
CAG'RM/BC/MG/lr
12138
1-97-645
9/12/97
J
ORDrNANCE NO. 11557
M
ASV EMERGENCY ORDNANCE ESTABLISHING A NEW SPECIAL
REVENUE FUND ENTITLED: " STOP VIOLENCE AGAINST
WOMEN", AND APPROPRIATING FUNDS FOR THE OPERATION
OF THE PROGRAM, IN THE AMOUNT OF $227,432 CONSISTING OF
A $150,000 GRANT FROM THE OFFICE OF THE GOVERNOR, TASK
FORCE ON DOMESTIC ANI) SEXUAL VIOLENCE AND CITY OF
MIAMI MATCHING FUNDS, IN THE AMOUNT OF $77,032;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, TO ACCEPT SAID $150,000 GRANT AWARD
FROM SAID GRANTOR; FURTHER AUTHORIZING THE
ALLOCATION OF $77,032.00 OF CITY OF MIAMI IN-KIND
MATCHWO FUNDS FROM THE POLICE DEPARTMENT GENERAL
OPERATING BUDGET; CONTAINING A REPEALER PROVISION
AND SEVERABILITY CLAUSE.
WHEREAS, the Miami Police Department has approximately 6,000 reported cases of
domestic violence annually; and
WHEREAS, the Police Department received 12,344 calls for services between 1995
through 1997 that were domestic violence related; and
WHEREAS, the Police Department will name their program REACT, which w0l create a
process for rapid enforcement of legal remedies for domestic violence and for containing the
offender through direct and coordinated application of community resources and track the case
until the victim is safe; and
12138
_ F
OR
WHEREAS, the Police Department under the REACT program will place a culturally
sensitive, highly trained staff person at the scene to a dorneatic violence call in an effort to provide
legal and support services to the victim, and
WHEREAS, the Office of the Governor, Task Force on Domestic and Sexual Violence,
has approved a grant award, in the amount of $227,032 00, which includes a required $77,032.00
match by the City of Miami, toward salaries and necesaaty expenses for the operation of this
prograrrt: and
WHEREAS, any purchases would have to comply %ith applicable city code purchasing
requirements;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1 The recitals and findings contained in the preamble to this Ordinance are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2 The following Special Revenue Fund is hereby established and resources
are hereby appropriated as described herein:
FUND TITLE: STOP VIOLENCE AGAINST WOMEN
RESOURCES: Office of the Governor, $150,000.00
Task Force on Domestic
and Sexual Vioktace
Department of Ponce S 77,032.00
General Operating Budget,
In-kind Matching Funds
APPROPRIATIONS: Necessary "am for the operation
of the Stop Violence Agabut Women
Grant $227,032.00
12138
2
P.34
Section 3 The City NWager is hereby authorized' to accept the grant as set forth in
the Preamble to this Ordinance and to enter into the necessary contract(s) and/or agreements(s),
in a form acceptable to the City Attorney, for acceptance of the aforesaid monies
Section 4. All Ordinances or parts of Ordinances insofar as they are inconsistent or in
coaflict with the provisions of this Ordinance are hereby repealed
Section 5 City of Miami in-kind matching funds, in the amount of $77,032, are
hereby allocated from the Police Department General Operating Budget
Section 6 if any section, part of section, paragraph, clause, phrase, or word of this
Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected.
Section 7 The Grant period is from September 1, 1997 to February 1, 1999. It is,
therefore, necessary to coact an Emergency Ordinance so that the Grant may be accepted and .
utilized to its full potential.
Section 8 The requirements of reading this Ordinance on two separate days is hereby
dispensed with by an affinttative vote of not less than four-fifths of the members of the
Commission.
Section 9. This Ordinance shall become effective immediately upon adoption.
PASSED AND ADOPTED this 14th day of October----------., 1997.
A
JOE CAROLLO, MA OR
T� .
I. Mk", C TY CLERK
' Ths holn sutborization is further sWjoct to compliance with all MquiMtttents that may be imposed by the City
Attorney, including tett tent limited wile c pm=bed by applkable city Chamr and node pmvistptu.
1213S
3
BUDGETARY REVIEW.
P
DIPAK PAREKH
DIRECTOR
OFFICE OF BUDGET & MANAGEMENT ANALYSIS
PREPARED AND APPROl D BY:
CHARLES C. MAYS
CHIEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
Ar Q , III
CITY ATTtf&EY
W36Z:CSK
4
12138
C2
J-99-464
5/11/99
ORDINANCE NO. 11798
AN EMERGENCY ORDINANCE OF THZ MIAMI CITY
COMMISSION AMENDING ORDINANCE N0. 11557,
ADOPTED OCTOBER 14, 1997, WHICH ESTABLISHED
INITIAL RESOURCES AND APPROPRIATIONS FOR A
SPECIAL REVENUE FUND ENTITLED, •STOP VIOLENCE
AGAINST WGMEN", TO INCREASE SAID
APPROPRIATIONS, IN THE AMOUNT OF $114,755,
CONSISTING OF A GRANT FROM THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS FOR $80,000
AND IN-KIND SERVICES MATCH OF $34,755;
AUTHORIZING THE CITY MXNAGER TO ACCEPT SAID
GRANT, AND TO EXECUTE THE NECESSARY
DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR SAID PURPOSE; FURTHER
ALLOCATING $34,755 FROM THE POLICE DEPARTMENT
GENERAL OPERATING BUDGET AS IN-KIND MATCHING
FUNDS; CONTAINING A REPEALER PROVISION AND
SEVERABILITY CLAUSE.
WHEREAS, pursuant to Ordinance No. 11557, adopted
October 14, 1997, a special revenue fund entitled 119top Violence
Aga.inat Women" was established to appropriate funds, in the
amount of $150,000, for the continuation and expansion of a
comprehensive set of strategies in the fight against domestic
violence using projects such as DVI REACT; and
WHEREAS, the Florida Department of Community Affairs has
approved an additional grant award in the amount of $90,000
contingent upon a in-kind service match by the City of Miami in
12138
):I F.r}�
the amount of $34,755, and
WHEREAS, it is the desire of the City to accept
said grant; and
WHEREAS, any purchases steal! comply with established
procurement procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
preamble to this ordinance are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Section 2 of Ordinance No. 11557, adopted on
October 14, 1997, is hereby amended in the following
particulars :l`
FUND TITLE: STOP VZOLENCB AGAINST WOMEN
RESOURCES. Florida Department of
community Affairs WS4, $230,000
Department of Police
Gansral Operating Budget
In-kind Service 0 2310aa $111,707
APPROPRIATIONS: Stop Violence Against Namen $gna'al., 13411797
Section 3. The City Manager is hereby authorized to
accept the grant from the Florida Department of Community Affairs
Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now
in affect aid remain unchanged. Asterisks indicate omitted and
unchanged material.
2
4 - `_.
and to enter into the necessary contract(s) and/or agreements(e),
in a torn acceptable to the City Attorney," for acceptance of
said grant for the operation of said Program.
Section 4. Funds in the amount of $34,755 are hereby
allocated from the Police Department General Operating Budget,
for the required in-kind matching funds.
Section 5. All Ordinances or parts of Ordinances insofar
as they are ineonsietent or in conflict with the provisions of
this Ordinance are hereby repealed.
Section 6. If any section, part of section, paragraph,
clause, phrase or word of this Ordinance is declared invalid, the
remaining provisions of this Ordinance shall not be affected.
Section 7. This Ordinance is hereby declared to be an
emergency measure on the grounds of urgent public need for the
preservation of peace, health, safety, and property of the City
of Miami, and upon the further grounds of the necessity to make
the required and necessary payments to its employees and
officers, payment of its debts, necessary and required purchases
of goods and supplies and to generally carry on the functions and
duties of municipal affairs. .
Section 8. The requirement of reading this Ordinance on
two separate days is hereby dispensed with by an affirmative vote
V The herein authorization is further subject to compliance with all
requirements cbat wAy be imposed by the City Attorney, including but not
limited to those prescribed by applicable city Charter and code
provisions. 12 13 8
- 3 -
-f not less thar. four-fifths ot` the ^iembere �; tri cmm'.sa_on,
Section 9. This ordinance ahali b�' f- e, effective
Lmmediare'y upon its adoption and signat.ra �f ti -e Mayor,'
PASSED AND ADOPTED 8Y TIT'LE j,%;:, t :: 3 1 1 th day of
May , I999.
J65 CARO.*r'LO, MAYOR
bMWftnc0 with MhW4 Coda Sec. 2-38, 20cs the Mayor
0* legislation by signing it in the designated p(sce prrOvided sad eg IatioD of
trCofies effed)m with the shpts of ten (10) ditOrom the dato of Com
^��ng $&I*, wflrW the Mayor WerOMM after,_ ` 2P acti.,
ATTEST:
WALTER J. FOEMAN
CITY CLERK
:SS :/'
:'- 50MV. CRY
v It the Mayor does not sign this ordinance, it shall became
effective at the and of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Ordinance, it shall
become effective immediately upon override of the veto by the
city commission.
12138
4 - {
-_27
11.895
ORDINANCE NO.
AN EMERGENCY ORDINANCE OF THE MIAMI CITY
COMMISSION AMENDING ORDINANCE NO. 11557, AS
AMENDED, WHICH ESTABLISHED INITIAL RESOURCES
AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND
ENTITLED: "STOP VIOLENCE AGAINST WOMEN", TO
INCREASE SAID APPROPRIATIONS, IN THE AMOUNT
OF $120,388, CONSISTING OF A GRANT FROM THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS IN
THE AMOUNT OF $89,773 AND IN-KIND SERVICES
MATCH IN THE AMOUNT OF $30,615; AUTHORIZING
THE CITY MANAGER TO ACCEPT SAID GRANT, AND TO
EXECUTE THE NECESSARY DOCUMENT(S), IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID
PURPOSE; FURTHER ALLOCATING $30,615 FROM THE
POLICE DEPARTMENT GENERAL OPERATING BUDGET AS
IN-KIND MATCHING FUNDS; CONTAINING A REPEALER
PROVISION AND SEVERABILITY CLAUSE, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Ordinance 11557, adopted October 14, 1997,
established a special revenue fund entitled "Stop Violence
Against Women" and appropriated funds, in the amount of $150,000,
consisting of a grant from the Office of the Governor, Task Force
on Domestic and Sexual Violence, and in-kind matching funds, in
the amount of $77,032, for domestic violence projects such as
Domestic Violence Intervention ("DVI") and Rapid Enforcement and
Containment Tracking Team ("REACT"); and
WHEREAS, Ordinance No. 11798, adopted May 11, 1999, amended
Ordinance No. 11557, to increase said appropriations, in the
amount of $114,755, consisting of a grant from the Florida
12138
.J Boar:-nen: -f �omrnu^__, Affa_rs 2.r. _e_ amo-.= of 5E
_.._ .:,a` - - _ funds , - -he arroun o_S 7 5 5 anZ�
WHEREAS, t: ^.e Florida Department of Community Affa-_� ;,as
acoroved an add,-iorai grant award in the amount of S_3,773,
co- _ingen_ upon an _n-kind service match of $3C,9-1-5, b.
of Miami; and
WHEREAS, any purchases shall comply with establIshed
procurement procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Section 2 of Ordinance No. 11557, adopted on
October 14, 1997, is hereby amended in the following
particulars :='`
FUND TI -TLE: STOP VIOLENCE AGAINST WOMEN
RESOURCES: Florida Department of
Community Affairs $239199& $319,773
Department of Police
General Operating Budget
In -Kind Service $="� $142,402
APPROPRIATIONS: STOP Violence Against Women
$3-41,787, $462,1
1' Words and/or figures stricken through shall be deleted. underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
Page 2 of 4 12138
3.^e _�_- Manage is
r:,^(^'.
."._ f a r r and to execute �he necessary document . s --• a f _rm
acceptable to the `,iry Attorney, for the acceptance c- said grant
,for the operation of said Program.
Section 4. Funds in the amount of $30,615 are :
a
0rd_:,an�e s a_; beer? e=zec:_ve
and siana-ur= _: the Mavor.-
BY TITLE ONLY ,...is 17th day of
JOE CAROLLO , MAYOR
In acco.-tance wit-. �a� _ . tre
it in tna
_:.,.. div, �_�
regarding sar;a, witoL z the Mayor eAerccs; tqq / �~
WALTER J. FOEMAN
CITY CLERK
r
APP CVEDf T.0,FO CORRECTNESS. -t//
.�
,JkIXJAWRO V IL
CIT TTORNEY
W8
CI?.
itv Clerk
1� If the Mayor does not sign this Ordinance, it shall become effective at
the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Ordinance, it shall become effective
immediately upon override of the veto by the City Commission.
Page 4 of 4 12138
J-00-1070 0 0 0
12/5/00 t
ORDINANCE NO.
AN EMERGENCY ORDINANCE OF THE MIAMI CITY
COMMISSION AMENDING ORDINANCE NO. 11557, AS
AMENDED, ADOPTED OCTOBER 14, 1997, WHICH
ESTABLISHED INITIAL RESOURCES AND
APPROPRIATED FUNDS FOR A SPECIAL REVENUE FUND
ENTITLED: "STOP VIOLENCE AGAINST WOMEN", TO
INCREASE APPROPRIATIONS, IN THE AMOUNT OF
$60,092, CONSISTING OF A GRANT FROM THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS IN
THE AMOUNT OF $44,886 AND IN-KIND SERVICES
MATCH IN THE AMOUNT OF $15,206; AUTHORIZING
THE CITY MANAGER TO: (1) ACCEPT SAID GRANT
AND EXECUTE THE NECESSARY DOCUMENTS, IN A -
FORM ACCEPTABLE TO THE CITY ATTORNEY, (2)
EXPEND MONIES FROM THIS FUND FOR NECESSARY
EXPENSES TO CONTINUE THE OPERATION OF THE
PROGRAM; AND (3) EXECUTE PROFESSIONAL
SERVICES AGREEMENTS WITH INDIVIDUALS, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE
PROVISION OF DOMESTIC VIOLENCE SENIOR
COUNSELORS)/VICTIM ADVOCATE(S), IN AN ANNUAL
AMOUNT NOT TO EXCEED $44,886 FOR AN
ADDITIONAL ONE (1) YEAR PERIOD; FURTHER
ALLOCATING FUNDS IN THE AMOUNT OF $15,206
FROM THE DEPARTMENT OF POLICE GENERAL
OPERATING BUDGET FOR THE REQUIRED IN-KIND
MATCHING FUNDS; CONTAINING A REPEALER
PROVISION AND SEVERABILITY CLAUSE, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Ordinance No. 11557, adopted
October 14, 1997, the City Commission established a Special
Revenue Fund entitled "STOP Violence Against Women," which
appropriated grant funds for the continuation and expansion of
12138
w
comprehensive strategies in the fight against domestic violence
using projects such as the Domestic Violence Intervention Rapid
Enforcement and Containment Tracking (DVI REACT); and
WHEREAS, Ordinance No. 11557 was amended, pursuant to
Ordinance Nos. 11798 and 11895, to reflect the appropriation of
additional grant awards received by the City for said program and
cause; and
WHEREAS, the Florida Department of Community Affairs has
approved' an additional grant award, in the amount of $60,092,
contingent upon in-kind service match funds by the City of Miami
in the amount of $15,206; and
WHEREAS, any purchases
for
the
expenditure
of said funds
must comply with applicable
City
Code
procurement
procedures;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Page 2 of 5 12138
Section 2. Section 2 of Ordinance No. 11557, adopted
October 14, 1997, and as amended by Ordinance Nos. 11798 and
11895, is hereby amended in the following particulars: J/
Mf • f
FUND TITLE: STOP VIOLENCE AGAINST WOMEN
RESOURCES: Florida Department of
Community Affairs 5319;-q3 $364,659
Department of Police
General Operating Budget
In -Kind Service x,492 $157,608
APPROPRIATIONS: $462,&;; $522,267
Section 3. The City Manager is hereby authorizedil to
accept the grant from the Florida Department of Community
Affairs, and execute the necessary documents, in a form
acceptable to the City Attorney, for acceptance of said monies
for the operation of the Stop Violence Against Women Program.
Section 4. The City Manager is hereby authorized to
expend monies from this Fund for the operation of said Program.
Section 5. The City Manager is hereby further
authorized!' to execute Professional Services Agreements, in a
form acceptable to the City Attorney, with individuals for the
it Words and/or figures stricken through shall be deleted. underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
'-� Ibid.
Page 3 of 5 12138
provision of Domestic Violence Senior Counselor(s)/victim
Advocate(s) for the Department of Police, in an annual amount of
$44,886 for an additional one year period.
Section 6. Funds in the amount of $15,206 are hereby
allocated from the Police Department General Operating Budget for
the required in-kind matching funds.
Section 7. All Ordinances or parts of ordinances insofar
as they are inconsistent or in conflict with the provisions of
this Ordinance are hereby repealed.
Section 8. If any section, part of section, paragraph,
clause, phrase or word of this Ordinance is declared invalid, the
remaining provisions of this Ordinance shall not be affected.
Section 9. This Ordinance is hereby declared to be an
emergency measure on the grounds of urgent public need for the
preservation of peace, health, safety, and property of the City
of Miami, and upon the further grounds of the necessity to make
the required and necessary payments to its employees and
officers, payment of its debts, necessary and required purchases
of goods and materials and to generally carry on the functions
and duties of municipal affairs.
Section 10. The requirements of reading this Ordinance on
two separate days are hereby dispensed with by an affirmative
10
vote of not less than four-fifths of the members of the
Commission.
Page 4 of 5 12138
Section 11. This Ordinance shall become effective
;-mediately upon its adoption and sgnatare o4 the Mayor.!'
PASSED AND ADOPTED BY TITh ONLY this 14th day of
December 2000.
JOE CAROLLO, MAYOR
c�
lin accordance with I�`1-ri Code Sec. 2.35, Sirce the Mayor dict not indicsts
.rrGcr;.img same, v:itno:.::- �•,�,
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPRO%E�,O FORM _Mr(Z!*0rRRECTNESS : e
ATTORNEY
W977:LB:BSS
`-� If the Mayor does not sign this Ordinance, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Ordinance, it shall become effective
immediately upon override of the veto by the City Commission.
Page 5 of 5 12138
7 1!01
CFDA No 'S _588 Client ® Non -Client ❑
Multi -District ❑
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
STANDARD CONTRACT
THIS CONTRACT erterec into between the Fioricla Department of Children and Families. hereinafter referred to as the
"department.' and Miami_Police Department _
hereinafter referred to as the "provider."
1. THE PROVIDER AGREES
A Attachment I
T, provide services n accordance with the conditions specified in Attachment I
B. Requirements of Section 287.058 F.S.
To provide units of deliverables, including reports, findings, and drafts. as specified in Attachment I, to be received and
accepted by the contract manager prior to payment To comply with the criteria and the final date by which such criteria
must be met for completion of this contract as specified in Section III, Paragraph A, of this contract. To submit bills for
fees or other compensation for services or expenses in sufficient detail for a proper pre -audit and post -audit thereof.
Where applicable, to submit bills for any travel expenses in accordance with section 112.061, F.S. The department may,
if specified in Attachment I, establish rates lower than the maximum provided in section 112.061, F.S. To allow public
access to all documents. papers, letters, or other materials subject to the provisions of Chapter 119, F.S., made or
received by the provider in conjunction with this contract. It is expressly understood that the provider's refusal to comply
with this provision shall constitute an immediate breach of contract.
C. Governing Law
1. State of Florida Law
That this contract is executed and entered into in the State of Florida, and shall be construed, performed, and enforced in
all respects in accordance with the laws, rules, and regulations of the State of Florida. Each party shall perform its
obligations herein in accordance with the terms and conditions of the contract.
2. Federal Law
a. That if this contract contains federal funds, the provider shall comply with the provisions of 45 CFR, Part 74,
and/or 45 CFR, Part 92, and other applicable regulations as specified in Attachment I.
b. That if this contract contains federal funds and is over $100,000, the provider shall comply with all applicable
standards, orders, or regulations issued under section 306 of the Clean Air Act, as amended (42 U.S.C. 7401 et seq.),
section 508 of the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.), Executive Order 11738, and
Environmental Protection Agency regulations (40 CFR, Part 30). The provider shall report any violations of the above to
the department.
c. That no federal funds received in connection with this contract may be used by the provider, or agent acting for
the provider, to influence legislation or appropriations pending before the Congress or any State legislature. If this
contract contains federal funding in excess of $100,000, the provider must, prior to contract execution, complete the
Certification Regarding Lobbying form, Attachment II . If a Disclosure of Lobbying Activities form, Standard Form
LLL, is required, it may be obtained from the contract manager. All disclosure forms as required by the Certification
Regarding Lobbying form must be completed and returned to the contract manager.
d. That unauthorized aliens shall not be employed. The department shall consider the employment of
unauthorized aliens a violation of section 274A(e) of the Immigration and Nationality Act (8 U.S.C. 1324 a). Such violation
shall be cause for unilateral cancellation of this contract by the department.
e. That if this contract contains $10,000 or more of federal funds, the provider shall comply with Executive Order
11246, Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented in Department of
Labor regulation 41 CFR, Part 60. [45CFR, Part 92]
f. That if this contract contains federal funds and provides services to children up to age 18, the provider shall
comply with the Pro -Children Act of 1994 (20 U.S.C. 6083). Failure to comply with the provisions of the law may result in
the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative
compliance order on the responsible entity. This clause is applicable to all approved subcontracts.
D. Audits, Records and Retention
1. To establish and maintain books, records, and documents (including electronic storage media) in accordance with
generally accepted accounting procedures and practices, which sufficiently and properly reflect all revenues and
expenditures of funds provided by the department under this contract.
2. To retain all client records, financial records, supporting documents, statistical records, and any other documents
(including electronic storage media) pertinent to this contract for a period of five (5) years after completion of the contract,
or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be
retained until resolution of the audit findings or any litigation which may be based on the terms of this contract.
CF Standard Contract. JF 07/2001 1
121.3 8 CONTRACT #
7/1/01
3. Upon demand, at no additional cost to the department, the provider will facilitate the duplication and transfer of any
records or documents during the required retention period in Section I, Paragraph D.2.
4. To assure that these records shall be subject at all reasonable times to inspection, review, copying, or audit by
Federal, State, or other personnel duly authorized by the department.
5. At all reasonable times for as long as records are maintained, persons duly authorized by the department and
Federal auditors, pursuant to 45 CFR, Part 92.36(1)(10), shall be allowed full access to and the right to examine any of the
provider's contract and related records and documents, regardless of the form in which kept.
6. To provide a financial and compliance audit to the department as specified in Attachment III and to ensure that
all related party transactions are disclosed to the auditor.
7. To include these aforementioned audit and record keeping requirements in all subcontracts and assignments.
E. Monitoring by the Department
To permit persons duly authorized by the department to inspect any records. papers, documents, facilities, goods, and
services of the provider which are relevant to this contract, and to interview any clients and employees and subcontractor
employees of the provider to assure the department of the satisfactory performance of the terms and conditions of this
contract. Following such evaluation, the department will deliver to the provider a written report of its findings and request
for development, by the provider, a corrective action plan. The provider hereby agrees to correct all noted deficiencies
identified by the department within the specified period of time set forth in the department approved corrective action plan.
F. Indemnification
NOTE: Paragraphs I.F.1. and 2. are not applicable to contracts executed between state agencies or subdivisions, as
defined in subsection 768.28(2), F.S.
1. To be liable for and indemnify, defend, and hold the department and all of its officers, agents, and employees
harmless from all claims, suits, judgments, or damages, including attorneys' fees and costs, arising out of any act, actions,
neglect, or omissions by the provider, its agents, or employees during the performance or operation of this contract or any
subsequent modifications thereof, whether direct or indirect, and whether to any person or tangible or intangible property.
2. That its inability to evaluate its liability or its evaluation of liability shall not excuse the provider's duty to defend and
to indemnify within seven (7) days after notice by the department by certified mail. After the highest appeal taken is
exhausted, only an adjudication or judgment specifically finding the provider not liable shall excuse performance of this
provision. The provider shall pay all costs and fees, including attorneys' fees related to these obligations and their
enforcement by the department. The department's failure to notify the provider of a claim shall not release the provider of
these duties. The provider shall not be liable for the sole negligent acts of the department.
G. Insurance
To provide adequate liability insurance coverage on a comprehensive basis and to hold such liability insurance at all times
during the existence of this contract and any renewal(s) and extension(s) of it. By execution of this contract, unless it is a
state agency or subdivision as defined by subsection 768.28(2), F.S., the provider accepts full responsibility for identifying
and determining the type(s) and extent of liability insurance necessary to provide reasonable financial protections for the
provider and the clients to be served under this contract. Upon the execution of this contract, the provider shall furnish the
department written verification supporting both the determination and existence of such insurance coverage. Such
coverage may be provided by a self-insurance program established and operating under the laws of the State of Florida.
The department reserves the right to require additional insurance as specified in Attachment I.
H. Safeguarding Information
Not to use or disclose any information concerning a recipient of services under this contract for any purpose not in
conformity with state statutes and federal law or regulations (45 CFR, Part 205.50), except upon written consent of the
recipient, or the responsible parent or guardian when authorized by law.
I. Assignments and Subcontracts
1. To neither assign the responsibility for this contract to another party nor subcontract for any of the work
contemplated under this contract without prior written approval of the department which shall not be unreasonably
withheld. Any sublicense, assignment, or transfer otherwise occurring, without prior approval of the department, shall be
null and void.
2. To be responsible for all work performed and all expenses incurred with the project. If the department permits the
provider to subcontract all or part of the work contemplated under this contract, including entering into subcontracts with
vendors for services and commodities, it is understood by the provider that all such subcontract arrangements shall be
evidenced by a written document subject to prior review and comment by the department. Such review of the written
subcontract document by the department will be limited to a determination of whether or not subcontracting is permissible
and the inclusion of applicable terms and conditions of this contract. The provider further agrees that the department shall
not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and the provider shall be
solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. The provider, at its
expense, will defend the department against such claims.
12138
CONTRACT #
7!1!01
3. That the State of Florida shall. at all times be entitled to assign or transfer its rights, duties, or obligations under this
contract to another governmental agency in the State of Florida, upon giving prior written notice to the provider. In the
event the State of Florida approves transfer of the provider's obligations, the provider remains responsible for all work
performed and all expenses incurred in connection with the contract. In addition, this contract shall bind the successors,
assigns, and legal representatives of the provider and of any legal entity that succeeds to the obligations of the State of
Florida.
4. To make payments to the subcontractor within seven (7) working days after receipt of full or partial payments from
she department in accordance with section 287.0585, F.S., unless otherwise stated in the contract between the provider
and subcontractor. Failure to pay within seven (7) working days will result in a penalty charged against the provider and
oaid to the subcontractor in the amount of one-half of one (1) percent of the amount due per day from the expiration of the
period allowed herein for payment. Such penalty shall be in addition to actual payments owed and shall not exceed fifteen
;15) percent of the outstanding balance due.
J. Return of Funds
To return to the department any overpayments due to unearned funds or funds disallowed pursuant to the terms of this
contract that were disbursed to the provider by the department. In the event that the provider or its independent auditor
discovers that an overpayment has been made, the provider shall repay said overpayment within 40 calendar days
without prior notification from the department. In the event that the department first discovers an overpayment has been
Wade, the contract manager, on behalf of the department, will notify the provider by letter of such findings. Should
repayment not be made forthwith, the provider will be charged at the lawful rate of interest on the outstanding balance
after department notification or provider discovery.
K. Client Risk Prevention and Incident Reporting
1. That if services to clients will be provided under this contract, the provider and any subcontractors shall, in
accordance with the client risk prevention system, report those reportable situations listed in CFOP 215-6 in the manner
prescribed in CFOP 215-6 or district operating procedures.
2. To immediately report knowledge or reasonable suspicion of abuse, neglect, or exploitation of a child, aged person,
or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (1-800-96ABUSE). As required
by Chapters 39 and 415, F.S., this is binding upon both the provider and its employees.
L. Purchasing
1. To purchase articles which are the subject of or are required to carry out this contract from Prison Rehabilitative
industries and Diversified Enterprises, Inc., (PRIDE) identified under Chapter 946, F.S., in the same manner and under
the procedures set forth in subsections 946.515(2) and (4), F.S. For purposes of this contract, the provider shall be
deemed to be substituted for the department insofar as dealings with PRIDE. This clause is not applicable to
subcontractors unless otherwise required by law An abbreviated list of products/services available from PRIDE may be
obtained by contacting PRIDE, (850) 487-3774.
2. To procure any recycled products or materials which are the subject of or are required to carry out this contract, in
accordance with the provisions of sections 403.7065, and 287.045, F.S.
M. Civil Rights Requirements
1. Not to discriminate against any employee in the performance of this contract, or against any applicant for
employment, because of age, race, creed, color, disability, national origin, or sex. The provider further assures that all
contractors, subcontractors, subgrantees, or others with whom it arranges to provide services or benefits to participants or
employees in connection with any of its programs and activities are not discriminating against those participants or
employees because of age, race, creed, color, disability, national origin, or sex. This is binding upon the provider
employing fifteen (15) or more individuals.
2. To complete the Civil Rights Compliance Questionnaire, CF Forms 946 A and B, in accordance with CFOP 60-16.
This is binding upon providers that have 15 or more employees.
N. Independent Capacity of the Contractor
1. To be solely liable for the performance of all tasks contemplated by this contract which are not the exclusive
responsibility of the department.
2. To act in the capacity of an independent contractor and not as an officer, employee of the State of Florida, except
where the provider is a state agency. Neither the provider nor its agents, employees, subcontractors or assignees shall
represent to others that it has the authority to bind the department unless specifically authorized in writing to do so.
3. This contract does not create any right to state retirement, leave benefits or any other benefits of state employees
as a result of performing the duties or obligations of this contract.
4. To take such actions as may be necessary to ensure that each subcontractor of the provider will be deemed to be
an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the
State of Florida.
5. The department will not furnish services of support (e.g., office space, office supplies, telephone service, secretarial
or clerical support) to the provider, or its subcontractor or assignee, unless justified by the provider and agreed to by the
department in Attachment I.
6. All deductions for social security, withholding taxes, income taxes, contributions to unemployment compensation
funds, and all necessary insurance for the provider, the provider's officers, employees, agents, subcontractors, or
assignees shall be the sole responsibility of the provider.
3 12138 CONTRACT #
7 1/01
O. Sponsorship
As required by section 286.25, F S_ if the provider is a nongovernmental organization which sponsors a program financed
wholly or in part by state funds, including any funds obtained through this contract, it shall, in publicizing, advertising, or
describing the sponsorship of the program, state: "Sponsored by (provider's name) and the State of Florida, Department
of Children and Families." If the sponsorship reference is in written material, the words "State of Florida, Department of
C.nildren and Families" shall appear in the same size letters or type as the name of the organization
P. Final Invoice
To submit the final invoice for payment to the department no more than 45 days after the contract ends or is
terminated. If the provider fails to do so, all rights to payment are forfeited and the department will not honor any requests
submitted after the aforesaid time period. Any payment due under the terms of this contract may be withheld until all
reports due from the provider and necessary adjustments thereto have been approved by the department.
Q. Use Of Funds For Lobbying Prohibited
To comply with the provisions of sections 11.062 and 216.347, F.S.. which prohibit the expenditure of contract funds for
the purpose of lobbying the Legislature, judicial branch, or a state agency.
R. Public Entity Crime
Pursuant to section 287.133, F.S , the following restrictions are placed on the ability of persons convicted of public entity
crimes to transact business with the department: When a person or affiliate has been placed on the convicted vendor list
following a conviction for a public entity crime, he/she may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction or the repair of a public
building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in section 287.017, F.S., for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
S. Patents, Copyrights, and Royalties
1. If any discovery or invention arises or is developed in the course or as a result of work or services performed under
this contract, or in anyway connected herewith, the provider shall refer the discovery or invention to the department to be
referred to the Department of State to determine whether patent protection will be sought in the name of the State of
Florida. Any and all patent rights accruing under or in connection with the performance of this contract are hereby
reserved to the State of Florida.
2. In the event that any books, manuals, films, or other copyrightable materials are produced, the provider shall notify
the Department of State. Any and all copyrights accruing under or in connection with the performance under this contract
are hereby reserved to the State of Florida.
3. The provider, without exception, shall indemnify and save harmless the State of Florida and its employees from
liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented
invention, process, or article manufactured by the provider. The provider has no liability when such claim is solely and
exclusively due to the Department of State's alteration of the article. The State of Florida will provide prompt written
notification of claim of copyright or patent infringement. Further, if such claim is made or is pending, the provider may, at
its option and expense, procure for the Department of State, the right to continue use of, replace, or modify the article to
render it non -infringing. If the provider uses any design, device, or materials covered by letters, patent, or copyright, it is
mutually agreed and understood without exception that the bid prices shall include all royalties or costs arising from the
use of such design, device, or materials in any way involved in the work.
T. Construction or Renovation of Facilities Using State Funds
That the department shall file a lien against any property that has been constructed or substantially renovated, in whole or
in part, through the use of state funds. However, the department is not required to file a lien if the amount of state funds
does not exceed $25,000 or 10 percent of the contract amount, whichever amount is less. As a condition of receipt of
state funding for this purpose, the provider agrees that, if it disposes of the property before the department's lien interest
is vacated, the provider will refund the proportionate share of the state's initial investment, as adjusted by depreciation.
U. Security Obligations
1. To identify an appropriately skilled individual to function as its Data Security Officer. This Security Officer shall act
as the liaison to the Department's Security Staff and will maintain an appropriate level of data security for the information
the provider is collecting or using in the performance of this contract. This includes approving and tracking all provider
employees that request system or information access and ensuring that user access has been removed from all
terminated provider employees_
2. To furnish Security Awareness Training to its staff.
3. To ensure that all provider employees that have access to departmental information are provided a copy of CFOP
50-6 and sign the DCF Security Agreement form (CF114). A copy may be obtained from the contract manager.
V. Accreditation
That the department is committed to ensuring provision of the highest quality services to the persons we serve.
Accordingly, the department has expectations that where accreditation is generally accepted nationwide as a clear
indicator of quality service, the majority of our providers will either be accredited, have a plan to meet national
accreditation standards, or will initiate one within a reasonable period of time.
121.3 8cONTRACT #
8/15/01
W. Agency for Workforce Innovation and Workforce Florida
That it understands that the department, the Agency for Workforce Innovation, and Workforce Florida, Inc. have jointly
implemented an initiative to empower recipients in the Temporary Assistance to Needy Families Program to enter and
remain in gainful employment. The department encourages provider participation with the Agency for Workforce
Innovation and Workforce Florida.
II. THE DEPARTMENT AGREES:
A. Contract Amount
To pay for contracted services according to the conditions of Attachment I in an amount not to exceed
$123,220.00 , subject to the availability of funds. The State of Florida's performance and obligation to pay under
this contract is contingent upon an annual appropriation by the Legislature. Any costs or services paid for under any other
contract or from any other source are not eligible for payment under this contract.
B. Contract Payment
Pursuant to section 215.422, F.S., the department has five (5) working days to inspect and approve goods and services,
unless the bid specifications, purchase order, or this contract specifies otherwise. With the exception of payments to
health care providers for hospital, medical, or other health care services, if payment is not available within 40 days,
measured from the latter of the date a properly completed invoice is received by the department or the goods or services
are received, inspected, and approved, a separate interest penalty set by the Comptroller pursuant to section 55.03, F.S.,
will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, contact the district fiscal
office/contract administrator. Payments to health care providers for hospital, medical, or other health care services, shall
be made not more than 35 days from the date eligibility for payment is determined. Financial penalties will be calculated
at the daily interest rate of .03333%. Invoices returned to a vendor due to preparation errors will result in a payment
delay. Interest penalties less than one dollar will not be enforced unless the vendor requests payment.
C. Vendor Ombudsman
A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this office are
found in section 215.422 (7), F.S., which include disseminating information relative to the prompt payment of this state
and assisting vendors in receiving their payments in a timely manner from a state agency. The Vendor Ombudsman may
be contacted at (850) 410-9724 or 1-800-848-3792, the State of Florida Comptroller's Hotline.
D. Notice
Any notice, which is required under this contract, shall be in writing and sent by U.S. Postal Service or any expedited
delivery service that provides verification of delivery, to the designated address contained in this contract.
III. THE PROVIDER AND DEPARTMENT MUTUALLY AGREE:
A. Effective and Ending Dates
This contract shall begin on November 1, 2001 or on the date on which the contract has been signed by both
parties, whichever is later. It shall end on June 30, 2002
B. Termination
1. This contract may be terminated by either party without cause, no less than thirty (30) calendar days notice in
writing to the other party unless a lesser time is mutually agreed upon in writing. Said notice shall be delivered by any
mailing service that provides verification of delivery or in person with proof of delivery.
2. In the event funds to finance this contract become unavailable, the department may terminate the contract upon no
less than twenty-four (24) hours notice in writing to the provider. Said notice shall be sent by U.S. Postal Service or any
expedited delivery service that provides verification of delivery. The department shall be the final authority as to the
availability and adequacy of funds. In the event of termination of this contract, the provider will be compensated for any
work satisfactorily completed.
3. This contract may be terminated for the provider's non-performance upon no less than twenty-four (24) hours notice
in writing to the provider. If applicable, the department may employ the default provisions in Chapter 60A-1.006(3), F.A.C.
Waiver of breach of any provisions of this contract shall not be deemed to be a waiver of any other breach and shall not
be construed to be a modification of the terms of this contract. The provisions herein do not limit the department's right to
remedies at law or in equity.
4. Failure to have performed any contractual obligations with the department in a manner satisfactory to the
department will be a sufficient cause for termination. To be terminated as a provider under this provision, the provider
must have: (1) previously failed to satisfactorily perform in a contract with the department, been notified by the
department of the unsatisfactory performance, and failed to correct the unsatisfactory performance to the satisfaction of
the department; or (2) had a contract terminated by the department for cause.
1213 8 CONTRACT
8/15/01
C. Renegotiation or Modification
Modifications of provisions of this contract shall only be valid when they have been reduced to writing and duly signed by
both parties. The rate of payment and the total dollar amount may be adjusted retroactively to reflect price level increases
and changes in the rate of payment when these have been established through the appropriations process and
subsequently identified in the department's operating budget.
D. Official Payee and Representatives (Names, Addresses, and Telephone Numbers):
1. The provider name, as shown on page 1 of this 3. The name, address, and telephone number of the
contract, and mailing address of the official payee to contract manager for the department for this contract is:
whom the payment shall be made is:
Miami Police Department Sandra Hand
400 North West 2 Avenue Department of Children and Families
Miami, Florida 33128 1317 Winewood Boulevard, Bldg. 7, Rm. 326
Tallahassee, FL 32399-0700
(850) 921-2168
2. The name of the contact person and street address
where financial and administrative records are maintained
is:
Capt. David Rivero
Criminal Investigation Division
400 North West 2nd Avenue
Miami, Florida 33128
4. The name, address, and telephone number of the
representative of the provider responsible for
administration of the program under this contract is:
Capt. David Rivero
400 North West 2 Avenue
Miami, Florida 33128
(305) 579-6450
5. Upon change of representatives (names, addresses, telephone numbers) by either party, notice shall be provided
in writing to the other party and the notification attached to the originals of this contract.
E. All Terms and Conditions Included
This contract and its attachments, Attachments 1 -III, Exhibit I and 11 and
exhibits referenced in said attachments, together with any documents incorporated by reference, contain all the terms and
conditions agreed upon by the parties. There are no provisions, terms, conditions, or obligations other than those
contained herein, and this contract shall supersede all previous communications, representations, or agreements, either
verbal or written between the parties. If any term or provision of this contract is legally determined unlawful or
unenforceable, the remainder of the contract shall remain in full force and effect and such term or provision shall be
stricken.
By signing this contract, the parties agree that they have read and agree to the entire contract, as described in
Paragraph III.E. above.
IN WITNESS THEREOF, the parties hereto have caused this 22 page contract to be executed by their undersigned
officials as duly authorized.
PROVIDER:
Miami Police Department
SIGNED
BY:
NAME: Carlos A. Gimenez
TITLE: City Manager
DATE:
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
SIGNED
BY:
NAME: Mike Watkins
TITLE: Director, Office of Family Safety
DATE:
STATE AGENCY 29 DIGIT SAMAS CODE:
Federal EID # (or SSN): 59-6000375 Provider Fiscal Year Ending Date: 09 / 30
12138 CONTRACT #.
8115101
C. Renegotiation or Modification
Modifications of provisions of this contract shall only be valid when they have been reduced to writing and duly signed by
both parties. The rate of payment and the total dollar amount may be adjusted retroactively to reflect price level increases
and changes in the rate of payment when these have been established through the appropriations process and
subsequently identified in the departments operating budget.
D. Official Payee and Representatives (Names, Addresses, and Telephone Numbers):
1. The provider name, as shown on page 1 of this 3. The name, address, and telephone number of the
contract, and mailing address of the official payee to contract manager for the department for this contract is:
whom the payment shall be made is:
Miami Police Department Sandra Hand
400 North West 2 Avenue Department of Children and Families
Miami, Florida 33128 1317 Winewood Boulevard, Bldg. 7, Rm. 326
Tallahassee, FL 32399-0700
(850) 921-2168
2. The name of the contact person and street address
where financial and administrative records are maintained
is:
Capt. David Rivero
Criminal Investigation Division
400 North West 2nd Avenue
Miami, Florida 33128
4. The name, address, and telephone number of the
representative of the provider responsible for
administration of the program under this contract is:
Capt. David Rivero
400 North West 2 Avenue
Miami, Florida 33128
(305) 579-6450
5. Upon change of representatives (names, addresses, telephone numbers) by either party, notice shall be provided
in writing to the other party and the notification attached to the originals of this contract.
E. All Terms and Conditions Included
This contract and its attachments, Attachments 1.111, Exhibit I and 11 and
exhibits referenced in said attachments, together with any documents incorporated by reference, contain all the terms and
conditions agreed upon by the parties. There are no provisions, terms, conditions, or obligations other than those
contained herein, and this contract shall supersede all previous communications, representations, or agreements, either
verbal or written between the parties. If any term or provision of this contract is legally determined unlawful or
unenforceable, the remainder of the contract shall remain in full force and effect and such term or provision shall be
stricken.
By signing this contract, the parties agree that they have read and agree to the entire contract, as described in
Paragraph III.E. above.
IN WITNESS THEREOF, the parties hereto have caused this 22 page contract to be executed by their undersigned
officials as duly authorized.
PROVIDER:
Miami Police Department
SIGNED
BY:
NAME: Carlos A. Gimenez
TITLE: City Manager
DATE:
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
SIGNED
BY:
NAME: Mike Watkins
TITLE: Director, Office of Family Safety
DATE:
STATE AGENCY 29 DIGIT SAMAS CODE:
Federal EID # (or SSN): 59-6000375 Provider Fiscal Year Ending Date: 09 / 30
12138 CONTRACT #
Florida Department of Children and Families
ATTEST:
By:
WALTER J. FOEMAN
CITY CLERK
APPROVED AS TO INSURANCE
REQUIREMENTS:
By:
MARIO SOLDEVILLA
RISK MANAGEMENT
ADMINISTRATOR
APPROVED AS TO FORM AND
CORRECTNESS:
By:
6a
ALEJANDRO VILARELLO
CITY ATTORNEY
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ATTACHMENT I
A. Services to be Provided
1. Definition of Terms
a. Contract Terms. None
b. Program or Service Specific Terms
(1) Domestic Violence: As defined by Section 741.28, Florida Statutes
(F.S.), "Any assault, aggravated assault, battery, aggravated battery,
sexual assault, sexual battery, stalking, aggravated stalking,
kidnapping, false imprisonment, or any other criminal offense resulting
in physical injury or death of one family or household member by
another who is or was residing in the same single dwelling unit.
"Family or household member" means spouses, former spouses, adults
related by blood or marriage, persons who are presently residing
together as if a family or who have resided together in the past as if a
family, and persons who have a child in common regardless of whether
they have been married or have resided together at any time". (This
definition is superseded by any subsequent revision to Section 741.28,
F.S.)
(2) Rural: An incorporated municipality with a population less than
50,000 or a county with an unincorporated population of less than
200,000.
(3) Advocacy: Support provided to a victim of domestic violence and/or
sexual assault for the purpose of assisting the victim in coping with
their situation and attempting to repair the trauma that violence has had
on their lives and the lives of their children.
(4) Community Education and Officer Training: Any educational training
presentations for the community or law enforcement officers on
domestic violence and/or sexual assault.
2. General Description
General Statement: The purpose of this contract is to promote efforts to hold
perpetrators of domestic violence and sexual assault crimes accountable for
their actions and to provide supportive services to victims.
a. Authority. Section 39.903(6), Florida Statutes.
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b. Scope of Service. Services shall be provided in accordance with the
provider's approved Department of Children & Families application for
funding domestic violence and/or sexual assault law enforcement services
incorporated herein by reference and maintained in the contract manager's file.
c. Restrictions on use of funds: This contract incorporates herein all obligations
encumbered under the 2001-2002 application for funding, specific to this
provider.
d. Atajor Program Goals
(1) To increase prosecutable domestic violence and/or sexual assault
arrests.
(2) To decrease repeated domestic violence and/or sexual assault calls.
3. Contract Limits. Funds for this contract are limited to activities which shall attain
the above program goals.
B. Manner of Service Provision
1. Service Tasks
a. Task List
(1) The provider shall document the number of domestic violence and/or
sexual assault arrests made.
(2) The provider shall document the number of domestic violence and/or
sexual assault arrests resulting in charges being filed.
(3) The provider shall document the number of repeat domestic violence
and/or sexual assault calls received.
b. Task Limits. All services shall be performed during the fiscal year beginning
November 1, 2001 and ending June 30, 2002.
2. Staffing Requirements
a. Staffing Levels. Staffing levels shall be determined by the provider. The
provider shall designate a project manager who is responsible for contract
progress and work products. The provider shall maintain sufficient support
staff to deliver the agreed upon services.
8 12138
b. Professional Qualifications. Professional qualifications shall be determined by
the provider. but must be sufficient to provide deliverables as described in this
contract.
c. Staffing Changes. The provider shall notify the department in writing within
two weeks when staffing changes have occurred.
d. Subcontractors. The provider must comply with the requirements of Section
I.I. of the standard contract with resard to subcontracting.
3. Service Location & Equipment
a. Service Delivery Location. See the Department of Children & Families
approved Application Page incorporated herein by reference.
b. Service Times. Delivery of services are not limited to normal business hours.
However, the provider shall be available for contact by the department
between 9 a.m. and 5 p.m. Monday through Friday, excluding holidays.
c. Equipment. The provider shall attain current versions of Excel and Word for
Windows, e-mail capability and Internet access for staff working on this
contract by December 31, 2001.
4. Deliverables
a. :Service Units. A service unit is one month of service in which the provider
performs the tasks in Section B. l .a.(1)-(3) Service Tasks.
b. Reports.
(1) Quarterly reports. Within 30 days of the end of each quarter the provider
shall submit a Quarterly Project Performance Report (Exhibit II) of
activities completed, particularly detailing those activities that are
deliverables under this contract.
(2) Final Report. The provider shall submit a Final Report reviewing project
activities during the contract period. This report is due to the contract
manager in accordance with Section BA.b. Periodic Reporting Schedule
and must include the following:
(a) Assessment of scope of work completion as specified in Section
A.2.d.(1)-(2) Major Program Goals and Section B.l.a.(1)-(3) Service
Tasks.
(b) Explanation of deviations (problems or delays) from the task list.
12138
(3) Subgrant Award and Performance Report. The Subgrant Award and
Performance Report (SAPR) is a two-part form providing information
about the contracted project and its accomplishments. Part I of the SAPR
shall be submitted within thirty (30) days of receipt of the executed
contract. Part II is due sixty (60) days after the end of the project period
and shall be submitted with the Final Report. The provider agrees to
collect all data required for the completion of the report.
(4) National Program Evaluation. The provider agrees to cooperate with any
Office of Justice Programs sponsored assessments, national evaluation
efforts, or information or data collection requests, including, but not
limited to, the provision of any information required for the assessment or
evaluation of any activities within this project funded pursuant to the
STOP Violence Against Women Grant program.
(5) Other Reports. The provider shall furnish such other reports and
information that the department may require within the time requested.
(6) Periodic Reporting Schedule. The following deliverables must be received
by the department on or before the dates listed below in order to execute
timely payment of this contract:
Deliverables
Quarterly Project Performance Reports
Final Report
SAPR - Part I
SAPR - Part II
5. Performance Specifications
Due Date
January 30, 2002
April 30, 2002
July 30, 2002
August 30, 2002
December 1, 2001
August 30, 2002
a. Performance Measures (Outcomes and Outputs). For each outcome indicated
in the approved department application for funding Summary of Outcomes
Form, the provider shall meet eighty (80) percent of each output indicated.
(1) The provider shall meet eighty (80) percent of all projected domestic
violence and/or sexual assault arrests made.
(2) The provider shall meet eighty (80) percent of all projected domestic
violence and/or sexual assault arrests resulting in charges being filed.
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to
(=) The provider shall meet eighty (80) percent of all projected repeat
domestic violence and/or sexual assault calls.
.Stalldards Definitions. The provider shall be evaluated based on the
documented level of performance as determined by the Summary of Outcomes
Form output projections indicated in the approved department application for
funding.
c. Monitoruig and Evaluation Methodologv.
(1) By execution of this contract the provider hereby acknowledges and
agrees that its performance under the contract must meet the standards
set forth above. If the provider fails to meet this standard, the
department, at its exclusive option, may allow up to two months for
the provider to achieve compliance with the standard. If the
department affords the provider an opportunity to achieve compliance,
and the provider fails to achieve compliance within the specified time
frame, the department shall terminate the contract in the absence of
any extenuating or mitigating circumstances. The determination of the
extenuating or mitigating circumstances is the exclusive determination
of the department.
(_) For the standard outlined in the Summary of Outcomes Form,
incorporated herein by reference, contract managers shall review the
Quarterly Project Performance Reports on an ongoing basis to
determine compliance.
d. Performance Definitions. See the description of contract tasks in this
attachment, Section B.4.a.
6. Provider Responsibilities
a. Provider Unique Activities
(1) Assure that all deliverables are submitted in accordance with the tasks
outlined in Section B. l.a.(1)-(3).
(2) Meet with the department upon request.
7. Department Responsibilities
a. Department Obligations. The department shall provide technical assistance to
the provider if contract or service -related questions arise.
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b. Department Determinations. The department has final authority in monitoring,
reporting and payment disputes.
C. Method of Payment
1. Payment Clause
a. This is a fixed price (unit cost) contract. The department shall pay the
provider for the delivery of service units provided in accordance with the
terms of this contract for a total dollar amount not to exceed $123,220.00,
subject to the availability of funds.
b. The department agrees to pay the provider a total dollar amount not to exceed
$123,220.00 for services provided in accordance with Section A.2.d., Major
Program Goals. A unit of service is defined as one month of service in which
the provider performs the tasks in Section B.l.a.(1)-(3) Service Tasks.
Payment shall be at the following rate:
$15,402.00 per month; November 2001 through May 2002, and
$15,406.00 for the month of June 2002.
c. The department shall pay the provider on the basis of monthly Requests for
Payment submitted to the contract manager. The provider shall submit an
invoice (Exhibit I) by the last day of the month following the month in which
services and deliverables were completed.
d. The provider must document (Exhibit I) $41,619.00 in local match, equivalent
to or exceeding 25 percent of total project cost.
e. Any payment due under the terms of this contract may be withheld until all
reports due from the provider have been received and necessary adjustments
have been approved by the department. It is agreed that the department's
determination of acceptable service and work products shall be conclusive.
2. Supporting Documentation. The provider must maintain records documenting the
project activities and the nature of the services provided so that an audit trail
documenting service provision can be maintained. The provider must ensure that
funds for services performed under this contract shall be used to supplement, not
supplant, funds that otherwise would be available for those activities.
D. Special Provisions
1. Deliverables. Extensions of due dates for deliverables as outlined in this contract
may be granted to the provider upon written request from the provider and with
approval by the contract manager.
12 12138
2. Publications. The provider shall submit for review one copy of all reports and
proposed publications paid for with funds from this contract thirty (30) days prior to
public release. Any publications (written, visual or sound) shall contain the following
statements on the cover page: (NOTE: This excludes press releases, newsletters and
issue analyses.)
a. "This project was supported by Grant No. 2000 -WF -VX -0015 awarded by the
Violence Against Women Grants Office, Office of Justice Programs, U.S.
Department of Justice. Points of view in this document are those of the author
and do not necessarily represent the official position or policies of the U.S.
Department of Justice, the Florida Department of Children and Families or
any other agency of the state or federal government."
3. Contract Renewal. This contract may be renewed on a yearly basis for no more than
two (2) one (i) year terms or no longer than the term of the original contract,
whichever is longer. Such renewals shall be made by mutual agreement and shall be
contingent upon satisfactory fiscal and programmatic performance evaluations as
determined by the department and shall be subject to the availability of funds. Each
renewal shall be confirmed in writing and shall be subject to the same terms and
conditions as set forth in the initial contract.
4. Fiscal Control and Program Compliance. The U.S. Department of Justice
Financial Guide shall serve as the primary reference for financial management and
program administration. Strict adherence shall be maintained for all functions
performed under this contract.
Compliance must also be maintained with all applicable Federal and State laws and
regulations to include:
28 CFR Part 66 (Uniform Administrative Requirements for Grants to State and
Local Governments).
OMB Circulars A-21, A-87 or A-122 and A-122 (Federal Cost Principles), OMB
Circulars A-133 (Federal Audit Requirements) and ONIB Circulars A-102 and
A-110 (Federal Grant Administration Requirements).
Florida Statutes: Chapters 11.45, 216.349 and 216.3491 (Audit Requirements),
Chapter 112.061 (Travel Expenses), Chapter 119 (Access to Records) and
Chapter 287 (State Procurement Regulations).
5. Unallowable Services. Children's services supported under this contract must be
inextricably linked to providing services to victims of domestic violence or sexual
assault. Funds may not be used to support services that focus exclusively on children
or to develop domestic violence or sexual assault prevention curricula for schools.
E. Exhibits
1. Exhibit I, Request For Payment
13
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2. Exhibit II, Quarterly Project Performance Report
14
12138
EXHIBIT t
REQUEST FOR PAYMENT
Provider: Contract Number:
Address: Telephone:
Type of Request: Regular_ Final _
Claim Period:
Date of Claim:
i
Claim Number:
CURRENT COSTS
Monthly Number Claim Year
Unit Of Service Budget Rate Of Units Amount To Date Balance
Law Enforcement Services $ $ (II/l/01-5/31/02) 7 $ $ $
$ (6/1/02-6/30/02) I$—
SUMMARY OF PAYMENTS
Initial Allocation: $ REQUIRED MATCH:
Funds Previously Requested: $ Total Project Match: $
Amount of this Request: $ Current Match Amount: $—_
Contract Balance: $ Reported Match to Date: $
I certify that the above report is a true and correct reflection of this period's
activities, as stipulated by this contract.
Signature of Provider Agency Official Date
Title
1;� u►n.
15
FOR DCF USE ONL Y
TOTAL APPROVED FOR PAYMENT: $
OCA: AWLOO
Signature
Tide
Date
I'h►►ne ??
Exhibit II
QUARTERLY PROJECT PERFORMANCE REPORT
Law Enforcement
Provider:
Contract Number:
Reporting Period:
Report Prepared By:
Signed:
Department of Children & Families
Domestic Violence Unit
1317 Winewood Boulevard
Building 7, Room 310
Tallahassee, Florida 32399-0700
Telephone #:
Date:
Overall Assessment and Benchmark Comparison of Project Activities:
Provide a brief narrative summarizing activities that have occurred during the quarter.
Address each Outcome and Output on page 2 of this form. Discuss any problems that
will effect this project. Begin below and use additional pages as necessary.
16 12138
Exhibit II
Quarterly Project Performance Report
Page
SUMMARY OF OUTCOMES
Law Enforcement
Outcomes & Outputs
Quarterly Contract -to -Date
Total Total
1. Outcome: Increase in prosecutable
domestic violence and/or sexual
assault arrests.
Output: la.) # of domestic
violence and/or sexual assault
arrests.
Output: lb.) # of domestic
violence and/or sexual assault
arrests resulting in charges being
filed.
2. Outcome: Decrease in repeated
domestic violence and/or sexual
assault calls.
4r
Output: 2a.) # of repeat domestic
violence and/or sexual assault calls
received.
17
12138
C V(iihir 11,
Quarterlk Pr-::� t P,�rtotznatice Report
Pa�,e
SL'BGRANT AWARD & PERFORMANCE REPORT (SAPR)
QL-ARTERLf INFORMATION
Numbers and Characteristics of Victims Receiving Direct Services
No. of i w* "s Type of "'CAMiZAwen Gender
Total Primary, Secondan Unknoxvn Female Male Unknown
Age f Viedmis
12 or under 1 1 13-2- 1 216-40 1 41-60 61- unknown
Type of Crime
Type of Sexual Assault
Sexual Assault
Domestic
Violence
Stalkine
Unknown
Adults
Assaulted a.
Children
Victimized a;
_adult, 01
Adolescents
Unknown
PastiPresent
Victims
Victims
Type of
Number of Victims
Victims Related
No. of Vk*dms by
Vte1im10ffender Relationship
Underserved Populations
African-
American
Victims in
Pacific
Islander
Hispanic
Nati-,e
American
Other
PastiPresent
Victims
Victims
Type of
Number of Victims
Victims Related
Relationships
Aquainted
Unkno%%n
Relationship
Representtng Underserved
to Offenders
«ith Offenders
with Offenders
to Oftenders
Unknox� n
POr •kation,
Underserved Populations Represented
Geographic Location Non-English Speaking `Languages
Rural I Tribal I Urban Other Spanish I Asian I Other
Other Special Needs
Mentally/ Physically/
Emotionally Medically Older Migrant Women
Challenged Challenged Women Farmworkers Lesbians Immierants at Risk Other
'Marita! Statres_
Married Divorced Single
No. on Waiting Liar
for Servrces 'Y
18 12138
Racial/Ethnic Groups
African-
American
Asian-
American
Pacific
Islander
Hispanic
Nati-,e
American
Other
Other Special Needs
Mentally/ Physically/
Emotionally Medically Older Migrant Women
Challenged Challenged Women Farmworkers Lesbians Immierants at Risk Other
'Marita! Statres_
Married Divorced Single
No. on Waiting Liar
for Servrces 'Y
18 12138
Attachment II
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or an employee of any agency,
a member of congress, an officer or employee of congress, or an employee of a member of
congress in connection with the awarding of any federal contract, the making of any federal
grant, the making of any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal contract, grant,
loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by- section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
Raul Martinez
Name of Authorized Individual
City of Miami Police Department
Name of'Organization
2-)q r
Date
Application or Contract Number
400 NW 2 Avenue, Miami, Florida 33128
Address of Organization Page
19
JF ON% 1- 12138
ATTACHMENT III
FINANCIAL AND COMPLIANCE AUDIT
This attachment is applicable if the provider is any state or local government entity,
non-profit organization, or for-profit organization. For State or local government entities,
a Single Audit performed by the Auditor General shall satisfy the requirements of this
attachment. If the provider does not meet any of the requirements below, no audit is
required by this attachment.
PART I: FEDERAL AUDIT REQUIREMENTS
This part is applicable if the recipient is a State or local government or a non-profit
organization as defined in OMB Circular A-133, as revised.
In the event that the recipient expends $300,000 or more in Federal awards in its fiscal
year, the recipient must have a single or program -specific audit conducted in accordance
with the provisions of OMB Circular A-133, as revised. In determining the Federal
awards expended in its fiscal year, the recipient shall consider all sources of Federal
awards. The determination of amounts of Federal awards expended should be in
accordance with guidelines established by OMB Circular A-133, as revised. An audit of
the recipient conducted by the Auditor General in accordance with the provisions of OMB
Circular A-133, as revised, will meet the requirements of this part. In connection with the
audit requirements, the recipient shall fulfill the requirements relative to auditee
responsibilities as provided in Subpart C of OMB Circular A-133. as revised.
The reporting package shall include a schedule that discloses the amount of expenditures
by contract number for each contract with the department in effect during the audit
period. Compliance findings related to contracts with the department shall be based on
contract requirements including any rules, regulations, or statutes referenced in the
contract. The reporting package shall disclose whether or not the matching requirement
was met for each applicable contract. All questioned costs and amounts due to the
department shall be fully disclosed in the report with reference to the department contract
involved.
For recipients who are subject to both Part I and Part II below, the audit must also
address applicable State audit requirements.
CF 1120, JF 07/01 20 12138
PART II: STATE REQUIREMENTS
In the event the recipient expends a total amount of State financial assistance to carry out
state projects equal to or in excess of $300,000 in any fiscal year of such recipient, the
recipient must have a Single or project -specific audit for such fiscal year in accordance
with Section 215.97, Florida Statutes; applicable rules of the Executive Office of the
Governor and the Comptroller, and Chapter 10.550 (Local Government Entity Audits) or
10.650 ( State Single Audits : Nonprofit and For -Profit Organizations), Rules of the
Auditor General. In determining the State financial assistance expended in its fiscal year,
the recipient shall consider all sources of State financial assistance, including State funds
received from the Department of Children & Families, except that amounts received by a
nonstate entity for Federal program matching requirements shall be excluded from
consideration.
In connection with the audit requirements addressed in the preceding paragraph, the
recipient shall ensure that the audit complies with the requirements of Section 215.97(7),
Florida Statutes. This includes submission of a reporting package as defined by Section
215.97(2)(d), Florida Statutes, and the applicable Chapter 10.550 or 10.650, Rules of the
Auditor General.
The reporting package shall include a schedule that discloses the amount of expenditures
by contract number for each contract with the department in effect during the audit
period. Compliance findings related to contracts with the department shall be based on
contract requirements including any rules, regulations, or statutes referenced in the
contract. The reporting package shall disclose whether or not the matching requirement
was met for each applicable contract. All questioned costs and amounts due the
department shall be fully disclosed in the audit report with reference to the specific
contract involved.
PART III: SUBMISSION OF REPORTS
For any of the above requirements, copies of the audit report and any management letter
by the independent auditors shall be submitted within 180 days after the end of the
provider's fiscal year or within 30 days of the recipient's receipt of the audit report,
whichever occurs first, directly to each of the following, unless otherwise required by
Florida Statutes:
A. Contract manager for this contract
B. District office:
Dave Scherbarth
1317 Winewood Boulevard, Building 5, Room 147
Tallahassee, Florida 32399-0700
(850)922-0003
07/01/01 21 12138
C. Copies of reports for audits conducted in accordance with OMB Circular A-133, as
revised, and required by Part I of this agreement shall be submitted, when required by
Section .320(d), OMB Circular A-133, as revised, by or on behalf of the recipient directly
to the Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the
number of copies required by Sections .320(d)(1) and (2), OMB Circular A-133, as
revised, should be submitted to the Federal Auditing Clearinghouse), at the following
address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jefferson, IN 47132
and Other Federal agencies and pass-through entities in accordance with Sections .320(e)
and (f), OMB Circular A-133, as revised.
D. Copies of reporting packages required by Part II of this agreement shall be submitted by
or on behalf of the recipient directly to the Auditor General's Office at the following
address:
State of Florida Auditor General
Attn: Ted J. Sauerback
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32302-1450
PART IV: RECORD RETENTION
The provider shall ensure that audit working papers are made available to the department, or
its designee, upon request for a period of five years from the date the audit report is issued,
unless extended in writing by the department.
07/01/01 22
12138
Application Cover Page
1. Type of Project for which Funds are Requested: (select one)
Law Enforcement: Specialized Units/Staff (Small Project)
Specialized Units/Staff (Large Project) x_
2. Administrative Office: (Payment will be sent to the address listed below)
Agency Name: City of Miami Police Department
Contact Person: Lt. Gerald Green Title: Commander, Domestic Violence Unit
Address: 400 NW 2 Avenue, Miami, Florida 33128 (Domestic Violence Unit)
Telephone # : 305-579-6644 --Fax #: 305-579-9453
E -Mail Address: Gerald.Green@miami-police.org
3. Contract Period: From: October 1, 2001 To: June 30, 2002 4. FEID: F596000375-005
5. Service Location (if different than 2.), city and county only: N/A
6. Counties served by project: City of Miami
7. Agency Fiscal Year End Date: September 30, 2001
8. Type of Organization: State Agency Unit of Local Government X Private Non -Profit
TERMS and CONDITIONS: It is understood and agreed by the undersigned that: ]).funds awarded as a
result of this request are to be expended for the purpose set forth herein and in accordance with all applicable
laws, regulations, policies and procedures of this state, and all federal regulations; 2) service or employment
will not be denied to any person on account of race, religion, national origin, disability, age or sex; and 3) all
information contained in this application is current and accurate.
1 certify that 1 am the person that has the authority to bind my agency into this agreement and that all
statements made in this application are true and made in good faith. I further certify that my agency will keep
this offer for services open for 90 days, at least.
Name: Raul Martinez, Chief of Police
Signature:
Date: Wv
1. 12138
Project Narrative Form
Provide a Project Narrative that addresses each of the required items listed below. Each item must
be re -stated, followed by the appropriate response to that item. Items to be addressed in the Project
Narrative include: 1) provide a brief history of your agency's mission and operations; 2) identify
and document the specific need to be addressed by the proposed project; 3) describe the
demographics of the target population to be served including: age, marital status, disability, race,
ethnicity and language background; and 4) describe a plan to address the needs of any Underserved
Populations (see definition on page 12) within the target population. (5 pages maximum, including
this page — double spaced)
1) Provide a brief history of your agency's mission and operations:
The City of Miami Police Department is taking the position that violence is a
preventable health problem. As a result, the Vjolent Crimes Intervention Unit (VCIU)
has been working with community groups to establish formal risk management
procedures and to increase public awareness through an organized community
education/awareness campaign.
The Miami Police Department responds to approximately 6,000 reported cases of
domestic violence annually and investigated 25 domestic related deaths in 1994, 9 in
1995, 11 in 1996, 9 in 1997, 4 in 1998, and 6 in 1999. From 1997 to 2000, the Miami
Police Department received approximately 16,456 calls for services that were domestic
violence related.
In order to establish a pro -active violence abatement process, the Unit established the
Rapid Enforcement and Containment Tracking,IREACT) team. This team is comprised
of 6 detectives per shift and 3 full-time civilian victim advocates (if funded) who work
together to abate risks to victims. This team responds rapidly to community referred
high-risk victims. The REACT team process provides an enhanced criminal justice
system response to high-risk victims through the use of common risk assessment and
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2
PROJECT NARRATIVE FORM — PAGE 2
management protocols. It was developed through a process of community organizations
involving collecting procedures from local, regional and national sources to create a state
of the art method of community intervention. We work closely with the Florida Coalition
on Violence Against Women, the Governor's Task Force, the State Attorney's Office,
SafeSpace (the local battered woman's shelter) and the Humane Society of Greater
Miami to create a system involving information sharing and cooperative program
development.
IF
This grant will allow the City of Miami Police Department to continue to provide
advocacy, strive to increase prosecutable domestic violence and/or sexual assault arrests,
while trying to decrease the number of repeated domestic violence and/or sexual assault
calls and ensure the victim's safety for their families and pets.
2) Identify and document the specific need to be addressed by the proposed
project:
A brief examination of the statistics of reported domestic violence cases at the Miami
Police Department show that every fifteen seconds in the United States a woman is
beaten, every three days in Florida, someone is killed by a spouse or lover, and nearly %
of every family owns a companion animal. Nationally, less than half of all violent crimes
against women are ever reported to police. Often these reports are not seen as serious
criminal problems. Historically, because the victim knows the perpetrator, police tend to
consider the matter a private dispute instead of a crime. However, this has been changing
in the past three years, thanks to Florida's stronger laws making domestic violence
punishable to those committing acts of domestic violence. As a result, the Miami Police
3. 12138
PROJECT NARRATIVE FORM — PAGE 3
Department has adopted an aggressive arrest policy and intends to follow Florida's model
policy standards.
Prior to the advent of the Domestic Violence Unit, the victim was given a brochure
listing available community resources including two shelters for battered victims, which
were almost always filled to capacity. The victim was provided with a minimal level of
support by the police officer and was advised to file an injunction for legal protection.
Police officers in one of the nation's busiest de$artments, third or fourth by 9-1-1 calls,
had little time to offer emotional support to victims and their children or to provide any
meaningful follow up. If criminal prosecution is pursued, the victim would often fail to
follow through with charges or refuse to testify. Throughout the continuing cycle of
violence, which often plays itself out over a period of years, the children are traumatized.
At the same time they are learning behaviors they will likely repeat into adulthood. In
homes where spousal abuse occurs, children are abused at the rate of 1,500% higher than
the national average. In the past, little attempt was made to provide meaningful
intervention to break the domestic abuse cycle.
Given these facts, the Miami Police Department is committed to creating an ongoing
process of evaluation and program development that will continue to improve safety for
victims, children and pets. This grant will help by providing the necessary resources to
continue the DVI program and improve the REACT system of active outreach and follow
through with the present and future victims of domestic violence.
4. 12 13 8
PROJECT NARRATIVE FORM — PAGE 4
3) Describe the demographics of the target population to be served including:
age, marital status, disability, race, ethnicity and language background:
Some information is not updated to the present year. Please review most recent
information attached. The language background figure correlates to the ethnicity figures,
due to the recent influx of Haitian and Hispanic immigrants. According to the 1990
National Health Survey, approximately 320,000 of the people who reside in Miami -Dade
County have a disability. ir
4) Describe a plan to address the needs of any Underserved Populations within
the target population.
The Domestic Violence Intervention (DVI) program specifically targets areas of
Miami that are known for a high rate of domestic violence: East Little Havana, Little
Haiti and Overtown. These neighborhoods generate most of all the domestic violence
cases in Miami and have a combined poverty rate of over 40%. These areas have a high
rate of foreign -born residents, therefore they are racially and ethnically mixed. This grant
will allow the DVI REACT team to reach additional domestic violence victims in these
communities and to expand the number of hours of availability for immediate
intervention. Without this grant, there are a nbmber of avenues to safety that will be
denied to victims of domestic violence due to "No Vacancies" and/or "No Pets Allowed".
Fear of the legal system, lack of understanding of the very laws that are there to protect
them, language barriers, cultural restraints, lack of access to the legal system and the
daily choke of poverty add to the problems of being battered victims, making escaping
even more difficult.
5. 12138 -
PROJECT NARRATIVE FORM - PAGE 5
Table OP -1. Profile of General Demographic Characteristics: 2000
Geographic Area: Miami city, Florida
[For information on confidentiality protection, nonsampling error, and definitions, see text)
Subject
Number
Percent
Subied
Number
Percent
Total population ..........................
362,470
100.0
HISPANIC OR LATINO AND RACE
Total population ..........................
M470
100.0
SEX AND AGE
Hispanic or Latino (d any race) ................
238,351
65.8
Male............ ............... . ..... .
180.194
49.7
Mexican...................................
3,659
1.0
Female ..................... . ..... ......
182,276
50.3
Puerto Rican...............................
10,257
2.8
Under years ........................ .....
.
21,222
5.9
Cuban ......... ..........................
123,763
34.1
5 to 9 years ...
21,962
6.1
OdwHispanic or Latino ....................
100,662
27.8
10 to 14 years ..
22.182
6.1
Not Hispanic or Latino ........................
124.119
34.2
.
15 to 19 years ........................... ...
22.339
6.2
rte alone ................................
42,897
11.8
20 to 24 years . ...
23,023
6.4
RELATIONSHIP
25 to 34 years .......
54,264
15.0
Total population ..........................
362,470
100.0
35 to 44 years .............. ................
55.682
15.4
In households................................
350,859
96.8
45 to 54 years ...............................
44,287
12.2
Householder...............................
134,198
37.0
55 to 59 years ........ ................ ....
17,963
5.0............................
�ce .......
49,139
13.6
60 to 64 years ..................... ..........
17,758
4.9
Child ......................................
95.508
26.3
65 to 74 years .... ..
32,233
8.9
4Own child under 18 years ................
63,394
17.5
75 to 84 years ........... . ..... .... .....
21,140
5.8
Other relatives .............................
42.960
11.9
85 years and over ............................
8.395
2.3
Under 18 years.........................
13,023
3.6
Median age (years) ...........................
37.7
(X)
Nonrelatives ...............................
29,054
6.0
Unmarried partner .......................
8,623
2.4
18 years and over ............................
283.673
78.3
In group quarters.............................
11,611
3.2
Male ......................................
139,877
38.6
Institutionalized population...................
8,333
2.3
Female ....................................
143,796
39.7
Noninstihfionstized population...............
3,278
0.9
21 years and over ............................
270,130
74.5
62 years and over ............................
72,182
19.9
HOUSEHOLD BY TYPE
65 years and over ............................
61,768
17.0
Total heuselcolds.........................
134,196
100.0
Male ......................................
25,506
7.0
Family households (families)...................
83,281
62.1
Female ....................................
36.262
10.0
With own Children under 18 years ..........
35,277
26.3
Married -couple family .......................
49.139
36.6
RACE/ETHNICITY
With own children under 18 years ..........
19,741
14.7
One race ................ .
345.288
95.3
Female householder, no husband present .....
25,029
18.7
White .....................................
241,470
66.6
With own children under 18 years ..........
12,357
9.2
Black or African American ...................
80,856
22.3
Nonfamily households ........................
50,917
37.9
American Indian and Alaska Native ..
810
0.2
Householder living alone ....................
40,834
30.4
Asian .....................................
2,376
0.7
Householder 65 years and over............
16,723
12.5
Asian Indian .............................
629
0.2
Chinese .................................
844
0.2
Households with individuals under 18 years .....
42,360
31.6
Filipino ..................................
362
0.1
Households with individuals 65 years and over ..
44,729
33.3
Japanese ................................
124
-
Average household size.......................
2.61
(X)
Korean ..................................
83
Average family size...........................
3.25
(X)
Vietnamese ..............................
90
Other Asian ' ............................
224
0.1
HOUSING OCCUPANCY
Native Hawaiian and Other Pacific Islander....
130
Total housing units .......................
148,388
100.0
Native Hawaiian ..........................
19
Occupied housing units .......................
134,196
90.4
Guamanian or Chamorro ..................
34
Vacant housing units..........................
14,190
9.6
Samoan .................................
Other Pacific Islander :
15
62
For seasonal, recreational. or
...................
Some other race ...........................
19.644
5.4
&casional use............................
2,901
2.0
Two or more races ...........................
17,182
4.7
Homeowner vacancy rate (percent).............
2.9
(1n
Race alone or In eombinsHon with one
Rental vacancy rate (percent) ..................
6.6
(X)
or more offiar racer. a
HOUSING TENURE
White .......................................
251,993
69.5
Occupied housing units..................
134,198
100.0
Black or African American .....................
87,857
24.2
Owner -occupied housing units .................
46,836
34.9
American Indian and Alaska Native .............
1,887
0.5
Renter -occupied housing units .................
87,362
65.1
Asian.......................................
3,167
0.9
Native Hawaiian and Other Pacific Islander......
674
0.2
Average household size of owner -occupied units.
2.79
(1n
Some other race .............................
1 34,487
9.5
Average household sae of renter -occupied units.
2.52
(X)
- Represents zero or rounds to zero. (X) Not applicable.
' Other Asian alone, or two or more Asian categories.
t Other Pacific Islander alma, or two or more Native Hawaiian and Other Pacific Islander categories.
In combination with one or more of the other races listed. The six numbers may add to more than the total population and the six percentages
may add to more than 100 percent because individuals may report more than one race.
Source: U.S. Census Bureau, Census 2000.
564
12135�7ws 1Naea11
Statement of Outcome Form
Identify the required project outcome(s) for your project type (as stated on page 12 of the application).
Use a separate form for each outcome required for the selected project.
INTENDED OUTCOME: Increase in prosecutable domestic violence and/or sexual assault arrest
(For example: Increase in prosecutable domestic violence and/or sexual assault arrests.)
Please describe in detail the services that will be provided to reach the outcome stated above. For each
service, re -state each question (1-8) listed below and provide an appropriate response. Each outcome
must have its own Statement of Outcome Form that provides basic information for management,
monitoring and evaluation. Attach continuation sheets as needed. (Maximum 5 pages per outcome,
including this page — double spaced).
The information to be described for each service is as follows:
(1) What service(s) will be provided and to whom?
(2) How will the service(s) be accomplished and what is the criteria by which participants will be selected
to receive the service?
(3) When will the service(s) occur; where, what time of day, number of days, etc.?
(4) What staff will be involved in providing the service(s)?
(5) What percentage of time will each staff member spend on the service(s)?
(6) Who will supervise the service(s)?
(7) How many units of service/individuals are projected to be served?
(8) What are the major action steps needed to provide the service(s)?
7. 12138
Outcome 1. Increase in prosecutable domestic violence and/or sexual assault arrests:
Advocacy:
(1) What service(s) will be provided and to whom?
The service of the Victim Advocate (VA) will be to provide for the victim of
domestic violence and/or sexual assault, the family and the house pets. The VA will
assist the victim, with or without a perpetrator, from the point of the case being assigned
to the detective to the point of sentencing in misdemeanor, felony and/or juvenile court.
Services include: support, counseling, safety planning (from the victim's residing in the
It
home to the victim being transported to the local safe shelter), victim compensation
(which is filled out by the VA to attain monetary assistance to the victim for housing
and/or food and/or relocation), case information (which the VA must work closely with
the assigned detective in order to apprise him/her of any new pertinent information),
court procedures and terminology (in which the VA will establish a close rapport with the
Assistant State Attorney and the Probation Officer who are handling the case and help
the victim understand the jargon and procedures of the court so he/she feels constant
support). The VA will also ensure the removal of the household pets for their safety to
the Humane Society of Greater Miami since it has been reported that a number of victims
are reluctant not leave the place of violence dut to fear of their pet being harmed when
they leave.
(2) How will the service(s) be accomplished and what is the criteria by which
participants will be selected to receive the service?
In employing full time advocates, this will allow time for each victim to receive
contact and the proper services from the VA. Upon interviewing each victim and
8. 12138
Outcome 1. Increase in prosecutable domestic violence and/or sexual assault arrests -
Page 2:
assessing the situation, some advocates may require less services which in turn lends
more time to the victims which are high-risk (either requesting the VA to support them in
court, finding services in other states because of relocation, requiring extra emotional
support, and/or visits in the hospital).
(3) When will the service(s) occur; where, what time of day, number of days,
etc.?
In hiring three (3) VAs, all full-time, this will enable more coverage in hours and
a greater number of complete contacts. The two VAs will encompass the entire week
(including weekends, by overlapping days). One VA will be A -Shift and the other will
be B -Shift. The VA Administrator will case manage the high-risk/high-profile cases
along with attending domestic violence and homicide review panels to discuss ways of
improving arrests and court policy in order to make cases more prosecutable. The VA
Administrator will also search for updated training to assist the VAs and the domestic
violence detectives. The three VAs will also be scheduled on an "on-call" basis by use of
cellular phones. If an emergency case appears, and the midnight detective requires
victim assistance, the VA will be able to promptly respond. As a result, the three
civilians grouped together will not only act as V*As, but also as a community outreach 24-
hours
4
hours a day, 365 days a year. This coordination will attempt to close the holes in order to
make each victim's case more prosecutable.
9. 12138
Outcome 1. Increase in prosecutable domestic violence and/or sexual assault arrests -
Page 3:
(4) What staff will be involved in providing the service(s)?
The staff that will be involved in providing the VA services will be two civilians,
one VA Administrator, and one Sergeant. The VA will work along side with the
assigned detective on each case.
(5) What percentage of time will each staff members spend on the service(s)?
The two VAs and the VA Administrator will spend 100% of their time as acting
advocates. They will spend outside hours whenever an emergency assistance call
comes from the midnight shift. The Sergeant's match is 35% of his time.
(6) Who will supervise the services?
The VA Administrator will supervise the advocacy services. The VA
Administrator will case manage the incoming cases that the Sergeant acquires and assign
them to the VAs. The VA Administrator will also monitor the interviews made daily by
the VAs, along with their data entry. The Administrator will also review the assistance
and referrals made by the VAs, to ensure sensitivity in their case management. The VA
Administrator will attend domestic violence conferences in order to forward training
and/or updated statistics to the VAs and domestic violence detectives. Data collection
forms will also be drawn up by the Administrator to be filled out for each case.
(7) How many units of service/individuals are projected to be served?
The projections of the number of individuals to be served are 250-300
misdemeanor cases per month and 150-175 felony cases per month.
n 12138
Outcome 1. Increase in prosecutable domestic violence and/or sexual assault arrests -
Page 4:
(8) What are the major action steps needed to provide the service(s)?
One of the major action steps necessary to provide the advocacy services is in
hiring compassionate and competent personnel for the positions of VAs. Building a
strong rapport with the State Attorney's Office, local hospitals and shelters, the courts
and the Humane Society is aiso necessary in order to give the victim the comfort, support
and empowerment to move their case fluidly and ultimately result in higher prosecutable
cases. Another necessary step is allowing the detectives ample time to devote themselves
to finding the defendant on each particular case. The VAs are positive time savers for the
detective in respect that the VAs do have patience, compassion and time, not only to
console the victim and place the victim in safety, but the VAs will also be able to collect
research information for STOP Violence Against Women. Whether it is interviewing the
victim about their own abuse (drugs, alcohol, child, incest), or if the victim can categorize
the reason as to why the defendant has abused her/him (anger, stress, money, children,
jealousy, alcohol/drugs), or if the victim can categorize the reason why he/she has stayed
with the defendant (children, pets, religion, money, fear, denial, self -blame), these are all
major questions into stepping closer and closer into the mind of that particular victim and
victims all over. Being awarded the digital cameras is an updated request in decreasing
the gap of communication between the police department and the State Attorney's Office.
The photos can be downloaded onto the VA's personal computers and sent directly to the
State Attorney's Office for trial. These photos when taken immediately and when
injuries become more apparent, are fatal in prosecuting any and every domestic violence
case, because wounds on the surface fade.
12138
Statement of Outcome Form
Identify the required project outcome(s) for your project type (as stated on page 12 of the application).
Use a separate form for each outcome required for the selected project.
INTENDED OUTCOME: Decrease in repeated domestic violence and/or sexual assault calls
(For example: Increase in prosecutable domestic violence and/or sexual assault arrests.)
Please describe in detail the services that will be provided to reach the outcome stated above. For each
service, re -state each question (1-8) listed below and provide an appropriate response. Each outcome
must have its own Statement of Outcome Form that provides basic information for management,
monitoring and evaluation. Attach continuation sheets as needed. (Maximum 5 pages per outcome,
including this page — double spaced).
The information to be described for each service is as follows:
(1) What service(s) will be provided and to whom?
(2) How will the service(s) be accomplished and what is the criteria by which participants will be selected
to receive the service?
(3) When will the service(s) occur; where, what time of day, number of days, etc.?
(4) What staff will be involved in providing the service(s)?
(5) What percentage of time will each staff member spend on the service(s)?
(6) Who will supervise the service(s)?
(7) How many units of service/individuals are projected to be served?
(8) What are the major action steps needed to provide the service(s)?
12 12138
Outcome 2. Decrease in repeated domestic violence and/or sexual assault calls:
(1) What service(s) will be provided and to whom?
In order to effectively decrease the amount of Domestic Violent/Sexual Assault
calls, the Victim Advocates (VA) will interview every case that gets called in to the
Violent Crimes Intervention Unit (VCIU). This in tum will allow the VAs to assess,
stabilize, and inform the victims of the necessary precautions to prevent this atrocity
from reoccurring. By giving the victim the power to stand up and walk away (whether it
is emotional support, monetary support, and/or criminal justice support), this power
gives the victim the confidence to successfully prosecute and/or diffuse the situation as
such so that the victim and others to follow will not be victimized again. The VA will
know and understand the injunction process and encourage the victims in the appropriate
cases to file. Once these victims become empowered, they will be saved and the VA and
the VCIU detectives will now have one more minute to spend in advocating in another
situation. With all of the reported Domestic Violent/Sexual Assault cases, some ending
up as murders/suicides, an increased identification of the offenders is necessary in order
to provide a more accurate profile to assist the detectives in intervening. This profile data
collecting, which will be case managed by the VA, will be documented and forwarded to
the assigned detective and kept as a database matte available to all.
(2) How will the service(s) be accomplished and what is the criteria by which
participants will be selected to receive the service?
All of the Domestic Violence calls will be involved in working with the VAs. In
employing full time civilians, the time allotment is ample. The victim will be explained
the entire court system: from arrest to bail, from soundings to sentencing, from probation
12138
h
Outcome 2. Decrease in repeated domestic violence and/or sexual assault calls -
Page 2:
to release, and from a violent home to a safe one.
(3) When will the service(s) occur; where, what time of day, number of days,
etc.?
The services will occur on a 24 hour emergency basis. If awarded the cellular
phones, the VAs will be more accessible in handling emergency calls. Having three (3)
VAs will allow for the expansion of services into other areas. An increased capacity for
intervention will occur by providing better coverage if a VA should become unavailable.
ir
(4) What staff will be involved in providing the service(s)?
The staff, as presented in Outcome 1, will be comprised of three (3) civilian VAs.
One of which will be the VA Administrator. The Sergeant will also devote the match for
the project and act as the liason between the police deparment and advocates in supplying
departmental policy and police knowledge. The staff of detectives that the VAs will be
assisting, are a representation of the City of Miami communities that the victims and
offenders are derived from.
(5) What percentage of time will each staff members spend on the service(s)?
100% of the three (3) VAs time will be spent on this project. The detectives will
be abiding by their regular protocol, but having the VAs present and assisting the victims
with their allotted time, will allow the detectives to capture the many other offenders in
the city, thereby decreasing the amount of calls being made by future victims.
(6) Who will supervise the services?
As stated in the previous outcome, the VA Administrator will supervise this
project. The Administrator will have the knowledge of the State Attorney's Office
14. 121.38
Outcome 2. Decrease in repeated domestic violence and/or sexual assault calls -
Pa a 3:
procedures, injunction court information, future training to assist the VAs and the VCIU
detectives, counseling experience with victims, and offender profiling.
(7) How many units of service/individuals are projected to be served?
Per the City of Miami Police Department's data, the present Domestic Violence
calls for the 2001 year have been twenty four (24). This is only until the month of June.
Prospectively, the police department still has six f6) more months to go. If awarded this
grant, the number of Domestic Violence/Sexual Assault cases should respectively decline
to approximately thirty (30) calls for the entire year.
(8) What are the major action steps needed to provide the service(s)?
The major action steps needed to provide the services of victim advocacy in
decreasing the amount of Domestic Violence/Sexual Assault phone calls, are similar to
the steps necessary in reaching Outcome 1. Hiring the competent personnel to perform
these positions is crucial. The extra second or minute or hour that the VA spends with
the victim, the stronger the chance the victim has at moving in a safer and positive
direction. Having responsible advocates to gather pertinent information from the victim
and making sure their safety is followed, also allows the assigned officer more crucial
time to conduct their police work in abating the violent situation by seeking the
perpetrator. Police officers are supposed to protect and serve. If police departments can
employ non -sworn personnel to assist in parts of a case that isn't in need of a sworn
officer, then they can perform their trained positions more efficiently.
15. 12138
For fiscal year 2001, the City of Miami Police Department has opened a
permanent advocate position for the Homicide Unit using funds from the current
departmental budget. Unfortunately, this is what is currently affordable. For fiscal
year 2002, two (2) permanent positions are being budgeted for the Sexual Battery and
Domestic Violence Units.
If the City of Miami Police Department does not get funded this year for
advocates for the Domestic Violence and Sexual Battery Units, then this service will
If
have to be provided on a volunteer basis.
26. 12138
*N(tt11III '!rt A ( 11th i+tt c" U i � t its
This form will provid: a :utr,;
of your agency's past perform i
the contract period. Use this p'•=`_
additional outcomes with output
1.Xk1 I. NI =,t; i ,1t t,' -.,t` i it IIJ P .. `,r: • -.t 4t
Outcome to be Provided
1. Outcome: Increase in pros
domestic violence and/or 5e,
assault arrests.
Output: la.) # of dourest;
violence and/or sexual assa
arrests.
Output: lb.) # of domesti
violence and/or sexual assa
arrests
2. Outcome: Decrease in rept
domestic violence and/or
assault calls.
Output: 2a.) # of repeat d
violence and/or sexual assa
As indicated in the definitions (pages 12 ! , ot apph—itw n: Fpr,)n two ways:
the number of persons who have received the ser, [i:e. or the number of units 'it se`t . az. h.li crs. referrals
presentations) which are provided. For State reporting purposes. records must h: kept on t1•.j ,,;rnber of persons
served or the units of services delivered during the contract period. October : , ?001 thn)ani J I _ �0, 2002. In
order to provide a historical perspective on these outputs. insert the number of persons that recei� ed this service in
the prior SFY, estimate the number of persons that will have received this ser, i e b,, the env of the current SFY
and provide the number of persons projected to receiti e this service during the contract peri-) a 111 output
information should be addressed, state "N/A" if prior year information is not available.
M
atti,
2 506
N'A-No record arr-
kept of arrest::
resulting in charges
being filed.
2287
�.rde a history
I, leved under
iiiced so that
tract Period
projected)
+.its. i01- 06/30/02
1574
N 4 h,, records are, o records are
kept of arrests ? kept of arrests
resulting in charges ' resulting in charges
being filed. being filed.
54 24 30
{
NOTE: Realistic projections should be reflected on the Summary, of Outcomes Forrn 1'aNrr. ti. ,> invoices will
be linked to achievement of projected outcomes.
17. 12138
9/19/01
MIAMI POLICE DEPARTMENT
VICTIMS ADVOCATE ADMINISTRATOR
S.T.O.P Domestic Violence
The Miami Police Department, Criminal Investigations Section is in search of a Victims Advocate administrator
responsible for coordinating and supervising other support personnel (grant funded or volunteer) functioning as an
advocate for victims of violent crimes; such as sex crimes and domestic violence. A person in this position must be
familiar with the basic working knowledge of a police department and have a solid working understanding of victims
advocacy procedures. Responsibilities include providing information on victims rights as required by Florida State
Statute (F.S. 960.001); assisting and treating victims or survivors of violent crimes with dignity, fairness and
compassion; providing contacts for direct services to victims or survivors; providing safety plans; visiting hospitals
and homes, individually or with the assistance of a police detective; providing initial crisis intervention referrals to an
existing counseling program or agency; assisting and accompanying victims to court -related matters; following up
with victims to ensure quality service and ascertain additional needs. This person may be assigned to work in any of
the City of Miami Police locations, as needed. The incumbent must be able to establish and maintain a
comprehensive and succinct case management system that would include tracking and following up on cases from
their inception through closure. Must be familiar with available community service agencies in order to
coordinate proper referrals with local agencies for victims or survivors of violent crimes. This person will
work with victims or survivors who are in need of suitable assistance when threatened or have expressed
reasons for fearing intimidation or further victimization, and must be familiar with the State's Victims
Compensation Form.
REOUIREMENTS: Bachelor's degree in Social Work, Psychology, Sociology, Criminal Justice, Criminology or
related social science field and two (2) years work experience as a victims advocate in a local program or agency,
preferably in the Miami -Dade or Broward County area. Fluency in a second language (Spanish/Creole/French) and
supervisory experience are highly desirable.
NOTE: THE SELECTION PROCESS WILL INCLUDE A BACKGROUND INVESTIGATION AND DRUG SCREEN.
RATE OF PAY: $28.00 per hour. This position is funded by a grant, STOP Violence Against Women, through
the Department of Children and Families, Domestic Violence Unit. This is a contractual position for nine (9)
months (no benefits) and is likely to be funded for a second year.
Interested candidates must forward copies of their resume and credentials to the address below by
October 5, 2001:
Victims Advocate Administrator Position
MIAMI POLICE DEPARTMENT
Criminal Investigations Division
400 N.W 2 D Avenue
MIAMI, FL 33128
Equal Opportunity Employer
12138
9/19/01
MIAMI POLICE DEPARTMENT
VICTIMS ADVOCATE
S.T.O.P Domestic Violence
The Miami Police Department. Criminal Investigations Section is in search of a committed person to
function as an advocate for victims of violent crimes; such as sex crimes and domestic violence. Persons in
this position must be familiar with the basic working knowledge of a police department and have a solid
working understanding of victims advocacy procedures. Responsibilities include providing information on
victims rights as required by Florida State Statute (F.S. 960.001); assisting and treating victims or survivors
of violent crimes with dignity, fairness and compassion; providing contacts for direct services to victims or
survivors; providing safety plans; visiting hospitals and homes, individually or with the assistance of a
police detective; providing initial crisis intervention referrals to an existing counseling program or agency;
assisting and accompanying victims to court -related matters; following up with victims to ensure quality
service and ascertain special needs. This person may be assigned to work in any of the City of Miami
Police locations, as needed. The incumbent must be able to establish and maintain a comprehensive and
concise case management system that would include tracking and following up on cases from their
inception through closure. Must be familiar with available community services in order to coordinate
proper referrals with local agencies for victims or survivors of violent crimes. This person will work with
victims or survivors who are in need of appropriate assistance when threatened or have expressed reasons
for fearing intimidation or further victimization, and must be familiar with the State's Victims
Compensation Form.
REQUIREMENTS: Bachelor's degree in Social Work, Psychology, Sociology, Criminal Justice,
Criminology or related social science field and two (2) years work experience as a victims advocate in a
local program or agency, preferably in the Miami -Dade or Broward County area OR an equivalent
combination of training, experience and working on a Bachelor's degree in an aforementioned related field.
Fluency in a second language (Spanish/Creole/French) is highly desirable.
NOTE: THE SELECTION PROCESS WILL INCLUDE A BACKGROUND INVESTIGATION AND DRUG SCREEN.
RATE OF PAY: $21.00 per hour. This position is funded by a grant, STOP Violence Against Women,
through the Department of Children and Families, Domestic Violence Unit. This is a contractual
position for nine (9) months (no benefits) and is likely to be funded for a second year.
Interested candidates must forward copies of their resume and credentials to the address below by
October 5.2001:
Victims Advocate Administrator Position
MIAMI POLICE DEPARTMENT
Criminal Investigations Division
400 N.W 2ND Avenue
MIAMI, FL 33128
Equal Opportunity Employer
12138
Line Item Budget Form
Round figures to the nearest dollar. Identify federal request/ local match by category;
not individual line item. See sample Line Item Budget on page 18. This form may be
reproduced to allow for all budgeted line items. Additional pages may be added.
Information provided may be single spaced.
Budget Line Item
Federal
Local
Total Budget
Request
Match
Personnel:
SALARY
Sergeant @ $51,363 divided by 12
= $4,280 mo. x 8 mos. = $34,240
$34,240 x.65 = $22,256
FRINGE BENEFITS
$22,256 x .46 = $10,238
Sub -Total
$ 32,494
$ 32,494
Contractual Services:
2 Victim Advocates
(no benefits for 8 mos.)
$21 hr. x 160 hrs. mo. x 8 mos. _
$26,880 ea.
TOTAL = $26,880 x 2 = $53,760
On call Overtime = $21 hr. x 160
hrs. = $3,360 ea.
TOTAL = $3,360 x 2 = $6,720
I Supervisor
(no benefits for 8 mos.)
$28 hr. x 160 hrs. mo. x 8 mos. _
$35,840
On call Overtime = $28 hr. x 160
hrs. _ $4,480
Sub -Total
$100,800
$100,800
Travel & Training:
DIVERT Training:
Federal Request
airfare — 4 ppl x $500 = $2,000
hotel - 2 rms x $100 day x 5 days
= $1,000
registration — 4 ppl x $450 =
$1,800
rental car - $60 day x 5 days =
$300
food — 4 ppl x $21 day x 5 days =
$420
proiected conference training:
Federal Request
airfare — 4 ppl x $200 = $800
hotel — 2 rms x $90 day x 7 days =
$1,260
registration — 4 ppl x $295 =
12138
$1,180
rental car - $60 day x 7 days =
$420
food — 4 ppl x $21 day x 7 days =
$588
Sub -Total
$ 9,768
$ 9,768
Building Space:
Sub -Total
$ -0-
Communications & Utilities:
FEDERAL REQUEST
cell phones — 4 x $65 x 8 mos. _
$2,080
LOCAL MATCH
telephones — 3 x $64 mo. x 8 mos.
_ $1,536
Sub -Total
$ 2,080
$ 1,536
$ 3,616
Printing & Supplies:
FEDERAL REQUEST
office/program supplies (videos,
books, toys, subscriptions, file
cabinets, etc.) - $4,000
LOCAL MATCH
Brochures — 3,036 DV x $1.25 ea.
= $3,795
Brochures — 3,035 Pet DV x $1.25
ea. = $3,794
TOTAL Brochures = $7,589
Sub -Total
$ 4,000
$ 7,589
$ 11,589
Equipment:
FEDERAL REQUEST
digital cameras — 5 x $800 ea. _
$4,000
Sub -Total
$ 4,000
$ 4,000
Other:
DV information booth to attend
job/health/awareness/safety fairs
52,572
Sub -total
$ 2,572
$ 2,572
Total Expenditures
$123,220
$ 41,619
$164,839
121,38
Budget Summary Form
Budget Line Item
Federal
Local
Total Budget
Request
Match
Personnel
$ 32,494
$ 32,494
Contractual Services
$100,800
$100,800
Travel & Training
S 9,768
$ 9,768
Building Space
$ -0-
Communications & Utilities
$ 2,080
$ 1,536
$ 3,616
Printing & Supplies
$ 4,000
$ 7,589
$ 11,589
Equipment
$ 4,000
$ 4,000
Other
$ 2,572
$ 2,572
Total Expenditures
$123,220
$ 41,619
$164,839
NOTE: Be advised that the minimum match requirement is 25% of the Total Budget,
which calculates to 1/3 of Federal requested dollars (non-profit agencies are
exempt from match requirement).
12138
Future Funding Information Form
Identify s ific stens your agency will take to continue funding this project from alternative
sources after the end of the contract period (no maximum page length - double spaced).
For fiscal year 2001, the City of Miami Police Department has opened a
permanent advocate position for the Homicide Unit using funds from the current
departmental budget. That is what is currently affordable. For fiscal year 2002, two
(2) permanent positions are being budgeted for the Sexual Battery and Domestic
Violence Units. If
If the City of Miami Police Department does not get funded this year for
advocates for the Domestic Violence and Sexual Battery Units, then this service will
have to be provided on a volunteer basis.
21. 12138
Inter -Agency Agreement Information Form
List all current inter -agency agreements that will support this project and attach a copy of each.
Indicate if no current agreements exist or if agreements are pending. If no inter -agency agreements
are related to this project, then state "N/A". (No maximum page length — double spaced.)
N/A
22.
12138
ontract No.
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOI UNTARY FXCLUSION
CONTRACTS/SUBCONTRACTS
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, signed February 18, 1986. The guidelines were published in the May 29, 1987
Federal Register (52 Fed. Reg., pages 20360 - 20369).
INSTRUCTIONS
1. Each provider whose contract/subcontract equals or exceeds $25,000 in federal monies must
sign this certification prior to execution of each contract/subcontract. Additionally, providers
who audit federal programs must also sign, regardless of the contract amount. Children &
Families cannot contract with these types of providers if they are debarred or suspended by
the federal government.
2. This certification is a material representation of fact upon which reliance is placed when this
contract/subcontract is entered into. If it is later determined that the signer knowingly rendered
an erroneous certification, the Federal Government may pursue available remedies, including
suspension and/or debarment.
3. The provider shall provide immediate written notice to the contract manager at any time the
provider learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.
4. The terms "debarred", "suspended", "ineligible", "person", "principal', and "voluntarily
excluded", as used in this certification, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549. You may contact the
contract manager for assistance in obtaining a copy of those regulations.
5. The provider agrees by submitting this certification that, it shall not knowingly enter into any
subcontract with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this contract/subcontract unless authorized by the Federal
Government.
6. The provider further agrees by submitting this certification that it will require each subcontractor
of this contract/subcontract, whose payment will equal or exceed $25,000 in federal monies,
to submit a signed copy of this certification.
7. The Department of Children and Families may rely upon a certification of a
provider that it is not debarred, suspended, ineligible, or voluntarily excluded from
contracting/subcontracting unless it knows that the certification is erroneous.
8. This signed certification must be kept in the contract manager's contract file. Subcontractors
certifications must be kept at the contractor's business location.
CERTIFICATION
(1) The prospective provider certifies, by signing this certification, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this contract/subcontract by any federal department
or agency.
the prospective provider is unable to certify to any of the statements in this
ition, such pros tive pr 'der all attach an explanati to this certification.
7 z ion
at a Date
Name- Raul Martinez Titre Chief of Police I
JF 12/96 23. 12138
Attachment
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or an employee of any agency,
a member of congress, an officer or employee of congress, or an employee of a member of
congress in connection with the awarding of any federal contract, the making of any federal
grant, the making of any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal contract, grant,
loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant, loan,pr cooperative agreement, the undersigned
shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by- section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
Raul Martinez
Name of Authorized Individual
City of Miami Police Department
Name of Organization
400 NW 2 Avenue, Miami, Florida 33128
Address of Organization
-7JJ2-)t7 r
Date
Application or Contract Number
Page _
JF'OWW 24.
12138
Flon STOP Violence Against Women Grant. rogram
Domestic Violence Unit, Office of Family Safety, Department of Children & Families
EEO Program Certification Letter
Each applicant, whether or not it is required to have a written
Equal Employment Opportunity (EEO) Program according to
provisions of the Federal Omnibus Crime Control and Safe
Streets Act of 1968 as amendedl, must enclose a signed EEO
Certification Letter with the application. (See EEO Program
criteria described below.)
Each applicant must comply, where appropriate, with the following requirements:
Equal Employment Opportunity (EEO) Program.
Written EEO Program. If an applicant agency has fifty (50) or more employees and has received
grants or subgrants of 525,000 or more pursuant to and since enactment of the Safe Streets Act of
1968, as amended, and each have a service population with a minority representation of three (3)
percent or more, they are each required to formulate, implement and maintain an EEO Program in
writing that relates to employment practices affecting minority persons and women within 120 days
after the initial application for assistance of approval.
2. Program Certification. Whether an applicant agency has a written EEO Program (as defined above)
or not, it must enclose a signed EEO Program Certification Letter (attached) with the application.
Certifications must be signed by the executive official or elected official of the applicant agency (state
agency head, chairman of county commission, mayor of pity, Indian Tribe Chief).
When a criminal justice agency is the implementing agency and is not included within a city or county
EEO Program, the criminal justice agency's chief officer or elected official (e.g., County Sheriff, Clerk of
Court, State Attorney, etc.) must sign the certification letter for the implementing agency and another EEO
Program Certification Letter must be signed by the City or County in which the criminal justice agency is
located.
'28 Code of Federal Regulations (CFR Part 42, Subparts C. A E, F. G and H.)
Application Pad age
EEO Cenication Letter
25. 12138
Flor. STOP Violence Against Women Grani -rogram
Domestic Violence Unit, Office of Family Safety, Department of Children & Families
EEO Certification Letter — Applicant Agency
Contract Manager,
Domestic Violence Unit, Office of Family Safety
Department of Children & Families
1317 Winewood Boulevard
Building 7, Room 324
Tallahassee, Florida 32399-0700
RE: Compliance with Equal Employment Opportunity (EEO) Program Requirements
Dear Contract Manager:
I, the undersigned authorized official, certify that accprding to Section 501 of the Omnibus Crime Control
and Safe Streets Act of 1968 as amended, that I have read the Act criteria described on the previous page. I
understand that if the applicant meets these criteria, it must formulate, implement and maintain a written .EEO
Program relating to employment practices affecting minority persons and women. I also affirm that the applicant
agency ... (Initial one of the following):
X Does meet Act Criteria and does have a current EEO Program Pi
Does meet Act Criteria and does not have a cuarent EEO Program Plan
Does not meet Act Criteria.
I further affirm that if the applicant meets the Act criteria and does not have a current written EEO Program,
federal law requires it to formulate, implement, and maintain such a program within 120 days after an application
for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Raul Martinez, Chief of Police
Name of Applicant Organization: City of Miami Police Department
Application Packap EEO Cotif cation Lean
7A
12138
STATE PURCHASING SUBSYSTEM (SPURS) VENDOR NUMBER
VcNnC)RNAME I-ITY OF MIAMI POLICEetc p ARrMENT
^� ,r MAILING ADDRESS
400 NW 2 AVENUE, MIAMI
MIAMI , 33128
ata ; �pF PHONE NUMBER —_ — ---__ _
FREE NUMBER
F596000375-005
REASON FOR NO RESPONSE
r1 33128 N!A
POSTING OF NEGOTIATION TABULATIONS
Bid tabulations with mcommerded awards will be posted for review try interested parses at M boagdo l
where bide were opened and will remain posted for a period of 72 tours. Failure to lie a ptolNtwgggs
.---�_--� the time Prescribed in Section 120 57(3), or failure to post Me bond or other security raquitey by bur
allowed for Sling a bond shall wristhute a waiver oproceedings f proedings IN rChwW 120.
tiny Sia as Posting witl ce tin a abpuf — .
i xnm m3+ firs negotiation is made without prior unoerspen". agneamen-. ,- jonnecrien with If -
CoMmillbnn, lintOf person submitting an alter for file same matenat supplies epucprrrenr or services.
and is in air respects lair and ertoota codusrorr or fraud. I agree a abide by as Conditions of tis negid"non
and csrMy tW l am atNuonzed to sign this response and oaf the otter a we compliance wits all, regrurennents
of the invitation to IVegobare. including but nor limited to. oenttiacation requirements. In conducting
negosations with an agency per tie State of Florida. nslowdent eters and agrees that Athis negotiation
is accepted, lite respondent wall convoy, sap, assign or transfer to the Stare of Flade all nights, ate and
interest fn and to M causes ofaction it may now or hereafter acquire taller file Anh-fret laws of tie United
States and Mw State Of Florida for price txang rest Ing to the particular commodities or services purchased
or acquired by Me Sate of Florda. At Me State's discretion, such assgnmarm shall be made and become
effective ar the time the purchasing agency renders final payment to the respondent
GENERAL CONDITIONS
IZED SIGNATURq(MANUAL)
"Martinez, Chief of Pol ice
AUTHORIZED SIGNATURE (TYPED) TITLE
NEGOTIATION: Negonapon must comain a manual signature of allthenZea representative
it she space provided above. Negotiation must be typed or printed it .r,K Use ol erasable ink ,s
sof oism"ed. All corrections made to once must Pe initiated. The company name and SPURS
-enoor number shall appear an each page as required. (NOTE. ii you are registered with DMS
vuw SPURS vendor number is located just above your firm's name on the label of tie envelope
aansmmng ors nvitabon ) Complete ordering instructions must ae submitted with to negobalior,
I vnu are not a registered vendor with the Department at Management Services, contact State
-nchasng. 4050 Esolanaae Way. Sure 360. Tallahassee. FL. 3239"950. ;850) 487463-
'mmedhatey
NO RESPONSE: it not submitting a negotiation Package. respond Py returning oniv this
invitation to Negotiate acknowledgement form. marking it 'NO RESPONSE' and explain the
reason in the space provided above. Failure to respond to a procurement solicitation without
3nkng justifiable reason for such failure, non-conformance to contract conditions. or other pertinent
fa^.tors Jeenwd reasonable and valid shag be cause for removal of the suotitiers name from the
mailing Kat. NOTE. To quality as a respondent, respondent must submit a 'NC RESPONSE'. 31-0-
It
naIt must tie received no Wer than the staled opening date and hour
PRICES, TERMS AND PAYMENT: Firm prices shall be quoleo and include all
Dackmg,handkng shipping charges and delivery to any point withir the State of Ronda
a) TAXES: The Stale of Florida does not pay Federal Excise and Sales taxes on direct
Purchases at tangible Personal property. See tax exemption number on face of purchase
aider. This exemption does not apply to purchases of tangible personal Property mane oy
inoactofs who use the tangible personal property of the performance of contracts for the
improvement of state owned reel property as defined in Chapter 192, F S
b) CASH DISCOUNTS: Cash discounts for prompt payment shall not be considered
'n detemining the lowest net cost for evaluation purposes.
e) MISTAKES: Respondents are expected to examine the specifications. delivery
schadWs. negotiated prices. and all instructions pertanng to supplies and services. Failure
10 do so will be at respondent's nsk. In case of mistake in extension the unit price wile gown.
III) CONDITION AND PACKAGING: 9 is understood and agreed that any dem
offered or shipped as a result Of this negotiation shall be new (currentmodel available at the
time Of ifs negotiation). AN containers shag be suitable for storage or shipment, and al!
Prices shag include standard Com ercial packaging.
e) SAFETY STANDARDS: Unless otherwise stipulated in the negottaiien, all
manufac ifed items and fabricated assemblies shag comply with applicable requirements of
Occupational Safety and Health Act and any standards thereunder.
f) INVOICING AND PAYMENT: The contractor stag be paid upon submission of
progeny MUWd invoice to the purchaser at the paces stipulated on ane contract at the time
the older is placed. after delivery and acceptance of good or services. less dediktions if any.
as provided. Invoices shall contain the contract number. purchase order number and the
conbactoes SPURS vendor number, An original and three (3) copies of the invoice shag be
submitted. Failure to follow these enstructtons may result in delay in processing invoices to
payment
INTEREST PENALTIES- Payment snail tie mace n accordance with Section
2`5422. F.S.. which states the contractors rights and the State agency's reepbrle1111
-oncemcng interest penalties and time limtts for payment of invoices. VENDOR RESPCIM
SYSTEM: To access an interactive Voice Response System ter vendor pay an kMPft
-endors may nae (950) 413-7269 between 7 a.m. and 6 P.m. Monday luw* Fndry N
crack on the status of Payments by Slate agencies The system can a=mwrmddn Er%M
and Spanish speaking callers. VENDOR OMBUDSMAN: Vendors providing goods 11110
services to an agency should be aware of the following time frames. Upon receipt an ROWNY
has five (5) working days to inspect and approve the goals and services. unless the reepew
specifications. purchase order or contract specifies otherwise. An agency has 20 dry11111
3ehver a request for payment (voucher) to the Department of Banking and Fernee. The 20
days are measured from the tater of the date the nvoiee is received or lir goods see
services are received, inspected and approved. If a payment is rot available wilin 40 dsge.
a separate interest penalty set by the Comptroller pursuant to Section 55.03 F.S.. M be dW
and payable , in addition to the invoice amount to the vendor To obtain the appicaWa Yew"
,are, contact the agency purchasing office. The interest penalty provision applies eager a 31
day time Pencil to hearth care providers. as defined by rule. Interest penalses of h- I-
one
one (1) dollar will not be enforced Unless 911 vendor requests payment Invoioea e1iCh heae
to be returned to a vendor because at Venda preparation errors will result in a dOW in So
Payment The invoice payment requirements do not start until a crop" obrrlplaled Im , ,,
is provided tip the agency. A Vendor Ombudsman has been established within M DepeaneM
e al Bankeg and Finance. The duties of this individual include acting as an aWaalvat w dms
who may be expenenaing problems in obtaining bmey payment(s) from a Slate agelly. The
Vendor Ombudsman may be contacted at (e5o) 4ae-2924 or by calling the Sib Canfpsolefs
-otine, 1 X00-848.3792. State Purchasing shall review the conditions and crw=UWCW
surrounding non-payment, and unless there is a bona ride dispute, Stale Purchasing tory. in
writing, auhorize the contract supplier to reject and return purchase odors tram std agency
until such time as the agency complies with the provisions of Section 215.1122. F.S.
g) ANNUAL APPROPRIATIONS: The State of Florida's pedormurce and
obligation to pay under this contract is contingent upon an annual appropriation by air
Legislature.
MANUFACTURERS' NAME AND APPROVED EQUIVALENTS: Ano
maned-ctinrets names, trade names, brand names. rntametion andror catalog numbers 911bd IN
a specification are for information and not intended to limit competition. The respondent nmy
offer any brand for which he is an authorized representative, which meets or 11- 111 IM
specifiCa *ons for any Itenys). Measurements: Customary measurements appearing in 11—
specifications are not nlerded to preclude responses to commodities with rrwtrc rrrae200rr111rOL
3 responses are based on equivalent products, indicate on the response tom+ We mWtdaW"'e
name and number. Respondent shag submit with his response, ells, skesohas. and tle11mtp11
literature. andlo complete specifications. Reference to Retakes siubmitled wO a plaeias
response will not sahsty ars provision. The Star of Florida reserves the right so deteeM
acceptance of Mm(s) as an approved a tuwalent. Responses which do not aompy wo *am
requirements are subject o rejection. Respasas !meting any written wdeaWn df tnteMfD III,
with an alternate brand will be received and Considered in complete Compliance eittlt 00
specifications as listed on the response form. State Purchasing is to be rodfied of any PrnpoMd
changes in (a) materials used. (b) man racturng process. or (c) construction. However. dmoM
shag not be binding upon the State unless evidenced by Change Notice issued and agreed by Vw
Agency Purchasing Director, or Purchasing Agem.
PUR 7105 Rev. 8/1/98
27.
12138
5 INTERPRETATIONS/DISPUTES: Any o, is concerning conditions and
specifications Shap be directed in wri" TO This Office lar t no later than ten (io)days prior
to the negotiation opening. Irick nes must reference pro data m negoeason and negotiation number
No nrilrpretabon shag be considered briding unless provided in m An g by the Slate of Florida tin
response to requests in tug compliance with the Provision. Any person who s adversely, affected
by an Agency decision or Intended deciscn concerning a prOcurarect soliafaaon or contract
award and who wants to protest such dicianx or intended decei I shag He a pnAest incompliance
with Chapter 2111,- 110, Florida Adm nsbaWe Code. Failure to fie a protest within ar tine predict d
in Section 120.57(3). FS, or fait" to post to band or other security required by law within the
time mowed for frog a bond snap constitute a wamw of Proceedings under Chapter 120 F.S.
6 NOTICE OF NEGOTIATION PROTEST BONDING REQUIREMENT: Any
parson who Hes an action protesting a decision or intended decision parcelling to contracts
administered by Stats Purchasing or State agency pursuant to Section 120.57 (3). F.S.• shall
post with State Purchasing or the State agency at the time of riWhg the romab in tea Protest. Or
within the 10 day period allowed for filing the formal written protest, a
bond payable to State Pwchayng or to State agency in an amount equal to 1 poem of the
sebrtated local volare of the contract or 55000. whichever is lees. which bond shell be comltiorned
upon to payment old costs which may be adjudged against him in ow administrative hearing
in which this action is brought and in any subsequent appegate court proceeding. For protest of
decisions or Impended decisions of State Purchasing pertanshg to agencies' requests for approval
of eacepbonal purchases, the bond shot be in the snout equal to 1 P&Mwt of the roQtwslin9
agencys estimae date contract amount fon to exceptional Purcihese requested or SWW.
whichever is less. In leu of a bond. SWM Purchasing or ter State agency may, in either case.
accept a rashrars einecic or money order in the amount of to bond. FAILURE TO FILE THE
PROPER BOND AT THE REQUIRED TIME WILL RESULT IN A DENIAL OF THE PROTEST.
7 CONFLICT OF INTEREST: The award hereunder is stgect to the provisions of Chapter
112, F.S. AN respondents must disclose with their response the name of any officer, difector, or
agent who is also an employee of ter State at Florida or any of its agencies. Further, all
respondents rust disclose .cone of any State employee who owns, dhrecty, or indirectly, an
interest of five percent (5%) or more in the respondent's firm or any of its branches.
8. AWARDS: As the best intarwt of to State may require, to right is reserved te make award(s)
by individual dam. group of items, at or none, or a rombnabon thereof: an a geographical distinct
bass andfor an a stateerrd• basis with one or more suppliers: to reject any and at negotiations,
waw any minor irregularly, Or technicality in any response received. When N in determined tare
IS aiCm VII on o 0111 111 111 re$POnSb* respondent, ewknbn of ager fWponss are not required.
Respondents are cautioned to make no assumptions, unless Lair response hall bean evaluated
as being responsive. AN awards made as a result of this negotiation shat conform to applicable
Florida Statutes.
9. NONCONFORMANCE TO CONTRACT CONDITIONS: &tams may to tested
for aonp- , YAMspaaA bons byawFondsDepartment OfAgriaAtureandConsumerServices,
or by eters arsMptabl• to the State. Should the items fag testing. the Stab may require the
vendor to raunburse M SUM for costs incurred by to Sate in connection with the exanknibml
or UnOV at the cal nwdlty including casts fe1atin9 to trarspor ti g the commodgy samples to the
testing site, actual test costs. personrwl costs, and other appacebbe costs- The dab derived from
any taste for compliance with specific• bons are public records and open ro •amination terero
in accordance with Chapter 119. F.S. hems dNiver•d not conliany 9 to sp•cillta#bns may be
rejected and returned at condor's ehpense. Thew items and items not defivefed as per delivery
date in mMgof bon andlbr purchase order may result in contractor being food in dsfaull in which
event any and all reproasenwM cells may be charged &)mast the defaulting contractor. Any
violation of hese stipulations may also result in:
a) Supplier's name being removed from State Purchasing vendor mailing list.
Ill AN State departments; being advand not to do business with the supplier without written
approval from State Purchasing until such time as supplier reimburses the State !or all
reprove be tont and cove costs.
10. INSPECTION, ACCEPTANCE AND TITLE: Inspection and scosolance will be at
daslkabm unless ottervnse provided. Tris and risk of loss or damage oat dens shat be the
respo sibity of M contact supplier cel accepted by the ordering agency. urban bass or damage
results from negligence by the ordering agency. The contract supplier shat be responsible for
filing. processing and collecting at damage claims. However, to assist him in the expeditious
handling of damage claims. Ow Ordering agency will:
a) Record any din - ce of visible damage on all copies of the delivering carrier's Bit of Lading.
b) Report damage (Visible and Concealed) to the carrier and contract suppler. confirming such
reports. in writing witm 15 days of delivery, requesting hal the came i,speel the damaged
C) Provide to contract supplier with a copy of "Tamer's Bill of Lading and damage inspection
report.
11. GOVERNMENTAL RESTRICTIONS: In the event any govemmMrtat restrictions
may be imposed --led would necessitate aheaton of the motenaf. quality. workmanship or
perbnrance Of the Nems offered in the response prior to their delivery. R shat be the responeitaft
Of the supP#v r nosy the State at once. indiratng in a alter the specific regulation w hid
required an alteration. The State reserves Ihs fight to acrapl any such alteration. mdud'tng any
once adtush ants occasored thereby. or to cancN the contract at no hater axPGrse to the State.
12. LEGAL REQUIREMENTS: Applicable provisions of an Factorial, State. County and
local laws. and all ordinances. rubes. and regulations snap govern development. submittal and
evakhabon of all responses received in response berero and shat govern any and so claims and
disputes which may arse befwesn person(s) wbmimng a response tereo and to Sbta of
Florida. by and through its officers. employees and authorized representatives. or any other
Person. natural or ottervnsc and lack Of knowledge by any respondent shelf not constitute a
cognizable detense again, gal effect tllereot
13. PATENTS AND RON. _,IES: The respondent without exception, shelf indemnify
dem ify end
save harmless the p,xchaw and de ampoyeas from liability of any nature or land. including cast
and expenses for or an account of any copyrighted, pet•nUd or unpatented invenygn. process
or arbcN stnppled by to connfracmx The contractor luta no gebOy when such clash s Sol" alto
exclusively due to me _, d naem,. operation or use of any arliae supplied hwunwiar with
equipment or data not Supp- - by contractor or a based solay and esck tier" upon the WAWS
alteration dthenticle. The outdates, wiprovide prompt -ft-nab-cam ofadun ofa
Or Patent wftV mem and will ~ In COrttraclm lutteo
ll OPPmMY deli° to actCOW#Mgion attd
control to defense. I~. # sthdh a Wim is made or a pe do the achaaebr may. at fill
options and expenses procto• for the purchaser the night to sonans us@ of, replmo• or rr *My
the anilis to render It ton—in Virg. IN none of to alternatives are neasonaby ahmlable. In
State agrees o re
return the arlicle on quest to to COnerackm and receive ra mbluntemantt, ff may
as may be delarired by a court atcomVeto nt j mbc ion.) If the m
thrlraaor uses any deaiglu,
device. or materials covered by letters, patent or Copy 10 1. it is m LMAIIY agreed and undarabad
wmhaA exception that the negolated PAM "include all roymom or costs arising from to
use of such design, d•wiee, or materials in any way evolved in the work.
14. PRICE ADJUSTMENTS: Ary price decrease effectuated during the contract period by
ea— of market change shall be passed on to an State of Florida. That she# also appy to d
"-clap egtspmeat on rem or lease plan. Price "creases are not acceptable.
15. CANCELLATION: AN contract obligations shot preval for at least one hundred aighy
(1110) drys after MRMcbve date of the contract. Also, cance#aton may be required in acoad_ i,,
with Section 2e7.042(2)(b) and (c). F.S. In addition to the provisions Of the Ranewil Paragraph,
for the Protection of both ponies, chs contract nay be carceaed in whole or in Part by enter pwV
by Tvin9 arty (30) days prim notice In writing o ter other party.
16_ RENEWAL: no Purchaser aser reserves the option to renew the period of this contract at any
portion ureal, for an addhorai lawn nW io exceed M ongnal contract period utess the original
contract period is 24 mores or Ips in which case to contract may W renewed up to 2 are year
periods. Renewal of ter contract period shell be by nxmul ageenenI in writing.
17. ADVERTISING: In sub hint; a msponse, respondent agrees not to use the results tharehan
as part of ary Commercial adverb".
18. ASSIGNMENT Any Purchase order issued pursuant to this negotiation and the morias
which may becarns due hereunder are not assignabte except with the Prior written approval of
Me ordering agency Stets Purchasing or State agency may assign the resulting nontraect upon
mutual consent.
19. LIABILITY: The supplier shag hold and saw the state of Florida. its officers, agents, and
ernpbyps harthips against claims by tad parties resulting from the supplier's breach of on
contract or the suppliers negligence.
20. FACILITIES: The State reserves the right to inspect the respondent's fac#ite s at any
reasonable time with prior notce.
21. THE SUCCESSFUL RESPONDENT(S) MUST PROVIDE: A ropy at any
product literature and price list, in excellent quality black image on white paper.
22. ADDITIONIDELETION OF ITEMS: The Stab of Ronda reserves the riots to add Is
or delete any, item ham the negotiation or resulting contract when deemed to be in the State's
bast interest_
23. ORDERING INSTRUCTIONS: Manufacturers are encouraged to negotiate °rets
nar ni^9 dealers whowill accept aide, E and co,nalete deliveries. Respondent must include co„tptete
detailed ordering etsauctons, ncl ding SPURS vendor number(sl for invoicing dealers an the
negotiator; form provided.
24. PUBLIC PRINTING: A respondent must have at the brae of neegouatlon a manufacturing
Want in operation wand is capable of producing the items negotiated and so certify upon request
of the agency Every agency of this State, including agencies within to legisawal and judicid
branches of gave. has . shelf give preference to respondents located within to stab when
awarding contracts to have materials printed, whenever such pnnong can be done strip greater
expense than, and at a bevel of quality comparable to that obtainable bort+ a respondent located
outside to Stab.
25. PUBLIC RECORDS: Any material submitted in response to this Invitation to Negotiate
will became a Public document pursuant to Section 119.07, F S. This includes material which M
reMO Kbg Proposer might c sder o be mnfdwtW or a trade secret. Any darn of corAd OWly s
waived upon submission, effective after opening pursuant to Section 119.07, F.S.
NOTE:
ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
THIS SHEETAND THE ACCOMPANYING NEGOTIATION DOCUMENTS CONSTITUTE AN OFFER FROM THE RESPONDENT. IF ANY OR ALL PARTS OF THE NEGOTIATION
ARE ACCEPTED BY THE AGENCY REPRESENTATIVE AN AUTHORIZED REPRESENTATIVE OF STATE PURCHASING OF THE DEPARTMENT OF
MANAGEMENT SERVICES SHALL AFFIX HIS SIGNATURE HERETO, AND THIS SHALL THEN CONSTITUTE THE WRITTEN AGREEMENT BETWEEN PARTIES. THE
CONDITIONS OF THIS FORM BECOME A PART OF THE WRITTEN AGREEMENT BETWEEN THE PARTIES.
STATE OF FLORIDA
BY: CONTRACT NUMBER
AUTHORIZED AGENCY SIGNATURE
DATE: EFFECTIVE THROUGH
PUR 7105 Rev-6tf/98 12138
2138
Miami Police Department
Organizational Chart
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Captain
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Detective
Advocates
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IContlnuedi
1 it=aj- e zt2iiJ 01, tt;t!- ireti_tPi- ziI{,_I (;<. f#ic .. hp:+.arlov h3 addressed each
Q Lk ofOl .I MAI<l11110 a Of,{(1" .`"ilCtrlV ti; 1fe shown below.
Rating Scalr-,
0 Not addressed.
Vague information; the applicant has demonstrated
marginal capability to satisfy the Department' needs.
Adequate information; the applicant has demonstrated
more than just minimum capability and has a good approach
to satisfy the Department's needs.
Excellent description; the applicant demonstrated excellent
capability and has an outstanding approach to satisfy the
Department's needs.
Indicate, in accordance with the rating scale provided, how effectiveh, the applicant
addressed each item below:
iro(ett Narratitit i ''•; point Ina.%.IM 1111 [M I(erWl = 1 +'
o ,-�, , - , - -, � r.
i.ljt,. a `. [ia 3�tr,�'. i .i_Si...::iiiii . , ��t `A`
3 )escnbe the detnographics of the target population tnc-,'+,l;i;n� 3,e ::a -;t stratus,
ilsah;i:ty, race, ethnic[ty and language background
l)escribc a plan to address the nerds Of .ui-, C'nderser�c_d Polpulatif_w, tixlthtn the target
population. (Underset-ved populations include one of the �olloiting -i;roups rural,
Elderly, disabled, illiterate, gai lesbian, migrant/immigrant, African Aolcrlc,an,
Hispanic, other ethnic, minorities, non-English speaking or miluarV )
_ 4 Identify and document the specific need to be addressed by the proposed project.
Statement of Outcome and Summary Outcomes Forms (45 point maximum for items # 5 —12)
5. State what service(s) will be provided and to whom for each outcome,
31. 121138
2001-2002 APPLICATION T ILLUATION TOOL
(continued)
6. Address how the service(s) will be accomplished and identify the criteria by which
participants will be selected to receive the service(s).
7. Address when the service(s) will occur; where, what time of day, number of days, etc.
8. Describe what staff will be involved in providing the service(s).
9. Indicate what percentage of time each staff member will spend providing the service(s).
10. Describe who will supervise the service(s).
11. Describe how many units of service/individuals that are projected to be served.
12. Describe the major action steps needed to provide the service(s).
13. Additional outcomes and outputs (above & beyond the minimum requirements)
were addressed.
Budget (10 points maximum for items # 13 —14)
14. The items requested in the Line Item Budget appear necessary and reasonable to provide
services to the target population.
15. Specific steps have been identified to continue funding the project after the contract
period?
If the documentation below has been provided, so indicate by a score of 5 points. If
documentation was not provided, so indicate by a score of 0 points.
Other Documentation (15 point maximum for items 15-17)
16. An organizational chart, including staff pertinent to the project.
17. An Inter Agency Agreement Information 'Form, listing all inter -agency agreements that
will support this project (with copies attached). Applicant should indicate "N/A" if
there are no current inter -agency agreements.
18. A Statement of Outcome Form was submitted for each outcome indicated on the
Summary of Outcomes Form.
Reviewer Date of Review Total Points
(90 points maximum)
32.
12135