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HomeMy WebLinkAboutO-12128J-01-802 9/13/01 1 ORDINANCE NO. F+ 12 8 V, AN ORDINANCE OF 'THE MIAMI CITY COMMISSION MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS 'FOR FISCAL YEAR ENDING SEPTEMBER 30, 2002; REVISING ONGOING CAPITAL IMPROVEMENT PROJECTS AND MAKING APPROPRIATIONS FOR NEW PROJECTS SCHEDULED TO BEGIN IN FISCAL YEAR 2001-2002; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE. WHEREAS, the City Manager has prepared and submitted to the City Commission a Budget Estimate of the expenditures and revenues of all City Departments and Boards for Fiscal Year 2001- 2002, copies of such estimate having been furnished to the newspapers of the City of Miami ("City") and to the main library in the City which is open to the public'; and WHEREAS, Ordinance No. 11705, as amended, adopted September 28, 1998, Ordinance No. 11839, as amended, adopted September 28, 1999, and Ordinance No. 11970, as amended, adopted September 28, 2000 made appropriations to or revised appropriations for new and ongoing Capital Improvement Projects; and WHEREAS, it is necessary to revise previously approved Capital Improvement Projects and to appropriate funds for new Projects to be initiated during Fiscal Year 2001-2002; and �� 12128 WHEREAS, the General Fund Budget for Fiscal Year 2001-2002 is $319.5 million, and the total Budget for all funds is $534.8 million; and WHEREAS, the City's ad valorem millage rate has been maintained at the current rate of 8.995 mills; and WHEREAS, the major source of revenue for the General Fundis derived from the category identified as "Taxes" in the amount of $147,421,816; and WHEREAS, as a result of a recent court ruling that is being appealed to the Florida Supreme Court, the proposed Fiscal Year (FY) 2001-2002 Budget excludes revenue from the Parking Surcharge; and WHEREAS, in response to the exclusion of the Parking Surcharge, planned expense levels were cut by over $7 million; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed budget before the City Commission as a Committee of the Whole and Public Hearings thereon were held; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year ending September 30, 2002: Page 2 of 16 12128 GENERAL FUND Appropriations Departments, Boards, and Offices: Mayor $ 653,935 Board of Commissioners 939,900 Office of the City Manager 1,484,779 Office of Asset Management 905,253 Office of City Clerk 1,051,236 Office of Civil Service 298,690 Office of Media Relations 466,129 Office of Labor Relations 595,563 Office of Professional Compliance 470,600 Building 4,787,626 Conferences, Conventions and Public Facilities 5,029,240 Finance 4,809,626 Fire - Rescue 48,957,952 General Services Administration 13,862,142 Human Resources 2,800,706 Information Technology 7,923,398 Internal Audits and Reviews 718,262 Law 3,978,161 Management and Budget 1,706,222 Parks and Recreation 10,268,614 Pension 10,821,888 Planning, Zoning & Hearing Boards 2,702,010 Police, 87,086,055 Public Works 10,381,954 Purchasing 1,086,584 Real Estate & Economic Development 1,073,876 Risk Management 46,771,878 Solid Waste 19,201,158 Non -Departmental Accounts (NDA) 28,697,174 TOTAL GENERAL FUND $ 319,530,611 Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves $ 1,000,000 Designated Reserves 3,900,000 Undesignated Reserves $ 4,045,866 Total Reserves $ 8,945,866 Section 2. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year ending September 30, 2002: Page 3 of 16 12128 GENERAL FUND Taxes Licenses and Permits Inter -governmental Revenues Charges for Services Fines and Forfeits Miscellaneous Revenues Non -revenues Internal Service Funds TOTAL GENERAL FUND Revenues $ 147,421,816 8,263,850 30,674,416 69,165,311 3,845,000 15,428,905 9, 539, 619 35,191,694 $ 319,530,611 Section 3. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year ending September 30, 2002: DEBT SERVICE FUNDS Appropriations Special Obligation Bonds General Obligation Bonds TOTAL DEBT SERVICE FUNDS $22,544,682 17,463,793 $40,008,475 Section 4. The above appropriations for Debt Service Funds are made based on the following sources of revenues for Fiscal Year ending September 30, 2002: DEBT SERVICE FUNDS Taxes Inter -governmental Revenues Miscellaneous Revenues Internal Service Funds TOTAL DEBT SERVICE FUNDS Revenues $ 18,229,984 912, 133 152, 727 $ 20,713,631 $ 40,008,475 Section 5. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year ending September 30, 2002: Page 4 of 16 12 12 8 SPECIAL REVENUE FUNDS Appropriations City Clerk Services $ 134,293 Community Development 46,331,828 Convention Center 7,578,196 Economic Development and Planning Services 243,798 Fire Rescue Services 5,425,663 Health Facilities Authority 84,453 Law Enforcement Trust Fund 10,434,609 Local Option Gas Tax 7,100,000 Neighborhood Enhancement Teams 4,720,126 Other Special Revenue Funds 125,000 Parks and Recreation Services 915,752 Police Services 39,450,169 Public Service Taxes 42,717,373 Public Works Services 1,000,386 Stormwater Utility 8,962,242 TOTAL SPECIAL REVENUE FUNDS $ 175,223,888 Section 6. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for Fiscal Year ending September 30, 2002: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS Revenues 175,223,888 $ 175,223,888 Section 7. Section 6 of Ordinance No. 11705, as amended, adopted September 28, 1998, Section 5 of Ordinance No. 11839, as amended, adopted September 28, 1999, and Section 7 of Ordinance No. 11970, as amended, adopted September 28, 2000, are further amended in the following particulars to revise previously approved Projects and establish new Projects to be initiated Page 5 of 16 121048 during Fiscal Year 2001-2002:1 The following appropriations in all Capital Improvement Projects are in the thousands of dollars. The FY 2002 Budget Allocation represents funding available from June 29, 2001 - Sept. 30, 2002. I. General Government 1. Removal of Underground Tanks 3.11009 Total FY' 200-1-2 Project Budget Appropriation Allocation $1,304.0 $ 211.4 $i,658.3 $ 38:7.5 (a)$ 20.0 - Golf Courses Retained Earnings $ 145.7 (b)$ —590-9 - Special Assessment Collections (c)$ 245.6 - Guaranteed Entitlement Revenue Bonds - FY89 (d)$ 346.0 - 1981 Fire G.O. Bonds - 91 Sale (e)$ 400.0 - 1970 Pollution G.O. Bonds - 86 Sale (f)$ 54.0- 1976 Fire G.O. Bonds (g)$ 54.9 - 1976 & 1978 Storm Sewer G.O. Bonds (h)$ 37.8 - 1976 Housing G.O. Bonds - Int. 20. Heavy Equipment Facility Cleanup & Vapor Recovery System 311700 $1,481.3 $r z04o R '-4 �_r (a)$ 100.0 - Contribution from FY199 General Fund (b)$ 238.0 - Contribution from FY'2000 General Fund (c)$ 380.9 - Impact Fees (d)$ 326.0 - Contribution from FY'98 General Fund (e)$ 22.7 - 1970 Pollution Bonds (Revenue Project 397001) (f)$ 46.6 - 1987 Pollution Bonds (Revenue Project 370001) (g)$ 367.1 - Interest on 1987 Pollution Bonds (Revenue Project 370002) $1,424.6 $ 98i.9 9 Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. b Page 6 of 16 121�� The following appropriations in all Capital Improvement Projects are in the thousands of dollars. The FY 2002 Budget Allocation represents funding available from June 29, 2001 - Sept. 30, 2002. Total FY'200-12 Project Budget Appropriation Allocation 27 II Replacement of Citywide Fleet 311850 $20,968.5 $15,268.5 (a)$2,085.5 - Contribution from FY'98 General Fund (b)$3,637.2 - Contribution from FY'99 General Fund (c)$ 96.1 - Contribution from Special Revenue Fund/ Alternative Fuel Vehicle Grant (d)$ 94.0 - Miscellaneous Revenue (e)$ 140.0 - Capital Project Revolving Account (f)$2,251.8 - Contribution from FY 2000 General Fund (g)$ 600.0 - 1970 Police G.O. Bonds (h)$1,457.5 - Impact Fees (i)$ 22.4 - Interest on Impact Fees (j)$4,884.0 - Contribution from FY 2001 General Fund (k)$5,700.0 - Contribution from FY 2002 General Fund 34. GSA Communications 800 mhz Radio System 311052 $8,000.0 $i,59G.0 (a)$1,500.0- Contribution from FY' 2000 General Fund (b)$ 633.8- Contribution from FY' 2002 General Fund (c)$1,000.0- Fire Assessment Fee (d)$1,000.0- Contribution from Special Revenue Fund (Law Enforcement Trust Fund Projects 690002 and 690003) (e)$1,700.0- Contribution from Special Revenue Fund (Law Enforcement Block Grant V Project 142023) (e)$2,166.2- Contribution from Special Revenue Fund (Law Enforcement Block Grant VI Project 142023) $6,289.8 $ n��n $7,964.7 $1SOC) nn 42. Citywide Facility Assessments & Improvements 311010 $ 673.6 $$ 673.6 $ 423.6 q 423.6 (a)$ 423.6 - Contribution from Special Revenue Fund (Public Service Taxes Project 170001) (b)$ 77.5 - Contribution from FY'99 General Fund (c)$ 172.5 - Contribution from FY 2001 General Fund 46. Citywide Furniture & Equipment 311013 $ 150.0 $ 150.0 (a)$ 150.0 - Contribution from FY' 2002 General Fund Public Safety Police Page 7 of 16 12128 The following appropriations in all Capital Improvement Projects are in the thousands of dollars The FY'2002 Budqet Allocation represents fundinq available from June 29, 2001 - Sept. 30, 2002. 3. Fire -Rescue New Apparatus Acquisition Total FY'200472 313233 Project Budget $10,530.4 Appropriation Allocation Fire -Rescue (a)$9,399.4-- Fire Assessment Fee 8. Headquarter Building Renovations 312025 Fire Station and Building Renovation $1,500.0 $ 600.9 $1,359.5 $ 469.0 (a)$ 350.0 - Contribution from FY'98 General Fund $4,372.4 $2,82S.2 (b)$ 250.0 - Contribution from FY 2001 General Fund (c)$ 587.5 - Assessment Lien Revenue (a)$2,661.2- Fire Assessment Fee (d)$ 0.9 - 1987 Police Bonds (Revenue Project 363001) Sale (e)$ 41.0 - 1988 Police Bonds (Revenue Project 357001) (f)$ 5.3 - Interest on 1988 Police Bonds (Revenue Project 357002) $1,995.6 $1,745.6 (g)$ 117.9 - 1970 Police Bonds (Revenue Project 396001) (h)$ 147.4 - Miscellaneous Revenue (Revenue 22. Project 383001) 3. Fire -Rescue New Apparatus Acquisition 313233 $10,558.7 $2,475.2 $10,530.4 (a)$9,399.4-- Fire Assessment Fee (b)$ 28.3 - Capital Project Revolving Account 20. Fire Station and Building Renovation 313302 $4,372.4 $2,82S.2 $3,667.3 $4,208.4 $1,76G.0 (a)$2,661.2- Fire Assessment Fee (b)$ 164.0 - 1981 Fire G.O. Bonds - 91 Sale 21. Fire Department Computers & Communications 313303 $1,995.6 $1,745.6 $c1,017.8 $1,995.6 $ 73-3.} (a)$1,74B.6- Fire Assessment Fee 22. Fire -Rescue Equipment 313304 $2,955.4 $ 870.1 $2,955.4 $2,735.4 $ 649.7 (a)$2,735.4 - Fire Assessment Fee IV. Parks and Recreation Parks 28. Parks Department Vehicle Acquisition 331368 $1,065.0 $ 565.0 $ 760.8 $ 565.0 (a)$ 565.0 - Contribution from FY199 General Fund (b)$ 500.0 - Contribution from FY 2002 General Fund Page 8 of 16 12128 The following appropriations in all Capital Improvement Projects are in the thousands of dollars. The FY 2002 Budget Allocation represents funding available from June 29, 2001 - Sept. 30, 2002. Total FY'200-12 Project Budget Appropriation Allocation V. Public Facilities Stadiums 1. Orange Bowl Stadium Ramps & Improvements 324002 $2,628.0 $ 7�9 (a)$1,240.0 - Contribution from FY 98 General Fund (b)$ 125.0 - Contribution from FY 99 General Fund (c)$ 550.0 - Contribution from FY 2000 General Fund (d)$ 75.4 - Prior Year Fund Balance (e)$ 492.6 - Contribution from Special Revenue 'Fund (Public Service Taxes Project 170001) (f)$ 13.6 - Contribution from FY 2001 General Fund (g)$ 131.4 - Contribution from FY 2002 General Fund Auditoriums 2. Miami Convention Center Power Plant 325008 $ 233.9 $ 420.0 (a)$ 170.0 - Contribution from FY'98 General Fund $ 63.9 (b)$ 250.0 - Contribution from FY 2001 General Fund Marinas 1. Watson Island Marina Improvements 326002 $ 42.5 $ 42.5 $ 129.9 (a)$ 120.9 - Contribution from FY 99 General Fund 3. Dinner Key Boatyard Docks 326005 $ 456.8 (a)$ 154.7 - Contribution from FY'98 General Fund (b)$ 182.4 - Contribution from Special Revenue Fund (Public Service Taxes Project 170001) (c)$ 119.7 - Assessment Lien Revenue 9. Dinner Key Marina Bathroom Renovations 326009 $ 202.0 (a)$ 18.5 - Contribution from FY 2002 General Fund (b)$ 183.5 - Assessment Lien Revenue $1,330.5 $1, 257. c $ 100.0 2O6.0 $ 19.1 $moi .vn . n. n $ 426.8 $ $ 202.0 Page 9 of 16 12�.2� The following appropriations in all Capital Improvement Projects are in the thousands of dollars The FY 2002 Budget Allocation represents funding available from June 29, 2001 - Sept. 30, 2002. Total FY'2004-2 Project Budget Appropriation Allocation 10. Dinner Key Marina Dinghy Dock Replacement 326013 $ 100.0 $ 100.0 Page 10 of 16 12 124 8 (a)$ 100.0 - Assessment Lien Revenue VI. Transportation Streets 31. Citywide Street Improvements FY'2001-2005 341183 $$c1,183.6 • 898.2 $ $$1,183.6 $7, 898. (a)$ 303.6- Contribution from Special Revenue Fund (Municipal Fuel Tax Project 693001) $ 880.0 (b)$— 94.6- Local Option Gas Tax 34. Rebuild Sidewalks and Streets FY12002-2005 '341182 $ 100.0 $ 100.0 (a)$ 100.0- Local Option Gas Tax VII. Physical Environment Sanitary Sewers 4. Citywide Sanitary Sewer Rehabilitation 351288 $ 59.8 $1,066.0 (a)$ 888.2- 1980 Sanitafy Sewer G.GBends $ 0.0 '9S ,le (b)$ 108.0 1— '°'9,80 Sanitary -C.9. Bends1988 Sale a (e)$ 59.8- 1980 Sanitary G.O. Bonds - 1991 Sale 6. Sanitary Sewer Cross Connection Elimination Program 351290 $ 251.2 $ 250.0 $ $ 251.2 500.0 $ 0.0 (a)$ 509.0- 1980 Sanitary Sewer G.O. Bonds '95 Sale Page 10 of 16 12 124 8 • % The following appropriations in all Capital Improvement Projects are in the thousands of dollars. The FY12002 Budget Allocation represents funding available from June 29, 2001 - Sept. 30, 2002. Total FY'200-12 Project Budget Appropriation Allocation Storm Sewers 13. Little River Storm Sewers Retrofitting - Phase II 352286 $ 41.0 $ 41.0 (a)$ fig- Stormwater Utility Trust Funds 22. Avalon Storm Sewers Phase I and II 352208 $1,500.0 a)$1,500.0- Stormwater Utilitv Trust Funds Solid waste 7. Solid Waste Capital Improvements FY 2000 - FY 2005 353018 $5,047.8 (a)$1,682.6- Contribution from FY 2000 General Fund (b)$1,682.6- Contribution from FY 2001 General Fund (c)$1,682.6- Contribution from FY 2002 General Fund $ 41.0 X700.0 $1,500.0 $3,183.7 $ 1 j9"t , 916.6 Section 8. This Ordinance is an ordinance of precedent and all other ordinances in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Ordinance shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended. The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general Page 11 of 16 12128 welfare of the City. The City Manager is specifically authorized to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 9. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 10. The City Manager is authorized to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay Page 12 of 16 12128 plan. These employees may receive any salary increases given in Section 10. Section 11. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost - of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 12. Nothing contained in this Ordinance shall be construed as to prohibit or prevent the City Manager, the administrative head of the City of Miami, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City of Miami and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 13. (a)(1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such Page 13 of 16 1212 8 transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1)To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the Code of the City of Miami, Florida, as amended. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget. reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve Page 14 of 16 12128 accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by. ordinance amendatory hereto, except that transfers from the Non - Departmental Accounts may be made by resolution. Section 14. (a) The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Section 13, for which formal bidding is required; such bids to be returnable to the City Commission or City Manager in accordance with Charter or Code provisions. (b) Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 15. All ordinances or parts of ordinances, Page 15 of 16 1212 8 insofar as they are in conflict with provisions of this Ordinance are repealed. Section 16. If any section, part of section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provision of this Ordinance shall not be affected. Section 17. This Ordinance shall become effective thirty (30) days after final reading and adoption thereof.�' PASSED ON FIRST READING BY TITLE ONLY this 13th day of September.', 2001. PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY this 2:5`thday of SeptembeV 2001. ATTES /51� Zr�� Z9 WALTER J. FOEMA CITY CLERK APPROVE �O FO,�tfi1 AND CORRECTNESS:t/ 37:PS: BSS zi This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. Page 16 of 16 12128 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : SEP_ 4 2M FILE TO: The Honorable Mayor and Members of the City Commission SUBJECT: Appropriations Ordinance for Fiscal Year 2001-2002 FROM: ��-- REFERENCES: C rlos A. nez City Manage ENCLOSURES: RECOMMENDATION It is respectfully requested that the City Commission adopt the attached ordinance establishing the proposed appropriations for the fiscal year ending September 30, 2002 ("FY02"). The General Fund budget for FY02 is $323.0 million, representing an $18.5 million or 5.4% decrease versus the amended budget for the fiscal year ending September 30, 2001 ("FY01 "). The proposed budget for all funds totals $538.2 million. The ordinance includes proposed appropriations for new capital projects scheduled to begin in FY02 as well as the revision of ongoing projects to reflect additional or reprogrammed funding. BACKGROUND The proposed appropriations ordinance reflects the City's continued ability to meet its financial obligations and comply with or, with respect to the level of undesignated General Fund reserves, continue the progress toward compliance with the City's Financial Integrity Ordinance: • Forecasted revenues and other resources equal budgeted expenditures, transfers and reserves. • Recurring revenues exceed recurring expenses. • Prescribed reserves are established. • Additional reserves are budgeted to address contingencies. Summary Comparison: FY01 Amended Budget to FY02 Budget FY01 FY02 .AMENDED PROPOSED % FUND BUDGET BUDGET DIFFERENCE DECREASE GENERAL $ 341,414,130 $ 322,956,852 $ (18,457,278) -5.4% SPECIAL REVENUES 240,914,424 175,223,888 (65,690,536) -27.3 DEBT SERVICE 41,383,593 40,008,475 (1,375,118) -3.3 $ 623,712,147 $ 538,189,215 $ (85,522,932) -13.7% As noted above, the FY02 proposed budget is $18.5 million less than the FY01 Amended Budget. This reduction reflects expense cuts and decreases resulting from the one-time appropriation in FY01 of prior year fund balances. The FY02 proposed budget excludes: possible revenues from the City's parking surcharge pending legal appeals and legislative initiatives. In responseto the exclusion of the parking surcharge from forecasted revenues, strategic expenditure cuts of $7.0 million are reflected in the proposed budget. Further.decreases in -the FY02 proposed budget compared with the FY01 Amended result from the appropriation in FY01 "of Strategic Initiative and Blue Ribbon Commission reserves and prior year surplus. Such appropriations are not currently contemplated in.FY02. General Fund Real and, personal property taxes represent the most significant revenue source for.the General Fund. The proposed millage rate, unchanged from the 8.995 mills adopted in FY01, is expected to provide revenues of $143.6 million in FY02, for a $6..9 million increase over -the prior year. Charges for services, forecasted at $71.5 million are $10.6 million less than the FY01 Amended Budget as a result of the exclusion of the parking surcharge, partially offset by a $20 increase in the solid waste fee from $325 to $345 ,and an increase in the fire assessment of $9 per annum for residents. The increase in the solid waste fee continues the City's commitment under the Financial Integrity Ordinance to equalize, over time, fees for services with the cost to deliver those services. The fire assessment was increased to partially offset the effect of the exclusion.of the parking surcharge. Nonrevenues in the General Fund forecast include contributions from employees for insurance and pension plans, contributions from -the Department of Offstreet Parking, stormwater utility funds and the utilization of -prior year fund balances. For FY02, the forecast for nonrevenues reflects a decrease of $17.6 million from FY01 as a result of appropriation of Strategic Initiative and Blue Ribbon Commission Funds and prior year surplus in FY01, not currently contemplated in FY02. . . Internal Service funds in the General Fund forecast reflect, primarily, transfers from Special Revenue funds to the General Fund.: The forecast for FY02 Internal Service funds revenues is $4.2 more than the FY01 Amended Budget as a result of increased. availability to the General Fund of revenues previously utilized to service debt. As the City of Miami continues to amortize its outstanding debt, debt service requirements fall and the level of revenues .required to service debt decreases. As a result, transfers of revenues from Special Revenue Funds to the Debt Service Fund decrease and transfers to the General Fund increase. 2.. Salary projections for FY02 are based upon the current number of approved positions, filled and vacant, less positions frozen in response to the exclusion of the parking surcharge. For all employees, except sworn Fire -Rescue and Police, a 2% cost of living increase in October 2001 is assumed. Additionally, a 5% step increase is assumed on employees' anniversary dates, where applicable. Capital Improvement Projects The proposed FY 2002 budget includes new Capital Projects scheduled to begin during the fiscal year as well as ongoing projects being revised to reflect additional or reprogrammed funding. All other projects previously approved by ordinance are not included but are still ongoing and viable. The following are highlights of FY2002 appropriations in Capital Projects: • Additional funding of $6.5 million for the citywide radio system upgrade project. In conjunction with prior appropriations, the total funding for this project is now $8 million. • Additional Fire Assessment Fee appropriations of $4,157,183 for improvements to Fire Department facilities, apparatus and equipment, as well as Fire -Rescue Department's contribution to the citywide radio system upgrade project. An amount of $115,000 will remain in Special Revenue Fund for capital outlay expenditures. Together, these two amounts account for the $4,272,183 budgeted annually for the Fire -Rescue Departments capital needs. • Additional funding of $1.6 million for Solid Waste Department projects. • Funding of $5.7 million for the acquisition of fleet vehicles. This amount consists of $5.1 million for 150 police vehicles and $600,000 for the City's general fleet. The replacement of Police take-home vehicles is required by contractual obligation. • Additional appropriations of $385,400 from Local Option Gas Tax for street and sidewalk improvements. • Funding in the amount of $202,000 for renovations to the bathrooms at Dinner Key Marina. CAG:LMH:ps x.2128 0 Submitted Into the public rec®ed in connection with CITY OF MIAMI, FLORIDA item on 2 Ll F % I INTER -OFFICE MEMORANDUM Walter Foeman - City Clerk TO: The Honorable Mayor, DATE September 20, 2001 FILE City of Miami Commissioners and City Manger susJEcr Revenue and Expense Budget and Projections FROM City of Miami Estimating Conference REFERENCES: h ENCLOSURES: The City of Miami Estimating Conference met on Tuesday, September 18, 2001, for final discussions and deliberations regarding the City of Miami's Proposed Fiscal Year 2002 Budget and Five -Year Forecast. The Estimating Conference was established pursuant to the City of Miami's Financial Integrity Ordinance, adopted in January of 2000, and is, assigned the task of ensuring that the City's estimates are "devo~loped utilizing 'IIK profess estimating conference process." The Estimating Conference is comprised of two non -staff principals, Edward Marquez of First Southwest Company and Bertha Henry, Deputy County Administrator of Broward County, and two staff principals, Scott Simpson, Finance Director, and Linda Haskins, Director of Management and Budget. During the past several weeks staff members from the City met with individual members of the Estimating Conference to address, at a detailed level, any questions or concerns regarding budget and forecast assumptions. . At the meeting of September 18, members of the Estimating Conference unanimously agreed that the City's Proposed Fiscal Year 2002 Budget and Five Year Forecast had reasonable projections for both revenues and expenses. However, members expressed concerns regarding: (1) Revenue risks related to the impact on the economy of the recent terrorist actions and the Florida Department of Revenue's projected decrease in sales tax collections that will in all likelihood be further worsened because of the attack. (2) The City's substantial risk exposure to litigation, workers compensation claims and costs associated with the City's self-insurance program; and (3) The failure of the Commission to adopt proposed increases in the Solid Waste Fee and Fire Assessment, resulting in reduced budgeted surpluses. Members noted that the decision not to increase the residential Solid Waste Fee by the planned $20.00 for Fiscal Year 2002 is contrary to the City's goal to charge 12128 M residents the "full cost of providing services". The Members believe that the failure to adopt fees at levels that recover costs of service delivery is, in the long run, counter-productive to growth and financial flexibility. ,Recommendations and Conclusions Due to the concerns noted above, the Estimating Conference strongly recommends that: 1) The City maintain the currently planned levels of undesignated budgeted surpluses and designated and undesignated reserves; 2) The City should continue to strive to increase designated reserves to address long- term unfunded liabilities. In addition, the City should use a portion of the reserves set aside to liquidate and or more thoroughly process or contest workmen compensation and/or other self-insurance claims; and 3) The City concentrate on the close monitoring of actual revenues, especially in the near term, so that adjustments to expenditures can be made, if needed, on a timely basis. In conclusion, notwithstanding the concerns and recommendations noted above, the Estimating Conference unanimously agreed to accept the City of Miami's Proposed Fiscal Year 2002 Budget and Five -Year Forecast as reasonable and acceptable. Submitted into the public record in connection with item AOL on - so Walter Foeman City Clerk 12128 C ity of Miami Proposed Budget for the 2001-2002 Fiscal Year Submitted into the public record in connection with item _ on -#S'Ct Walter Foeman City Clerk 12128 FY02. BUDGET PROCESS • The proposed budget is based upon goals and priorities established by Elected Officials Depa rtmental budgets were originally formulated based on actual FY2000 spending Submitted into the public record in connection with item 3416 on vs•os Walter Foeman City Clerk E 12128 FY02 BUDGET PROCESS Budget "finalized" in June using � preliminary tax values in preparation of the adoption of preliminary millage rate • City was notified in July that the Third DCA has ruled the parking Submitted into the p ubl ic surcharge unc nstitutirecord in connection withonal 't®pm Sob On q., s Walter Foemar, city Cleric 3 12 12 8 RESPONSE TO SURCHARGE RULING ■ Proposed budget. was reworked as follows: ❖Parking surcharge revenues of $13 million are excluded from revenue projections ❖ $7 million (approximately 3 %) of expense reductions are reflected • ❖Fire assessment is increased to yield $2.1 million Submitted into the public record in connection with It on R•is�a' Walter Foeman City Clerk E 12128 RESPONSE TO SURCHARGE RULING � Citizens have enjoyed approximately $7 million in reduced taxes from the parking surcharge ■ This excludes foregoing of previously planned fee in' creases of $3.5 million � ■ We are asking for $2.1 million of these benefits back Submitted into the public record in connection with item • 'i on 1 Walter Foeman 5 1219 RESPONSE TO SURCHARGE RULING � The proposed increase in the fire fee is shared fairly between residents and businesses: ❖43'% - Businesses • ❖33% - Single Family Homes ❖24% - Multifamily Residents Submitted into the public record in connection with item 656— on t•'°a'• d e Walter Foeman City Clerk 6 12128 ■ Preliminarymill agerates and fire • assessment . t fees are adopted at Jul 27 Commissiony Meeting. ****Operating m�lla a8.995 mi lls ❖Debt Service milla a — 1.218 g mills ****Residential fire assessment _ X70 Submitted into the public recon! in connection with Rem �' 00 on 9, it 5'oe 7 VP—f,er Foeman 1212 FY02, BUDGET PROCESS Strategic expense cuts were � formulated in the month of August to address concerns regarding an "across the board approach" • The proposed budget is adjusted to reflect these strategic cuts �^°° in,M1e °°°°°Item on Onk-K-61Walter FoemanCity Clerk rd in 1212 FY02 BUDGET PROCESS This proposed budget reflects rates • included in the July trim ■ Reserves are as follows: ❖$2.8 million Working Capital "Reserve ❖ $ 1.1 million Risk*Management Reserve ❖$1.0 million ContingencyReserve ❖$7.5 million un designated reserves Submitted into the public record in connection with item ,iel� on etc .Of Walter Foeman 9 1:2128 CHALLLENGES 0 ■ EXEMPT PROPERTIES • ■ CONTINGENCIES NE.ED FOR PRUDENT CAPITAL INVESTMENT al Into the pulbb' lI record 1� nnec6Con 0wIth item Sob on •s I O Walter Foeman City clerk 212 COST OF EXEMPTIONS ■ 30% of properties in the City of Miami • are tax exempt resulting in: ❖Loss of approximately $38 million of operating property tax revenues ❖Loss of approximately $5 million of � debt service revenues ****Loss of approximately X3.7 mi llion of fire assessment revenues Submitted into the public record in connection with 1 I !tit �6 on - s• f Walter Foeman City Clerk 12128 IMPACT OF EXEMPTIONS Other cities have alternative � revenue sources to compensate for high levels of exemptions ❖Tallahassee —Water & electric utilities ••;• T am a PILOT and other support from Hillsborough County Submitted into the public rows in canneotion with on - - Walter Foeman City Clerk 12 12128 IMPACT OF EXEMPTIONS The City of Miami must rely � disproportionately on taxes & fees The situation is exacerbated by the exclusion of the parking • surcharge Th e impact is not on revenues alone Submitted into the public record in Gonne tion with item on 'j W. -!ter i=oeman 13 12128 IMPACT OF EXEMPTIONS ■ The types of exempt properties have an • adverse impact on City expenditures ❖People released from jails are released into the City — impact on crime rate & police costs ****Most of the County homeless shelters � are located in the City — strain on fire—rescue services and police as well .. as other services Submitted into the public record ire connection r�ith itefn S•oe 14 Water Foerman City clerk 12128 CONTINGENCIES � Contingencies facing the City of Miami as we look toward 2002 include: ****Legal contingencies ❖Funding contingencies � U nion contract contingencies Submitted into the public record in connection with item. on 4ngEOI 15 Walter Foeman City clerk 12128 LEGAL CONTINGENCIES � ■VIP program litigation ■ Civil lawsuits related to the recent police indictments ■ Possible refunding of parking • surcharge Submitted into the public record in connection with item .1010 on -11A ` f 16 Walter Foema; Cit j Cleo, 1212'8 FUNDING CONTINGENCIES �) Possible need to fund the Civilian Investigation Panel ■ Possible increased funding of severance pay resulting from accelerated retirements 0 ■ Possible reduction in contribution from DOSP Shitted into the public record in connection with 17 ftm ,Sob on I'JC''_ `-alter Foeman city cleflef 12128 UNION CONTINGENCIES Numerous contingencies relating to • ongoing union contract negotiations are facing the City of Miami: ❖Possible higher COLA adjustments ❖Possible retroactive adjustments ****Possible benhancements ****Possible need to ' ' fund additional Police vehicles Sarbmittted into the public record in connection with item :Ak6— on 19 Wafter Foeman City Cleft 1212.8 WHAT WE WOULD DO WITH RECOVERED SURCHARGE � ■ By law, we must use the surcharge to ❖Reduce taxes and fees 11 ❖Increase reserves • ❖Reduce debt Submitted into the public recordin connection with 21 item Sob on -TA-9-61 12128 Walter Foernan City Clerk WHAT WE WOULD no WITH RECOVERED SURCHARGE (amounts related to FY01) ■ We believe that all required reserve additions and tax & fee relief will have been met as of 9/30/2001 However, up to 15% may need to be added to reserves • ■ At least 85%, or $11 million, should be surplus Legal opinion will be obtained Submitted into the public record in connection with 22 item h)2e on 546 -61 12128. Walter Foeman City Clea WHAT WE WOULD DO WITH RECOVERED SURCHARGE (amounts related to FY01) The financial integrity ordinance provides that: "Non-recurring revenues and budget surpluses shall replenish reserve levels, support outstanding liabilities and pay • for non-recurring expenditures, in the order set forth herein." Submitted into the public recordin connection with item - b on Walter i=oeman City Clerk 23 12128 WHAT WE WOULD DO WITH RECOVERED SURCHARGE (amounts related to FY01) � Subject to amending the Financial Integrity Ordinance and a legal opinion, we would recommend utilizing this one- time general fund surplus to fund Parks, 0 Public Facilities and IT Strategic Plan CIP projects Submitted into the public record in conne24 item &306 on ,S•oe Walter Foeman 12128 City Clerk WHAT WE WOULD DO WITH RECOVERED SURCHARGE (amounts related to FY02) � ■Previously enacted and preserved tax cuts amount to $7 million annually ■ The proposed budget reflects $12 million of J. increases to reserves ■ As a result, most of any recovery of the � surcharge should be General Fund surplus for FY02 ■ We will obtain a legal opinion on the matter Submitted into the public recon rn connection i�Jith 25 iiia Sob Qn - �of Walter Foeman 212 8 . City Clete 9 WHAT WE WOULD DO WITH RECOVERED SURCHARGE (amounts related to FY02) We would recommend the following actions related to surcharge, if any, recognized in FY02 (subject to legal opinion and amending - Financ.10-Inteerity Ordinance): -- - ---- ❖Refund fire assessment increase ($9 per � household) ❖Provide a millage rate cut of .2 mills ($18.40 per household) Submitted into the public record in connection with item 3A on � 26 Walter o=oeman 12128 City clerk WHAT WE WOULD DO WITH RECOVERED SURCHARGE (amounts related to FY02) ****Restore service levels to those, � anticipated in the pre -ruling budget proposal ❖Use excess, if any, to fund contingencies, enhance services or fund CIP projects as appropriate at the time • Submitted into the public record in connection with 27 item 36b on Walter Foeman 12128 City Clerk • LONG-TERM GOALS ■ Improve & revitalize City neighborhoods and their livability ■ Improve & revitalize commerce centers ■ Improve parks, public works, public safety and inspection services and technoloSja,%T through training V ■ Continue to end ways to minimize fees and taxes while charging fees that reflect costs ■ Continue financial improvement of City S~nitted into the public n=din connection with 28 Rom 3011. on -03`91 !Walter Foeman City clerk 12.28 THE GOOD NEWS ■ Revitalization of City Neighborhoods and Commerce Centers ****Long-term CIP plan will be completed in FY02 ****Homeownership zonero' ect in Model Cityp � is underway ****E H-hanced fundingfor Planning, ning, Zoning and Hearing .hoards to enable us to address major redevelopment plans such as Flag ler Street, Grand Avenue, FEC corridor Submitted into the public 29 recordig connection withitem ,' oon _145-01 12128 Walter Foeman �- THE GOOD NEWS ■ Improved Service Delivery � ❖Public works projects are being completed at a faster rate than at any other time in recent past ❖Solid Waste is implementing its "one-armed bandit" system which will result in cost efficiencies and reduced damage to streets, sidewalks and swales •:• The budget provides for funding of an improved citywide radio system Submittcyo into the public record in connection with �� item Agh on •>t•o2 2 Walter Foeman City Cleric THE GOOD NEWS ❖Additional funding for Police training to ensure that sworn officers are sensitive to � diverse population ❖Increased funding for citywide training ❖Virginia Key Trust is funded for its first full fiscal year ❖Parks Department staffing has been supplemented through the realignment of � positions and the use of more grant -funded positions ****NET centers have been provided with new equipment Submitted into the public reCor�connection s itM on �! Waiter Foeman City Clerk 31 12128 i THE GOOD NEWS ■ Minimize Taxes and Fees While Ensuring Fees Reflect Cost of Services ❖Millage rate continues to be the lowest combined millage rate in over 50 years ❖Debt service millage has been reduced to 1.218 mills from 1.28 mills ❖Annual residential fire assessment increased only $9 in response to the surcharge ruling ❖Expenses were cut $7 the surcharge ruling million in response to ***Solid Waste fee is approaching cost of service with $20 increase Sub�IttWOU Into the public Word!n connection Frith Item 30 b on •�� -o� Walter Foeman City Clerk 32 12128. THE GOOD NEWS ■ Continue to Improve the Financial Condition of the City ****The proposed budget reflects increases in reserves ****$2.8 million Working Capital Reserve 33 12128 $1 .1 million Risk Management Reserve ❖$1.0 million ContingencyReserve ****$7.5 million undesignated designated reserves Submitted into the public record iq connection with stern AN) on S-o� Walter Foeman Gine Or -A 33 12128 THE GOOD NEWS In summary, the good news is that we � have formulated a budget which reflects the long-term goals of our elected officials notwithstanding the exclusion of the parking surcharge • from revenue projections. Submitted into the public record in connects n with 34 item � on -i6.0, Walter Foeman 12128 City Clea REVENUE FORECAST ■ Operating millage rate of 8.995 mills, consistent with the 5 -year plan � Debt service millage rate of 1.218 mills Solid Waste fee of $345, consistent with the 5 -year plan ■ Residential fire assessment of $70, � reflecting the response to the parking surcharge ruling ■ Lowest combined millage in over 50 years Subr&Ktod into the public remd In Connection with i on 2-9-00 !Walter Foeman City clerk 35 12128 GENERAL FUND EXPENDITURES PROPOSAL ■ Salaries and benefits represent 74% of � General Fund expenditures ■ COLA and longevity adjustments are at 2% and 5%, respectively ■ No October COLA for sworn fire and � police ■ Planning & Zoning and Hearing Boards .. merged to provide efficiencies into the public record in connection with item Sob on 9'� •01 3 f Walter Foeman City clerk 12128 GENERAL FUND EXPENDITURES PROPOSAL Human Resources & EEO merged to • provide efficiencies ■ Decrease of 38 in total permanent positions from 2000 Adopted Budget ■ Additionally,. 35 positions are "frozen" � and not funded as part of the expense cuts enacted as a result of the parking surcharge ruling oubrar --u mitt record in connection ?,pi;.: 37 item 1 on ' _ s Walter Foeman City Clerk 12128 GENERAL FUND EXPENDITURES PROPOSAL ■Health and Life. insurance increased $4.1 • million ■ Liability insurance increased $1.1 million ■ Severance payments, net of vacancies increased by $4.0 million in anticipation of accelerated retirements • ■The proposal maintains a balanced budget for three years and there is a reasonable expectation of balancing the fourth and fifth years 6ubrnittea into the public record in connection with Walter Foernan City Clerk 12128 •- E APPROPRIATIONS SUMMARY Debt Special Dollars General Service Revenue in millions Fund Fund Funds Total FY02 Proposed X323.0 $ 40.0 $175-92 $538.2 FY01 Amended X341.4 $41.4 $240.0 $622.8 $ Diff ($ 18.4) ($ 1.4) ($ 64.8) ($ 84,96) Change (5.4%) (3.4"/o) (27.0%) (13.5%) Submitted Into the public 39 record iq connection with � 5° on''�1— 12128. Walter Foeman City Cie", E IMPACT ON AVERAGE CITIZEN (Based upon an Assessed Value of $117,000) FY 02 1 5—YEAR record in connection wilrs item 34 on _J:." ' Walter Foeman City Clerk 12128 BUDGET PLAN $ 827.54 117.76 61.00 DIFF* General Taxes $ 827,54 Service Debt Service Taxes 112.06 (5.70) Fire 70.00 9.00 Solid Waste 345.00 345.00 -0- Total $1,354.60 $1.351.30 $3.30 record in connection wilrs item 34 on _J:." ' Walter Foeman City Clerk 12128 CONCLUSION ■ The proposed budget is based upon the goals set by Elected Officials ■ The challenge of the parking surcharge ruling was met with minimized fee impact The proposed budget maintains and improves service levels while managing costs ■ The combined millage rate is the lowest in over 50 years Submitted into the public record ,Coonecq. Jtfit) 41 9te� ®on !falter Foeman City Clerk 12128 Lal WTI 0 -mu - It ra Mks 1%j IN I Am I I 0ITY OF C=WIAMI WOMMISSION WIFREDO (WILLY) GORT Vice -Chairman JOE SANCHEZ Commissioner JOE CAROLLO Mayor IIIC11P (RATER Ed YQ Q ARTHUR E. TEELE JR. Commissioner TOMAS REGALADO Commissioner JOHNNY L. WINTON Commissioner Submitted Into the public record in conne on with item Jo 6 on Walter Foemar 12128 r,,,, , . r i#u of C4flia T& 9�0 TABLE OF ORGANIZATION FY 2001-2002 RESIDENTS OF MIAMI CITY COMMISSION ;s W. GORT (305) 2504430 i T. REGALADO (305) 2504420 J. SANCHEZ (305) 2504380 A.TEELE (305)2504390 J. MNTON (305) 2504333 EXECUTIVE MAYOR JOE CAROLLO (305) 2504300 City Clerk Walter J. Foeman Special Assistant to the e CITY MANAGER Chief of Staff (305) 250.5370 City Manager CARLOS A. GIMENEZ Genaro (Chip) Iglesias Marya L Wiley (305) 4161033 305 416-1025 s 305 4161024 �; '" CityAttomey AlejandroVlarello hr (305) 4161830 �j I Police Civil Service Board Raul Marfinez - Assistant City Manager Assistant City Manager Assistant City Manger Priscilla Thompson(305) 5796565 Finance & Administration Operations Planning & Development (305) 4162020 Robert J. Nachlinger) Frank K. Rollason Dena S. Bianchmo 7:• (305) 4161034 (305) 4161332 (305) 4161451 Off -Street Parking Fire•Resue ... .... a.'. a Authority William W. Bryson Arthur Noreiga (305) 4161601 Finance •; NET Community Development / (305) 3734789 Scott Simpson ,: Dennis R. Wheeler Workforce Development/ s: (305) 4161377 (305) 4161602 Housing Miami Sports &77- Management and Budget - _ w { _ _ . _o ,. , .:� Gwendolyn Warren (305) 4162088 Exhibition Authority Linda MHaskins M. Solid Waste Jim Jenkins (305) 4161501 Information Technology Clarance Patterson = (305) 350.7861 � ,.. ° Aldo G. Stancato (305) 575.-5133 Planning & Zoning g =,.d �._. x �r,x� � , ��•;„, Internal Audits & Reviews (305) 4161505 ,> . , .. :. Ana Gelabert Sanchez Bayfront Park Victor I. Igwe 5 s° ' GSA (305) 4161470 ” Management Trust Al (305) 4162040 Alex Martinez' Jay Constantz x =•�ttr ,, Risk Management g " 305 575-5130 (305) 3567550 , yea` �- �.Buildin Mario Soldevilla r' ( 30 4161604 F" > Hector R. lima Labor Relations Parks & Recreation' x, (305) 4161102 Community Sue Weller -1_ �i Albert Ruder:y n -development Agency r (305) 4162060 (305) 4161310 Real Estate & Economic Annette Lewis (305) 5793324 ...> : Purchasing;, Judy Carter �,. U s . I . Development r (305) 4161901 Public Works Arleen Weintraub a i Media Relations / NET 9 John Jackson; (305) 4161414 7 Developmen Jorge L Hernandez - N (305) 4161223 ''wntown Authority Patrica Allen (305) 4161440 Human Resources "' ` Asset Management (305) 5796675 Angela Bellamy Public Facilites Laura L Billberry 305 4162110 ( ) Christina Abrams (305) 4161452 (305)579.6341 s International Trade_ Professional ComplianceBoard Chilton Harper Shirley Richardson Homeless Program (305) 4161967 (305) 795.2325 Livia Gama 2� d 211." Submitted Into thepublic record in connection with Its ` -OI on Walter Foeman Acting/Interim._ City Clerk 12128 i Citi c��xxrti �F,EMM ,-of C 11 sl 0� BUDGET MESSAGE...........................................................................1 READER'S GUIDE............................................................................1 CITYPROFILE...................................................................................1 BUDGET SUMMARIES Revenue Summaries TaxableValue..........................................................................................................R-1 MillageRates...........................................................................................................R-2 Revenue Summary by Category, General Fund ............................................. R-3 Revenue Summary by Fund, Combined Special Revenue Funds ......................... R-4 Revenue Summary by Fund, Combined Debt Service Funds................................R-5 Appropriation Summaries Appropriationsby Category .....................................................................................S-1 Appropriation Comparison by Fund and Spending Agency...................................S-2 Summary of Position, Comparison by Fund...........................................................S-4 CityWorkforce.........................................................................................................S-6 GENERAL FUND Mayor.............................................................................. Board of Commissioners ................................................ AssetManagement......................................................... Building........................................................................... CityClerk........................................................................ Office of the City Manager .............................................. CivilService.................................................................... Conferences, Conventions and Public Facilities ........... Equal Opportunity/Diversity Programs ............................ Finance............................................................................ Fire-Rescue..................................................................... General Services Administration ..................................... Office of Hearing Boards ................................................. Human Resources........................................................... Information Technology ................................................... InternalAudits.................................................................. LaborRelations............................................................... Law.......................:.......................................................... Management and Budget ................................................ Media Relations.............................................................. Parks and Recreation...................................................... Pension............................................................................ Planning and Zoning ....................................................... Police ------ - ....................................1 ....................................3 ....................................6 ....................................9 ....................................13 ....................................16 ....................................18 ....................................21 ....................................26 ....................................29 ....................................33 ....................................38 ....................................43 ....................................46 ....................................49 ....................................52 ....................................56 ....................................59 ....................................3ubmitted into the public 66"Ord irl connection with ..................................7:91M '300on 9 'jin o ...................................76 Walter Foeman ...................................79 City Clerk if cCi�xxrf,I.o° Office of Professional Compliance..........................................................................83 PublicWorks............................................................................................................86 Purchasing...............................................................................................................91 Real Estate and Economic Development........:......................................................94 RiskManagement....................................................................................................97 SolidWaste.............................................................................................................101 Non -Departmental Accounts...................................................................................104-A Debt Service Funds General Obligation Bonds 105 ............................................ Special Obligation Bonds ...............107 .. Special Revenue Funds Other Special Revenue ..................... ..................:......:................. 108 . MiamiConvention Center........................................................................................110 Economic Development & Planning Services .....................................:..................112 Fire -Rescue Services............................................................. ..............114 .................... Neighborhood Enhancement Team (NET) .....................I.................,...........:........115 Parks & Recreation Services...................................................................................118 Police Services ..................120 ~ , Law Enforcement Trust Fund......................................................................:...........122 Public Works Services.......................................................................................124 City Clerk Services ......................................................................................... ..........125 Local Option Gas Tax.............................................................................:.:..............127 Public Service Taxes.. ................. ..............128 ......................................... StormwaterUtility.............................................................:.................::....:................129 Community Development...........................................:............................................130 Health Facilities Authority........................................................................................134 Capital Improvements Fund Capital Improvement Projects.................................................................................135 FY2002 Capital Budget,. Summary by Fund ...........................................................138 FY2002 Capital Budget, Detail by Fund ..................: .....139 FY2002 Capital Budget, Summaryof Unallocated Funds in Revenue Accounts ..143 APPENDICES Appendix A: Glossary .......................................................................A.1 . Appendix.B: Methodology and Assumptions..............................B-1 Appendix C: Cost AllocationC-1 u■uu.■..■■uuouuu.uuouuuuuuuu.eo.uu.o Appendix D: five Year Forecast and Reserves...............................D-1 Appendix E: Other City Agencies .....................................................E-1 ,Submitted into the pubiicj record in connection with item 416_6 on 's s • e Walter Foemen (;iter Clea All 12128 'CITY GWANAGER'S &;3UDGET OWESSAGE The Honorable Mayor Joe Carollo and Members of the City Commission Carlos A. Gimenez I am pleased to recommend the following budget for the 2001 — 2002 fiscal year. Miami is a dynamic city on the move. We are meeting the challenge of improving the quality of life of our citizens through the revitalization of our neighborhoods, improved services and economic development, while continuing to strengthen the financial condition of the City of Miami. With the improvement of the financial condition of the City, our emphasis is now directed to quality of life of our citizens. Recognizing that continued economic development will afford us the opportunity to achieve this goal, we are focusing our attention on ensuring that Miami is a place where people want to live, work and recreate. New construction has reached historic proportions. Five-star hotels, high-rise condominiums and office towers recently completed or under construction will add more than $1 billion in value to the property tax rolls. A new Network Access Point in the heart of our downtown will solidify Miami's stature as the "Technology Center of the Americas" not only as a consequence of geographic location but also as a hub for the information highway. Exciting plans are in place for the redevelopment of some of our most beautiful waterfront properties, including Watson Island, Bicentennial Park, Virginia Key and Dinner Key Boatyard. We have embarked on an ambitious plan for the reconstruction of the first of seven homeownership zones. We believe this effort, which will combine local, state and federal government resources with those of private industry, will become a model for revitalization across the country. Infrastructure enhancement, both physical and intellectual, remains a primary focus of the City of Miami. We have begun a program of major renovations and improvements to city streets, sidewalks and drainage. We are currently developing a new long-term. ... capital improvement program that will address on-going capital construction, . improvement and maintenance needs together with an evaluation of required funding Submitted Into the public record in connection with item $4 on -�S•oe - o Walter Foeman .12128 Citv Clerk Budget Message sources. A long-term strategic plan to move our technological infrastructure to the 21St Century has been formulated. We have initiated the first steps in a multi -pronged effort to improve the.services to our citizens, visitors and businesses. The first stage of our staff reorganization effort has been put into place by shifting human resources supplemented by grant -funded positions, to our Parks and Public Works departments. We are preparing to institute the first of three phases for the retooling of our sanitation services. When fully implemented this effort is expected to afford us the ability to substantially supplement our ability to maintain city streets and parks. Plans are underway to improve citizen oversight of Police. operations. Our Fire -Rescue Department continues to be among the best in the country.. Finally, as these efforts have been underway, the financial condition of the City of Miami has dramatically improved. As of September 30, 2000, the City's general fund balance had soared to $75 million. The City has produced four consecutive years of balanced operations. The proposed combined millage rate reflected in this budget is the lowest combined millage rate in over 50 years. BUDGET FOR THE 2001-2002 FISCAL YEAR The annual budget process began in January with a retreat for management and elected officials. This meeting gave us the opportunity to not only assess how far we have come but also define specific goals for the City of Miami. The budget process continued as each department was asked to formulate specific goals and measurable objectives in keeping with the direction of our elected officials and to prepare budget requests that would achieve those goals. The'long-term goals embodied in this budget are summarized below: • Improve and revitalize city neighborhoods and their livability • . Improve and revitalize commerce centers so as to make them more attractive for future business and job growth • Improve parks, public works, public safety, sanitation, permitting and inspection service delivery to our constituents through capital investment, personnel training and implementation of technological enhancements • Continue to find creative ways to minimize tax and fee burdens on residents and business owners while at the same time ensuring that fees reflect the true cost of delivering services • Continue to improve the financial condition of the City by maintaining adequate reserves, reducing long-term liabilities and adhering to sound financial management policies The proposed budget addresses these goals in a number of ways. Submitted into the public rem i connecton with item on •�� oP? 1 Walter Foeffmn City. Clem, 2 X212.8 Budget Message Revitalization of City Neighborhoods and Commerce Centers The City will complete its long-term capital improvements plan in Fiscal 2002. This plan will reflect the results of numerous efforts currently underway to assess that condition of our streets and drainage as well as city -owned buildings. Funding requirements will also be addressed as part of the plan. We will maximize our ability to fund capital improvements through a combination of internal, county, state and federal resources and strategic partnerships with the private sector. The City's investment-grade rating for general obligation debt provides the opportunity to match expenditures on capital improvements to the life of those improvements. Additionally, one of the most ambitious plans for the revitalization of city neighborhoods is reflected in this budget. The Department of Community Development will begin construction and rehabilitation of the first of seven homeownership zones in Fiscal 2002. The multi-year effort, funded by a combination of City, county, state,.federal and private dollars will result in the development of a mixed-use, diverse -income housing and commercial area in the heart of one of the City's most economically disadvantage areas. More than 350 new housing units intended for homeownership will be constructed and an equal number of homes will be rehabilitated as a result of this effort. Commercial corridors will be revitalized through grants and loans. Implementation of initiatives in conjunction with the school board will result in upgrades to the physical layout and curriculum of an elementary school located in the center of the zone. This project will serve as a blueprint for the revitalization of six more homeownership zones in the City. The budget reflects enhanced funding for planning, zoning and economic development efforts. Staff has been added to the Department of Planning and Zoning and to the Office of Hearing Boards and Strategic Investment funds have already been made available to provide the resources that will enable us to address major redevelopment plans. The focus in Fiscal 2002 will be to work with citizens and business on significant redevelopment proposals such as the downtown Flagler Street corridor, Grand Avenue streetscape, FEC corridor revitalization, Allapattah Marketplace, Eighth Street traffic study, and the redevelopment of Bicentennial Park. Improvement of Service Delivery to our Constituents The Fiscal 2002 budget emphasizes our focus on improving service delivery. We have added staff in Parks and Public Works by utilizing savings from other departments. 0 Public - c cu U works projects are being completed at a faster rate than at any time in the past decade. n e During the past year, the staff of the Public Works department has been o increased. Additionally, we have tapped into outside resources to help manage and �� w U perform our public works projects. The completion of the long-term capital o c c cu improvements program will enhance our ability to respond more quickly to the needs of S Cc: o our Citizens and attract new businesses to our community. a The Solid Waste Department will begin a major transformation in 2002. The budget E le includes funding for the first phase of our migration to the utilization of "one-armed bandit" solid waste trucks. This new approach to solid waste collection will result in a cleaner, more efficient process. Damage to sidewalks, swales and streets resulting from . 12128 Budget Message trash collection will be minimized by the use of uniform trash bins. Finally, since this system will yield a smaller crew size, personnel will be shifted to assignments designed to keep the City clean. The high quality of Miami's fire -rescue and police services is maintained in this budget. The plan includes funding for the upgrade of our emergency communications system. The fire assessment has afforded us the opportunity to equip our personnel with state- of-the-art fire fighting apparatus and life-saving rescue equipment, improving the services to our citizens. We have provided for additional funding for Police training to ensure that our sworn officers are as sensitive to our diverse population as they have been effective at bringing the crime rate of the City to recent new lows. The Virginia Key Beach Trust got off the ground in 2001 and will receive significant funding from the City and grants in 2002. The restoration of historic portion of the Virginia Key Beach known as the "Black Beach" will be emphasized in the coming year. This restoration will include a face-lift for the beach and rehabilitation of structures. A museum to house historical documents and photographs is' desired in the future. As a result, efforts. will be directed to locating grant funding to supplement City resources. Parks Department staffing has been supplemented through the realignment of budgeted positions and the increased use of grant -funded positions. Our goal is to have clean, safe and usable city parks with planned activities and events. The first phase of implementation of a long-term strategic information -plan will begin in 2002. Technological improvements planned for the next five -years include the expansion of online access to city services. A new computer-assisted dispatch system will improve police and fire -rescue response time.. Finally, migrating to an integrated financial system will enable the City to perform. the necessary research and analysis to more effectively, provide services, complete projects, measure and report on performance and target alternative funding sources. Finally, we believe a well trained, professional staff provides the best assurance that services are delivered timely and appropriately and with sensitivity to the needs of our constituents. The Fiscal 2002 budget includes additional funding for the continuing education of city staff. Minimize Tax Burden while Improving the Financial Condition of the City The millage rate- necessary -to support the Fiscal 2002 budget is the lowest combined ? millage rate for the City of Miami in over 50 years. Each department of the City was carefully reviewed to determine efficiency opportunities. Solid waste fees represent our efforts to ensure that fees for services. are reflective of the cost of those services. As a result of a recent court ruling that is currently being appealed to the Florida Supreme Court, we have not projected revenues relating to the City's parking surcharge. The annual fire assessment was. increased only $9 for most residents in response to the exclusion of this revenue from our projections. The exclusion of the parking surcharge, previously estimated at $13 million per year; was addressed by minimizing the impact to our citizens. Expenses were cut by over $7 million from planned levels. The fire assessment was increased to yield $2 million. The balance of the gap resulting from Submitted into the public record in connection with P—' QQ item M on 1212 O Walter Foeman a . Budget Message the exclusion of parking surcharge revenues from projections was bridged by. property taxes on new construction and increased assessed property values. The budget also reflects sensible increases to the general fund reserves of the City. The City's general fund balance stood at $75 million as of September 30, 2000, of which $61 million was reserved or designated for uses such as operating contingencies, management initiatives, risk management, Blue Ribbon Commission initiatives and strategic investments. Approximately $21 million of the designated reserves were appropriated in Fiscal 2001 for the implementation of operating efficiencies and revenue enhancements as well as other management initiatives. While substantial progress has been made toward the building of general fund reserves in the past four years, we recognize that the long-term financial health of the City depends upon the continued establishment of prudent contingency reserves and the funding of long-term liabilities. Conclusion and Acknowledgements The Fiscal 2002 budget reflects the commitment of the staff to implement the vision and goals of our elected officials. Specific, measurable objectives designed to meet these long-term goals provided the basis for establishing the budget. Progress toward achieving these objectives will be monitored and reported quarterly during the next fiscal year. In conclusion, I want to acknowledge the team that put forth so much thought and effort in the development of this budget. The Assistant City Managers, my Chief of Staff, the Department of Management and Budget, department directors and their staffs have devoted innumerable hours to its development. Finally, I would like to express my appreciation to the Mayor and City Commissioners for their leadership and guidance in this process. The final budget decision will be made in September. I look forward to working with you in those final deliberations. Submitted into the publiit record iR connection with item 3on • S- 1 Walter Foemarl 12 1�1 �'t Nle lie Allow. This section is a brief guide that explains the scope, format and content of Miami's annual budget document. It provides information to help the reader understand the concepts and components in this budget. SCOPE OF THE BUDGET DOCUMENT A municipal budget is a plan of financial operation containing an estimate of proposed expenditures and the proposed means of financing them during a fiscal year. The FY 2001-2002 (also called FY2002) annual budget document for the City of Miami provides historical, current and future comparisons of revenues and expenditures, and proposed allocations of resources. The budget contains summaries of all ongoing City operations including the Capital Improvement Program (CIP) BUDGET FORMAT -- OVERALL ORGANIZATION The Table of Contents lists the major subjects covered in this document and the corresponding page numbers. As a further aid to the reader, the document is organized into the following types of presentations: Budget Message — A narrative summary highlighting important financial aspects of the proposed budget and providing an overview of the major changes proposed by the City Manager for FY 2002. Table of Organization - A chart showing the organizational structure of City departments and agencies. Further indicators of the City's organization are found at the beginning of each departmental summary. City Profile- A summary containing demographic information about Miami. Budget Summaries - A collection of financial tables and charts summarizing various components of the budget. The primary focus is on revenue estimates and proposed appropriation levels by fund. Fund Summaries - A series of four tabs organized by type of fund in which detailed departmental, divisional, or program summaries are included for individual budgetary units. The fund categories used are: * General Fund * Debt Service Fund * Special Revenue Funds * Capital Improvement Funds Glossary of Budget Terms and Acronyms - This section, found in Appendix A, contains definitions of the municipal budgetary terms and acronyms used in this document. Methodology and Assumptions - Appearing as Appendix B, this section explains the assumptions and process followed, and a description of the City's overall financial structure. Cost Allocation - Appearing as Appendix C, this section defines the City's core services and provides a full cost of delivering those services. Submitted into the public record irl connection with Item. on -e Walter Foeman City Clerk 12428 .CO,fl[ . S Five Year Forecast and Reserve — This section, found in Appendix D, contains a five-year financial forecast with corresponding reserves for each year. Other City Agencies - These are semi -autonomous agencies controlled by and dependent on the City Commission for budget authority. Appendix E presents their budgets for FY2002. FORMAT FOR DEPARTMENT BUDGET SUMMARIES With a few exceptions, departments are arranged in alphabetical order. The General Fund section, for example, includes detailed summaries on all departments, divisions, and offices funded with General Fund revenues. Department Summaries are in a standard format whenever applicable. The following explains the content for the pages in the General Fund and Special Revenue sections. Certain funding areas such as. Non -Departmental Accounts (General Fund), Debt Service and Capital Improvements follow individually tailored formats. Description — A brief narrative summary of the department's major responsibilities and activities to help the reader understand the fiscal and personnel allocations presented in the budget. Organization - An organizational chart showing the number of positions by division and/or section within each department. Long -Term Goal — A brief statement of the department's long-range plans that aligns with the priorities set by the City Commission. Objectives for FY 2002 — Measurable objectives the department plans to achieve that will help reach the long- term goal. Significant Accomplishments in FY 2001 — This highlights important achievements during FY 2000-2001 that deserve to be noted and recognized. Department Summary - This summary is a chart that provides a historical comparison of expenses by major object code categories and the budget estimate for the year to come. The page contains a pie chart reflecting the proposed budget allocation by categories. Department Detail - This section explains any major increases or decreases by .category to the department's recommended budget as well as any functional or organizational changes. Divisional Summary - Divisional Summary pages follow Department Summary pages for those departments that have more than one division. This summary is a chart that provides a historical comparison of expenses by divisions and the budget estimate for the new fiscal year. A bar graph depicts the proposed budget allocation by divisions. Divisional Detail - This section explains any major increases or decreases by. division to the department's recommended budget. Submitted into the public record in connection with item on 9t! LS- O Waiter Foemar, 1212 Now 106 years old, Miami is part of the nation's eleventh largest metropolitan area. Incorporated in 1896, Miami is the only municipality conceived and founded by a woman - Julia Tuttle. According to the U.S. Census Bureau, Miami's population in 1900 was 1,700 people. Today it is a city rich in cultural and ethnic diversity with more than 362,000 residents, 60% of them foreign born. In physical size the City is not large, encompassing only 34 square miles. In population, Miami is the largest of the 31 municipalities that make up Miami -Dade County. Called the "Gateway to the Americas," Miami is an important center of international trade and commerce as evidenced by the large number of foreign consulates. Banking is big business here too. Miami has the most international banks of any city in the United States. We are temporary home to International Trade Secretariat of the Americas. And in April 2001 we hosted the first Miami Development Summit showcasing development and investment opportunities in the City. As we venture forth into the third millennium, the City of Miami is literally "changing at the speed of magic." The changes are reflected in the skyline, teeming with construction cranes in the central downtown business core, the Omni area immediately north of downtown, Coconut Grove, on Watson Island, and on Brickell Key. There are signs of urban revitalization nearly everywhere. Commercial and residential construction has maintained a steady upward pace from 1998 through 2000 as reflected in the latest building trends data for the City of Miami. Revitalization is not just commercial. It radiates throughout all Miami neighborhoods. Due to the front-line efforts of our Neighborhood Enhancement Teams (NET), the City is cleaning up its streets and vacant lots, planting trees, demolishing unsafe structures, reducing illegal dumping, and performing aggressive code enforcement. City efforts to improve our neighborhoods are a nice complement to our 1998 designation as part of Miami-Dade's Empowerment Zone. Much of the City's five poorest neighborhoods are within the Empowerment Zone area. This designation should create an opportunity for approximately 37,000 low-income Miami residents in the target area to benefit from new health, education and social services. Loans, grants and tax incentives will be available to existing businesses and to new ventures willing to relocate or start up in the Zone. At least 5,000 new jobs will be created. During the Zone's ten years of existence, the Miami -Dade area could receive approximately $90 million from the federal government. Other funds will be leveraged from State and local sources. This is a unique opportunity to improve the lives of some of our most disadvantaged constituents. The Miami area is a leading center of domestic and international tourism. Tourism from all sources grew in 1999 and that growth is continuing in the year 2000. During 1999, 9.8 million persons visited Miami -Dade County. Of this number, 5.4 million were international and 4.4 million were domestic visitors. Visitors from Latin American countries predominate (60.3%) with visitors from European countries making up 25.6% of the international visitors. The remaining international visitors (14.9%) comfrom, ther Qo{� ntr s. S�ubmlF1 Into > ne public Irecord irl connection with item �6 on 1 Walter Foeman rr;hr rrtor� 12128 Commercial Construction Residential Construction Year Building Permits Issued Construction Cost Building Permits Issued Construction Cost 1998 2,596 $389 million 4,054 $46.3 million 1999 3,049 $592 million 4,621 $47.2 million 2000 3,478 $648 million 5,239 $46.1 million Source: City of Miami Building Department Revitalization is not just commercial. It radiates throughout all Miami neighborhoods. Due to the front-line efforts of our Neighborhood Enhancement Teams (NET), the City is cleaning up its streets and vacant lots, planting trees, demolishing unsafe structures, reducing illegal dumping, and performing aggressive code enforcement. City efforts to improve our neighborhoods are a nice complement to our 1998 designation as part of Miami-Dade's Empowerment Zone. Much of the City's five poorest neighborhoods are within the Empowerment Zone area. This designation should create an opportunity for approximately 37,000 low-income Miami residents in the target area to benefit from new health, education and social services. Loans, grants and tax incentives will be available to existing businesses and to new ventures willing to relocate or start up in the Zone. At least 5,000 new jobs will be created. During the Zone's ten years of existence, the Miami -Dade area could receive approximately $90 million from the federal government. Other funds will be leveraged from State and local sources. This is a unique opportunity to improve the lives of some of our most disadvantaged constituents. The Miami area is a leading center of domestic and international tourism. Tourism from all sources grew in 1999 and that growth is continuing in the year 2000. During 1999, 9.8 million persons visited Miami -Dade County. Of this number, 5.4 million were international and 4.4 million were domestic visitors. Visitors from Latin American countries predominate (60.3%) with visitors from European countries making up 25.6% of the international visitors. The remaining international visitors (14.9%) comfrom, ther Qo{� ntr s. S�ubmlF1 Into > ne public Irecord irl connection with item �6 on 1 Walter Foeman rr;hr rrtor� 12128 x, y Cly of , omv"FY2002Budget 4 C I � t ro:l e COMMUNITY PROFILE DATA Year of Incorporation 1896 'Form of Government Mayor -Commissioner Plan Area of City 34.5 Square Miles Recommended FY 2002 Budget $322,956,852 (General Fund) Expenditures Per Capita $891 POPULATION ,& RACIAL COMPOSITION 2000 Census 362,470 White 12% . Black 22% Hispanic 66% HISPANIC RESIDENTS BY COUNTRY OF ORIGIN* Number Cuban 139,367 62.2 Nicaraguan 28,202 12.6 Puerto Rican 12,004 5.4 Honduran 7,715 3.4 Dominican. 5,786 2.6 Colombian 5,218 2.3 Guatemalan 2,660 1.2 Salvadoran 2,446 1.1 Peruvian 2,070 0.9 Mexican 1,923, 0.9 Ecuadorian 1,175 0.5 Panamanian 898 0.4 Other Central American 982 0.4 Other So. American 3,930. 1.8 All Other Hispanic 9,598 -4.3 Total ,223,964. 100 * Figures are from the 1990 U. S. Census. Comparable 2000 census data is not available. Submitted Into the publoe' record. in connection with' item-1—ft—on e�. Wafer Foemar CI IN �'� • 2 POPULATION BY PLACE OF BIRTH* Born in Florida 24.1% Born Out of State 16.2% Foreign Born 59.7% AGE DISTRIBUTION 1-19 Years 24.4% 20-44 Years 36.8% 45-59 Years 17.2% 60-74 Years 13.8% 75 and Older 8.1% Median Age 38 HOUSEHOLD CHARACTERISTICS Total Households 130,250 Median Household Income* $19,900 Household Size (Persons; 2.8 THE LABOR FORCE Civilian Labor Force** 185,674 Employed 170,094 Percent Employed 91.6% Percent Unemployed 8.4% Employment by Occupation* Occupation % of Workers Executive/Mgrs. 8.7 Professional & Technical 11.0 Sales 11.5 Adm. Support/Clerical 14.9 Service Occupations 24.5 Production & Repair 12.1 Machine Operators 9.1 Transportation & Moving 4.6 Private Household 1.8 Other Employment 2.0 Crty ofMramr'FYZOOZBudget City Profile Figures are from the 1990 U. S. Census. Comparable 2000 census data is not available. " Labor force and unemployment information is from the Florida Department of Labor & Employment Security, April 2001. Submitted into the public record in connection with item 30A on Walter Foeman City Cleric 1212.8 ECONOMIC DATA' Cost of Living Comparison for Selected Urban Areas* (U.S. Average = 100) CC Index New York (Manhattan), NY 232.0 Boston, MA 134.1 Washington, D. C. 123.4 . Philadelphia, PA 118.7. Miami, FL 106.4 Phoenix, AZ 103.3 Atlanta, GA 102.9 Dallas, TX 100.6 Baltimore, MD 97.0 TOURISM Visitors to Greater Miami in 1999 Domestic 4,385,000 International 5,399,800 Total 9,785,800 Visitors to Greater Miami by Place of Origin European Countries 1,382,600 Canada 599,800 Latin America: 3,258,800 South America 2,127,300 Central America 398,900 Caribbean 732,600 Others 158,600 Total 5,399,800 _4 Cost of living daSUb(�1t it�(9 CniOA�xp Quarter, 1999. records in(9 connection with 2 .� item . ons 4 Walter Foeman (-,%v Cie ktr. �e e��tveai . . . . . . . . . . TAXABLE VERSUS GROSS TAXABLE VALUE EXEMPTIONS AT A GLANCE Ad valorem taxes are taxes levied against the assessed valuation of real and tangible personal property in Miami for the current year. The amount of taxes levied by a municipality is dependent on the millage rate in effect and the final taxable values, which is the gross taxable value adjusted for exemptions entitled to governmental entities, churches, public schools and universities, and some other non-taxable entities and reductions made through a value adjustment hearing board process. The difference between the gross taxable value and those exemptions and adjustments is what is known as a municipality's taxable value. The taxable value is the true value which taxes are levied against. Within the City of Miami, the preliminary value assessment of those exemptions for 2001 equated to a little over $6.9 billion. This amount represented 31.0% of the gross taxable value of approximately $22.2 billion for that year, which translates to significant revenue loss for the City. 75.00% 74.00% 73.00% 72.00% 71.00% 70.00% 69.00% 68.00% 67.00% 66.00% 65.00% 64.00% 63.00% Gross Assessed Value V.s. Taxable Assessed Value 1995 1996 1997 1998 1999 2000 2001 OTaxable ONon-Taxable $25K Ho---'--' 11 FY 2001 Exemptions and Other Non -Taxable Total Value = $6,898,344,272 Add'I $25K S.O.S. Institutional 2% 16% G overnm ental 54% .a C Other Non- _ 41 � Taxable zt e E 0 13% "3 CLpr b LL L U o U O e y *The assessed valuation amounts for years 1995 —1999 reflect final assessed valuations, while the assessed valuation amounts for 2000 and 2001 reflect the preliminary in both charts above. R-1 12128 Re-Nw MILLAGE RATES OPERATING AND DEBT SERVICE A mill is expressed as a $1 in taxes for every $1,000 of assessed valuation. This is the rate that is calculated with the taxable value: to show the amount of ad valorem taxes levied by a municipality. For Fiscal Year 2002, the estimated operating and debt service millage rates for the City of Miami are shown below. Millage Rates for the City of Miami Submitted into the pubII0 record In connection with item �t !Halter Foem-arm City Clew, The millage rates expressed in the chart above are the adopted rates for fiscal years 1995 — 2001 and the estimated rate for fiscal year 2002. R-2 12128 CJl%Ofly�2IJf1Pf e , Siu_maam,re REVENUE SUMMARY BY CATEGORY GENERALFUND The General Fund is the general operating fund of the City. It accounts for all financial resources except for those required to be accounted for in another fund. The largest source of revenue in this fund is generated from ad valorem taxation. The Estimated Budget is less than the Amended Budget due to the fact that in the prior fiscal year there was approximately $16.8 million dollar of carryover fund balance used primarily in projects in the Capital Improvement Programs Fund. These funds are budgeted in Non -Revenues and expensed as a transfer to the C.I.P. fund. General Fund Taxes Licenses and Permits Intergovernmental Revenue Charges for Services Fines and Forfeits Miscellaneous Revenue Non -Revenues Internal Service Funds Grand Total Miscella Fines an( 14 Chari Budget Budget Budget 2000 -01 2000 -01 2001 -02 $ 136,659,983 $ 136,659,983 $ 147,421,816 7,943,964 7,943,964 8,263,850 32,145,541 32,145,541 30,674,416 80,177,918 82,095,418 69,165,311 3,434,072 3,434,072 3,845,000 14,376,723 16,000,252 15,428,905 10,474,417 31,040,180 9,539,619 31,410,199 32,094,720 35,191,695 $ 316,622,817 $ 341,414,130 $ 319,530,611 b FY 2002 General Fund Revenue Breakdown Intemal Service Funds Taxes 10% Licenses and Permits 3% R-3 Submitted into the public record i connection with iters 30� ®n A: -if Walter Foeman City Clerk 12,128 .� xi LIt ofa1''1142=d� RewvvvaeS-1 UJ; x u wr e - REVENUE SUMMARY BY CATEGORY COMBINED SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. In Fiscal Year 2000, this fund was reorganized into several distinct funds. Each Special Revenue Fund, as outlined below, has revenue sources specific to the purpose for which that fund was established. These sources include subsidies from the General Fund, grants, special assessments and taxes. Special Revenue Funds Fund 102 — Convention Center ➢ Fund 103 — Economic Development and Plan Services ➢ Fund 104 — Fire Rescue Services ➢ Fund 105 — Neighborhood Enhancement Team Offices ➢ Fund 106 — Parks and Recreation Services y ➢ Fund 107 — Police Services ➢ Fund 108 — Law Enforcement Trust Fund ➢ Fund 109 — Public Works Services ➢ Fund 110 — City Clerk Services ➢ Fund 111 — Local Option Gas Tax ➢ -Fund 113 - Public Services Taxes . ➢ Fund 114 — Stormwater Utility ➢ Fund 117 — Community Development ➢ Fund 118 — Health Facilities Authority Submitted into .the public recGid 'In connection -with item-` 3ek on • a . �Aftlter Faeman R-4 gT��.­0!N�� R vv nu Summaner s V M� fw� . ..... REVENUE SUMMARY BY CATEGORY COMBINED DEBT SERVICE FUNDS Debt Service Funds account for the accumulation of resources for, and payment of, general long-term debt principal, interest, and related costs. The major revenue sources in these funds are from taxes levied through a debt millage rate, public service taxes and from interdepartmental revenues. In Fiscal Year 2001, there was an amount being used from fund balance in the General Debt Service Fund in the amount of $1.4 million, which explains why there appears to be a drop in revenue from Non -Revenues. General Fund Taxes Licenses and Permits Intergovernmental Revenue Charges for Services Fines and Forfeits Miscellaneous Revenue Non -Revenues Internal Service Funds Grand Total Intergove Taxes 46% Adopted Amended Estimated Budget Budget Budget 2000 -01 2000 -01 2001 -02 $ 17,593,036 $ 17,146,901 $ 18,229,984 910,165 910,165 912,133 415,910 415,910 152,727 953,865 1,400,000 - 21,510,617 21,510,617 20,713,631 $ 41,383,593 $ 41,383,593 $ 40,008,475 FY 2002 Debt Service Funds Revenue Breakdown Miscellaneous Revenue R-5 Is ,Iflto tib@ publIC connection with _ on - S •o Walter Foeman City Clerk 12128 - Aprpro4 APPROPRIATION BY CATEGORY GENERALFUND The chart shown below classifies the General Fund Estimated Fiscal Year 2002 Appropriations into several categories. The expenditure categories listed in the chart specifically depict how the City appropriates its funding sources. Personnel cost, which accounts for 75% of the estimated appropriation amount, includes all salary and fringe benefits including health insurance, worker's compensation, and pensions. The operating expenses category includes all fixed and variable related expenses except those listed as a separate category. Personnel Operating Expenses Utilities Insurance Reserves Non -Operating C.I.P. Equipment and Improvements TOTAL Operatic $ 236,290,169 35,844,241 7,749,476 9,600,000 10,349,227 6,127,053 10,662,652 $ 316,622,817 $ 236,521,324 37,980,140 7,749,476 9,600,000 11,125,441 9,507,010 26,010,152 $ 338,493,542 Appropriations by Category for the General Fund Estimated Budget of $319,530,611 Insurance RPCPrVac _ Personnel 75% S-1 Land ents nto the public recoro if, connection with 3016 item on1-46-fil Walter Foeman City Clerk 12128 A r0xiitl SY___la�i��'S p ti. APPROPRIATION COMPARISON BY FUND AND SPENDING AGENCY GENERALFUND Mayor Board of Commissioners Office of the City Manager Office of Asset Management Office of the City Clerk Office of Civil Service Office of Media Relations Office of Equal Opportunity/Diversity Prg. Office of the Hearing Boards Office of Labor Relations Office of Professional Compliance Building Conferences, Conventions & Public Facilities Finance Fire - Rescue General Service Administration Human Resources Information Technology Internal Audits and Reviews Law Management and Budget Parks and Recreation Pension Planning & Zoning Police Public Works Purchasing Real Estate & Economic Development Risk Management Solid Waste Non -Departmental Accounts Total General Fund Adopted 2000-01 687,368 926,310 1,450,397 875,341 891,805 295,593 656,429 191,474 594,695 549,968 242,502 4,362,520 4,942,932 4,809,224 46,494,865 13,384,588 2,329,474 6,630,913 716,221 4,206,454 1,699,767 9,717,444 20,022,551 1,881,650 90,789,063 9,810,943 966,459 829,587 41,340,711 18,631,941 25,693,628 Amended 2000-01 678,751 997,337 1,453,017 960,874 947,515 314,573 701,787 201,474 651,896 617,674 254,856 4,456,502 5,161,635 5,041,009 47,084,996 14,462,769 2,379,435 7,242,398 718,451 4,266,666 1,737,649 10,007,631 20,029,724 1,890,638 91,486,939 10,011,099 1,006,679 893,555 41,433,661 19,085,519 45,237,422 Proposed 2001-02 653,935 939,900 1,484,779 905,253 1,051,236 298,690 466,129 595,563 470,600 4,787,626 5,029,240 4,809,626 48,957,952 13,862,142 2,800,706 7,923,398 718,262 3,978,161 1,706,222 10,268,614 10,821,888 2,702,010 87,086,055 10,381,954 1,086,584 1,073,876 46,771,878 19,201,158 28,697,174 $ 316,622,817 $ 341,414,130 $ 319,530,611 DEBT SERVICE FUND Special Obligation Bonds 23,308,473 23,308,473 General Obligation Bonds 18,075,120 18,075,120 Total Debt ervice. te� Into the public $ 41,383,593 $ 41,383,593 record in connection with item on S" S-2 12128 Walter Foerna 22,544,682 17,463,793 $ 40,008,475 APPROPRIATION COMPARISON — BY FUND AND SPENDING AGENCY CONTINUED SPECIAL REVENUE FUNDS Fund 100 - Other Special Revenue Fund Fund 102 - Convention Center Fund 103 - Economic Devel. & Plan. Serv. Fund 104 - Fire Rescue Services Fund 105 - Neigh. Enhance. Teams (N.E.T.) Fund 106 - Parks & Recreation Services Fund 107 - Police Services Fund 108 - Law Enforcement Trust Fund Fund 109 - Public Works Services Fund 110 - City Clerk Services Fund 111 - Local Option Gas Tax Fund 113 - Public Service Tax Fund 114 - Stormwater Utility Fund 117 - Community Development Serv. Fund 118 - Health Facilities Authority Special Revenue Funds Total: Total City of Miami Budget AUTHORITIES/OTHER AGENCIES Bayfront Park Management Trust Community Redevelopment Agency Department of Off -Street Parking Downtown Development Authority Miami Sports and Exhibition Authority Adopted Amended Proposed 2000-01 2000-01 2001-02 - 455,585 125,000 7,434,916 7,708,876 7,578,196 138,840 4,427,352 243,798 6,058,281 7,994,004 5,425,663 4,298,917 4,914,794 4,720,126 2,055,529 3,453,169 915,752 22,333,788 46,598,984 39,450,169 3,329,475 9,752,645 10,434,609 - 1,527,972 1,000,386 146,089 147,326 134,293 7,033,758 9,852,592 7,100,000 39,632,954 43,103,408 42,717,373 8,962,242 12,257,467 8,962,242 51,029,688 88,635,597 46,331,828 200 84,653 84,453 175,223,888 $ 152,454,677 $ 240,914,424 $ 534,762,974 $ 510,461,087 $ 623,712,147 $ $ 3,307,663 $ 3,307,663 $ 3,517,839 $ 23,171,564 $ 20,055,724 $ 19,702,949 $ 12,569,841 $ 12,569,841 $ 14,476,983 $ 1,924,991 $ 1,924,991 $ 2,132,609 $ 750,000 $ 950,000 $ 1,000,000 Submitted into the public record irl connection with item u L on- 5-A-01 S-3 Welter Foeman City Clerk A 'p vp SUMMARY OF POSITIONS - COMPARISON BY FUND Difference Difference Frozen Positions Adopted Amended Between Proposed Between Due to Exclusion Positions Positions Adopted & Positions Proposed & Of Parking 2000-01 2000-01 Amended . 2001-02 .. Amended Surcharge GENERALFUND Mayor 11.00 11.00 - 10.50 (0.50) - Board of Commissioners . 20.00 20.00 - 18.00 (2.00) - City Manager 20.00. 20A0 - 20.00 - Office of Asset Management 11.33 11.33 - 10.33 (1.00) - Office of the City Clerk 10.00 10.00 - 11.00 1.00 1.00 Office of Civil Service 4.00 4.00 - 4.00 - - Office of Equal Opportunity/Diversity Prg. 3.00 3.00 - - (3.00) - Office of Hearing Boards 7.00 7.00 - - (7.00) - Office of Labor Relations 7.00 7.00 - 7.00 Office of Media Relations 5.00 6.00 1.00 7.00 1.00 - Office of Professional Compliance 4.00 4.00 - 9.00 5.00 1.00 Building 83.00 83.00 - 83.00 - 2.00 Conference, Conv. & Public Facilities 30.00 30.00 - 31.66 1.66 4.00 Finance 67.00 67.00 - 67.00, - - Fire Rescue- Civilian 65.00 70.00 5.00 74.00 4.00 1.00 Fire Rescue- Sworn 583.50 584.00 0.50 608.00 24.00 - Total Fre-Rescue 648.50 654.00 5.50 682.00 28.00 1.00 General Services Administration 146.00 150.00 4.00 156.00 6.00 - Human Resources 30.00' '31.00 1.00 34.00 3.00 - Information Technology 63.00 70.00 7.00 70.00 - 1.00 Internal Audits 11.00 11.00 - 11.00 - Law 51.00 51.00 54.00 3.00 57.00 3:00 1.00 Management & Budget 26.00 26.00 - 26.00 - - Non Departmental Accounts (NDA): Miami Action Plan 2.00 2.00 - 2.00 - Sister Cities 2A0 2.00 - 2.50 0.50 Employee Pod 1.00 1.00 - 1.00 - Total NDA 5.00 5.00 - 5.50 0.50 - Parks and Recreation 125.00 128.00 3.00 128.00 - - Planning and Zoning, 30.34 .30.34. - 37.34 7.00 - Police-Civilian 374.00 352.00 , (22.00) 352.00 - 21.00 Police-Sworn 1,135.00 1,135.00 - 1,040.00 (95.00) - Total Police 11-509.00 1,487.00 (22.00) 1,39200 (95.00) 21.00 Public Works 100.00 109.00 9.00 110.00 1.00 1.00 Purchasing 18.00 18.00 - 18.00 Real Estate & Economic Development 13.33 13.33 - 15.33 2.00 - Risk Management 32.00 32.00 - 33.00 1.00 1.00 -Solid Waste 242.00 241.00 (1.00) 241.00 - - TOTAL GENERAL FUND 3,332.50 3,343.00 10.50 3,294.66 (48.34) 34.00 'Note: The Office of Equal Opportunii yViversity Programs and the Office of Hearing Boards were consolidated with the Department of Human Resources and the Department of Planning and Zoning, respectively. Submitted. into the public; record in connection with"J 21.2 8 �, j 4% item' S-4 Walter Foeman City Clerk App, opri for. m r 1 SUMMARY OF POSITIONS - COMPARISON BY FUND CONTINUED Difference Difference Frozen Positions Adopted Amended Between Proposed Between Due to Exclusion Positions Positions Adopted & Positions Proposed & Of Parking 2000-01 2000-01 Amended 2001-02 Amended Surcharge SPECIAL REVENUE FUNDS Fund 100 - Other Special Revenue Fund Homeless Program Building - (CDBG Funding) Real Estate - (CDBG Funding) Total Other Special Revenue Fund Fund 101 - Comm. Redevel. Agency (CRA) Administration Fund 102 - Convention Center Administration Fund 103 - Economic Devel. & Plan. Serv. DRI Administration Fund 104 - Fire Rescue Services Fire Rescue- Civilian Fire Rescue- Sworn Total Fire -Rescue Fund 105 - Neigh. Enhance. Teams (N.E.T.) Administration Fund 106 - Parks & Recreation Services Disabilities Program Fund 107 - Police Services Police -Civilian Police-Swom Total Police Fund 108 - Law Enforcement Trust Fund Administration Fund 109 - Public Works Services Administration Fund 110 - City Clerk Services Administration Fund 117 - Community Development Serv. C.D.B.G. Administration Housing Conservation Field Operations' Total Fund 117: TOTAL SPECIAL REVENUE FUNDS CAPITAL IMPROVEMENT PROGRAM FUND Fire - FEMA TOTAL CITY EMPLOYEES - 2.00 2.00 2.00 - 2.00 2.00 - - (2.00) 2.00 2.00 - - (2.00) 4.00 6.00 2.00 2.00 (4.00) - 3.00 3.00 - 3.00 - 7.00 7.00 - 5.34 (1.66) - - - 5.00 5.00 R. 24.00 24.00 - - (24.00) 6.00 6.00 - - (6.00) 30.00 30.00 - - (30.00) - 73.00 93.50 20.50 98.00 4.50 3.00 8.00 8.00 - 8.00 - 3.00 3.00 - 29.00 26.00 168.00 168.00 - 168.00 - 171.00 171.00 - 197.00 26.00 - 4.00 4.00 - 4.25 0.25 56.00 56.00 - 50.00 (6.00) 19.00 19.00 - 5.00 (14.00) 82.00 95.00 13.00 109.00 14.00 157.00 170.00 13.00 164.00 (6.00) - 457.00 492.50 35.50 486.59 (5.91) 3.00 2.50 - (2.50) - - 3,792.00 3,835.50 43.50 3,781.25 (54.25) 37.00 SubmiMt ld into the pubiiC record in connection with S - 5 item ._ on Walter Foeman 12-128 City Clerk ' u 7 M. )t ll a111"T �C%Z IIQ f - A , roar �a ion_ � 4mar�e�s CITY WORKFORCE This Proposed Budget contemplates a reduction to the City's workforce. The total number of permanent positions is 3,781.25 for a net decrease of 54.25 positions for all funds. The General Fund comprises 3,294.66 of this total, which is a reduction of 48.34 permanent positions from the prior years amended number. For this fiscal year, the Summary of Position Comparison included on page S-5 does not include temporary positions because the City felt that instead of holding a department to a certain number of temporary positions,' which an adopted table of organization with temporary positions does, it was more prudent to allow departments to use temporary budgets to hire based on funds available. In the departmental pages there is a reference as to how many Full Time Equivalents (FTE'S) a department could have based on the assumption that the temporary earned $10.00 per hour and worked 40 hours per week, this is then added to calculate a total number of positions a department could have based -on this assumption. Labor Unions There are four Labor Unions in the City: Fraternal Order of Police (FOP), American Federation of State County and Municipal Employees (AFSCME), International Association of Fire Fighters (IAFF), and American Federation of State County and Municipal Employees 79 (AFSCME 79), which is the new union for the sanitation employees. Labor unions represent eighty-five (85)% of the City's workforce. The composition of staff, by labor organization, is as follows: AFSCME 7Q 5% Others 15% FOP 31% 33% 16% Submitted into the public PecoW in connection with item on Walter Foeman City Clerk 12128 s -s x: m *s � a � , �. Ifs°" • r a DESCRIPTION Miami's form of government is called the "mayor -commissioner plan". Qualified voters elect the Mayor at -large to a four-year term. He appoints the City Manager who is the chief administrative officer but the Mayor may, not dictate the appointment or employment of any other employees. Although not a member of the City Commission, the Mayor may preside over Commission meetings or designate a Commissioner to preside. He may take command of police during a public emergency. He has veto authority over any actions of the Commission. The Mayor is Miami's official representative and maintains contact with all levels of government to foster cooperation. ORGANIZATION FY2002 Table of Organization Classified: O Unclassified: 13 Temporary FTE: 11 Total Positions: 14— Mayor of the City Administrative Staff Sister Cities Program** Classified: O Classified: O Unclassified: 10.5 Unclassified: 2.5 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. **The Sister Cities Program is budgeted in Non -Departmental Accounts. Submitted into the public ronorrd in connection with 3d� on 9211-2 12128 1:AITY M . DEPARTMENT SUMMARY DETAILS Personnel $ 369,082 $ 460,192 $ 643,402 $ 613,401 Operating Expense 31,650 52,400 43,966 54,316 Capital Outlay 460 .7,353 - 1,034 Non -Operating - - - 10,000 TOTAL $ 401,192 $ 519,945 $ 687,368 $ 678,751 Allocation by Category Personnel Operating 91 %Expense 0 9 J ❑ Personnel: The personnel budget is $16,126 or 2.63% less than the FY2001 Amended Budget due to the transfer of the protocol funding to General. Services Administration, partially offset by salary increases resulting from anniversary and cost of living adjustments. ❑ Operating Expense: The operating expense budget is $2,344 or 4.3% more than the FY2001 Amended Budget due to an increase in other contractual services for news clipping services. ❑ Capital Outlay: The capital outlay budget is $1,034 less than the FY2001 Amended Budget because the funding has been moved to the Capital Improvement Program (CIP) Fund. ❑ Non-Operatine: No budget reserve was included in the FY2002 budget. Submitted Into the public record�inLconnection it item on `Jg1ter Foorn` , 2 of tR -KMA Vv�" 4 DESCRIPTION The Board of Commissioners consists of five Miami residents elected to four-year terms from five districts within the City. Elections are nonpartisan. The Commission's role is to provide policy direction for programs that are effective, efficient, and responsive to the needs of residents. The policy decisions of the Commission are implemented by the City Manager. Commissioners are prohibited from dictating the appointment or employment of any City employee or for giving orders to any subordinates of the City Manager. The Commission may remove the City Manager or override any mayoral veto by a four-fifths vote. ORGANIZATION Submitted into ' the public record r connection with item 3db on q`'a' d Walter Foeman City Clerk 3 12128 FY2002 Table of Organization Classified: 0 Undasafied 18 Temporary FrE 4' Tota PAons: 22 Board of Commissioners Commissioner- District 1 Commissioner- District 2 Commissioner- District 3 Commissioner- District 4 Commissioner- District 5 Wrfredo "Willy" Gort Johnny L. Winton Joe Sanchez Tomas Regalado Arthur E. Teele Classified: 0 Clasded: 0 Classified: 0 Classified: 0 Classified: 0 Undasded: 3.08 Undasded 4.08 Undassified: 3.71 Undasded 3.15 Undassified:4 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted into ' the public record r connection with item 3db on q`'a' d Walter Foeman City Clerk 3 12128 DEPARTMENT Cly.»off Trays ; �,2 ,Md� ooH 0 M1 SUMMARY FY1999 i=Y2000 FY2001 FY2001 9 FY2002 Category ° :.. ACTUAL ACTUAL ADOPTED ..:..AMENDED ESTIMATE Personnel $ 739,234 $ 738,573 $ 825,994 $ 825,992 $ 827,20 Operating Expense 70,134 97,534 10.0,316 116,077 96,10 Capital Outlay 3,283 5,337 - 5,268 Non -Operating - - - 50,000 16;60 TOTAL $ 812,651 $ 841,444 $ 926,310 $ 997,337 $ 939.90 Allocation by Category Personnel 88% O perating .. Expense 10% Non - 0 perating 2% DETAILS ❑ Personnel: The personnel budget is $1,208 or 0.15% more than the FY2001 Amended Budget due to increases for anniversary and cost of living allocation. ❑ Operating Expense: The operating expense budget is $19,977 or 17.2% less than the FY2001 Amended Budget due to a reduction in professional services, postage and printing/binding. ❑ Capital Outlay: The capital outlay budget is $5,268 less than the FY2001 Amended Budget because funding has been moved to the Capital Improvement Program Fund. ❑ Non -Operating: Non -Operating expense budget is $33,400 or 66.8% less than the FY2001 Amended Budget due to a reduction in budgeted reserves. Submitted into the publiQ record in connection with item on /alter Foeman Ga�� Ott 2128_4 4 DIVISIONAL SUMMARY DETAILS 'U, c�� WlZ - '1 Y;22M �V µ ;lld? g. ni� Sanchez $ 173,308 $ 170,697 $ 185,262 $ 197,120 Regalado 138,211 157,254 185,262 198,073 Winton 172,673 166,683 185,262 206,246 Gort 158,202 162,255 185,262 200,636 Teele 170,257 184,555 185,262 195,262 TOTAL $ 812,651 $ 841,444 $ 926,310 $ 997,337 Allocation by Division $210.00 N ca $200.00 N t $190.00 $180.00 $170.00 Div A Div B Div C Div D Div E E3FY2001 Amended 0FY2002 Estimated ❑ Sanchez (Div A): The budget is $7,970 or 4.0% less than the FY2001 Amended Budget due primarily to a reduction in budgeted reserves. ❑ Retialado (Div B): The budget is $14,773 or 7.5% less than the FY2001 Amended Budget because of the elimination of budget reserves and because funding for capital outlay has been moved to the Capital Improvements Program Fund. ❑ Winton (Div C): The budget is $17,096 or 8.3% less than the FY2001 Amended Budget as a result of reductions in professional services, postage, printing/binding and budgeted reserves. Contract labor is forecasted as an unclassified full-time position. Funds allocated for newsletter in FY2001 not allocated in FY2002. ❑ Gort (Div D): The budget is $11,486 or 5.7% less than the FY2001 Amended Budget due to reduction in professional services, budgeted reserves and capital outlay,. Contract labor is forecasted as an unclassified full-time position. Funding for capital outlay has been moved to the Capital Improvements Program Fund. ❑ Teele (Div E): The budget is $6,112 or 3.1% less than the FY2001 Amended Budget due to reductions in budgeted reserves and other contractual services. Submitted into the public record la connection with item 34b -on 3-J!1- I 5 Walter Foeman - City DO( 12128 } 1 ill y:j k .w .. , nuii er* M. ,.. DESCRIPTION Asset Management, as the City's real estate office, manages the leasing of property to and from other parties; categorizes City -owned properties according to use (i.e. City operations, leased to third party, vacant); identifies properties for future sale or lease and establishes market value; maximizes the revenue potential and community use of municipally owned assets; and monitors and enforces all contractual elements of leases and licenses. This Office also keeps and updates the City's property inventory and works with tax consultants to assure that all properties in the City are assessed correctly. ORGANIZATION FY2002 Table of Organization Classified 5 Unclassified: 5.33 Temporary FTE: 0` Total Positions: 10.33 Administration Classified: 0 Unclassified: 2.33 1 Unclassified Position shared at 33%" Lease Managementrtassified: Management Classed : 1 ssified : 4 Unclassified: 2 1 * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. **1 Position split funded with Asset Management and Real Estate and Economic Development. Submitted Into the public record in connection with item .. on ' $' ®t `111,>"ter F.oemar. .1 FE,1, 06ZZ�I? %td,,,P aa,'�, ni�,"'ia LONG-TERM ❑ Maximize the value of City -owned real property through innovative methods to GOAL achieve its highest and best use thereby increasing revenue to the City and enhancing the quality of life of its residents. OBJECTIVES I ❑ Convey either by lease or sale the property located at 1401 N Miami Avenue. FOR FY2002 ❑ Rezone and issue an invitation to bid for the sale of the Overtown Shopping Center. SIGNIFICANT ❑ Managed an average of 96 leases/licenses/management agreements that will ACCOMPLISH- generate in excess of $5.5 million in revenue during FY2001. MENTS IN FY2001 ❑ Researched and prepared several property ownership lists in connection with proposed baseball stadium sites and developed acquisition cost estimates for each. ❑ Negotiated and drafted 54 amendments, licenses, leases, easements and agreements related to use of real property, 23 of which were executed; and renewed three leases. 7 Submitted Into' the public record in* connection with item on 12L_01 Walter Foeman _. City Clerk 12128 DEPARTMENT SUMMARY DETAILS Personnel $ 541,267 $ 568,341 $ 620,560 $ 620,560 Operating Expense 1,426,772 195,228 254,781 340,314 Capital Outlay 6,847 1,189 - - Non -Operating - - - - TOTAL $ 1,974,886 $ 764,758 $ 875,341 $ 960,874 Allocation by Category Personnel 67% � v Operating Expense 33% ❑ Personnel: Expenses have decreased $11,646, or'l.9% from the FY2001 Amended Budget even after consideration of forecasted anniversary and cost -of -living increases. This decrease is due to one position being transferred to the General Services Administration. ❑ Operating Expense: Expenses have decreased $43,975, or 12.9% from the FY2001 Amended Budget due to reduced expenditures in utilities, maintenance and advertising due to the transfer of the management of nine (9) City facilities to General Services Administration. Submitted into the ' public record in connectionwith item 30 on �--- falter Foeman city Cler" ., x.2128 8 DESCRIPTION ORGANIZATION f... The Building Department protects the health, safety, and welfare of the public, and enhances the general quality of life through interpretation and enforcement of the Building Code and other regulations governing construction and land use. FY2002 Table of Organization Classified: 76 Unclassified: 7 Temporary FTE: 0` Total Positions: 83 Office of the Director Classified: 3 Unclassified: 5 Inspection Services Code Enforcement Classified: 62 Classified: 11 Unclassified: 1 Unclassified: 1 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 0 Submitted Into the public record in conn6bflon with itern ub ` on 9-20 Walter Foeman Citv Clerk 12128 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 ❑ To provide the type of service requested and deserved by the construction industry and the general public. ❑ To prepare informational brochures to inform the public on permit and plans process and procedures, FEMA and flood related information, and general code requirements :❑ To establish two annual meetings with contractors, developers and homeowners associations to assess their permitting needs. ❑ Participated in the permitting and inspecting of major construction projects during the past three years totaling $996,958,796. ✓ Major Construction Projects in -progress total $693,862,858 ✓ Major Construction, Projects completed total $303,093,938 ❑ Reduced the number of days it takes to review plans from 4-6 weeks to 2-4 weeks. ❑ Decrease the time it takes to perform electrical, mechanical and plumbing inspections from 48 to 24 hours. .Submitted .into the public (record is connection with item on Walter Foeman City Clea, 121,28 10 DEPARTMENT SUMMARY DETAILS No (a a � � P � ,,, ii n Personnel $ 3,588,516 $ 3,224,299 $ 4,100,442 $ 4,101,845 Operating Expense 108,633 241,908 262,078 307,457 Capital Outlay 42,874 7,910 0 47,200 Non -Operating 0 11,460 0 0 TOTAL $ 3,740,023 $ 3,485,577 $ 4,362,520 $ 4,456,502 Allocation by Category Personnel 93.61 Capital Outlay 0.24% Operating Expense 6.16% ❑ Personnel: This budget is $379,270 or 9.2 % more than the FY2001 Amended Budget due to upgrading several positions, promotions and increases resulting from anniversary, longevity and cost of living adjustments. These increases are partially offset by the freezing of two (2) positions in response to the loss of the parking surcharge. ❑ Operating Expense: This budget is $12,406 or 4.0% less than the FY2001 Amended Budget due to decreases in advertising, equipment rental and professional services expenses. ❑ Capital Outlay: This budget is $35,740 or 75.7% less than the FY2001 Amended Budget because the Capital Improvements Program Fund will fund equipment needs. 11 Elubmltted into the public record iq connection. with item --3912- on -9-JS- Walter Foeman - City Clerk 12 12 8 DIVISIONAL SUMMARY DETAILS .............. _....., N ...,.r y ..,,......,., .......'... .....�� zy✓ .�._... ..«.,..� ........� �,.. Vie. Administration $ 669,003 $~ 446,743 $ 556,698 $ 556,698 Inspection Services 2,240,855 2,674,350 3;356,415 3,449,996 Code Enforcement 830,165 364,484 449,407 449,808 TOTAL $ 3,740,023 $ 3,485,577 $ 4,362,520 $ 4,456,502 Submitted into the public record in connection with Walter Foeman city 0101 $4.00 0 $2.00 Allocation by Division E3 FY2001 Amended ® FY2002 Estimated ❑ Administration (Div A): This budget is $37,353 or 6.7% more than the FY2001 Amended Budget due to an increase in classified salaries because of promotions and increases resulting from anniversary, longevity and cost of living adjustments. Additionally, postage is higher due to a rate increase in mailings. E3 Inspection Services (Div B): This budget is $337,644 or 9.8% more than the FY2001 Amended Budget due to an increase in salaries resulting from higher salaries paid for filled positions than previously budgeted and increases resulting from anniversary, longevity and cost of living adjustments. Additionally, 24- hour City vehicles are being provided to all inspectors rather than a portion of inspectors. These increases are partially offset by the freezing of two (2) positions in response to the loss of the parking surcharge. ❑ Code Enforcement (Div C): This budget is $43,873 or 9.8% less than the FY2001 Amended Budget due to the discontinuation of the use of temporary personnel and the transfer of a Plumbing Inspector III position to the Inspection division. Additionally, there was a decrease in equipment rental expenses. 124 28 12 DESCRIPTION The City Clerk's Office is the keeper of the official Commission minutes, legislation, lobbyist registration, bid openings, attesting to contracts, meeting schedules, minutes and attendance records for all City boards and committees, and attends bond validations proceedings. Elections entail the administration, supervision and certification of Municipal, Civil Service, and certain advisory board elections, charter amendments, special or referenda (including Bond Elections), and straw ballot issues. The Records Management Section sets the guidelines and standards for all City records. For more details concerning the Office of the City Clerk, please visit our website at: http://www.ci.miami.fl.us/City_Clerk/cckhome.html ORGANIZATION FY2002 Table of Organization Classified: 1 Unclassified: 10 Temporary FTE: 1* Total Positions: 12 Administration Classified: 0 Unclassified: 4 ElectionsRecords Management Public Information Classified: 0 Classified: 0 Classified: 1 Unclassified: 1 Unclassified: 2 Unclassified: 3 Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted into :the public record in connection with ltemn on 14 Walter Foeman 13 1212il Clea ✓� r i t .,�,..�. .. :f. ......vG mow,,,. ...+m ,....�... .....w LONG-TERM❑ To create an effective infrastructure that will ensure accessibility, security, and GOAL 1 preservation to public records. OBJECTIVES ❑ To prepare a collaborative proposal with Florida International University Park FOR FY2002 Green Library for federal grant funding in the amount of $150,000 from the Library Services -and Technology Act and additional funding in the amount of $150,000 from the Institute of Museum and Library Services. ❑ To continue to implement [an automated file code system, (alpha -numeric - mnemonic)], a combination of letters and numbers representing a particular function, which is linked to record series titles, to facilitate dispositioning, which will provide a uniform, systematic approach to file retrieval and assist the City of Miami to complete its agency compliance certification with respect to records disposition laws and procedures. ❑ To implement legislative workflow and document management system, namely Legistar. SIGNIFICANT ❑ Covered 52 meetings in the first 6 months of the fiscal year from October 2000 ACCOMPLISH- through April 2001. MENTS IN FY2001 ❑ Received funding from the.following sources: grant funds by the Historical Advisory Board of South Florida ($8,000) for cataloging and classifying our City's photographic collection from the 1940s through 1980s; $23,620, as a draw down from Florida International University' (FIU) through the University of Florida as part of local heritage projects with legal, and historical significance, said amount designated for our City of Miami Digital Library of Historical Collections. ❑ Full implementation by three Departments (namely the City Clerk's Office, Office of Management and Budget and the City Manger's Office) of new citywide automated file code index system (based on functional codes not department structure), an alpha -numeric -mnemonic system, a combination of Submitted into the numbers and letters representing a particular function which may be linked to p blic record series titles to facilitate dispositioning standards with color -coded dates record �i�,n�.connection item on with A e and labels. Walter Foeman City Clerk :„� 14 DEPARTMENT SUMMARY DETAILS Personnel $ 574,024 $ 532,906 $ 638,058 $ 650,558 Operating Expense 11,505 280,033 253,747 252,747 Capital Outlay 694 - - 44,210 Non -Operating - - - - TOTAL $ 586,223 $ 812,939 $ 891,805 $ 947,515 Allocation by Category Personnel 63% Operating Expense 37% ❑ Personnel: Expenses have increased $8,258 or 1.2% from the FY2001 Amended Budget due to the addition of a Technical Operations Coordinator position and anniversary and cost of living increases; however, this position was frozen in response to the loss of the parking surcharge. ❑ Operating Expenses: Operating expenses have increased $139,673 or 55.3% from the FY2001 Amended Budget due to the upcoming municipal election in November 2001. In odd numbered years, the City Clerk is responsible for all municipal elections. Special elections may also occur at any time. Election related costs include pollworker salaries and other administrative costs. ❑ Capital Outlay: Capital outlay expenses are $44,210 less than the FY2001 Amended Budget. An automated filing system and a redesign of office space were recently implemented. The automated filing system is critical to the establishment of a comprehensive index of our City's files, by functionality. No capital outlay has been allocated in FY2002. 15 Submitted into the public Mord In connection with 2A L on 'K• eA Walter Foeman Cit,, (Tort, 12128 DESCRIPTION ORGANIZATION Y lit Vf_ Lain IT T k The City Manager implements and enforces the policies, directives, and legislation adopted by the City. Commission. As the chief administrative officer, the City Manager is responsible for the daily operations of the City, prepares the budget, assists in planning for the development of the City, supervises employees, interacts with citizen groups and other units of government, and is otherwise responsible for the health, safety and welfare of the residents and visitors to Miami. FY2002 Table of Organization Classified: 0 Unclassified: 20 . Temporary FTE: 0' Total Positions: 20 City Manager Classified: 0 Unclassified: 1 Special Assistant to the City Manager Classified: 0 Unclassified: 2 Chief of Staff Staff SupporVAgenda Office Classified: 0 Unclassified: 11 Assistant City Managers Staff Support Classified: 0 Unclassified: 6 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted Into the public record in connecti n wittV item on �--- Walter Foeman City C1PY4 2`12,5 16 DEPARTMENT SUMMARY DETAILS FrarnYP �L adt flll""""'��"If "11@ e4_1"'�� u� w� Personnel $ 727,290 $ 1,185,600 $ 1,331,982 $ 1,331,981 Operating Expense 51,702 77,131 118,415 119,636 Capital Outlay 7,441 3,653 - 1,400 Non -Operating - - - - TOTAL $ 786,433 $ 1,266,384 $ 1,450,397 $ 1,453,017 Allocation by Category Personnel 93% Operating Expense 7% ❑ Personnel: The personnel budget is $43,598 or 3.3% more than the FY2001 Amended Budget due to salary increases, including anniversary and cost of living adjustments. These increases were partially offset by a reduction in the budgeted salary for the Special Assistant position. ❑ Operating Expense: The operating expense budget is $10,436 or 8.7% less than the FY2001 Amended Budget due to decreases in books, publications and memberships and postage. ❑ Capital Outlay: The capital outlay budget is $1,400 less than the FY2001 Amended Budget because funding has been moved to the Capital Improvements Program Fund. Submitted into the public record in connection with item on •4 Waiter Foeman City Cleric 17 12128 DESCRIPTION The City Charter provides for a five -member Civil Service Board responsible for adopting, amending, and enforcing the rules and regulations governing Iappointment and employment of all employees in the classified service, subject to approval of the City Commission. The Chief Executive Officer for the Board is the Executive Secretary. This individual provides staff support to the Board; keeps all official records such as agendas and minutes; and furnishes information on Board actions, rules, policies and regulations to City departments, employees and other interested parties. ORGANIZATION FY2002 Table of Organization Classified: 1 Unclassified: 3 Temporary FTE: 0 " Total Positions: 4 Administration Classified: 1 Unclassified: 3 -7- F**Judicial/Legislative Board Members: 5 " Based upon temporary employees earning $10.00 per hour and working 40 hours per week. "* Board Members are shown for informational purposes only. Submitted into the ' ' p0110 record in 'connectiOn with item - on Walter Fooman City CIO&; 42128 18 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 " - Ni 'd S" ❑ To ensure that the Civil Service Rules and Regulations support a more efficient process for employing, retaining and promoting classified employees, the Civil Service Board will complete a revision of the rules between FY2002 and FY2004. ❑ To complete a first -draft revision of the Civil Service Rules and Regulations for review by Civil Service Board Members, Commissioners, City administration, employees and City residents by November 5, 2001. ❑ To notify and solicit recommendation/revisions from employees and residents, via City newsletters, weekly City bulletin, Internet, e-mail, and Channel NET 9, of the need for revision of the Civil Service Rules and Regulations. (January through March 2002). Subsequent to receipt of additional revisions, schedule and advertise one public meeting, per commission district, for input and review. ❑ Adopted procedures for conducting Civil Service appeal hearings. ❑ Distributed over 300 customer surveys to city employees, commissioners, union presidents, and city residents. ❑ Presented a total of 14 orientation sessions for 153 new employees. IL] Submitted into the public record %in. connection with item fob on Walter Foeman Cib! DO( 12128 F� DEPARTMENT f x 3 SUMMARY FY1999 FY20Q0 PY2Q01 FY2001FY2002 „Category ACTUAL ACTUAL ADOPTED AMENDED ESTIMA-T Personnel $, 220,174 $ 234,765 $ 257,224 $ 257,224 Operating Expense 26,198 21,310 38,369 42,369 34,691 Capital Outlay 0 2,998 0 4,980 i Non -Operating 0 0 0 10,000 10;0,01 TOTAL $ 246,372 $ 259,073 $ 295,593 $ 314,573 $ 298;691 Allocation by Category Personnel 85% 52 1 fz CapitalOperating O utlay Expense 3% 12% DETAILS ❑ Personnel: This budget is $3,226 less than the FY2001 Amended Budget due to decreases in FICA and tuition reimbursement. In FY2002 tuition reimbursement is budgeted in the Department of Human Resources. ❑ Operating Expense: This budget is $7,677or 18.1 % less than the FY2001 Amended . Budget due to a decrease in various expenditures in response to the loss of the parking surcharge. ❑ Capital Outlay: This budget is $4,980 less than the FY2001 Amended Budget because funding has been moved to the Capital Improvements Program Fund. ❑ Non-Operatine: No change in non-operating expenses. -'submitted into the public recoad In connection with 14ern` 3bb Walter Foernan City Clerk 12128 20 DESCRIPTION ORGANIZATION This Department manages the following facilities (or divisions): 1) James L. Knight International Center (Miami Convention Center), 2) Coconut Grove Convention Center, 3) Orange Bowl, 4) Dinner Key Marina, 5) Miamarina (including Watson Island Marina), 6) Marine Stadium Marina, and 7) Manuel Artime Community Center. The Department's primary responsibility is to ensure use of these facilities for both short- term as well as long-term events. Events include sports, entertainment, meetings, conferences, conventions and marina rentals. FY2002 Table of Organization Classified: 30 Unclassified: 2.66 Temporary FTE: 48* Total Positions: 80.66 Coconut Grove Center Manuel Artime Center Classified: 3.5 Classified: 2 Unclassified: 1.34 Unclassified: 0 Orange Bowl Stadium Classified: 8.5 Unclassified: .34 Miamarina at Bayside Classified: 4 Unclassified: .34 Dinner Key Marina Classified: 11 Unclassified: .34 Marine Stadium Marina Classified: 1 Unclassified: .30 ' Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 21 SubMi.ttpd into the publiC record in connect o�! 11 item �3 b on Waiter Foeman City Cietk 12128 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 Cofe-re- C�nverof_ (714 Prlibh,,l ❑ To operate our facilities effectively and cost efficiently, while providing our community with the highest level of customer service, quality events, and entertainment. ❑ To continue to attract world-class events to City facilities, such as Gold Cup Soccer 2002, Premio Los Nuestro, American Theater Art for Youth and the Strictly Sail portion of the International Boat Show. Q To increase the average occupancy rate for all City Marinas to 90%, and obtain State of Florida grants to implement improvement at the marinas. ❑ To establish a recurring source of funding for capital improvements to the Orange Bowl Stadium by marketing the naming rights to the Stadium. ❑ To improve the maintenance and operation of the City facilities. SubmItted .Into the public r®d In connection with its on 1A 'o1 Walter Foom Provided world-class events at City venues, including the Mormon Tabernacle Choir, Wheel of Fortune television show, the Arthur Andersen World Wide Partners Meeting, Miami Fusion (MLS), Florida Philharmonic, Latin Grammys "Man of the Year" event and World Cup Qualifying Match. Established parking charges`at the renovated Seminole Boat Ramp, and revised parking agreements for the Orange Bowl Stadium and Coconut Grove Convention Center, resulting in increased revenues and improved services. Initiated customer service/motivated training for all Department employees to ensure quality, professional service to the public. Implemented capital improvement projects at City facilities, including extensive renovation to the Manuel Artime Community Center, and established a pro -active maintenance plan for facilities. 22 DEPARTMENT SUMMARY DETAILS Personnel Operating Expense Capital Outlay Non -Operating TOTAL 6. ko, c Tb, w 4ac lot $ 2,068,700 $ 2,077,168 1,715,774 2,211,246 35,337 91,195 $ 2,444,086 $ 2,479,705 2,498,846 2,557,544 124,387 $ 3,819,811 $ 4,379,609 $ 4,942,932 $ 5,161,635 Allocation by Category Operating Expense 49.50% Personnel 50.48% Capital Outlay 0.02% o Personnel: The budget is $4,006 less than FY2001 Amended Budget. A classified position was transferred from the Miami Convention Center and salaries increased due to anniversary, longevity and cost of living adjustments. However these increases were substantially offset by a decrease in budgeted temporary salaries and by the freezing of four (4) classified positions in response to the loss of the parking surcharge. ❑ Operating Expense: Operating expenses are $4,803 less than the FY2001 Amended Budget due to decreases in various expenses primarily in response to the loss of the parking surcharge. ❑ Capital Outlay: The budget is $123,587 or 99.4% less than the FY2001 Amended Budget due to the fact that items previously budgeted in equipment will now be funded by the City's Capital Improvement Program Fund. 23 Submitted into the publlb record i connection with iters on AA - 1 Walter Foeman Ciw Cler'. I 28 DIVISIONAL SUMMARY DETAILS Submitted into the p irecmrd In' connection item 10b on—I:AA Walter Fo City 12128 Coconut Grove Exhibitic $ 598,127 $ 682,116 $ 802,668 $ 873,994 Marine Stadium Marina 292,477 413,139 600,657 610,394 Orange BcAM 1,380,728 1,517,966 1,548,270 1,597,219 Miamarina 378,952 499,732 567,757 565,138 Manuel Artime 214,017 227,334 342,989 376,300 Dinner Key Marina 955,510 . 1,039,322 1,080,591 1,138,591 TOTAL $ 3;819,811 $ 4,379,609 $ 4,942,932 $ 5,161,635 $2:0o Allocation by Division $1.00 $0.50 Div A Div B Div C Div D Div E Div F FY2001 Amended ■FY2002 Estimated ❑ Coconut Grove Exhibition Center (Div A): The budget is $53,827 or 6.2% less than the FY2001 Amended Budget primarily due to decreases in temporary salaries and contractual services. ❑ Marine Stadium Marina (Div B): The budget 'is $93,297 or 15.3% less the FY2001 Amended Budget due to a reduction in contractual services. ❑ Orange Bowl (Div C): The budget is $128,934 or 8.1% more than the FY2001 Amended Budget primarily due to an increase in electricity costs, increases in salaries due to cost of living and anniversary adjustments and an anticipated increase in water consumption. The increase in electricity costs is a result of a projected rate increase of 25% for FY 2002. Additionally, an increase in the cost of horticultural supplies is lie projected to enable the department to replace the end zone and the center of field of th the Orange Bowl. These increases were partially offset by the freezing of two (2) 1 positions as a result of the loss of the parking surcharge. lerk 24 ❑ Miamarina (Div D): The budget is $27,620 or 4.9% less than the FY2001 Amended Budget due to the freezing of one (1) position in response to the loss of the parking surcharge. This decrease was partially offset by an increase in utilities expenses and increases in salaries resulting from anniversary and cost of living adjustments. ❑ Manuel Artime (Div E): The budget is $87,509 or 23.3% less than the FY2001 Amended Budget due to the transfer of the management of most existing service and maintenance contracts to GSA and a decrease in new equipment, which will be funded by the CIP Fund in FY2002. ❑ Dinner Key Marina (Div F): The budget is $923 more than the FY2001 Amended Budget due to increases in contractual services, utilities and repairs and maintenance. These increases were partially offset by the freezing of one (1) position as a result of the loss of the parking surcharge. Submitted into the public record in,connection with itern➢ 3o b on qA Walter Foeman - City Clerk 25 12128 F, A51aw Diiv7ers ty Pvzogrtaxn DESCRIPTION This Office administers Miami's Equal Employment Opportunity Program, including investigating complaints and monitoring compliance with local, state and federal employment discrimination laws; monitoring the City's Affirmative Action Plan and the hiring and promotions of all civil service positions; conducting training seminars and providing EEO technical assistance to both employees and managers. Complaints may be filed by employees and applicants. The office also conducts initiatives and programs designed to promote cultural diversity in the workforce. Additionally, the office promotes positive community relations through the Equal Opportunity Advisory -Board and the Commission on the Status of Women. The EO/DP Administrator serves as liaison to both Boards. ORGANIZATION FY2002 Table of Organization Classified: 0 Unclassified: 3 TemporaryFTE: 0' Total Positions: 3 Administration Classified: 0 Unclassified: 1 Equal Opportunity and Diversity Programs Classified: 0 Unclassified: 2 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week Submitted into the publ*or informational purposes only. Under the City Manager's reorganization plan, the Office of record in connection withearing Boards is being joined to the Department of Planning and Zoning in FY2002. Item on -Walter Foeman City Clerk 12128 26 D&�1v�exs��E �� Pra rain LONG-TERM ❑ To provide technical assistance to employees and managers through counseling and GOAL investigations and to provide administrative support to the Equal Opportunity Advisory Board and the Commission on the Status of Women. OBJECTIVES ❑ To provide on-going equal opportunity training seminars and orientation for new FOR FY2002 employees: investigate all discrimination complaints in the workplace and respond to outside agencies on all complaints filed with those jurisdictions. ❑ To serve as the City liaison to the Equal Opportunity Advisory Board and the Commission on the Status of Women and assist them with their programs and projects. SIGNIFICANT ❑ Conducted presentations to all new employees on equal opportunity laws and ACCOMPLISH- provided monthly EEO training seminars. MENTS IN FY2001 ❑ Coordinated the activities for the City of Miami's "Take Our Daughters to Work Day" which was attended by more than 280 school age girls on April 26, 2001. ❑ Investigated employment discrimination cases filed by City employees and applicants. Submitted Into. the public record in connection with item �_ on Walter Foeman City Clerk 27 12128 Personnel $ 180,583 - $ 162,660 $ 176,715 $ 176,715 Operating Expense 10,444 4,664 14,759 14,759 Capital Outlay - - - - Non -Operating - - - 10,000 TOTAL $ 191,027 $ 167,324 $ 191,474 $ 201,474 DETAILS Submitted Into the public record In connection with Item -0 on 11-0-61 Walter Foemaro ._ City Clerl Personnel 93% Allocation by Category 2% O perating Expense 5% ❑ Personnel: The overall personnel expense has increased $3,183, 'or 1.8% from the FY2001 Amended Budget due to anniversary, longevity and cost of living adjustments. These increases were partially offset by the filling of a position at a lower salary than that of the individual who previously held it. ❑ Operating Expense: Expenses have decreased $5,559, or 37.7% from the FY2001 Amended Budget. Savings are primarily due to reduced copier lease expense and a reallocation of the telephone and communications expenses to the budget of the Information Technology Department. ❑ Non-Operatin! Expenses: Non-operating expenses have decreased $6,000 or 60% from the FY2001 Amended Budget due to a reduction in budgeted reserves in response to the loss of the parking surcharge. 28 DESCRIPTION The Finance Department manages and invests the City's surplus funds in accordance with the City Charter and with policies set by the City Commission. Functions include issuing municipal bonds; collecting revenues from licenses and other fees, and providing general accounting services. The Department is responsible for accounts payable, general ledger, grants monitoring, payroll, treasury management, computer training, for the financial system, and preparation of routine accounting reports as well as the City's annual financial statement. ORGANIZATION FY2002 Table of Organization Classified: 59 Unclassified: 8 Temporary FTE: 11* Total Positions: 78 Administration Classified: 0 Unclassified: 3 Accounting Treasury Management Classified: 31 Classified: 28 Unclassified: 3 Unclassified: 2 * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted into the public record connection with itern w .6 _'on •,;• o. . Walter Foeman City Cie* 29 12128 LONG-TERM ❑ The mission of the Department of Finance is to provide a centralized financial GOAL management function directed toward the control and judicious use of financial resources. OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 ❑ To implement new technology before the end of the Fiscal Year 2002 that. allows for the City's use of electronic commerce. ❑ To submit the CAFR (Comprehensive Annual Financial Report) to GFOA for Excellence In Reporting Program before deadlines. ❑ To implement new reporting requirements under GASB No. 34 reporting model. ❑ Published and distributed .the 2000 CAFR before self-imposed and legal deadlines. o Received the Excellence In Reporting Award for the 2000 CAFR. ❑ Completed the implementation/installation of the SCI Fixed Asset Module. ❑ The Finance Department issued Request For Proposals (RFP's) for Banking and External Auditing services. Submitted into the public, record �� connection with ith item,on Walter Foeman city ch01 2� 28 i - ' 30 DEPARTMENT SUMMARY DETAILS Personnel $ 3,049,050 $ 3,026,343 $ 3,542,072 $ 3,542,072 Operating Expense 619,712 1,136,171 $ 1,267,152 1,448,560 Capital Outlay 44,963 82,434 $ - 50,377 Non -Operating 5,479 $ - $ - - TOTAL $ 3,719,204 $ 4,244,948 $ 4,809,224 $ 5,041,009 Allocation by Category Personnel 74% n' A Operating Expense 26% ❑ Personnel: The budget is $3,187 less than the FY2001 Amended Budget due to reduction in overtime, partially offset by increases in salaries resulting from cost of living, merit, and longevity adjustments and the upgrading of five Inspection Aide positions. ❑ Operating Expense: The budget is $177,819 or 12.3% less than the FY2001 Amended Budget due to reduction in accounting services, other professional services, and other contractual services. ❑ Capital Outlay: The budget is $50,377 less than the FY2001Amended Budget because items previously budgeted in Equipment will now be funded by the City's Capital Improvement Program Fund. 31 Submitted .i,nt® the public record in connection with item. ")6 -Von - Walter Foeman City Clerk • DIVISIONAL SUMMARY DETAILS Accounting $ 2,1'00,805 ._ $ 2,383,001 $ 2,553,085 $ 2,605,974 Treasury Mgmt. 1,618,399 1,451,844 1,702,014 1,702,014 Prk.Garage Surchrg. 0 410,103 554,125 733,021 TOTAL $ 3,719,204. $' 4,244,948 $ 4,809,224 $ 5,041,009 Submitted into the public rec®rd I connection with i on Walter Foeman City Cleo, $3.00 $2.50 N o $2.00 $1:50 $1.00 $0.50 'A ■ ■ - - - - - ■ w Div A Div B Div C FY2001 Amended ■FY2002 Estimated ❑ Accounting (Div A): The. Budget is $94,357 or 3.6% less than the FY2001 Amended Budget due to a reduction in overtime, tuition reimbursement (now being funded by the Human Resources Department) and professional services. Additionally a decrease in equipment resulted from the fact that the City's Capital Improvement Program Fund will fund these expenses in FY2002. ❑ Treasury Management (Div B): The Budget is $2,995 more than the FY2001 Amended Budget primarily due to an increase in personnel expenses resulting from cost of living; anniversary, promotional and longevity adjustments. ❑ Parking Garages Surcharge (Div C): The Budget is $140,021 or 19% less than the FY2001 Amended Budget due to a decrease in fees paid to an outside company that monitors the collection of parking surcharge revenues, from 5% to 4.5% of such revenues. 12128 32 DESCRIPTION ORGANIZATION 57 s s" e,� This Department's primary responsibilities are the preservation of life and property through prevention (which includes inspection of residential, industrial and commercial structures for conformance with fire codes), control and quick suppression of fires; and provision of emergency medical and rescue services. The Fire -Rescue Department also investigates fires and assists law enforcement agencies in cases of suspected arson. FY2002 Table of Organization Classified: 665 Unclassified: 17 Temporary FTE: 0* Total Positions: 682 I Office of the Chief I Classified: 8 Unclassified: 8 Emergency Response Classified: 546 Unclassified: 1 Management Services Classified: 33 Unclassified: 2 I Fire Prevention Bureau I Classified: 38 Unclassified: 1 Training & Safety Classified: 11 Unclassified: 1 Support Services Classified: 27 Unclassified: 1 Disaster Mgmt/Public Affairs Classified: 2 Unclassified: 3 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Total Sworn Positions: 608 (595 -Classified; 13 -Unclassified) Total Civilian Positions: 74 (70 -Classified; 4 -Unclassified) 33 Submitted into the public record in connection- with item � on 4 Walter Foeman City Clerk 'LONG-TERM ❑ To consistently improve the level and quality of service to all areas within the City of GOAL Miami by evaluating and adjusting the present resources to meet the community's current needs and acquiring additional resources to, prepare for the future. OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 Submitted into the public, record -iii. connection �with item 12 on ' l/Valter Foemar2 ❑ To equip all rescue units and Fire Inspectors with mobile data devices. These units will allow the rescue units to maintain both visual and wireless communications with - the dispatch center, decreasing response times and radio communications. In addition, these units will allow the Fire Prevention Bureau the capabilities to complete .inspections in the field. The personnel will have the ability to access building code references and other construction specific information on the job site. o Provide the personnel, equipment and training needed to comply with applicable OSHA, NIOSH, and, NFPA standards during Fiscal Year 2001-02. ❑ Converted eight squads to eight rescues: Reallocation of personnel to convert eight two-man squads into eight three-man rescues. This improvement in service delivery,was done with no budget increase. ❑ Establishment of Technical Rescue Team: Provided the equipment and training to place a technical rescue team into service. This team exceeds OSHA standards ,for entry requirements and training. Service delivery and firefighter safety .was improved. ❑ Creation of Disaster Management/Public Affairs Division: This division received FEMA approval for over $8 million in restoration and associated mitigation projects related to the October 2000 Flood. h -A24% W""outu". 0 '4 3 i ....:e'u`'T•,.mry�'mn.-amna«r�"°°'*,.um,,,.«...K•..�a.,rn»aa"-o ,; ixt'n';�-'0�^/n'.z DEPARTMENT SUMMARY DETAILS Personnel $41,417,655 $44,752,162 $43,604,570 $43,803,349 Operating Expense $ 2,256,262 $ 2,421,324 $ 2,890,295 $ 3,024,606 Capital Outlay $ 105,832 $ 153,346 $ - $ 257,041 Non -Operating $ 26 $ - $ - $ - TOTAL $43,779,775 $47,326,832 $46,494,865 $47,084,996 Allocation by Category ❑ Personnel: This category is $2,362,135 or 5.4% more than the FY2001 Amended Budget due to the transfer of two divisions to the General Fund from the Disaster Management/Public Affairs Division in Capital Improvement Program Fund and from Rescue Services in Special Revenue Fund) and the addition of three (3) positions. Personnel expenses also reflect increases resulting from anniversary, longevity and cost of living adjustments. These increases were partially offset by the freezing of one (1) classified civilian position in the Disaster Management/Public Affairs Division, the elimination of temporary positions and decreases in incentive and overtime pay in response to the loss of the parking surcharge. ❑ Operating Expense: This category is $267,138 or 8.8% less than the FY2001 Amended Budget. These decreases resulted from reductions in contractual services, partially offset by increases in training, postage, electricity, medical services and drugs and medicines, including such.expenses related to the two transferred divisions. ❑ Capital Outlay: This category is $222,041 or 86.4% less than the FY2001 Amended Budget due to the loss of the parking surcharge. 35 Submitted Into the. public record in 'connection with iters 366 on •� s• e Walter Foeman 12� � ler DIVISIONAL SUMMARY DETAILS ,90mitted Into the put record In connection item on - 5-0 Walter Foern :. City CI Office of the Chief Emergency Response Fire Prevention Bureau Training and Safety Management Services. Support Services Disaster Management TOTAL $40.00 $30.00 0 $20.00 $10.00 $ 889,711 $ 1,114,966 $ 1,218,315 $ 1,133,211 37,386,929 37,906,076 38,658,978 38,798,130 1,058,049 2,513,078 1,658;774 1,667,098 619,591 1,759,190 635,645 787,083 2,109,478 2,11.7,879 2,376,924 2,478,512 1,716,017, 1,915,643 1,946,229. 1,999,162 - - 221,800 $ 43,779.775 $ 47,326,832 $ 46.494,865 $ 47.084,996 Div A Div B Div C Div D Div E Div F Div G I13FY2001 Amended MFY2002 Estimated' ❑ Office of the Chief (Div A): This division is $152,973 or 13.5% more than the FY2001 Amended Budget due to increases in postage and personnel services resulting from the transfer of sworn and civilian personnel from the Special Revenue Fund. ❑ Emergency Response (Div B): This division is $240,662 or .8% more than the FY2001 Amended Budget due to increases in costs for electricity and water utilities, repairs and. maintenance for 14 fire rescue facilities, drugs and medicines, and personnel services, due to the transfer of sworn personnel in Rescue Services from Special Revenue Funds. ❑ Fire Prevention Bureau (Div C): This division is $1,064,285 or 63.8% more than the FY2001 Amended Budget due to the transfer of the budget certain sworn positions previously budgeted for in the Emergency Response Division. Personnel expenses reflect increases resulting from anniversary, longevity, and cost of living adjustments. ❑ Training and Safety (Div D): This 'division is $331,839 or 42.2% more than the FY2001 Amended Budget due to the transfer of the budget certain sworn positions previously budgeted for, in the Emergency Response Division. Personnel expenses reflect increases resulting from anniversary, longevity, and cost of living adjustments. k1el ❑ Management Services (Div E): This division is $92,623 or 3.7% more than the FY2001 Amended Budget due to the transfer of three (3) additional sworn personnel to this division and two (2) new Communications Operators positions. This increase was partially offset by a decrease in capital outlay and the reduction of temporary salaries in response to the loss of the parking surcharge. ❑ Support Service (Div F): This division is $ 162,473 or 8.1% less than the FY2001 Amended Budget due to the reduction of temporary salaries, capital outlay, repairs and motor vehicles parts in response to the loss of the parking surcharge. This decrease is partially offset by an increase in salaries due to the transfer of civilian positions from the Special Revenue Fund. ❑ Disaster Management (Div G): This division is $98,047 or 44.2% more than the FY2001 Amended Budget due to an increase in the number of personnel. This increase was partially offset by the freezing of a Grant Writer position in response to the loss of the parking surcharge 37 Submitted Into the public record in connection with item �0 on :8 Waiter Foeman Citi! r'I �.21�� 'I Ica1 fr eI Silo 3; A d_.N DESCRIPTION General Services Administration (GSA) consists of five intra -governmental divisions that provide internal service support in the areas of fleet management, property maintenance, radio communications, graphics reproduction; facility/utility management and mail delivery to all City offices. The sixth GSA division is the Miami Riverside Center, the City's primary administrative facility. ORGANIZATION FY2002 Table of Organization Classified: 151 Unclassified: 5 Temporary FTE: 14" Total Positions: 170 Administration Classified: 8 Unclassified: 3 Property Maintenance Graphic Reproductions Classified: 40 Classified: 9 Unclassified: 1 Unclassified: 1 Communications Classified: 14 Unclassified: 0 Miami Riverside Center Classified: 7 Unclassified: 0 Fleet Management Classified: 73 Unclassified: 0 "Based upon temporary employees earning $10.00 per hour and working 40 hours per -week. Submitted Into the public record 10 connection with item on A LI- 4% Walter Foemar, 12128 38. A'6d, I m_ fro LONG-TERM ❑ The Department of GSA long-term goal is to improve the internal service support by GOAL reducing the turn -around time of service provided to City departments, so they in tum can provide better services to the citizens of Miami. OBJECTIVES ❑ To identify, access and purchase work order management systems for the Divisions FOR FY2002 of Property Maintenance, Communications and MRC Facility by the end of Fiscal Year 2002. ❑ To provide technical and administrative training for GSA staff/employees in order to keep up with today's technology and demands with regards to the maintenance and repairs of equipment used for public services, i.e., Police, Fire -Rescue, Solid Waste, Public Works, and other departments. SIGNIFICANT ❑ GSA Fleet Division was responsible for preparing, buying, and distributing 276 light ACCOMPLISH- fleet vehicles and 224 pieces of equipment and heavy fleet vehicles. MENTS IN FY2001 ❑ GSA Graphics Reproduction Division purchased and implemented an enterprise printing management software system to be used as a management tool. ❑ GSA Fleet Division completed over 7,500 in-house repairs of light fleet vehicles and auctioned 123 surplus City vehicles and equipment generating $151,125. 39 SU4M!ttdd Into the public record In connection with item 3A'on Walter Foeman City Clerk 12128 ener l �. ,vic-, I V'x 1e'THI DEPARTMENT SUMMARY I FY1999 FY200Q FY2001 ` " FY2001 `-'FY2002 DETAILS Personnel $ 5,809,953 $ 6,212,050 $ 6,757,699 $ 6,770,492 Operating Expense 6,477,618 5,216,872 6,626,889 7,303,368 Capital Outlay 108,751 59,385 - 388,909 Non -Operating - - - - TOTAL $12,396,322 $11,488,307 $13,384,588 $14,462,769 Operating Expense 45% Allocation by Category Personnel 55% ❑ Personnel: The budget is $866,154 or 12.8% more than FY2001 Amended Budget due to an increase of ten full-time positions for FY2002 and increases resulting from cost of living, anniversary, and longevity adjustments. ❑ Operating Expense: The budget is $1,077,872 or 14.8% less than FY2001 Amended Budget. This resulted from using basing the FY2002 budget on actual prior year expenses. ❑ Capital Outlay: The budget decreased by $388,909 because the Capital Improvements Program Fund will fund capital expenditures in FY2002. Submitted Into the public recoed in connection with item on • ��• �1 Walter Foeman City Clea •121.2 � ao F DIVISIONAL SUMMARY DETAILS Office of the Director Property Maintenance Grphc. Rep.& Mailroom Comm. Services Fleet Management Miami Riverside Center Custodial Serv./Mis. TOTAL $10.00 y $8.00 C $6.00 $4.00 $2.00 $ 417,831 $ 502,387 $ 557,902 $ 642,822 $,.k 794,450 1,677,213 1,658,312 2,025,554 2,052,391 °'2,409;229 732,702 707,342 724,316 850,293 11,672,366 990,261 700,993 824,630 898,485 878,104 7,375,958 6,795,356 8,077,712 8,798,571 7,722,015 1,137,551 1,060,614 1,174,474 1,220,207 1,385,978, 64,806 63,303 - $12,396,322 $11,488,307 $13.384.588 $14.462.769 $1'3:862:'142 FY2001 Amended ■FY2002 Estimated ❑ Office of the Director (Div A): The budget is $151,628 or 23.6% more than FY2001 Amended Budget primarily as a result of increases in personnel expenses. Three classified positions were added. Additionally line items for utility services for electricity and water were added. ❑ Property Maintenance (Div B): The budget is $356,838 or 17.4% more than FY2001 Amended Budget due to an increase in personnel expenses. Four classified positions were added. Additionally FY2002 reflects an increase in overtime due to an increase in responsibilities. ❑ Graphic Reproduction and Mailroom (Div C): The budget is $177,927 or 20.9% less than FY2001 Amended Budget. This resulted from transferring three classified positions to MRC division. Additionally FY2002 shows a decrease in paper stock - printing as a result of using prior year expense as a base for FY2002 budget. Capital Outlay will be funded by the Capital Improvements Program Fund in FY2002. , Submitted into the public recordononnectio j with item ,RA b 41 Walter Foeman - C.P11 (;Iprl, 1212 8 ❑ Communication Services (Div D): The. budget is $20,381 or 2.3% less than FY2001 Amended Budget based on a decrease in operating expenses other contractual services and parts and maintenance supplies, which resulted from using prior year' expenses as a base for FY2002 budget. ❑ Fleet Manalzement (Div E): The budget is $1,076,556 or 12.2% less than FY2001 Amended Budget based on decreases in temporary personnel and operating expenses. FY2002' shows a significant decrease in parts and maintenance supplies, motor fuel, and outside repairs & maintenance, as a result of using prior year expenses as the base for the FY2002 budget. Additionally utility services for electricity and water were transferred to Office of the Director. The Capital Improvements Program Fund in FY2002 will fund capital outlay. ❑ Miami Riverside Center (Div F): The budget is $165,771 or 13.6% more than FY2001 Amended Budget. This resulted from an increase in electric utility expenses due to a price increment. Other contractual services increased as did outside repairs and maintenance base upon anticipated need of these services. ❑ Custodial Service/Miscellaneous (Div G): Expenditures were not budgeted for FY2002 because the expenses were allocated to other departments. Submitted into the public record -irt,connection With item on 12128 42 tR ace aeIn r DESCRIPTION This Office processes applications, petitions, advertisements, notifications to property owners, and also schedules the public hearings and meetings of the following City Boards: Zoning, Planning Advisory, Impact Fee, Code Enforcement, Ticketing Appellate, Nuisance Abatement and Cultural and Fine Arts Boards. The Executive Secretary, who heads Hearing Boards, is the custodian of all records, cases and documents issued by these boards including all Covenant documentation. This Office processes and schedules violation cases, issues subpoenas and releases liens for the Code Enforcement and Ticketing Appellate Boards. ORGANIZATION FY2002 Table of Organization Classified: 6 Unclassifed: 1 Temporary FTE: 1* Total Positions: 8 Office of the Executive Secretary Classified: 6 Unclassified: 1 Based upon temporary employees earning $10.00 per hour and working 40 hours per week. **For informational purposes only. Under the City Manager's reorganization plan, the Office of Hearing Boards is being joined to the Department of Planning and Zoning in FY2002. Submit ed into the., ppbilc record in :connection -,with item.... on 4'% Walter Foeman City Clerk 43 12128 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISW MENTS IN FY2001 ❑ To improve customer relations by familiarizing the public with the overall process of the office. ❑ To create an office brochure that explains office functions and board procedures for distribution to customers. ❑ To develop an informational spot on Channel 9 and the City of Miami's web page to disseminate hearing dates of all boards. ❑ Due to a joint effort between the City Attorney's Office and the Office of Hearing Boards, the department has been able to achieve compliance of a large amount of outstanding Code Enforcement liens. They have also been able to reduce the total amount of outstanding Code :Enforcement liens from $196,000,000 in October of 1996 to $86,000,000 as of February 1, 2001. ❑ Significantly; increased office space by sending files to storage and destructions, as applicable. ❑ Purchased a new filing system that facilitates the filing procedures of all Submitted Into thO public recoTd Ren connecdon with no I Walter Foeman 0;fi, ClP", 12 128 employees in the office. 44 e, ws iyi 1 ` O ..1: T° 2M71 Zllg� t: z� � ej: DEPARTMENT SUMMARY DETAILS Personnel $ 262,450 $ 322,190 $ 361,498 $ 363,298 Operating Expense 213,123 261,710 233,197 271,098 Capital Outlay - - - 7,500 Non -Operating - - - 10,000 TOTAL $ 475,573 $ 583,900 $ 594,695 _T_651,896 Personnel 58% Allocation by Category N on - O p e ra tin g 0% O perating Expense 42% ❑ Personnel: Expenses have increased $34,008 or 9.4% from the FY2001 Amended Budget due to one employee promotion and the effect of anniversary and cost of living adjustments. ❑ Operating Expenses: They have increased $19,302 or 7.1% from the FY2001 Amended Budget due to increased advertising costs for hearing announcements and increases in attorney's fees. ❑ Capital Outlay: Expenses have decreased $7,500 from the FY2001 Amended Budget. The recent upgrade of a new automated filing system has been implemented and no capital outlay has been allocated in FY2002. ❑ Non -Operating: Budgeted reserves have been eliminated in response to the loss of the parking surcharge. 45 Submitted int® the public record iQ.o' 'cnne ion°. with item <.46- . ori. .if_pt 12128 DESCRIPTION ORGANIZATION tof ��m1� � Y .2 { Human Resources is responsible for planning, directing and administering the City's comprehensive human resources program for civil service, unclassified and temporary employees. The Department manages all personnel activities (recruitment, selection, testing and validation, counseling, classification and pay, medical records and training) based on policies and procedures developed in accordance with City Commission mandates, labor agreements, Civil Service Rules and Regulations, federal and state legislation. Based Submitted into the public record . i connpecti n— 01fh itel:n 30b Walter Foeman City Cferk FY2002 Table of Organization Classified: 27 Unclassified: 4 Temporary FTE: 1' Total Positions: 32 I Administration I Classified : O Unclassified : 3 Classification & Pay Classified: 4 Unclassified: O Employment, Selection & Records Classified: 14 Unclassified : O Training Classified: 1 Unclassified: 1 Medical & Support Classified: 3 Unclassified : O Testing & Validation Classified: 5 Unclassified: O upon temporary employees earning $10.00 per hour and working 40 hours per week. 21 2 8 46 N 0 ...mow -.c. .+.w'sN '.v'�' ......e� ,M„ LONG-TERM I ❑ To provide excellent human resource services in a positive, professional, and GOAL proactive manner. OBJECTIVES ❑ To recruit and select approximately 650 positive and professional employees to FOR FY2002 deliver quality services to residents of the City of Miami in a timely and efficient manner. ❑ To improve service delivery by enhancing the professional and personal skills of City of Miami employees through a comprehensive Employment Development Program which includes over 200 classes for approximately 3,000 participants. SIGNIFICANT ❑ Established over 70 eligible registers and issued over 300 certification listings ACCOMPLISH- enabling operating departments to fill vacant positions in compliance with civil service MENTS IN rules, labor agreements and court decisions. FY2001 o Reinstated and coordinated the Employee Service Awards Program for approximately 2000 employees for 1996, 1997, 1998 and 1999. ❑ Prepared 7,500 notification cards and mailed over 14,000 job announcements to inform prospective applicants of new recruitments. Submitted` into the public record i connection with item on sI Walter Foeman City Cleric 47 12128 DEPARTMENT SUMMARY DETAILS . -t r s i% �^ r A'�! - CUP,/ c 11r�1Y�A.p e of r a �c S lu..51 DS Personnel $ 1,358,359 $ 1,373,158 $ 1,558,663 $ 1,558,663 Operating Expense 110,305 565,266 770,811 818,785 Capital Outlay 7,620 11,719 - 1,987 Non -Operating - - - - TOTAL $ 1,476,284 $ 1,950,143 $ 2,329,474 $ 2,379,435 Allocation by Category Opera ting Expense 31.96% r.apif= l u tla y 00% Personnel 68.04% ❑ Personnel: Budget is $215,461 or 13.8% more than the FY2001 Amended Budget because citywide tuition reimbursements, except for Fire and Police, are being funded in Human Resources. This budget reflects one additional position as well as anniversary, longevity and cost of living adjustments. ❑ Operating Expense: Budget is $14,699 or 1.8% more than the FY2001 Amended Budget due to increases in the employee service award program and in the unit cost for drug testing. ❑ Capital Outlay: Budget is $1,987 less than the FY2001 Amended Budget because most of the requested items will be funded out of the City's Capital Improvement Project Fund. SubMItted Into the publla Word In connection with item 06 on . Walter Foeman City Cleru 48 DESCRIPTION ORGANIZATION ®rT J.an onr w Information Technology maintains the City's infrastructure for computer, network and telecommunication services that support multiple locations including City Hall, police stations, fire stations, NET offices, marinas, the Miami Convention Center and all other City offices. The infrastructure includes a Wide Area Network (WAN) linking all departments into one data communications network to enable email, Internet and mainframe access for employees. This facilitates access to information, messaging and mapping resources for the public. Information Technology operates a Help Desk to expedite employee requests for installation and support of hardware, software and peripherals. FY2002 Table of Organization Classified: 65 Unclassified: 5 Temporary FTE: 5* Total Positions: 75 Systems and Programming Classified: 29 Unclassified: 0 Telecommunications and Cable Classified: 4 Unclassified: 1 Administration Classified: 3 Unclassified: 4 Technical Services and Network Support Classified: 22 Unclassified: 0 Computer Operations Classified: 7 Unclassified: 0 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted into the public `record. in conrlec tori with item on ' OI Waiter Foeman City Clerk 2:28 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 Submitted into the public record in connection with item : �3� `o -n-115-91 Walter Foeman City Clerk ❑ The timely execution pf the Information Technology Strategic Plan based on the priorities established by the Information Technology Steering Committee. ❑ Begin transitioning the ITD organizational infrastructure towards the composition recommended in the Information Technology Strategic Plan. ❑ Complete the vendor selection and begin the implementation process of the three major initiatives outlined in the strategic plan; Legislative Management System, Integrated Financials, and a Public Safety Computer -Aided Dispatch and Records System. ❑ The completion and adoption of the Information Technology Strategic Plan. This plan currently lists 13 initiatives that must be addressed. High priority items have been identified and are commencing. This plan is viewed as a living document that will receive bi-annual reviews and modifications. ❑ Implementation and execution of the desktop replacement project a This project identifies the life cycle of particular computer hardware and executes the replace- ment on a fixed schedule. This year, ITD replaced 33% of the desktop computers connected on the network. ❑ Developed the City-wide Intranet, CITYNET, to enhance communications and reduce costs throughout the organization. Introduced new features, such as: employee phone directory, position openings, training calendars, departmental SOP's (FIRENET), PC tips and Procurement contract tracking. DEPARTMENT SUMMARY DETAILS 11 M, 2 � fma, .s. Personnel $ 2,932,721 $ 3,294,385 $ 3,914,883 $ 4,009,132 Operating Expense 2,127,070 1,903,671 2,716,030 3,119,519 Capital Outlay 238,836 95,813 - 113,747 Non -Operating - - TOTAL $ 5,298,627 $ 5,293,869 $ 6,630,913 $ 7,242,398 Allocation by Category Personnel 56.4% Capital % Outlay HI 0.5°l0 Operating Expense 43.1% ❑ Personnel: The personnel budget is $461,596 or 11.5% more than the FY2001 Amended Budget due to the addition of six (6) positions and salary increases resulting from promotional, cost of living, anniversary and longevity adjustments. An additional position has been frozen in response to the loss of the parking surcharge. ❑ Operating Expense: The operating expense budget is $296,151 or 9.5% more than the FY2001 Amended Budget due to citywide communication charges being placed in the Information Technology Department. This increase was partially offset by licenses and permits and repair and maintenance expense. ❑ Capital Outlay: The capital outlay budget is $76,747 or 67.5% less than the FY2001 Amended Budget because the funding has been moved to the Capital Improvement Program Fund. 51 Submitted. into the, public record i . connection with item on Walter Foeman City Clerk 1212'8 DESCRIPTION ORGANIZATION The Internal Audits Division provides independent, objective assurance, and consulting activity through its audits of all department and/or programs under the auspices of the City. These audits add value, improve the City's operations, and helps the City accomplish its objectives by bringing a systematic, disciplined approach of evaluating and improving the effectiveness of risk management controls, and the governance processes. FY2002 Table of Organization Classified: 4 Unclassified: 7 Temporary FTE: 0* Total Positions: 11 Office of the Director Classified: 0 Unclassified: 2 Internal Audits Classified: 4 Unclassified: 5 * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted Into the. pubil retard in�co�ecYi_ iters Walter Foeman City Clerk 10, Xhi�l MR - LONG -TERM I ❑ To assist the City Commission in its effort to enhance accountability, effectiveness GOAL and efficiency of the operation of the City government OBJECTIVES ❑ To identify through the process of an annual risk-based audit plan, and perform 16 FOR FY2002 audits that would add value and enhance the effectiveness of management control and the governance process. SIGNIFICANT ❑ Identified additional revenues due to City in the amount of $794,015. ACCOMPLISH- MENTS IN FY2001 ❑ Issued 14 audits reports, which identified significant internal control deficiencies, questionable disbursements, and lack of compliance with programs and contract/lease requirements. Recommendations if properly implemented would add value and enhance effectiveness of management control and the governess process. Submitted into the publiC record in connection with item on q is 1 Walter Foeman City Clerk 53 1212f8 a � j DEPARTMENT SUMMARY �r1999 hr2000 �r2oo �r2oo1 Flr2o Category ACTUAL ACTUAL ADOPTED AMEN©ED ESTIM Personnel $ 553,619 $ 506,269 $ 690,492 $ 690,492 $ 69 Operating Expense 9,907 10,192 25,729 25,729 2E Capital Outlay 0 2,230 0 2,230 E Non -Operating 0 0 0 0 TOTAL $ 563,526 $ 518,691 $ 716,221 $ 718,451 $3 .:'74C Allocation by Category Personnel 96% 5,0 Operating Expense 4% DETAILS ❑ Personnel: The budget is $1,570 more than FY2001 Amended Budget primarily due to increases in cost of living and anniversary. ❑ Operating Expense: The budget is $471 more than the FY2001 Amended Budget primary due to an increase in office supplies. ❑ Capital Outlay: The budget is $2,230 less than the FY2001 Amended Budget because items previously budgeted in equipment will now be funded by the City's Capital Improvements Program Fund. Submitted into the public recordd' cm �Cennectiara O art Walter Fooman Oily Cie - 12128 12128 54 DIVISIONAL SUMMARY DETAILS Office of the Director $ 92,811 $ 142,339 $ 136,596 $ 136,596 Internal Audits 470,715 376,352 579,625 581,855 TOTAL $ 563,526 $ 518,691 $ 716,221 $ 718,451 N $600.00 a cc c $400.00 0 $200.00 A Div A Div B OFY2001 Amended ■FY2002 Estimated ❑ Office of the Director (Div A): The budget is $21,840 or 16% more than FY2001 Amended Budget primarily due to salary increases, cost of living, anniversary and longevity adjustments. ❑ Internal Audits (Div B): The budget is $22,029 or 3.8% less than the FY2001 Amended Budget due a reduction in projected personnel services in the Internal Audits division and reduced equipment expense. 55 .Submitted into the public record in connection with item ,fob on '3 1 Walter Foeman 1 27'2'�' , 613M I ���. DESCRIPTION Labor Relations is responsible for all activities concerning unions representing City employees. This includes negotiating labor contracts, reviewing and analyzing major employment trends, fair employment practices, judicial opinions, and staying abreast of developments of national, state and federal regulatory agencies. Labor Relations also investigates and drafts disciplinary actions for the majority of City departments, works with Internal Security on cases of employee misconduct, reviews activities related to classification and pay, and assists the City Manager's Office on issues of employee morale and employee. relations. ORGANIZATION FY2002 Table of Organization Classified: O Unclassifed: 7 Temporary FTE: O* Total Positions: 7 Office of the Labor Relations Classified: O Unclassified: 7 Based upon temporary employees .earning '$10.00 per hour and working 40 hours per week. Submitted into the public record in connection with item Walter Foeman city Clerk 12.28 M LONG-TERM ❑ To administer the negotiated multi-year collective bargaining agreements with GOAL the American Federation of State, County and Municipal Employees, AFL- CIO, Local 1907; the Fraternal Order of Police, Lodge No. 20; and the International Association of Firefighters, AFL-CIO, Local 587. OBJECTIVES ❑ To train departmental administration on the changes affecting the operations of FOR FY2002 their departments for proper administration of contracts. ❑ To coordinate with the City's administrative departments the necessary contractual changes to effect implementation of the negotiated collective bargaining agreements. SIGNIFICANT ❑ Trained 280 supervisory level employees City-wide on Workplace Violence ACCOMPLISH- Policy and Procedures MENTS IN FY2001 ❑ Reviewed 76 administrative policies and revised and implemented 12 administrative policies. ❑ Reviewed 1,100 AFSCME and classified managerial/confidential positions and determined that approximately 198 positions need further review prior to submitting to PERC for managerial/confidential status. 57 Submitted into the public record in conneon with item �� on - S• a/ Waiter Foeman City Clerk 12128 DEPARTMENT SUMMARY Personnel $ 438,747 $ 480,754 $ 505,208 ` $ 555,208 Operating Expense 23,518 36,226 44,760 44,760 Capital Outlay . 878 - 7,706 Non -Operating - - - 10,000 TOTAL $ 462,265 $ 517,858 $ 549,968 $ 617,674 DETAILS SubmiItted into the public record in connectiow1.. item on - .-421:—V Walfer Foeman' 12128 Allocation by Category Personnel ❑ Personnel: Expenses have decreased $21,645 or 3.9% from the FY2001Amended Budget due to a delay in hiring two new Labor Relations employees. This hiring will occur shortly before the anticipated retirements of two other Labor Relations employees in FY2002. ❑ Operating Expenses: Operating expenses have'increased. $2,240 or 5.0% from the FY2001Amended Budget, due to an increased travel budget for various labor relations seminars for training at the state and national level on crucial labor relations matters. o Capital Outlay: Capital outlay expenses have decreased $7,706 from.the FY2001 ' Amended Budget. The budget for FY2001 of $7,706 was for high capacity printers and an upgrade of worn furniture. No capital outlay has been allocated in FY2002. o Non-64erating: Non-operating expenses have increased $5,000 or 50% from the FY2001 Amended Budget due to the anticipated hiring of two new Labor Relations employees to replace retiring employees prior to their retirement. The hiring of these positions in advance of the related retirements will provide for a more effective transition of responsibilities. 58 DESCRIPTION ORGANIZATION The City Attorney is chief legal officer of the City. The City Attorney is legal advisor to the City Commission, Mayor, City Manager, department directors, and to all boards and committees established by the City Charter or Code. The twenty-nine (29) attorneys of the City Attorney's Office provide legal services for the City and its agents in their official capacities in all matters of litigation, and provides specialized legal counsel in areas of civil law related to municipal corporations. FY2002 Table of Organization Classified: 25 Unclassified: 32 Temporary FTE: 0' Total Positions: 57** Administration Classified: 6 Unclassified: 4 Land Use/ Comp. Classified: 6 Unclassified: 7 Legislation Classified: 4 Unclassified: 7 General Government Classified: 3 Unclassified: 6 Litigation Classified: 6 Unclassified: 8 * Based upon temporary employees earning $10.06 per hour and working 40 hours per week. "Three Positions are funded in Community Development. 59 Submitted into the public record in connection with itelrn 306 on -61 Walter Foeman City Clerk LONG-TERM GOAL ❑ To improve client -attorney interaction through increased client -driven training offerings. OBJECTIVES ❑ To -decrease City's fiscal exposure in the worker's compensation area. FOR FY2002 ❑ To reduce number of cases referred to outside counsel through increased attorney and staff placements in critical areas of practice. SIGNIFICANT ❑ Streamlined legislation preparation process, thereby significantly reducing legislative ACCOMPLISH- backlog. MENTS IN ❑ Implemented more stringent legal opinion preparation and tracking system that has FY2001 resulted in enhanced opinion turn -around time. ❑ Assessed and negotiated an unprecedented number of commercial transactions of serious magnitude, many regarding vital, major public-private development activity. ❑ Implemented new procedures in Worker's Compensation area and increased attorney and paralegal support, therein. Although more assistance in that area is obviously necessary, our efforts to maintain manageable caseloads and proactively interact with our clients, out -side counsel and claimant's counsel, have achieved `noticeable success during this budget period. ❑ Held a 2 -day general Office Retreat, coordinated by professional personnel advisors that very successfully addressed issues of team building; client relations and development of performance measures and standards. ❑ Assisted in preparation and evaluation of numerous Major Use Special Permits, and defended usual number of challenges to said permits. ❑ Re -aligned the Office's component that serves Community Development, to address and better serve that burgeoning area of the City's affairs. Submitted into the public record inbconne tion with item on'M. Walter Foeman City Clerk 60 DEPARTMENT SUMMARY DETAILS Personnel Operating Expense Capital Outlay Non -Operating TOTAL 1t ,`.11712 ed Lid $ 2,795,479 $ 3,023,793 $ 3,298,681 $ 3,298,681 184,797 258,319 907,773 917,005 10,667 19,701 - 50,981 $ 2,990,943 $ 3,301,813 $ 4,206,454 $ 4,266,667 Allocation by Category Personnel 94% Operating Expense 6% ❑ Personnel: The budget is $453,453 or 13.7% more than the FY2001 Amended Budget primarily due to three additional positions and merit increases. This increase is partially offset by the freezing of one (1) position in response to the loss of the parking surcharge. ❑ Operating Expense: The budget is $690,978 or 75.4% less than the FY2001 Amended Budget due to the reduction of outside legal services. This is a result of a change of funding source from the Law Department to Non -Departmental Account. ❑ Capital Outlay: The budget is $50,981 less than the FY2001 Amended Budget because items previously budgeted in equipment will now be funded by the City's Capital Improvement Program Fund. Submitted into the public record in connection with item on Walter Foeman City Clerk 61 12128 i C�.�/"jow DESCRIPTION ORGANIZATION The Department of Management & Budget prepares the annual budget, the Five Year Plan, assists all City departments with budgeting, and monitors expenses and monthly fund balances. The Capital Improvement Project (CIP)- Section prepares the capital projects budget and monitors funding and timing of asset improvements. The Grant Section seeks new funding opportunities, transmits grant information via a monthly newsletter, and helps City departments write and submit grant proposals. FY2002 Table of Organization Classified: 19 Unclassified: 7 Temporary FTE: 4* Total Position: 30 Budget Management Classified: 17 Unclassified: 3 Administration Classified: 0 Unclassified: ,2 Capital Improvement Classified: 1 Unclassfied: 1 Grants Classified: 1 Unclassified: 1 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted into the public record in connec Ion with iters on Walter Foeman City Clerk 12128 62 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 u e�s .. ❑ To restructure the focus of the department towards more management analysis thereby initiating greater operating efficiencies throughout the City. ❑ Automate routine tasks by fully utilizing current departmental technological resources. ❑ Provide training geared towards improving the analytical skills of staff. ❑ Renovated the budgeting process in order to provide timely reports and real-time updates as data is entered. ❑ Completed an analysis of C.I.P. and substantially completed a review of the Special Revenue Fund projects and implemented new procedures for the timely review and management of each. ❑ Instituted a "Bottoms -Up" budgeting approach, which encourages departmental ownership of their respective budgets. 63 Submitted into the "'public record in" connec ion with. item 3G b on R26-81 Walter Foeman City Clerk �2�28 DEPARTMENT SUMMARY Personnel $ 1,290,819 $ 1,462,490 $ 1,588,159 $ 1,588,159 Operating Expense 48,466 70,597 111,608 119,108 Capital Outlay 8,435 - - 30,382 Non -Operating - - - - TOTAL $ 1,347,720 $ 1,533,087 $ 1,699,767 $ 1,737,649 DETAILS ub ltib�9 Into thO publ14 record in conrle®��,, itern Walter Foeman City Clerk Allocation by Category Personnel 97% Operating Expense 3% ❑ Personnel: This budget is $65,093 or 4.1% more than FY2001 Amended budget due to promotions and increases resulting from anniversary and longevity, and cost of living adjustments. ❑ Oyeratine Expense: This budget is $66,138 or 55.5% less than FY2001 Amended budget due to a significant decrease in outside contractual services. For FY2001 these funds were allocated to hire temporary employees from outside agencies, services that are not expected to be necessary in FY2002. ❑ Capital Outlay: This budget is $30,382 less than FY2001 Amended budget due to the fact that equipment purchases will be funded by the Capital Improvements Program Fund in FY2002. 64 DESCRIPTION The Office of Media Relations is the link between the City, the public and the media. This Office provides communication assistance to the City Manager, departments, the Mayor and Commissioners. Assistance includes preparation and dissemination of information about upcoming events. Media Relations issues press releases, coordinates press coverage for special events, arranges photographic and video coverage of events, and supervises all programming broadcast on Channel NET 9, the City's cable television channel. ORGANIZATION FY2002 Table of Organization Classified: 3 Unclassified: 4 Temporary FTE: 0' - Total Positions: 7 Administration Section Classified: 0 Unclassified: 3 Public Information NET 9 Classified: 1 Classified: 2 Unclassified.0 Unclassified:1 *Based upon temporary employees earning $90.00 per hour and working 40 hours per week. Submitted into the public record in connection' with item, on I Walter Foeman Cibj Clerk 12 12 8 Mel Fir MV-?Aiz gre 4 a fi LONG-TERM ❑ To endeavor to improve and enhance the avenues of communication between the GOAL Office of Media Relations, City Departments and the media, and to provide a positive and reliable source of information and education for our citizens through the city's television station , Channel Net 9 OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 SubmItted Into the publIC record in connection with item a on q- • /. Walter Foeman CIP0. ❑ Provide Channel Net 9 with state-of-the-art equipment. ❑ Provide the Office of Media Relations and Channel Net 9 with additional professional staff. ❑ Initiation of new programming on Channel Net 9 with the production of two programs, one featuring Miami's Neighborhoods and the second featuring City Commissioner's Districts. ❑ Upgraded software provided Channel'Net 9 with a more professional, character generated Bulletin Board, which is more informative, up to minute and entertaining to watch. . ❑ Improved communication in general resulting in more services -press, video and photographic -provided citywide; and increased media contacts resulting in more coverage and publicity of city events. DEPARTMENT SUMMARY DETAILS d Personnel $ 301,666 $ 293,821 $ 327,275 $ 370,945 Operating Expense 16,726 18,373 29,154 27,042 Capital Outlay 3,000 10,168 0 3,800 Non -Operating 0 0 300,000 300,000 TOTAL $ 321,392 $ 322,362 $ 656,429 $ 701,787 Allocation by Category Personnel 94% O pera tin g Expense 6% ❑ Personnel: This budget is $68,784 or 18.5% more than FY2001 Amended Budget due to the addition of one new program coordinator position, a salary increase in the video program specialist position and anniversary, longevity and cost of living adjustments. ❑ Operating Expense: This budget is $642 less than FY2001 Amended Budget because telephone services will be funded by Information Technology Department in FY2002. ❑ Capital Outlay: This budget is $3,800 less than FY2001 Amended Budget because the Capital Improvements Program Fund in FY2002 will fund equipment. ❑ Non -Operating: This budget is $300,000 less than FY2001 Amended Budget due to a change in the way cable subscriber fees are collected and allocated. In FY2001 these fees were separately collected and allocated to this office for expenditure. In FY2002 these fees will be collected by the state, together with all other communications -related fees, and therefore cannot be separately allocated and appropriated. 67 Submitted Into the ppbli'c record irl connection with item 3 6 b on . .01 Walter Foeman ,A% Clerk DESCRIPTION Parks and Recreation operates all City pools and parks, offering year-round, seven days a week, comprehensive programs of recreation and leisure activities for all age groups. Special services include child day care and preschool centers, summer camps, programs for the disabled, and senior citizen programs. ORGANIZATION FY2002 Table of Organization Classified: 122 Unclassified: 6 Temporary FTE: 126* Total Positions: 254 Office of the Director Classified: 6 Unclassified: 5 Child Day Care Recreation Classified: 2 Classified: 47 Unclassified: 0 Unclassified: 1 Grounds Maintenance Disabilities Classified: 66 Classified: 1 Unclassified: 0 Unclassified: 0 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted Into the pubile record In connettlon with Item on !L -405 - Walter -40 -Walter Foemaw City Clark " 12128 68 Y12� r?t P., LONG-TERM ❑ The goal of the Department of Parks and Recreation is to serve all of the GOAL residents of the City of Miami by providing safe, clean, and wholesome recreational activities in order to promote a sense of community OBJECTIVES ❑ Pursue 8 outside sources of funding. FOR FY2002 ❑ Host more than 2.2 million persons in recreational activities in major park facilities. ❑ Provide health and dental screening to 172 day care children and food services to 190 day care / pre-school children. ❑ Service 300 disabled persons weekly by providing leisure transportation, independent living skills, and special events. SIGNIFICANT ❑ Collaborated with the Public Works Department to finish or substantially ACCOMPLISH- complete the following ten (10) major park capital projects valued at MENTS IN approximately $10 Million: Morningside Boathouse, Moore Park Tennis FY2001 Center, Hadley Park Community Center, Kirk Munroe Tennis Center, Eaton Day Care Center, Shenandoah New Recreation Building, Kenneth Myers Seminole Boat Ramp Parking Area Renovations, Kinloch Park Disabilities Center, Buena Vista Recreation Building and the Virrick Park Community Center. o Served more than 2 million persons in recreational park activities including basketball, football, swimming, tennis, softball, etc. ❑ Serviced more than 300 disabled persons each week through our Disabilities Program by providing leisure transportation, independent living skills and activities. ❑ Provided day care services to approximately 220 children at 6 park locations that encompassed educational activities and medical services. Submitted into.' the paabliC.. record in' connection" with,. item , 36 ` . on Walter Foeman City Clerk 69 12.128 DEPARTMENT SUMMARY DETAILS Submitted into the puolic Ird lin connection iT ltelrn on • 1 Walter Foeman City Clerk Vis*�r�j s A Y >,0 �� „a�..,[j .,...�.- �........,. .... �. ».� ,.,�`%" ..i .. _.a,.. »,�b ,..,. rra" ..e ,.. .�,... ,�' � ,.�.« � ..S• �r9- �r ..a -<,� ,e..o W_.. Personnel $ 6,456,384 $ 7,013,091 $ 7,495,569 $ 7,759,579 Operating Expense 1,582,211 1,537,314 2,076,121 2,065,317 Capital Outlay 48,241 75,562 - 36,981 Non -Operating 137,172 120,702 145,754 145,754 TOTAL $ 8,224,008 $ 8,746,669 $ 9,717,444 $ 10,007,631 Personnel 81.5% Allocation by Category Capital O utlay 0.2% O peratin g Expense 18.3% ❑ Personnel: Expenses have increased $615,141 or 7.9% from the FY2001 Amended Budget due to the addition of three new Grounds Maintenance positions and increases in wages for temporary employees. Additional increases resulted from anniversary and cost of,living adjustments. ❑ Operating Expenses: This budget has decreased by $185,423 or 9.0% from the FY2001 Amended Budget. For FY2002, a $104,000 food program was transferred to. Special Revenue Funds. In addition, $41,000 in Dade County scale fees were transferred to the budget of the Department of Solid Waste and $45,000 of communications expenses were transferred to the budget of the Department of Information Technology. ❑ Capital Outlay: Expenses have decreased $22,981 or 62.1 % from the FY2001 Amended Budget. FY2001 capital outlay included funds allocated department wide toward technological and payroll system upgrades. Capital outlay allocated in FY2002 includes funding for items such as new chain saws, power pruners, and blowers for the Grounds Maintenance Division. ❑ Non -Operating: Expenditures decreased $145,754 from the FY2001 Amended Budget because funding for the management of Domino Park and Tacolcy Park was transferred to Non -Departmental Accounts in FY2002. 4212 8 70 DIVISIONAL SUMMARY DETAILS Office of the Director $ 624,137 $ 676,631 $ 791,411 $ 849,615 Child Day Care 519,411 546,752 577,314 624,104 Disabilities 85,165 40,860 92,549 92,550 Recreation 3,517,842 3,787,358 4,010,143 4,208,710 Grounds Maintenance 3,477,453 3,695,068 4,246,027 4,232,652 TOTAL $ 8,224,008 $ 8,746,669 $ 9,717,444 $10,007,631 $5.00 $4.00 N C ° $3.00 $2.00 $1.00 Div A Div B Div C Div D Div E IEIFY2001 Amended ■FY2002 Estimated ❑ Office of the Director (Div A): Expenses have decreased $92,209 or 10.9% from the FY2001 Amended Budget because a Parks Planning Coordinator was replaced by a lower -salaried individual and because of the abolishment of a Typist Clerk H position. ❑ Child Day Care (Div B): Expenses have decreased $16,469 or 2.6% from the FY2001 Amended Budget due to a $104,000 food program being transferred to Special Revenue Funds, partially offset by wage increases for temporary Child Day Care employees. ❑ Disabilities (Div C): Expenses have decreased $9,596 or 10.4% from the FY2001 Amended Budget due to a restructuring of positions. ❑ Recreation (Div D): Expenses have decreased $68,332 or 1.6% from the FY2001 Amended Budget due to a $70,000 decrease in water utilities resulting from the restoration of leaky pools, a $37,000 transfer to Information Technology for communication services, and $40,000 in playground supplies being funded in Special Revenue for FY2002. These decreases were partially offset by anniversary and cost of living adjustments for full time employees and wage increases for temporary recreation employees. ❑ Grounds Maintenance (Div E): Expenses have increased $447,589 or 10.6 % from the FY2001 Amended Budget due to three newly created Grounds Maintenance positions, wage increases for temporary employees and anniversary and cost of living . adjustments for full time employees. ; Submitted into the public record in connection with item �'M4 on 21 Walter Foeman 71 City Clerk DESCRIPTION The Pension Trust Fund pays the costs for the City's employee retirement benefits. There are two retirement trusts, the General Employees and Sanitation Employees' Retirement Trust (GESE) and the Firefighters and Police Officers' Retirement Trust (FIPO). Each has a Pension Board to administer the retirement trust and to assure the provision of retirement benefits to former City employees. The Boards also insures that the City's pension trust fund is actuarially sound. ORGANIZATION FY2002 Table of Organization Classifed: O Unclassified: O. Temporary FTE: O'k Total Positions: 15 Pension Board Members '6 GESE Members 4 FIPO Members GESEFIPO Administration Administration FT: 10 FT: 5 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. "Board members are shown for information purpose only. These individuals are not on the City's payroll. Submitted into the public record In connection with itern on s---�� Walter Foeman City Clerk 1212 72 LONG-TERM ❑ To administer and manage the City's Retirement Trust funds to insure retirement GOAL benefits to City employees and insure the actuarial soundness of such trust funds. OBJECTIVES I ❑ GESE will seek the prestigious annual GFOA award for Certificate of Excellence in FOR FY2002 financial reporting for FY2001-2002 CAFR. ❑ FIPO will supervise investments of the trust funds, which totaled as of 09/30/00 approximately $1.1 billion. SIGNIFICANT ❑ GESE was successful in increasing the total market value of its Portfolio despite a ACCOMPLISH- sudden turn around in the economy and a sudden steep decline in mega -technology MENTS IN stocks. FY2001 ❑ FIPO maintained assets available to pay pension benefits in the City of Miami Fire Fighters and Police Officers Retirement Trust at $1.1 million. ❑ GESE was successful in receiving the GFOA Certificate of Achievement Award for Excellence in Financial Reporting for the third consecutive year. 73 Submitted into. the publiC record .in conn..6ction with item. -- on � nkL Waiter Foemm City Clea 12128 g en, SI -0 DEPARTMENT SUMMARY FY1999 ; X1'2000 FY2001 1=Y2001 F1C2002 Personnel $ 48,625 $ 39,936 $ 38,754 $ 38,754 Operating Expense 10,619,004 13,942,230 16,911,162 16,918,335 Capital Outlay 0 0 0 0 Non -Operating 2,612,559 2,084,522 3,072,635 3,072,635 TOTAL $13,280,188 $16,066,688 $20,022,551 $20,029,724 Allocation by Category DETAILS Submitted into the public. record i connec on . With Item on v v 1 Wafter Foeman City Clerk 121.23 ❑ Personnel: There was no variance for FY2002 because the Board of Trustees does not receive anniversary, cost of living, or longevity adjustments. ❑ OueratinzExpense: The budget is $8,413,685 or 49.7% less than the FY2001 Amended Budget based on a decrease in actuarial funding requirements and professional services. ❑ Non-Operatiniy The budget is $794,151 or 25.9% less than the FY2001 Amended Budget primarily as a result of repayment to the City of prior year advances. 74 DIVISIONAL SUMMARY A All sio. GESE $ 1,401,035 $ 9,776,808 $11,954,584 $11,954,593 FIFO 11,879,153 6,289,880 8,067,967 8,075,131 TOTAL 713,280,188 $16,066,688 $20,022,551 $20,029,724 $15.00 $10.00 2 s $5.00 I Allocation by Division Div A Div B 0 FY2001 Amended ■ FY2002 Estimated DETAILS ❑ GESE (Div A): The budget is $7,480,033 or 62.6% less than the FY2001 Amended Budget primarily due to a decrease in actuarial funding requirements. ❑ Fl --PO (Div B): The budget is $1,727,803 or 21.4% less than the FY2001 Amended Budget primarily due to a reduction in actuarial funding requirements. 75 Submitted into the public record In conneoglon vd ;tear, a6 �a -oit Walter Foeman City C 12128 TK MI 2c M _w.il�lm IN P �'.._ ry 33 nMnnna� iFl a DESCRIPTION ORGANIZATION This Department provides policy guidance for Miami's future development by preparing recommendations on petitions for variances, rezoning, conditional uses and changes in the comprehensive plan; prepares recommendations for the following boards: Zoning, Planning Advisory, Historic and Environmental Preservation; collects and analyzes demographic and economic data; reviews development and land use changes that affect the City's general welfare. The Zoning section interprets and enforces the Zoning Ordinance in reviewing plans for building permits and in public hearings. FY2002 Table of Organization Classified: 24 Unclassified: 6.34 Temporary FTE: 0* Total Positions: 30.34 Administration Classified: 3 Unclassified: 3.34 2 Classified shared at 500/6 and 1 unclassified at 34%•* Land Development Division Classified: 6.5 Unclassified: 3 1 Classified shared at 50%" Community Planning Classified: 3.5 Unclassified: 0 1 Classified shared at 50% and 3 positions CDBG funded— Transportation and GIS Classified: 4 Unclassified: 0 Zoning Classified: 7 Unclassified: 0 *Based upon temporary employees earning $1.0.00 per hour and working 40 hours per week. ** 4 positions are split funded with Real Estate & Economic Development and one with both Asset. Management and Real Estate. Submitted into the' public recard irk connec on with item &Ob on 2 •01 Walter Foeman City Clerk W LONG-TERM ❑ To enhance the quality of life in the City of Miami by promoting sound planning GOAL principles and implementing zoning and land use changes that will increase the desirability of the City of Miami as a place to live, work and visit. OBJECTIVES ❑ To conduct Special Neighborhood Area Studies within those portions of the City that FOR FY2002 merit enhancement or preservation and implement pertinent changes to codes as necessary utilizing sound planning principles. ❑ Review and approve private development permit applications for compliance with codes, design guides and standards in place in.order to ensure that such development furthers the intent of promoting a higher quality of life in the city. SIGNIFICANT ❑ Completed parcel -by -parcel survey of building conditions throughout CRDs and FEC ACCOMPLISH- Corridor. Initiated partnership with Community Development for completion of MENTS IN FY2001 Environmental Reviews. Initiated partnership with Empowerment Zone for project coordination and provision of advisory and technical assistance to Neighborhood Assemblies. Performed increasingly active role in transportation, community development, historic preservation, and cultural enhancement projects. ❑ Processed 10 Major Use Special Permits and projects, including the five major developments within the Brickell and Brickell Village Area and another five elsewhere in the City; these included the Coral View Project, the Miramar II Project, Blue Lagoon Apartments and the Brickell West Project in Little Havana. ❑ Successfully commenced the Downtown Transportation Master Plan and Increment II of the Downtown DRI in order to continue to facilitate development in the Downtown area. Submitted into the public record in connection 'with item �� on ', -01 Waiter Foeman 77 City Clea:, 12128 or ina- �P5 ��.F Igo- ai� •. � I ,� � *- . a q r' a _..... _ 9 z DEPARTMENT SUMMARY FY1999 FY2000 FY200,1 FY20A1 F1C20 Category ACTUAL x„ ACTUAL ADOPTED AMENDED „ ESTIMA Personnel $ 1,590,883 $ 1,499,335 $ 1,818,207 $ 1,818,206 `411,950 Operating Expense 55,685 46,522 63,443 69 806 =y 61 Capital Outlay 25,865 8,598 - 2,626 '2 Non -Operating 69,033 - - - TOTAL $ 1,741,466 $ 1,554,455 $ 1,881,650 $ 1,890 638 1$ 2,0514 Allocation by Category Personnel 96.8% O perating Capital Expense Outiay 3.1% 0.1 % DETAILS ❑ Personnel: Expenses have increased $132,042, or 7.3% from FY2001 Amended Budget due to cost of living, anniversary and longevity increases. ❑ Operating Expense: Expenses have decreased $8,376, or 12% from FY2001 Amended Budget due to a reduction in the advertising budget. ❑ Capital Outlay: No change. Submitted Into the Pubt record, in conned on WI . . item Ubon"­' �.. Waiter Foeman City Clerk 12128 78 DESCRIPTION ORGANIZATION The Police Department's mission is to make Miami a safe place where people can live, work, and visit without fear. The Department's employees are committed to the philosophy of community policing. In partnership with businesses and residents, neighborhood problems are, and solutions are implemented to improve the quality of life. Using both time tested police methods and promising innovative approaches, the Police Department serves and protects the City's diverse community. FY2002 Table of Organization Classified: 1,343 Unclassified: 25 Temporary FTE: 45" Total Positions: 1,413 Office of the Chief Classified: 65 Unclassified: 10 Administration I I Operations Classified: 308 Classified: 970 Unclassified:5 Unclassified: 10 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Total Sworn Positions: 1,016 (996 -Classified; 20 -Unclassified) Total Civilian Positions: 352 (347 -Classified; 5 -Unclassified) 79 Submitted into -the public fdddfd i" Connec€fort with iii , 6n 1" r Welter Foeman CRY, r7 r 12128 gar >NWWPOf . r LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 Submitted, Into the Public record �iin�connecIon i i itto ern.�-- ®n • Walter Foe an City Clerk 1212 ❑ To enhance existing internal efforts that support community policing,' foster state of the art community policing on an agency -wide basis, obtain tools necessary to creatively tackle specific crime problems and to enhance technological skills and equipment. ❑ To conduct two Citizen Police Academy Training Classes, graduating at least one hundred, Citizen Police Academy candidates. ❑ To foster state-of-the-art community policing on an agency wide basis conducting NET Lieutenant meetings on a monthly basis, as well as monthly Staff Walk and Town Hall meetings. ❑ To reduce Part 'I Crimes by 3%. ❑ To add the GIS system to the already installed Mobile Digital Computers. The GIS system will provide officers with up -to -the minute crime information. ❑ Overall 1 % citywide reduction in Part I Crimes. Part I Crimes have decreased by 43% over the last seven years, with several categories being at their lowest since late 1960's and 1970's. ❑ Answered 560,674 emergency 911 calls and 238,549 non -emergency calls for a total call volume of 799,223. Of the emergency 911 calls, 93% were answered in less than 10 seconds, -with an average speed of 4 seconds. o A criminal -justice -wide minor crimes initiative was implemented to emphasize quality of life issues through the enforcement of nuisance violations and to address street and mid-level narcotics sales. ❑ Officer presence was increased in the streets, through staffing re -assignments, for visibility and service. 80 DEPARTMENT SUMMARY DETAILS , W.w /,... Personnel $76,245,733 $80,887,856 $83,737,913 $82,585,475 Operating Expense 4,622,869 4,859,422 6,096,274 6,899,244 Capital Outlay 1,622,044 2,073,939 954,876 1,279,857 Non -Operating - - - 722,363 TOTAL $82,490,646 $87,821,217 $90;7897063 $91,486,939 Allocation by Category ❑ Personnel: This category is $1,846,445 or 2.2% less than the FY2001 Amended Budget, due to the elimination of ninety-five (95) vacant police officer positions and twenty-two (22) civilian positions. In response to the loss of the parking surcharge twenty-one (21) civilian positions were frozen. These decreases are partially offset by anniversary, longevity and cost of living adjustments. ❑ Operating Expense: This category is $615,592 or 8.9% less than the FY2001 Amended Budget due to reductions made in response to the loss of the parking surcharge and, to a lesser extent, projected decreases in telephone services which are budgeted in the Department of Information Technology. ❑ Capital Outlay: This category is $1,216,692 or 95.1% less than the FY2001 Amended Budget based on the termination of an automobile lease on July 31, 2001 and the termination of a lease for a fingerprinting system. ❑ Non -Operating: This category is $722,363 less than the FY2001 Amended Budget based on the fact that neither new Law Enforcement Block Grants nor their required 10% general fund match are budgeted. Subhiitted into the public record qconnection with item 366 on 'JS'61 81 Walter Foeman City Clerk 1228 DIVISIONAL SUMMARY Office of the .Chief $ 339,278 $ 378,990 $ 209,169 $ 300,822 Administration 17,475,430 17,597,725 20,120,490 20,545,439 Operations 64,675,938 69,844,502 70,459,404 70,640,678 TOTAL $82,490,646 $87,821,217 $90,789,063 $91,486,939 Allocation by Division $80.00 $60.00 o uu $40.00 $20.00 .w Div A Div B Div C 13FY2001 Amended ■ FY2002 Estimated DETAILS ❑ Office of the Chief (Div A): This division is $13,170 or 4.4% less than the FY2001 Amended Budget due to a decrease in salaries and promotional activities. These decreases were partially offset by an increase in funding for the Victim/Witness Relocation Program and Imprest Funds. ❑, Administration (Div B):. This -division is $517,648 or 2.5% less than the FY2001 Amended Budget due to the freezing of twenty-one (21) civilian positions in response to the loss of the parking surcharge and the elimination of twenty-two (22) civilian positions. These decreases are partially offset by projected increases in electric and water utilities, paper and outside printing for updating departmental orders and anniversary, longevity and cost of living adjustments. ❑ Operations (Div C): This division is $3,870,274 or 5.5% less than the FY2001 Amended Budget as a result of the elimination of ninety-five (95) vacant police officers positions, the completion 'of an automobile lease and because neither new Law Enforcement Block Grants nor their required 10% general fund match are budgeted. . Submitted tinto the public record': in..,.conneChon with.B item - . on . - -Walter Foeman city .Clete 82 DESCRIPTION The Office of Professional Compliance analyzes/audits policies and procedures of the Miami Police Department, to ensure adherence to professional law enforcement standards. This office also reviews internal investigations into allegations of police abuse and conducts special investigations as directed by the City Manager. Determinations made by the Office are submitted to the Chief of Police for review and implementation. OPC participates in outreach activities functioning as liaison between the City Manager, police department and the community. ORGANIZATION FY2002 Table of Organization Classified: 6 Unclassified: 3 Temporary FTE: 0* Total Positions: 9 Administration Classified: 0 Unclassified: 3 Policies/Procedures Analysis Internal Affairs Review Classified: 3 Classified: 3 Unclassified: 0 Unclassified: 0 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 83 Submitted into the public record iq connection with item on •aS-01 Walter Foeman City Clerk 121.,12-8 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH -MENTS IN FY2001 Submlited into the. I record in connection item 164 on Walter Fa CitV 12.1.2.8 ❑ To assist in the creation of a stable, more economically viable community through the delivery of enhanced professional law enforcement services, respect for individual liberties, and a reduction in incidents of police misconduct that result in loss of life and property and create adverse police -community relations. ❑ To analyze Miami Police Department's policies and procedures and oversee training specific to direct service delivery. Priority will be placed on enhancing police accountability, professionalism and implementation of pro -active community -centered policing. Recommendations for modifications and implementation will be submitted to the City Manager. ❑ To engender public trust and confidence in the Miami Police Department. This will be done by coordinating training forums and workshops aimed at uniting law enforcement and community representatives in settings that encourage partnerships, education and a spirit of cooperation. At least one workshop will be held within each Commissioner's District between February and August 2002. ❑ To review internal investigations of police -involved incidents resulting in injury, loss of life or alleged. civil rights violations and perform special projects as directed by the City Manager. ❑ Received 63 Internal Affairs complaint case files and closed 69 to date. Approximately 90 new cases will be received and 100 reviews completed by end of FY2001. ❑ Restructured the OPC to provide emphasis and systematic analysis of the police department's policies/procedures and added a function to oversee training. ❑ Disseminated over 1,200 tri -lingual brochures (English, Spanish, Creole) outlining `' OPC functions and procedures for filing misconduct complaints. . h ❑ Enhanced OPC outreach efforts by communicating within 48 hours of opening a case file and providing feedback to concerned and/or aggrieved citizens. DEPARTMENT SUMMARY DETAILS Personnel $ 179,899 $ 214,169 $ 226,912 $ 226,912 Operating Expense 7,086 7,704 15,590 15,590 Capital Outlay - - - 2,354 Non -Operating - - - 10,000 TOTAL $ 186,985 $ 221,873 $ 242,502 $ 254,856 Allocation by Category Personnel 95% O p e ra tin g Ku Expense 3% N on - O pe rating 2% ❑ Personnel: Expenses have increased $219,758 or 96.8% from the FY2001 Amended Budget because five (5) positions were added in restructuring the department. This increase was partially offset by the freezing of one (1) position in response to the loss of the parking surcharge. ❑ Operating Expense: Expenses have decreased $1,660, or 10.6%, from the FY2001 Amended Budget primarily due to a reduction in office supplies and travel and the reallocation of communications service telephone costs to the Information Technology Department. ❑ Capital Outlay: No forecasted need for equipment in FY2002. ❑ Non -Operating: No change. 85 Submitted . into the publac record in connection with item M_ on -a s -oil Walter Foeman City Clete 12128 DESCRIPTION The Department of Public Works is responsible for the planning, designing and inspecting capital projects; controlling construction work involving public improvements; and, maintaining streets, sidewalks, bridges, and public right -of -way - Public Works also provides storm drainage protection through its Stormwater Utility System. Additionally, this Department manages the City's street lighting system. ORGANIZATION FY2002 Table of Organization Classified: 101 Unclassified: 9 Temporary FTE: 10" Total Positions: 120 Administration Classified: 7 Unclassified: 7 Design Construction Classified:l7 Classified: 22 Unclassified: 1 Unclassified: 1 Operations Stormwater Utility Classified: 39 Administration Unclassified: 0 Classified: 6 Unclassified: 0 Stormwater Utility Maintenance Classified: 10 Unclassified: 0 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted into the public (&'cord i connectibn with item ,,'���' on ' 1 _.. Walter Foernart City Clerk 12128 86 LONG-TERM ❑ Provide adequate storm water drainage to reasonably protect against flooding in GOAL areas of intensive use and occupation, while preventing degradation of quality in receiving water. OBJECTIVES ❑ New storm sewer construction projects to be completed for the Allapattah, West End FOR FY2002 (Flagami), Belle Meade and Downtown neighborhoods in the amount of $3,953,600 in expenditures in FY2001-2002. ❑ Local storm drains will be installed at 22 locations citywide in the amount of $748,000 in expenditures in FY2001-2002. SIGNIFICANT ❑ Public Works staff has designed, prepared construction plans, and overseen the ACCOMPLISH- construction of over $9 million for new buildings, park site improvement, and MENTS IN infrastructure improvement. FY2001 ❑ The Downtown C.B.D. Sidewalk Replacement project included the construction of 13,000 square feet of sidewalks and 2,400 linear feet of concrete curb and gutter within the Central Business District. ❑ The Citywide Local Drainage Project included the construction of new local storm water drains at various locations citywide in response to citizens' complaints. In addition, several storm drains were constructed on an urgent basis at critical flooding locations that were identified during the October 2000 storm. Submitted into the public record in, connection with item SOJ6on �= Walter Foeman - Cite Clea 87 12128 C h a - " r.A DEPARTMENT SUMMARY ,Personnel $ 4,190,688 $ 4,449,043 $ 5,070;774 $ 5,161,386 Operating Expense 4,283,633 4,252,579 4,740,169 4,783,156 Capital Outlay 20,607 6,332 0 66,557 Non -Operating 0 . 0 0 0 TOTAL $ 8,494,928 $ 8,707,954 $ 9,810,943 $10,011,099 DETAILS Submitted into the public record � in conned on ith 40 item . 3' asp Walter`Foeman City Clerk x.212 Allocation by Category Personnel 52% O perating Expense 48% ❑ Personnel: The budget is $252,349 or 4.9%.more than the FY2001 Amended Budget as a result of adding ten (10) positions for FY2002. This increase was partially offset by a reduction in overtime and the freezing of one (1) position in response to the loss of the parking surcharge. ❑ Operating Expense: The budget is $185,063 or 3.9% more than the FY2001 Amended Budget due to further projected price increases for electricity. Additionally outside repairs and maintenance expense increased as a result of an increase in the number of contracts utilizing outside labor. ❑ Capital Outlay: Budget was decreased by $66,557 because capital expenditures are budgeted in the City's Capital Improvements Program Fund. DIVISIONAL SUMMARY DETAILS Office of the Director $ 654,725 $ 847,290 $ 878,230 $ 897,497 Design 945,045 916,404 1,107,889 1,106,450 Construction 809,478 842,349 965,897 996,858 Operations 5,223,618 5,320,931 5,675,009 5,819,973 Stormwater Utility -Admit 337,569 284,720 315,095 315,095 Stormwater Utility-Maint 524,493 496,260 868,823 875,226 TOTAL $ 8,494,928 $ 8,707,954 $ 9,810,943 $10,011,099 $8.00 $6.00 0 $4.00 $2.00 Allocation by Division Div A Div B Div C Div D Div E Div F M FY2001 Amended ■ FY2002 Estimated ❑ Office of the Director (Div A): The budget is $69,830 or 7.8% more than the FY2001 Amended Budget based on increases in the number of positions. An assistant director, assistant to director and a clerk typist were added. ❑ DesiEn (Div B): The budget is $106,463 or 9.6% more than the FY2001 Amended Budget due to promotional, cost of living, anniversary and longevity additions. Additionally, FY2002 reflects an increase outside contractual services due to an increase in the number of contracts. ❑ Construction (Div C): The budget is $137,782 or 13.8% more than the FY2001 Amended Budget due to the addition of three engineer technician positions. ❑ Operations (Div D): The budget is $267,269 or 4.6% more than the FY2001 Amended Budget. This results from the addition of four positions and salary adjustments for temporary positions, projected price increases for electricity and an increase in outside repairs and maintenance expense resulting from an increase in the number of contracts utilizing outside labor. ❑ Storm Water Utility — Administration (Div E): The budget is $47,757 or 15.2% less than FY2001 Amended Budget due to a decrease in the number of positions and the freezing of a senior accountant position in response to the loss of the parking surcharge. The decreases are partially offset by cost of living, anniversary and longevity adjustments. Submitted into the public record_ir� coonoect�o���'� 2 M 2 , 89 item 3°�— 1 Walter Foemaf, m w1alter roullowlo Gitif Clerk -1212 890 DESCRIPTION ORGANIZATION This Department purchases or supervises the purchase of all supplies and services needed by City departments. Purchasing sells, transfers,.and disposes of surplus personal property; establishes and maintains programs for specification development, contract administration, and vendor performance; ensures compliance to promote the Minority/Women Business Enterprise Program goals of increasing the volume of City contracts with Black, Hispanic and women -owned businesses; and manages Citywide advertising. All functions are performed pursuant to state and local laws. FY2002 Table of Organization Classified: 14 Unclassified: 4 Temporary FTE: 0* Total Positions: 18 Administration Classified: 3 Unclassified: 3 Small Purchases Classified: 3 Unclassified: 0 Bid/Contracts Classified: 6 Unclassified: 1 M/WBE Program Classified: 1 Unclassified: 0 Surplus Disposal Classified: 1 Unclassified: 0 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 91 Submitted into the public record in bcbnne a � it Item on Walter Foeman City Clerk .1.21.28 LONG-TERM ❑ Increase the number of city-wide contracts by 20% in order to maximize the GOAL economies of scales through volume buying and eliminate the repetitive informal procurement process for commonly purchased goods and services. The volume - related leverage achieved by purchasing from other legitimate local or state Government contracts provides significant savings to the City in pricing of goods and services and the warehousing; shipping and delivery of these goods and services. OBJECTIVES ❑ Research and identify 5 contracts issued by other governmental entities for FOR FY2002 piggybacking purposes to utilize for city-wide contracts. ❑ Establish a City-wide Contract Committee comprised of city operational departments to compile and review on a quarterly basis historical data of repetitively purchased commodities/services; make recommendations for 3 city-wide contracts; and draft specification requirements to meet departmental needs. SIGNIFICANT ❑ Offered Procurement Training for user departments entitled "Welcome to ACCOMPLISK. Procurement" and "Specification Writing" sponsored by the National Institute of MENTS IN Governmental Purchasing (NIGP). FY2001 ❑ Created Partnership with the City's Office Supplier to implement customized on-line ordering system for purchase of office supplies (developmental stages). ❑ Implemented Electronic Contract renewal process to expedite the extension of City contracts. 'Subrnitted foto the public record Irl connection with item 301b on -As • of Walter Foen City Cleric 92 DEPARTMENT SUMMARY DETAILS Personnel Operating Expense Capital Outlay Non -Operating TOTAL 765,190 $ 843,856 $ 912,193 $ 912,193 61,580 43,773 54,266 91,087 .2,891 3,716 - 3,399 $ 829,661 $ 891,345 $ 966,459 $ 1,006,679 Allocation by Category Personnel 90.0% O perating Capital Expense O u tla y J 9.9% 0.1% ❑ Personnel: Expenses have increased $65,581 or 7.2% from the FY2001 Amended Budget due to anniversary and longevity increases. ❑ Operating Expense: Expenses have increased $17,123 or 18.8% from the FY2001 Amended Budget, primarily because of the need for auctioneers, guards, and laborers for auctions of surplus property and the cost of a specification writer to enhance the City's ability to achieve cost savings through volume buying. ❑ Capital Outlay: Expenses have decreased $2,799 or 82.4% from the FY2001 Amended Budget. The funding for FY2002 will be used to purchase a new fax machine. �tlbfflitl6d (AtO the public teen r2 pgnnection with on . Walter Foeman City Clerk 122$ 93 DESCRIPTION ORGANIZATION 6? � Mzu-�- m ewaa, :c "o��, UP oplc I eelop e t The Department of Real Estate & Economic Development administers the competitive , unified development process for public/private development projects that combines the planning, design, construction, leasing and management of City property. The Department represents the city in public/private development projects; coordinates economic development initiatives for the City focusing on expansion, attraction, and retention of businesses, business investment and physical renewal; coordinates activities related to the Empowerment Zone; andmanages selected capital improvement projects for significant City properties. FY2002 Table of Organization Classified: 8 Unclassified: 7.33 Temporary FTE: 0* Total Positions: 15.33 Administration' Classified: 2 Unclassified: 3.33 2 Classified, Positions shared at 50%, 1 Unclassified Position shared at 33%** Economic Development Classified :.1, Unclassified: 2 Real Estate Classified: 5 Unclassified: 2 2 Classified Positions shared at 50%** * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. `* Based upon 4 Positions split with Planning & Zoning and 1 with both Asset Mgt. and Planning and Zoning. Submitted. Into the public, record'. in 6vnhBon:.. I I h Walter Foernan`.; City Clerk 94 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 . . . . . . . . . . R, E's Enconxxo eve _ap e , ❑ To attract and maintain high growth, value added industries to the City of Miami through initiatives and projects that will enhance the built and economic environment, capitalizing on the City's opportunities and assets, in partnership with its residents and the business community. ❑ To increase public-private development opportunities for underutilized City -owned properties by issuing two unified development Request for Proposals for: 1) Coconut Grove Exhibition Center Property 2) Miami Marine Stadium Property ❑ To conduct economic and business development research and analysis for: 1) FEC Corridor Redevelopment Area 2) Miami Intermodal Center Business Area Brownfields Redevelopment Program Area 4) Empowerment Zone Program Area 5) City Economic Opportunity Zones ❑ Coordinated two unified development projects: 1) Parrot Jungle and Gardens of Watson Island that commenced construction in March 2001; and 2) Grove Harbour Marina and Caribbean Marketplace that is in design and permitting. ❑ Coordinated the unified development process for the issuance of a Request for Proposals in February 2001 for a Mega Yacht Marina and Mixed Use Waterfront Development on Watson Island. ❑ Obtained a total of $867,000 in grant funds from Federal and State agencies to support development projects and programs. 95 3) Submitted into the public record in connection with itern It on Walter Foernan City Clerk 1.21 8- 3� 4a i1kffV7 Rei ail ani DEPARTMENT SUMMARY�19g9 r20oo 07:200V,w 11r2oo2 Cat gory „ ACTUAL ; ACTUAL; ADOPTED AMENDED ESTfMATED . _. Personnel $ 504,163' $ 583,212 $ 669,332 $ 669,331 $ 929,176'. Operating Expense 83,618 46,036 160,255 156,422 743,200 Capital Outlay 12,932 4,609 - 5 8331 ;,;,500 . Non -Operating - 60,207 - 61,969 �.. .,_ TOTAL $ 600,713 $ 694,064 $ 829,587 $ 893,555 $ 1;073;876.-i Allocation by Category Personnel 86.5% O p e ra tin g Expense 13.3% Capital O u tla y 0.2% DETAILS ❑ Personnel: Expenses have increased $259,845 or 38.8% from the FY2001 Amended Budget due to the transfer of 3.66 CDBG positions to the General Fund and additional funds needed for recruitment of a director. ❑ Operating Expense: Expenses have decreased $13,222 or 8.5% from the FY2001 Amended Budget primarily due to a reduction in appraisals and the budgeting of outside legal services in non -departmental accounts. ❑ Capital Outlay: Expenses have decreased $4;333 or 74.3% from the FY2001 Amended Budget. Funding for FY2002 will be used to purchase audiovisual equipment for project presentations. ❑ Non -Operating: Expenses have decreased $61,969 from the FY2001 Amended Budget because these expenses were one-time Strategic Initiative Funds. Submitted into the public record in conne do with [tern ...fib on Walter Foernan city C -!e* 12128 96 �Y 1S _ f _�1 DESCRIPTION ORGANIZATION Risk Management administers the City's self-insurance program. This program operates in a similar way to a commercial insurance company in that it provides liability coverage, coverage to injured employees through Workers' Compensation, property coverage, and health insurance for employees and retirees. The Department handles its own claims while providing adequate safeguards against catastrophic losses. Risk Management has two divisions: Property & Casualty and Group Insurance. FY2002 Table of Organization Classified: 27 Undassified: 6 Temporary FTE: 0* Total Position:33 Risk Management Property & Casualty Group Insurance Classified: 22 1 Classified:5 Undassified:5 1 1 Undassified:1 *Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 97 Submitted Into the public record in connection with item on 12t 01 Waiter Foeman City-Cle& l' jy x s e5�� _ a QU w .I LONG-TERM ❑ To provide a healthy and safe work environment. GOAL OBJECTIVES I ❑ Reduce workplace accidents through an ongoing safety program. FOR FY2002 ❑ To contract with a Health Benefits Consultant for assistance in reviewing our Group Health Insurance plan. SIGNIFICANT ❑ Implemented a Citywide Safety Program. ACCOMPLISH- MENTS IN FY2001 o Implemented a Citywide modified/light duty program. ❑ Continued to close outstanding workers compensation claims. Submitted into the public record n connec °on with item®�. o�®6 Walter Foemah City Clef 1.212 98 i 1s $ ay e_ e r DEPARTMENT SUMMARY DETAILS Personnel 1,412,797 1,397,610 1,660,673 1,750,673 Operating Expense 37,530,584 44,544,705 38,580,038 38,582,438 Capital Outlay 7,095 13,185 - 550 Non-operating - - 1,100,000 1,100,000 TOTAL $38,950,476 $45,955,500 $41,340,711 $41,433,661 Operating Expense 94% Allocation by Category Non - 0 perating 2% Personnel 4% ❑ Personnel: The budget is $64,759 or 3.7% less than FY2001 Amended Budget due to a reduction in other fringe benefits, partially offset by cost of living, anniversary and longevity increases. The reduction includes the freezing of one (1) position in response to the loss of the parking surcharge. ❑ Operating Expense: The budget is $5,403,526 or 14.0% more than FY2001 Amended Budget due to increased premiums for liability and health insurance and a forecasted increase in workers compensation payments. Operating expenses for this Department includes approximately $34,572,204 of Citywide Benefits. ❑ Capital Outlay: No equipment purchases are forecasted for FY2002. ❑ Non -Operating: No change. Submitted Into the ptlbllo record . in conne ti n wit item. on Walter Foeman City Clerk 12128 DIVISIONAL SUMMARY Irl ' s>lld Group Benefits $17,343,742 $19,070,044 $19,314,288 $19,314,288 Property & Casualty 21,606,734 26,885,456 22,026,423 22,119,373 TOTAL $38,950,476 $45,955,500 $41,340,711 $41,433,661 Allocation by Division $25.00 y $20.00 $15.00 $10.00 $5.00 Div A Div B G FY2001 Amended E FY2002 Estimated ❑ Group Benefits (Div A): The budget is $4,151,434 or 21.5% more than FY2001 Amended Budget due to increases in premiums for life and health insurance. ❑ Property and Casualty (Div B): The budget is $1,178,783 or 5.3%more than FY2001Amended Budget due to increases in premiums for liability insurance and projected -increases in workers compensation payments. SU4f' t d int the publl�3 record In oonrteo � , W item : ® on 4-0,51" i waiter Foeman City Cleric 12128 100 S 0 ,s DESCRIPTION The Solid Waste Department has three divisions responsible for providing residential pick up (from one to four units) garbage, trash, bulky waste and recycling to over 65,000 residences in Miami efficiently and cost-effectively. This Department is responsible for cleaning the City's right-of-way by mechanically sweeping major commercial corridors and servicing over 500 litter containers on sidewalks, removing dead animals, and cleaning up for all Special Events. Solid waste administers the nonexclusive commercial solid waste hauler franchisees. ORGANIZATION FY2002 Table of Organization Classified: 236 Unclassified: 5 Temporary FTE: 22' Total Positions: 263 Administration Classified: 12 Unclassified: 5 Sanitation Code Enforcement Waste Collection Classified: 8 Classified: 216 Unclassified: 0 Unclassified: 0 * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted Into the, 'PUblic record in connection with item, �_ on -i5•a� W1..Iter Foernan 12128 101 LONG-TERM ❑ To become a self-sufficient, professionally staffed, adequately equipped department GOAL providing the highest quality of technologically advanced solid waste services to residents,. city facilities and the public. OBJECTIVES ❑ To implement a cost saving automated and semi -automated residential garbage and FOR FY2002 small trash collection system during the next fiscal year. o To improve upon and expand the cleaning and environmental enhancement activities associated with city rights-of-way; sidewalk, swale and city owned property utilizing efficiencies realized through the implementation of the automated residential collection system. SIGNIFICANT ❑ Completed refurbishing of building interior and exterior, landscaped grounds and ACCOMPLISH- secured parking areas with fencing, refurbished existing office and cubicle space, MENTS IN established and computerized office space for Sanitation Code Enforcement and FY2001 Customer Service, and completing departmental networking. o - Completed the acquisition of CIP funded heavy equipment replacement, installed Teltrac Vehicle Tracking System in equipment, and began acquisition of heavy equipment for implementation of automated residential garbage and small trash collection. ❑ Completed multi-year, inter -agency and department coordinated wetlands and protected mangrove restoration of 2.5 acres at Virginia Key Composting Facility, re- establishing sea turtle nesting areas, replanting 2 acres of mangrove trees and creating a visually attractive shoreline. Submitted Into the public record In -connection with �9�p� 2416 on • Rem s Walter Foeman City Glerk 1212&102 DEPARTMENT SUMMARY DETAILS • Ir S�o .. Personnel $ 8,913,860 $ 9,263,190 $ 9,775,795 $ 9,733,186 Operating Expense 8,893,625 8,462,659 8,856,146 8,877,895 Capital Outlay (93,531) 149,671 - 74,438 Non -Operating 20,335 - - 400,000 TOTAL $17,734,289 $17,875,520 $18,631,941 $19,085,519 Allocation by Category Operating Expense 48% Personnel 52% ❑ Personnel: This category is $176,783 or 1.8% more than the FY2001 Amended Budget due to anniversary, longevity and cost of living adjustments. This increase was partially offset by a reduction in projected salaries for temporary employees in response to the parking surcharge. ❑ Operating Expense: This category is $413,294 or 4.7% more than the FY2001 Amended Budget due to an increase of approximately 2.7% in tipping fees paid to Miami -Dade County and an increase of approximately 1.5% in the waste disposal stream. ❑ Capital Outlay: This category is $74,438 less than the FY2001 Amended Budget due to the completion of radio acquisition for the drivers and inspectors in FY2001. All other capitalized items are being purchased out of the City's Capital Improvement Program Fund. ❑ Non -Operating: This category is $400,000 less than the FY2001 Amended Budget due to the budgeting in FY2001 of a one- time contingency for tipping fee increases. 103 Submitted, into the public record inCnnebtibn With 41 on 12128 UIVINUNAL SUMMARY Office of the Director $ 1,585,587 $ - 1,433,831 $ 1,074,586 $ 1,118,288 Sanitn. Code Enfrcmnt 4,004. 18,062 309,470 329,396 Waste Collection 16,144,698 16,423,627 17,247,885 17,637,835 TOTAL $ .17,734,289 $17,875,520 $18,631,941 $19,085,519 Allocation by Division DETAILS Submitted into the public record in connection with pqm on Walter Foeman City Clerk 1212 ❑ Office of the Director (Div A): This division is $84,954 or 7.6% more than FY200 f Amended Budget due to anniversary, longevity and cost of living adjustments. ❑ Sanitation Code Enforcement (Div B): This division is $25,808 or 7.8% more than FY2001 Amended due to anniversary, longevity and cost of living adjustments. ❑ Waste Collection (Div C): This division is $4,877 more than FY2001 Amended Budget due to anniversary, longevity and cost of living adjustments. This increase is . substantially offset by a reduction in projected salaries for temporary employees in response to the parking surcharge. 104 lion �-epa3�ttment�t� t `£ccou���s Adopted 2000-01 Memberships/Subscriptions Dade League of Cities $ 11,703 Florida League of Cities 26,895 Greater Miami Chamber of Commerce 3,150 National League of Cities 13,848 U.S. Conference of Mayors 9,975 Sub -Total: $ 65,571 Funding of Other Programs Sister Cities City of Miami Summer Internship Community Relations Board Miami Action Plan International Trade Board Contributions $ 160,000 135,206 150,000 Sub -Total: $ 445,206 Off Street Parking/Gusman Olympia $ 165,800 Small Business Opportunity Center, Inc. 4,000,000 for Management of Domino Park - Belafonte Tacolcy for Management 413,001 of a Sports Development Program - Bayfront Park Trust 985,000 Virginia Key Trust - Rouse Trust 74,000 Sub -Total: $ 1,224,800 Transfers to Other Funds Community Redevelopment Agency Community Development Fund Capital Improvements Projects Neighborhood Enhancement Team Fire Rescue Special Revenue Fund Miami Homeless Program Miscellaneous Reserve for Emergencies Severance Pay Attrition Savings Legislative Liaison Festivals Account Legal Services Special Assessment District Taxes Reserves Working Capital Reserve Parking Surcharge Reserve Contingency Reserve 1% Budget Reserve Operating Surplus Reserve 279,488 9,682,592 4,298,917 178,094 Sub -Total: $ 14,439,091 Amended 2000-01 $ 11,703 26,910 3,150 13,848 9,975 $ 65,586 $ 160,000 240,000 40,000 135,206 171,699 $ 746,905 $ 300,800 1,085,000 333,149 74,000 $ 1,792,949 $ 1,768,158 1,146,026 24,022,592 4,348,529 178,094 87,500 $ 31,550,899 $ 1,250,000 $ 2,259,908 4,000,000 4,000,000 (5,130,266) (5,130,266) 370,000 413,001 - 300,000 80,000 80,000 Sub -Total: $ 569,734 $ 1,922,643 Proposed 2001-02 $ 11,500 27,500 3,150 14,500 10,500 $ 67,150 $ 160,000 1,000 138,040 220,000 $ 519,040 $ 251,500 64,983 86,675 1,085,000 565,000 74,000 $ 2,127,158 $ 279,488 8,816,384 4,720,126 125,000 $ 13,940,998 $ 969,001 4,500,000 (2,500,000) 413,001 300,000 500,000 15,000 $ 4,197,002 $ 2,800,000 $ 2,800,000 $ 2,800,000 1,662,375 1,950,952 - 1,000,000 1,000,000 1,000,000 3,166,228 3,166,228 - 320,623 241,260 4,045,826 Sub -Total: $ 8,949,226 $ 9,158,440 $ 7,845,826 Grand -Total: $ 25,693,628 $ 28,697,174 45,237,422 $ Submitted into t e P"11C 104-A record in conneion with _. item A on2 2 8 Walter Foeman . City Clerk BUDGET HIGHLIGHTS *The costs of General Obligation Bonds for FY02 are as follows: Debt Service $ 17,396,793 Operating Expenses 67,000 TOTAL APPROPRIATION 17,463,793 *The revenues to pay the General Obligation Bonds of FY01 are as follows: Ad Valorem Tax Requirements $ 17,463,793 TOTAL REVENUES 17.463.793 The budget is $611,327 or 3.4% less than the amended FY01 budget because of decreases in principal and interest payments. Submitted into the public record in connection with item �— on Al— Walter Foeman 105 r;41, r1^04. 12128 INDEBTEDNESS OUTSTANDING Submitted into the publ P@CO$d in connectionQ,� � item. - Walter Foem; City Cl GENERAL OBLIGATION BONDED INDEBTEDNESS PRINCIPAL AND INTEREST REQUIREMENTS AS OF SEPTEMBER 30, 2002 Fiscal Year Ending September 30 Principal Interest Total 2003 11,930,000 5,257,108 17,187,108 2004 10,565,000 4,623,493 1.5,188,493 2005 9,995,000 4,068,598 14,063,598 2006 8,220,000 3,537,528 11,757,528 2007 6,410,000 3,101 ,363 9,51 1,363 2008 5,745,000 2,766,068 8,51 1,068 2009 5,355,000 2,463,915 7,818,915 2010 5,530,000 2,177,463 7,707,463 2011 5,925,000 1,879,543 7,804,543 2012 6,085,000 1,565,125 7,650,125 2013 6,165,000 1,231,925 7,396,925 2014 6,230,000 893,980 7,123,980 2015 6,470,000 505,865 6,975,865 2016 710,000 88,330 798,330 2017 750,000 45,375 795,375 Total $ 96,085,000 $ 34,205,679 $ 130,290,679 GENERAL OBLIGATION BONDS OUTSTANDING ON SEPTEMBER 30, 2001 General Obligation Issue Housing Bonds Housing Bonds General Obligation Refunding Storm Sewer Series 1992 General Obligation Refunding Series 1992 General Obligation Refunding Series 1993 Sanitary Sewer Series 1995 Total 121,28 106 Final Maturi Amount Amount Date Year Issued _Outstanding 12/1/1977 2008 1,500,000 550,000 8/1/1981 2011 4,400,000 2,195,000 5/1/1991 2013 16,135,000 2,360,000 8/1/1992 2017 10,000,000 7,710,000 12/1/1992 2014 70,100,000 39,390,000 7/1/1993 2013 31,860,000 21,880,000 6/1/1995 2015 22,500,000 22,000,000 $ 156,495,000 $ 96,085,000 ,i i n ..._ & mm^SN DESCRIPTION OUTSTANDING These bonds, notes, and loans are to be used to fund various parks, housing -related and other community projects. The following list details these debt service requirements. DEBT SERVICE FUNDS FY1999 FY2000 FY2001 FY2001 ACTUAL ACTUAL ADOPTED AMENDED Operating Expense $ 28,836,132 $ 23,199,654 $ 23,308,473 $ 23,308,473 Non -Operating - - - - TOTAL $ 28,836,132 $ 23,199,654 $ 23,308,473 $ 23,308,473 DEBT SERVICE FOR SPECIAL OBLIGATIONS & LOANS FOR FY2002 Non Ad Valorem Rev. Bonds Series 1995 (Pension) $ 1,025,000 $ 4,785,509 $ 5,810,509 U Special Obligation Bonds Series 1986A 290,000 122,794 412,794 U Sunshine State Commercial Loan Pod Series 1988 545,516 431,114 976,630 U Sunshine State Commercial Paper Series 1995 296,416 526,625 823,041 U Special Obligation Bonds Admin Bldg Series 1995 425,000 1,185,730 1,610,730 U S E Overtown Own Redev Bonds Series 1990 115,000 242,675 357,675 SR,TI Guaranteed Entitlement Bonds Series 1989 355,000 254,800 609,800 SR S E Overtown / Park West(Dept of HUD Section # 108) 200,000 410,788 610,788 CDB( Wynweod Free Zone (Dept of HUD Section # 108) - 375,000 375,000 CDBC Citadel Project (Dept of HUD Section # 108) 350,000 95,900 445,900 FS Sunshine State Secondary Loan Pod (Melreese) 180,000 142,538 322,538 U Sunshine State Loan Pod Sr. 1988 (Coco. Grove Exhib Ctr.) 82,782 65,422 148,204 U Sunshine State Commercial Paper Series 1995 (Orange Bowl) 410,006 728,432 1,138,438 U Sunshine State C Trrnercial Paper Series 1995 (Miamarina) 52,595 93,442 146,037 U Sunshine State Loan Pod Sr. 1988 (Dinner Key Marina) 515,102 407,078 922,180 U Sunshine State Co Tnwdal Paper Series 1995 (Dinner Key Boatyard) 25,984 46,163 72,147 U Sunshine State Commercial Paper Series 1994 (GSA) 185,000 151,200 336,200 U Special Obligation Bonds Series 1994 (Risk Managernerrt) 745,000 778,129 1,523,129 U Special Revenue Refunding Bonds 1987 (Miami Corn Cntr) 5,110,000 784,400 5,894,400 U,C s-1 6,958,4611 $11,627,739 1 $22,536,140 Debt Service Subtotal 1 _ 2,333 Total Debt Service: Utility Service Tax 15,376,328 Convention Center 4,766,858 Taxlncrernent 57,675 vubmltted into the Public State Revenue Sharing (Guarantee 6-titierrent Bond) 612,133record in connection With Development Block Grant 985,788 r State Revenue Sharing (Coma. Redev. Bonds) 300,000 Itdrn *- on '. J __6i Foredosum Settlement 445,900 Walter Foeman Total 22,ti4 W2 City Clerk 107 2128 CI.Yc fMam Y�DI OW;iI— e E toily t y O� !h DESCRIPTION This fund is currently comprised of the City of Miami Homeless Program and its various grants. This fund houses small grants that do not qualify to have their own fund and does not fit within the other funds that exist. Last fiscal year this fund was used as a clearing fund while the current special revenue fund structure was created. ORGANIZATION FY2002 Table of Organization Classified: 2 Unclassified: 0 FTE: 0* Total Positions: 2 Miami Homeless Program Classified: 2 Unlasssified: 0 * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 108 "Submitted , into .the Public -recor�q. connection with item k_ on Nmalter Foeman city rlerh 12128 DEPARTMENT SUMMARY BUDGET HIGHLIGHTS 3�PC ,gCd $ v u:; UE FUN FY1999 FY2000 FY2001 FY2001 ACTUAL ACTUAL ADOPTED AMENDED Personnel $ - $ 213,246 $ - $ 441,934 Operating Expense - 4,904 - 13,651 Capital Outlay - - Non -Operating - 136,185 - - TOTAL $ - $ 354,335 $ - $ 455,585 PROJECT FUND NAME BALANCE HOMELESS ASSISTANCE PROGRAM . 28,108 HUMAN ALLIANCE 120,557 TOTAL FUND BALANCE, As of 6/23/01 148,665 Submitted into the public record, in connectio � �r9� � iters ® on r. halter Foeman City Clerk -12.28 109 0., Of1r�1102yBu' l -'ami lipCVe CIet DESCRIPTION This Division is responsible for planning and managing operations of the City of Miami/University of Miami/James L. Knight International Center and Parking Garage and its interface with the Hyatt Hotel. The primary responsibility is to insure use of the facility for a variety of activities, including entertainment, conferences and meetings, trade shows, consumer shows and concerts or any other functions of public or private interest. This Division solicits and books conventions, as well as special events that will highlight the desirability of the downtown area as a convention and event .destination. In addition, this Fund houses the Coconut Grove Special Events District. ORGANIZATION FY2002 Table of Organization Classified: 1 Unclassified: 4.34 FTE: 0* Total Positions: 5.34 Miami Convention Center Administration Classified: 1 Unclassified: 4.34 * Based upon temporary employees earning $10.00 per hour and working 40 hours per week. SUbrijitted ,.intd the public record i44 conn�c2i►®�, item* Citi Clete 1212$ 110 G�Ifa1.Y 02u .r49VA M7� Co, e%ltlan.,efi-,. DEPARTMENT SUMMARY SPECIAL REVENUE FUN® . �'', :. ,r,,. .. .. ..1��'i=.l�lAA<�\/C�-�T�A\t�AL-G1TLG � .,.. •x� x DETAILS Personnel $ 340,729 $ 302,135 $ 297,796 $ 297,796 Operating Expense 2,21,4,130 2,362,211 2,300,807 2,369,062 Capital Outlay - - - - Non -Operating 1,374,067 4,418,160 4,836,313 5,042,018 TOTAL $ 3,928,926 $ 7,082,506 $ 7,434,916 $ 7,708,876 Allocation by Category ❑ Personnel: The budget is $26,387 or 8.9% more than FY2001 Amended Budget due to anniversary and longevity increases for the staff. ❑ Operating Expense: The budget is $87,612 or 3.7% less than the FY2001 Amended Budget primarily due to a decrease in the taxes line item based on FY2001 actual. ❑ Non -Operating: The budget is $69,455 or 1.4% less than .the FY2001 Amended Budget due to a decrease in the Convention Centers contribution to Debt Service. This year's contribution is $4,766,858. The remaining balance is the Coconut Grove Special Events District Fund Balance. Submitted into the public, recce in connection Ott, item, on Walter Foeman City Clerk 124...2 8 ZY wM1??11 Servvicv- DESCRIPTION The City created this Fee in 1988 to accommodate the impact of new development in the Downtown Regional Impact (DRI) area. The fee has four components: Transportation Mitigation Fee and the Air Quality Mitigation Fee are in the Capital Improvement Fund; the DRI/Master Plan Recovery Fee and the Administration Fee are accounted for in the Special Revenue Fund. Additionally, City Code Chapter 54.6 imposes an "Impact Fee" on additional development in order to finance related capital improvements, the demand for which is created by this development. Expenses incurred by the City in administering the Development Impact Fee are reimbursed through the imposition of a non-refundable service charge in the amount of three percent of the impact fee due. ORGANIZATION FY2002 Table of Organization Classified: 5 Unclassified: O FTE: O' Total Positions: 5 DRI Administration Classified: 5 Unclassified: O *Based upon temporary employees earning $90.00 per hour and working 40 hours per week. Submitted. into the, pubic® record in copse flan with item s' on . wafter Foeman City Clerk 112 • DEPARTMENT SUMMARY BUDGET HIGHLIGHTS S SPECIAL REVENUE FUND FY1999 FY2000 FY2001 FY2001 ACTUAL ACTUAL ADOPTED AMENDED Personnel $ - $ - $ - $ 20,640 Operating Expense - - - 498,281 Capital Outlay - - - 12,141 Non -Operating 61,995 - 138,840 3,896,290 TOTAL $ 61,995 $ -7 $ 138,840 $ 4,427,3.52 Approximately $500,000 collected in DRI fees since 1988 will be used for Increment H of the Downtown DRI. City Code Chapter 13 governs any remaining DRI Fees. ❑ Air Quality Fees shall be used to pay the City's costs for air quality monitoring, modeling and mitigation measures as required. (CEP Fund) ❑ Transportation Fees will pay for improvements to mitigate impacts on regional transportation systems. (CIP Fund) ❑ DRI/Master Plan recovery fees will reimburse the City for costs incurred in the DRI/Master Plan Study and future related studies. (Special Revenue Fund) ❑ Administrative Fees pay for the City's costs to enforce development orders. (Special Revenue Fund) This fund will,pay for the staffing of five positions. . In addition to the FY2002 Estimated Budget of $243,798, the following grants in this Special Revenue Fund comprise a fund balance: Submitted into the public record in connection with item on .� Wait& Foemen ' 121 Proie I Name Fund Balance Downtown Dev Supp. Fee $997,074 Downtown Vending District 92,241 Impact Fee Administration 255.290 $1,344,605 113 Na S Vces, DESCRIPTION This fund is comprised of federal and state grants which support emergency medical services and FEMA/USAR disaster relief funding and deployment. This fund also receives support from the Fire Assessment Fee, which is transferred to the Capital Improvements Program for the improvement of apparatus/fleet, fire -rescue equipment, computers and communications, and fire stations and buildings. DEPARTMENT SUMMARY BUDGET HIGHLIGHTS Personnel $ 1,623,707 $ 1,657,019 $ 1,653,111 $ 2,253,437 Operating Expense 399,754 241,186 132,987 266,040 Capital Outlay 2,031 91,982 0 383,039 Non -Operating 4,863,618 4,270,383 4,272,183 5,091,488 TOTAL $ 6,889,110 $ 6,260,570 $ 6,058,281 $ 7,994,004 Allocation by Category Non -Operating 79% s` Personnel 12% Operating Capital Outlay Expense 6% 3% The budget is $2,568,341 or 32% less than the FY2001 Amended Budget mainly due to a reorganization that resulted in the Rescue Services Division personnel being transferred to the Emergency Response and Support Services Divisions in the General Fund. Total FTE Positions: 2 (based upon temporary employees earning $10 per hour and working 40 hours per week). These two Fire & Life Safety Education Assistant positions are funded out of the Miami -Dade County EMS Grant Risk Watch Program. Submitted Into the public record in connec on with item 300 on V'J 3- ' , Walter Foeman 114 121 12 8 � `1 w Cif 11?1Ie Ocet of thZ City. DESCRIPTION NET is a program of thirteen service centers created to give City government a human face in each neighborhood. Examples of available services include police protection, code enforcement, issuing licenses, removing abandoned, vehicles, controlling illegal dumping, and other services identified by area residents and businesses. ORGANIZATION SubmIttad into the p blip record in connecti®n wIt item on''=:.. 0! Wafter 'Foefnan City Glerk 12128 FY2002 Table of Organization Classified: 76. Unclassified: 22 FTE: 31' Total Positions: 129 NET Coordinators Office Classified: 4 Unclassified: 8 I Upper Eastside NET I Classified: 5 Unclassified: 1 Model City NET Classed: 4 Unclassified: 1 I Allapattah NET Classified: 8 Unclassified: 1 Downtown NET Classified: 4 Unclassified: 1 Flagami NET Classified: 5 Unclassified: 2 East, Little Havana NET Classed: 6 Unclassified: 1 S/W Coconut Grove NET Classified: 6 Unclassified: 1 Little Haiti/Edison/Little River NET Classified: 6 Unclassified: 1 Wynwood/Edgewater NET Classified: 6 Unclassified: 1 Overtown NET Classed: 6 Unclassified: t West Little Havana NET Classified: 6 Unclassified: 1 Coral Way NET Classified: 6 Unclassified: 1 N/E Coconut Grove NET Classified: 4 Unclassified: 1 I upon temporary employees earning $10.00 per hour and working 40 hours per week. 115 of °the Ci MAW E�,T, LONG-TERM ❑ Providing quality customer service to residents as they seek to improve and GOAL enhance their residences and business owners as they seek to establish or expand their businesses in the City. ■ NET is committed to help all understand and negotiate the regulatory framework which governs City affairs and to intercede on behalf of it's customers to ensure that all public services rendered by the City reach those in who are in need of them. ❑ Providing a fair, equitable and constructive code compliance program increasingly focused in assisting property owners bring into compliance properties, which previously have been in violation. ■ To this effect NET acknowledges that while its duty in this regard commences with pointing out and defining an infraction, it does not end until all available recourses and applicable processes involved in bringing the property into compliance are made available to the property owner. OBJECTIVES ❑ To increase by 20% the number of permit, license and certificate applications FOR FY2002 processed while reducing by 40% the number of errors made in such transactions. This can be accomplished through the implementation of training programs and the improvement of the processing mechanism for the diverse applications, redesign of forms and enhancement of processing software. ❑ To attain a 33% rate of "Code Compliance Success" defined as follows: ■ Upon determination of the nature of the violation(s), the inspector will chart a course towards compliance to be followed by the property owner. ■ The course charted shall be specific and shall enumerate the steps to be taken, permits, certificates and licenses to be obtained and a reasonable time frame in which to complete the compliance itinerary prepared. ■ Code Compliance Success will be reached upon completion of the code compliance itinerary as originally scheduled. SIGNIFICANT ❑ A citywide survey was completed documenting and cataloging all outdoor advertising ACCOMPLISH- facility in the City of Miami. The enforcement phase of said project begun and will MENTS IN proceed until compliance is achieved. ❑ A major clean-up project was carried out which encompassed the Downtown, FY2001 Edgewater and Overtown areas to spruce up and rid debris -the public right of way. The effort met with the praise and recognition of the conference attendants. The area has been placed on a maintenance schedule. ❑ Numerous changes have been made to the existing process to ensure increased effectiveness, improved accountability and reduction of inspection -to -correction time- lapse, which have met with the appreciation of the vendors and have resulted in significant savings and increagffg ft@ntpfO the publlC record irk connectionon���ro� item 30b 1211,28 116 Walter Foeman DEPARTMENT SUMMARY Personnel $ 2,529,266 $ 3,407,601 $ 3,800,376 $ 3,812,685 Operating Expense 240,438 289;218 406,541 406,541 Capital Outlay 16,118 74,285 92,000 92,000 Non -Operating 0 52,000 0 603,568 TOTAL $ 2,785,822 $ 3,823,104 $ 4,298,917 $ 4,914,794 DETAILS Submitted into the public record in connec on ittu item on Waiter Foeman City Clea°, 12128. Allocation by Category Personnel Operating Expense yv �, ❑ Personnel: The budget is $588,301 or 15.4% more than the FY2001 Amended Budget due to an increase of Code Enforcement Inspectors, which were previously funded by Community Development, one (1) additional classified position and an increase in temporary funding. These increases were partially offset by the freezing of three (3) positions in response. to -the loss of the parking surcharge. U Operating Expense: The budget is $87,401 or 21.5% less than the FY2001 Amended Budget due primarily to a decrease in rent of buildings and lower utility projections. U. Capital Outlay: The budget is $92,000 less than the FY2001 Amended Budget because no equipment or capital purchases are needed for FY2002. L3 Non -Operating: The budget is $603,568 less than the FY2001 Amended Budget. This amount represents prior f ind'balance, which is projected to be substantially used in FY2001. 117 DESCRIPTION This Special Revenue Fund is comprised of grants and donations from many sources. Expenditures include capital projects funding from Miami -Dade County's Safe Neighborhood Parks Bond Program, annual grants from the Miami -Dade County Office of Americans with Disabilities, a grant from the Florida Department of Juvenile Justice, funding for summer meals for children from the U.S. Department of Agriculture, etc. ORGANIZATION FY2002 Table of Organization Classified: 4 Unclassified: 4 FTE: 3" Total Positions: 11 Disabilities Program Classified: 4 Unclassified: 4 " Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 118 esbrr�ltted into the public record irqk conne tion with iters 4.!A -)Don '�5'°' Walter Foeman City Clean x.212$ BUDGET The budget is $2,537,417 or 73.5%'less than in the FY2001 Amended Budget because the HIGHLIGHTS Consolidated Project in Special Revenue has-been closed and the charges have been transferred to the General Fund. In addition, CIP received a one-time contribution due to a fund balance in FY2001. ,Submitted into the public record In connection with item' .1 on Walter Foeman QY Gley' 12112.8 119 1999 t-Yzuuu ACTUAL ADOPTED `„ AMENDED E DEPARTMENT Category ACTUAL w_ SUMMARY Personnel $ 617,382. $ 666,502 $ 1,018,708 $ 752,185 3 Operating Expense 44,090 246,317 389,548 676,717 Capital Outlay 39 30,979 61,787 217,010 Non -Operating - 25,227 585,486 1,807,257 TOTAL $ ` 661,511 $ 969,025 $ 2,055,529 $ 3,453,169 Allocation by Category Operating Expense 49.5% Capital qg r Outlay . Personnel 0.2% 49.7% Non - Operating 0.6'/° BUDGET The budget is $2,537,417 or 73.5%'less than in the FY2001 Amended Budget because the HIGHLIGHTS Consolidated Project in Special Revenue has-been closed and the charges have been transferred to the General Fund. In addition, CIP received a one-time contribution due to a fund balance in FY2001. ,Submitted into the public record In connection with item' .1 on Walter Foeman QY Gley' 12112.8 119 DESCRIPTION ORGANIZATION This fund is mainly comprised of a number of Law Enforcement Grants from the United States Justice Department, the Bureau of Alcohol, Tobacco & Firearms, the Florida Department of Juvenile Justice, the State of Florida, and other federal, state and municipal government agencies for the general purpose of law enforcement. Also included are projects that are not grant funded, but due to certain Florida Statutes, must be shown in a non -general operating fund. FY2002 Table of Organization Classified: 171 Undassified: 26 FTE: 4' Total Positions: 201 Police Department Office of the Chief COPS MORE 96 I I Distressed Neighborhood I I COPS MORE 98 Classified: 3 Classified: 168 Classified: 0 Undassified: 0 Unclassified: 0 Undassified: 26 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Total Sworn Positions: 168 (Classified) 120 S.ubmltted into the public record in connection with )tern Sob on •,5.01 Walter Foeman City Cie* x.2128' DEPARTMENT SUMMARY Personnel Operating Expense Capital Outlay Grants in Aid TOTAL $ 1,488,296 1,437,304 472,520 421,000 $ 3,819,120 se �K ke ..} The budget is $7,148,815 or 15% less than the FY2001 Amended Budget. Listed below are the current projecl ts with projected rollover balances and/or anticipated additiona appropriations: FY 2002 PROJECT No ESTIMATED PROJECT TITLE 37828 110063 Operation C.A.R.S.- Phase V 83,168 110098 Bulletproof Vest Partnership- 18- II 57,342 126001 Training / Entrepreneurial Fund fd Dollar Training Consolidated 228,049 136002 Police Gang Resistance Education & Training -Phase V 53,854 50,000 137001 142008 Electronic Message Center 14,202 142010 Partnership Fund Weed and Seed — Phase VI 92,580 205,812 142013 142015 Cali Cartel Enforcement — Phase IV 2,936,797 142016 Cops More 96 Grant Community Policing Demonstration Center Grant 336,163 2,595,039 142021 142023 Law Enforcement Block V Grant 20,721,171 142024 Distressed Neighborhood Grant 606,249 142025 Cops More 98 Grant School Based Partnership Grant 170,007 433,487 142026 142027 Stop Active Vandalism Everywhere (SAVE) Grant 44,461 142028 Troops to COPS199 393,506 142029 Cops 311 Grant ort Program Domestic Preparedness Equipment Supp 98,634 167,500 142030 142031 Operation River Walk 3,585,146 196002 E-911 Emergency System 911 Wireless Emergency Communication Act 339.174 450.169 196043 $39 Submitted into the public; record in connbagon'� iters on Walter Foeman, City Clerk' DESCRIPTION ORGANIZATION L-,, - we nfor��et. This Trust Fund is to account for confiscated monies awarded to the City for law enforcement related expenditures as stipulated by State Statutes. This budget will support a variety of crime prevention programs, which will be determined throughout the fiscal year. FY2002 Table of Organization Classified: 4 Unclassified: 0.25 FTE: 4' Total Positions: 8.25 Police Department Office of the Chief Law Enforcement Trust Fund Classified: 4 Unclassified: 0.25 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. 122 SuVnitted into the public record in connection with item' on 925-61 Walter Foeman City Cleric 12128 a UaW Et�Ttust F DEPARTMENT SUMMARY Personnel $ 229,845 $ 788,277 • $ 833,782 $ 2,058,345 Operating Expense 708,670 874,207 651,663 1,833,473 Capital Outlay 64,967 75,888 278,368 700,594 Grants in Aid 1,685,480 1,777,583 1,565,662 5,160,233 Non -Operating 0 0 0 0 TOTAL $ 2,688,962 $ 3,515,955 $ 3,329,475 $ 9,752,645 Grants in Aid 56% Allocation by Category 8% Personnel 20% ))erabng E�ense 16% BUDGET HIGHLIGHTS The budget is based on the FY2001 Amended Budget. The amount for the FY2002 budget reflects the balance of funds remaining from the FY2001 appropriations and anticipated monies. Submitted Into the publlo recGr I n connecil()n with item on -m• I Waiter man Cit* Glee 12128 123 DESCRIPTION DEPARTMENT SUMMARY BUDGET HIGHLIGHTS This fund currently houses the Recycling & Education & Waste Tire Grant Funds. In addition, there is also the Educational Trust Fund. Personnel $ - $ 74,666 $ - $ 90,560 Operating Expense - 2,850 - 93,383 Capital Outlay - - - 40,000 Non -Operating - - - 1,304,029 TOTAL $ - $ 77,516 $ - $ 1,527,972 In FY2002 there will not be a Recycling & Education & Waste Tire Grant Fund. Therefore, the budget will be the Educational Trust Fund balance. 124 Submitted into the public record in connection with item AbOb_ on -oil Wa9mr Foeman CiP.1 Cleric 12128 DESCRIPTION ORGANIZATION This fund is comprised of Lobbyist Registration Fees and the Passport Acceptance Facility. The Office of the City Clerk charges a fee for the registration of lobbyists. The revenues from fees are used for the recording, transcription, administration and/or any other associated costs incurred in maintaining these records for availability to the public. The City of Miami's Passport Acceptance Facility is a full service passport application acceptance service and photography center designed for individuals wishing to obtain a passport by walking up to the counter. In April of 1998, the Regional Passport Agency changed their policy to discontinue the acceptance of walk-in applicants. The City of Miami's Passport Acceptance Facility provides an alternative for patrons who need a passport in a timely manner. Expedited services are also offered for an additional fee. FY2002 Table of Organization Classified: 0 Unclassified: 0 FTE: 2* Total Positions: 2 Lobbyist Registration Passport Acceptance Facility Classified: 0 Classified: 0 Unclassified: 0 Unclassified: 0 " Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted Into the .public record i connec on with Item on e��• 1 Walter Foernan City Clerk 11' 125 DEPARTMENT SUMMARY BUDGET HIGHLIGHTS Personnel Operating Expense Capital Outlay Non -Operating TOTAL FY1999 FY2000 ACTUAL ACTUAL $ - $ 50,431 28,543 37,984 + E FY2001 FY2001 ADOPTED AMENDED $ 50,227 $ 50,227 82,829 84,066 13,033 13,033 $ - $ 116,958 $ 146,089 $ 147,326 Allocation by Category Operating Personnel Expense 37% 63% The budget is $13,033 or 8.9% less than the FY2001 Amended Budget because no capital outlay is expected. 126 Submitted into the public record In connection - with it30b on Wafter Foeman City Clerk Rz xOf E al 0 t� 11AA 4a S) T4 DESCRIPTION The Local Option Gas Tax is levied on motor and special fuels pursuant to Section 336.025 (1) (b) (3) of the 1993 Florida Statutes. The distribution of gas tax proceeds is governed by an inter -local agreement between Miami -Dade County and its municipalities, including Miami. Funds may be used for transportation related expenses including right-of-way maintenance, and for debt service and capital projects related to these program areas. SPECIAL REVENUE FUND LOCAL OPTION GAS TAX FYI 999. FY2000 FY2001 FY2001FY2002�: ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED b h BUDGET HIGHLIGHTS Personnel $ - $ - $ - $ - Operating Expense - - - - Capital Outlay, - - - - Non -Operating 6,964,117 6,868,218 7,033,758 9,852,592 TOTAL $ 6,964,117 $ 6,868,218 $ 7,033,758 $ 9,852,592 The Local Option Gas Tax Fund will contribute revenues for FY2002 to the following funds: Submitted Into the public record In connecHon Frith. item on, Walter Foeman City Glerk General Fund $6,714,600 CIP Fund 385,400 Total $7,100,000 Allocation by Contribution CIP 5% Public Works Maintenance 95% 127 I Y lice ax,,,res, .. DESCRIPTION I The State of Florida provides cities the authority to levy and collect taxes on utility charges such as telephone, electricity, gas, oil and water. BUDGET HIGHLIGHTS SPECIAL REVENUE FUND FY1999 FY2000 FY2001 FY2001 ACTUAL ACTUAL ADOPTED AMENDED Personnel $ - $ - $ - $ - Operating Expense - - - - Capital Outlay - - - - Non -Operating 41,290,241 36,806,461 39,632,954 43,103,408 TOTAL $41,290,241 $36,806,461 $39,632,954 $43,103,408 The Public Service Taxes Fund will contribute revenues for FY2002 to the following funds: General Fund $25,806,412 Debt Service 15,376,328 Special Revenue 1,534,633 Total $42,717,373 The revenue sources that make up this fund are: Electricity $18,600,000 Gas 950,000 Water 2,750,000 Fuel Oil 16,000 Tele-Communications Tax 20,401,373 $42,717,373 Allocation by Contribution Debt Service 36% Special General Fund 60%r Submitted into the public record ink connec 'on with otefff , on '�' e 2 128 128 Walter Foeman City Clerk • DESCRIPTION This fund serves as a clearing account for the collection and distribution of stormwater utility fees authorized by City Ordinance 10395 adopted in 1988. The revenue is used to operate, maintain and improve Environmental Storm Sewer Management System. BUDGET HIGHLIGHTS SPECIAL REVENUE FUND This fund will generate revenues of $8,962,242 of which $6,100,00 will be used to offset costs incurred in administration, maintenance and design, street cleaning and trash removal, and Hazmat activities. Compliance with the National Pollutant Discharge Elimination System (NPDES) will cost $2,837,242 and is in the Capital Improvement Program. The amount of $25,000 will be contributed to the Miami River Commission. CIO' 31.7% SubMitted into the, public PcodRI in cocane�q don with i �® on osit- iaiter F erk m 121. Allocation by Contribution 129 MRCC Contribution 3% 3eneral Fund 68% FY1999 FY2000 FY2001 FY2001 ACTUAL ACTUAL ADOPTED AMENDED Personnel $ - $ - $ - $ - Operating Expense - - - Capital Outlay - - 25,000 25,000 Non -Operating 9,087,955 8,937,241 8,937,242 12,232,467 TOTAL $ 9,087,955 $ 8,937,241 $ 8,962,242 $12,257,467 This fund will generate revenues of $8,962,242 of which $6,100,00 will be used to offset costs incurred in administration, maintenance and design, street cleaning and trash removal, and Hazmat activities. Compliance with the National Pollutant Discharge Elimination System (NPDES) will cost $2,837,242 and is in the Capital Improvement Program. The amount of $25,000 will be contributed to the Miami River Commission. CIO' 31.7% SubMitted into the, public PcodRI in cocane�q don with i �® on osit- iaiter F erk m 121. Allocation by Contribution 129 MRCC Contribution 3% 3eneral Fund 68% Chnmanit y LNelcpment DESCRIPTION ORGANIZATION Community Development coordinates and implements programs funded through federal and state grants and other sources to assist the City's economically disadvantaged residents and neighborhoods. Through cooperative partnerships with the public and private sectors, the Department oversees housing, economic development, social programs, public improvements, immigrant transition assistance, employment and training, and other community programs designed to provide low-income city residents access to sharing in the economic growth and prosperity of the region. FY2002 Table of Organization Classified: 23 Unclassified: 141 FTE: 0" Total Positions: 164 Director's Office Classed: 0 Unclassified: 6 Management Services & Legislation Classified: 4 Unclassified: 14 Housing Admin. & Community Revitalization Classified: 16 Unclassified: 31 Admin. - Field Operations Classified: 2 Unclassified: 57 Financial Management & Reporting Classified: 1 Unclassified: 33 "Based upon temporary employees earning $10.00 per hour and working 40 hours per week. Submitted Into the public record iq connectio j�,101 item Walter Foeman City Clerk 130 12128 s LONG- ❑ Coordination and implementation of programs funded through federal and state TERM GOAL grants and other funding sources to assist the City's economically disadvantaged residents and neighborhoods. OBJECTIVES ❑ Monitor approximately 150 contracted agencies on programmatic and compliance FOR FY2002 matters and also process reimbursements to contract agencies on a timely basis. ❑ Coordination of Inspection for all Housing projects (420 Section 8 units, 650 HOPWA units, approximately 350 single family rehabilitation properties, new construction, CIP projects and Davis -Bacon coordination). ❑ Delivery of services to approximately 3,100 clients seeking employment and training services through the Department's One Stop Centers. ❑ Coordination of Citizen Participation Process to establish priorities for the allocation of HUD funds. SIGNIFICANT ❑ Finalized the closing of all findings in the Office of the Inspector General Audit ACCOMPLISH Report issued March 26, 1998. MENTS IN ❑ Delivered services to approximately 3,100 individuals, resulting in 10,000 client FY2001 visits, certification of nearly 800 clients for Job Placement Assistance (93% of whom were placed), provision of employment-related and supportive services to approximately 500 active and transitional clients. ❑ Coordinated implementation of Model City Homeownership Project, including the initiation of the Land Assembly Phase of the project and preparation of concept papers for Congressional action relating to the Project. ❑ Negotiated and processed approximately 300 contracts and completed on site monitoring of all contracted agencies. SL1bmjt,L a into the public recros'I9 i connection with on, Waiter Foemen City Clerk 1212.8 131 GiTnurit y D:�,At DEPARTMENT SUMMARY BUDGET HIGHLIGHTS Personnel $ 2,981,738 $ 6,743,357 $ 8,184,414 $ 8,828,786 Operating Expense 3,476,568 2,765,466 2,783,509 4,173,209 Capital Outlay 509,016 558,707 525,000 990,928 Grants 18,463,708 27,551,869 29,450,149 62,210,032 Transfer to Other Funds 0 396,189 2,754,374 2,754,374 Non -Operating 317,553 9,293,082 7,332,242 9,678,268 TOTAL $25,748,583 $47,308,670 $51,029,688 $88,635,597 Allocation by Category Non - Operating Personnel Transfer to 4% 17% Other Funds Operating 8% f " Expense 4% Grants Capital Outlay 65% 2% The budget is $42,303,769 or 47.7% less than the FY2001 Amended budget because in FY 2001 the department rolled over and appropriated, with Commission approval, previous years fund balance. 132 Submitted into the public record iq connection with iters coo on 125-6 f Walter Foeman City Clerk 12128 BUDGET HIGHLIGHTS Admin.Srvcs. $10,229,627 $33,116,069 $35,681,115 $69,587,024 Housing 1 11,783,522 2,743,903 2,940,665 2,940,665 Field Operations 3,735,434 11,448,698 12,407,908 16,107,908 TOTAL $ 25,748,583 $ 47,308,670 $ 51,029,688 $ 88,635,597 Allocation by Division $100.00 a . $50.00 Div A Div B Div C The department, based on their entitlements and grants, set up the budget by division. They structured their department to fit their needs and to achieve their objectives. Subrnittod into the public record. in connec ion with item on Walter Foeman City'Clerk +1h 42.128 133 l F- ill t) Ov� DESCRIPTION I The Health Facilities Authority was established to issue tax-exempt bonds through the City of Miami. DEPARTMENT SUMMARY Personnel Operating Expense Capital Outlay Grants In Aid Non -Operating TOTAL BUDGETThe Budget for FY2002 is the. Fund Balance of FY2001. HIGHLIGHTS I 74ibn1itted Into the public record in connection with item Ob on 2 • D� — S Walter Foeman City Clerk 12128- 134 0 0 200 200 0 0 0 0 0 0 0 0 0 0 0 84,453 $ _ $ - $ 200 $ 84,653 BUDGETThe Budget for FY2002 is the. Fund Balance of FY2001. HIGHLIGHTS I 74ibn1itted Into the public record in connection with item Ob on 2 • D� — S Walter Foeman City Clerk 12128- 134 C1 at x mp�.-' _� g�;,l U,P�t ,R {{ff\\\\�� A capital improvement is an expenditure of $5,000 or more for acquisition, improvement or addition to fixed assets. These may be in the form of land, buildings or permanent improvements, or durable equipment with a life expectancy of at least three years. Capital Improvement Projects are reviewed and updated annually to add new projects, assess current projects, reevaluate priorities and revise recommendations based on new requirements and new sources of funding. This process leads to the formulation of a Capital Budget for each fiscal year. The annual capital budgeting procedure provides the following benefits: * Provides information about the City's physical development and capital expenditures, and allows management to plan for future operating requirements to coincide with completed capital projects. * Provides a mechanism for coordination among projects and ensures that the most crucial projects are developed first. * Is a tool for implementing Miami's Comprehensive Plan. * Divides projects into eleven separate funds for accounting manageability. Each is further subdivided into functional categories and subfunds. The eleven CIP funds and corresponding fund numbers are as follows: Fund 301 Community Redevelopment Area (CRA) Fund 311 General Government Projects Fund 312 Public Safety Fund 313 Disaster Recovery Fund.325 Public Facilities Fund 331 Parks and Recreation Fund 341 Streets and Sidewalks Fund 343 Mass Transit Fund 351 Sanitary Sewers Fund 352 Storm Sewers Fund 353 Solid Waste The Capital Improvement Program contains funding from four major revenue sources: Federal and State Grants: Grants may be used only for the purposes specified in Federal and/or State laws. E3 Cfty Bonds: Two types of bonds are used for capital improvements: (1) Revenue Bonds and (2) General Obligation Bonds. Revenue bonds are issued to finance revenue- producing facilities. The principal and interest payments on these loans are paid from the revenues of the facilities. City voters must approve General Obligation Bonds before bonds can be issued. These bonds finance specific capital improvement programs such as public safety, highways or storm sewers. §,u,ofnitted Into the public record io connection ith 135 item on "'� Walter Foeman Dtv Clerk 12128. Capital Improvement Funds: These funds are collected from current revenues produced by miscellaneous county or city taxes and various fees. 13 Private Funds: This funding source includes any private funds contributed to the City as well as the dedication or sale of land for City capital facilities. Capital improvement projects, especially constructing new facilities to increase service levels, can have a significant impact on the annual Operating Budget. Impacts can be both positive and negative. By identifying the impacts in the capital process, departments and the management team can address them and budget accordingly during the annual operating budget process. Prior to Fiscal Year 1997, funding for capital budgets was dependent on the City issuing tax- exempt bonds. These bond funds, however, have "been substantially exhausted, except for the Sanitary Sewer Bond issue of 1995. There is also some remaining revenue from interest which has been accruing in the various bond accounts. The unallocated balances in these accounts can be seen in the schedules that follow. The General Fund supported capital projects in the amount of $10.6 million in fiscal year 1998, $17.6 million in fiscal year 1999, $9.1 million in fiscal year 2000, and $23.2 million in fiscal year 2001. The $23.2 million contributed in fiscal year 2001 included the funding from the General Fund of $10.7 million plus an additional $12.5 million of Strategic Investment and Blue Ribbon Commission Initiative Funds that were. appropriated for various capital expenditures. The proposed General Fund contribution to the Capital Funds for Fiscal Year 2002 is $8.8 million. The following chart compares the General Fund contribution to capital projects from FY 1998 through the proposed FY2002. Note: The FY2001 figure above excludes the $12.5 million of Strategic Investment and Blue Ribbon Commission Initiative Funds. 6ubmitted into tied public record i connection with item '� on 2 Walter Flan City Cleric 136 t- --az4voi Y Tr IMl� The need for capital investment throughout the City's infrastructure is extensive. The City intends to formulate a long-term capital improvement plan as a tool for proactively scheduling and funding major repairs and improvements. To this end, the services of a consultant will be engaged to develop the CIP plan. Proposals from interested firms have been received and are being reviewed as of this writing. The City is also exploring additional bond financing options to fund future capital projects. The schedules on the following pages show proposed appropriations of more than $19.2 million for FY 2002 from recurring funding sources such as general fund contribution and fire assessment fee, as well *as one-time sources such as assessment lien revenue. Other funding sources, such as grants, may be identified and appropriated throughout the year by an amendment ordinance. 137 121 2 8 Fund 301 Community Redevelopment Area Fund 311 General Government Cat 11 Citywide General Services Cat. 12 Communications J Technology Services Cat. 13 Environmental Fund 312 Public Safety Cat 22 Police Cat. 23 " Fire -Rescue Fund 313 Disaster Recovery Fund 325 Public Facilities Cat. 52 Stadiums Cat 53 Auditoriums Cat 54 ' Marinas Cat. 55 Redevelopment Projects Fund 331 Parks & Recreation Fund 341 Streets & Sidewalks Fund 351 Sanitary Sewers Fund 352 Storrs Sewers Fund 353 Solid Waste Vvi Summary By Fund Prior Years Unexpended FY 2002 Funding Appropriation as of 6-29-01 Appropriation Available 6-29-01, 3,157,183 9,512,197 Subtotal thru 9-30-02 3,417,006 499,758 13,481,615 499,758 Subtotal 3,417,006 499,758 - 499,758 44,548,100 6,247,507 5,745,700 11,993,207 15,827,150 6,291,562 6,500,000 12,791,562 2,194,900 2,124,850 436,400 2,561,250 Subtotal 62,570,150 14,663,919 12,682,100 27,346,61-9- 11,812,500 5,368,365 1,682,600 7,050,965 Subtotal 11,812,500 5,368,365 1,682,600 7,050,965 Grand Total $ 225,496,410 $ 90,230,846 $ 19,2,06,383 $ 109,437,229 Funding Sources _ 18,798,900 3,069,418 900,000 3,969,418 $ 8,816,384 19,637,100 6,355,014 3,157,183 9,512,197 Subtotal 38,436,000, 9,424,432 4,057,183, 13,481,615 126,900 51,623 1988 Sanitary Sewer Bonds (Reducing project 51,623 Subtotal 126,900 51,623 - 51,623 636,308 2,483,000 1,185,473 145,000 1,330,473 Vialter FoeMAIAcellaneous Revenue 5,081,165 1,060,987 (186,100) 874,887 for capital outlay. 1,027,100 606,716 344,200 950,916 10,547,000 9,975,054 - 9,973,054 Subtotal 19,138,265 12,826,229 303,100 13,129,329 43;856,709 ..18,086,485 500,000 18,586,485 Subtotal 43,856,709 18,086,485 500,000 18,586,485 22,091,880 16,258,481 385,400 16,643, 881 Subtotal 22,091,880 16,258,481 385,400 16,643,881 5,556,000 3,195,708 (1,245,000) 1,950 708 Subtotal 5,556,000 3,195,708 (1,245,000) 1,950,708 18,491,000 9,855,846 841,000 10,696,846 Subtotal 18,491,000 9,855,846 841,000 10,696,846 11,812,500 5,368,365 1,682,600 7,050,965 Subtotal 11,812,500 5,368,365 1,682,600 7,050,965 Grand Total $ 225,496,410 $ 90,230,846 $ 19,2,06,383 $ 109,437,229 Funding Sources _ FY 2002 Appropriation FY 2002 General Fund Contribution $ 8,816,384 Law Enforcement Trust Fund (Contribution from Special Revenue Fund) 1,000,000 Law Enforcement Block Grants (Contribution from Special Revenue Fund) 3,866,208 1995 Sanitary Sewer Bonds (Reducing project appropriations) (1,137,000) 1988 Sanitary Sewer Bonds (Reducing project appropriations) (108,000) Stormwater Utility Trust Funds 841,000 e, Submitted Into �Ie� pU�J ssment Lien Revenue 636,308 N P pllution Bonds and Interest record Ir%Conhec on MII�Q�DceBonds and interest 436,400 165,100 item �3� on p7' oql Option Gas Tax Assessment Fee• 385,400 4,157,183 Vialter FoeMAIAcellaneous Revenue 147,400 City Clerk Grand Total `� $ 19,206,383 ' An amount of $115,000 of Fire Assessment Fee will be expended in Special Revenue Fund for capital outlay. - 138 1212 I.2�Ddget Detail By Fund Prior Years Unexpended as FY 2002 Funding Available Appropriation of 6-29-01 A ppropriation 6-29-01 thru 9-30- _.,, Co+rn»untty..RecleveltiprtentArea4 u.. _..... ,, �. .._ .. a..,..� 322057 SE Overtown / Park West Phase 11 2,819,700 6,609 6,609 322059 Overtown Shopping Center Renovations _ 597.306 493.149 493,149 Subtotal 3,417,006 499,758 499,758 ...x �enera!',Goyeinirienr. Cat, 11 Citywide General Services 311037 City Hall Improvements 311009 Removal of Underground Tanks 311010 Citywide Facility Assessments and Improvements 311013 Citywide Furniture and Equipment Requests 311016 Citywide Facility Renovations & Restorations 311030 GSA Parking & Bay Space Expansion/I.F. 311042 Miami Riverside Center Acquisition 311047 Efficiency Improvement Studies 311058 Capital Projects Administration 311061 NET Office Furnishings 311702 Heavy Equipment Replacement 311704 AC & HVAC Systems Replacement 311706 Fleet Management Bldg. Roof Replacement 311841 GSA Facilities Expansion 311850 Replacement of Citywide Fleet Cat. 12 Communications / Technology Services 311019 Architectural/Engineering Computer System 311027 Financial Information Systems 311031 Integrated Text & Image Management System 311044 PC's & Networking for Satellite Locations 311051 Media Relations Equipment Acquisition 311052 GSA Communications 800MHZ Radio System 311060 Purchasing Software System Replacement 311603 Clearpath Computer & Related Software Upgrades 311604 Work Order and Project Management System 311608 Upgrade PC Software & Hardware 311610 Citywide Document Management System 311611 IT Strategic Plan Selection & Consulting Services Cat. 13 Environmental 311062 City Facilities Environmental Remediation 311063 Blue Lagoon Cleanup 311083 Miami River Dredging 311700 Heavy Equipment Facility Clean -Up & Vapor Recovery 275,000 174,230 254,220 174,230 1,658,300 565,692 (354,300) 211,392 423,600 423,600 250,000 673,600 - - 150,000 150,000 5,012,600 1,199,520 1,357,800 1,199,520 196,800 72,800 1,644,279 72,800 18,293,800 451,311 173,615 451,311 1,000,000 1,000,000 1,000,000 100,000 59,836 59,836 250,000 250,000 250,000 1,397,500 971,753 971,753 84,000 46,504 46,504 350,000 344,833 344,833 238,000 97,620 97,620 15.268.500 589 809 5 700 000 6 289 809 Subtotal 44,548,100 6,247,507 5,745,700 11,993,207 313,700 22,336 22,336 688,450 151,554 151,554 100,000 67,897 67,897 1,400,000 637,187 637,187 475,000 475,000 475,000 1,500,000 1,464,745 6,500,000 7,964,745 150.000 150,000 150,000 7,500,000 786,515 786,515 300,000 150,156 150,156 2,000,000 986,172 986,172 600,000 600,000 600,000 - 800.000 800.000 800 000 Subtotal 15,827,150 6291,562 6,500,000 12,791,562- 50,000 36,650 36,650 100,000 100,000 100,000 1,000,000 11000,000 1,000,000 1.044.900 988,200 436,400 1,424-600 Subtotal 2,194,900 2,124,850 436,400 2,561,250 . M..__..,.....�_.c..�...,.,.._..�..s.�.w._. ..,...... �.� xm....._:„ +�`uw..z, ...z...._. :�..w.,.�K�' ..�n... �� .�. +...W.,..,_..4 b.,..�., ,...i Cat. 22 Police 312010 Police Mobil Digital Terminal Refinment 312012 Police Property & Auto Pound Facility Renovation 312015 Central Police Facility Expansion 312018 Police Equipment Acquisition 312025 Headquarter Building Renovations 312028 800MHZ Radio System & Mobil Digital Terminal ExpA.F. 312030 Miami Police Dept. Facility Restoration 312032 Mobil Digital Computers - Phase 1 312034 Upgrade Emergency Generators & Other Related Equipment 312035 North Substation Renovations 2,400,100 254,220 254,220 138,000 20,475 20,475 1,074,100 8,832 8,832 1,449,600 33,674 33,674 600,000 459,553 900,000 1,359,553 454,500 271,316 271,316 1,357,800 167,013 167,013 8,284,800 1,644,279 1,644,279 3,000,000 173,615 173,615 _ 40.000 36 440 36.440 Subtotal SUj_ m9$NE d In fff1gib puft-900 3,969,418 139 record in cortins on with item X on - • 01 12,128 Walter Foeman r%!L- ^1-J- Cl'01�111 1 mg 2- MY, Detail By Fund Prior Years Unexpended as FY 2002 Funding Available Appropriation of 6-29-01 Appropriation 6-29-01 thru 9 -30 - 02 Cat. 23 Fire -Rescue 313232 Fire Department Computer Enhancement - FY'89 1,239,200 21,934^ 21,934 313233 Fire -Rescue New Apparatus Acquisition 9,418,700; 1,335,206 1,140;000 2,475,206 313238 Emergency Operations Center 1,353,000 11139,930 1,139,930 313246 Acquisition of EMS Units /1.F. 320,000 320,000 320,000 313302 Fire Station & Building Renovations 2,825,200 2,120,087 1,547,183 3,667,270 313303 Fire Department Computers & Communications 1,745,600 767,791 250,000 1,017,791 313304 Fire -Rescue Equipment 2.735.400 650,066 220.000 870 066 Subtotal 19,637,100 6,355,014 3,157,183 9,512,197 ,. Fund 313.,..> �.. .. � �.� .,4, ,., 313832 Haywood Park J Seawall 32,800 30,050 30,050 313841 Hadley Park Pool 74,900 5,698 5,698 313847 Orange Bowl 19,200 15 875 15 875 Subtotal 126,900 51,623 51,623 Fertrd.32S ,�f��, ,. %i� � �..„. '•-s-P.ublicFatrlitfeS mg - Cat. 52 Stadiums 324002 Orange Bowl Ramps & Improvements 2.483.000 1,185,473 145 000 1,330473 Subtotal 2,483,000 1,185,473 145,000 1,330,473 Cat, 53 Auditoriums 322060 Manuel Artime Center Renovations - FY' 95 487,160 213,464 213,464 322061 Tower Theater Rehabilitation 3,234,005 127,018. 127,018 325006 Coconut Grove Convention Center 740,000 234,362 234,362 325008 Miami Convention Center Power Plant 420,000 286,143 (186,100) 100,043 325010 Miami Convention Center Roof Replacement _ 200.000 200 000 200000 Subtotal 5,081,165 1,060,987 (186,100) 874,887 Cat. •54 ` Marinas 326002 Watson Island Marina Improvements 120,000 96,653 (77,500) 19,153 326004 Dinner Key Marina Electrical Improvements 215,000 24,547 24,547 326005 Dinner Key Boatyard Docks (Grove Harbour) 337,100 307,122 _ 119,700 426,822 326009 Dinner Key Marina Bathroom Renovations - 202,000 202,000 326013 Dinner Key Manna Dinghy Dock Replacement 100,000 100,000 326008 Marine Stadium Marina 355.000 178.394 178394 Subtotal 1,027,100 606,716 344,200 950,916 Cat. 55 Redevelopment Projects 322064 Riverside Riverfront Redevelopment 751,500 596,287 _ 596,287 344101 Watson Island Aviation & Visitor Center 6,715,500 6,375,758 6,375,758 344102 Development Projects Consultants 2,000,000 1,923,809 1,923,809 344103 Land Acquisition Initiative 1;000,000 1,000,000 1,000,000 344104 Lot Paving and Redevelopment at 5500 NW 17 Avenue 80:000 77.200 77 200 Subtotal 10,547,000 9,973,054 9,973,054 322066 Lummus Park Historical and Cultural Village 150,000 149,950 149,950 331053 African Square Park Renovations 885,033 14,407 14,407 331056 Roberto Clemente Park Rehabilitiation 2,424,262 419,246 419,246 . 331070 Athalie Range Park Improvements 505,096 21,306 21,306 331232 Bayfront Park Redevelopment - Play Sculpures 329,800 218,504 218,504 331309. Juan Pablo Duarte Park Renovation 1,018,792 71,957 71,957 331310 Gra*and Park Improvements 737,000 455,071 455,071 331312 Legion Park Improvements 569,860 156,806 156,806 331313 Momingside Park Renovations 1,251,300 186,330 186,330 331316 331341 Vinick Park Renovations @@'�� ffAppp �} Gibson Park Improvements • 6: ubmItted t p� �3,500 '�x� ��g ��� 957,572 951,572 331342 Arrnbrister:Park Renovations record � 1 (61,470 C��n��$�fl� ���� 3,425 761,588 67,909. 761,588 67,909 331343 Kirk Munroe Park Improvements P as . O� 365,000 164,758 164,758 331344 Reeves Park Renovations Item � on 1,500 137,287 137,287 331346 331351. Simpson Park Renovations Williams Park Renovations Walter ���mq ;SpO 370,810 370,810 {7�a1LP.� X34 181 243,480 243,480 3313% Henderson Park Renovations �t �P���5,800 V `9 V 69,009 69,009 331357 Dorsey Park Renovations %6,870 371,215 - 371,215 331359 Peacock Park Site Improvements 1,111,819 17,550 17,550 331360 Shenandoah Park Improvements 1,179,400 131,357 131,357 1212s 140 331361 Eaton Park Improvements 331362 Curtis Park Shoreline Improvements 331364 Tacolcy Park C. D. Improvements 331365 City Cemetery Improvements 331368 Parks Department Vehicle Acquisition 331369 Parks Facilities General Improvements 331371 Downtown Residential Park Renovations / I.F. 331372 Coconut Grove Residential Park Renovations / I. F. 331373 Little Havana Residential Park Renovations / I.F. 331374 Fiagami Residential Park Renovations / I.F. 331375 Allapattah Residential park Renovations / I.F. 331379 Merrie Christmas Park Handicap Improvements 331380 Moore Park Track Renovations - C.D. 331382 Coconut Grove Mini Park Renovations - C.D. 331385 Jose Marti Park Developmemt - Phase III - C.D. 331386 Lemon City Park Day Care Improvements - C.D. 331388 Athalie Range Park Pool - C.D. 331389 Reeves Park C.D. Improvements 331391 Hadley Park Senior Center 331395 Riverside Park Improvements - C.D. 331396 Buena Vista Park Renovations - C.D. 331401 Bayfront Park Improvements 331405 Baywood Park Shoreline Improvements 331406 Moore Park Day Care Renovations 331410 West End Park Roof Repair 331411 Hadley Park Community Center 332133 Coral Gate Park Improvements 332174 Kinloch Park Improvements 332216 Elizabeth Virrick Boxing Gym/Loc. 45-057 333100 Wainwright Park Improvements 333101 Brickell Park Improvements 333102 Douglas Park Improvements 333103 Fern Isle Park Improvements 333104 Pace Park Improvements 333105 Sewell Park Improvements 333107 West End Park Improvements 333108 Robert King High Park Improvements 333109 Bryan Park Improvements 333110 Maximo Gomez Park 333111 Southside Park Improvements 333112 Kennedy Park Improvements 333113 Curtis Park Improvements 333114 Maceo Park Recreation / Senior Center 333115 Grove Park Improvements 333116 Belle Meade Park Improvements 333117 Blanche Park Improvements 333118 Steams/Pallot Park Improvements 333119 Rainbow Village Park Improvements 333120 Pullman Mini Park Improvements 333121 Oakland Grove Mini Park Improvements 333122 Lincoln Park Improvements 333123 Flagler Terrace Park Improvements 333124 Virrick Community Water Sports Center 333126 Watson Island Boat Ramp Improvements 333128 Virginia Key Wildlife/Environmental Center 333129 Biscayne Heights Park 333130 Virginia Key Beach Renourishment & Stabilization 333131 Melrose Park Improvements 333135 Little River Preserve Land Acquisition 333136 Ernesto Lecuona Park Improvements 336006 Hurricane Trust Fund Park Recovery A U, 1, -,""T 1"1.t.W - � K, e- _ Detail By Fund Prior Years Unexpended as FY 2002 Funding Available Appropriation of 6-29-01 Appropriation 6-29-01 thru 930- 02 404,780 25,700 25,700 237,850 6,463 6,463 450,267 119,119 1419,119 110,000 1,577 1,577 565,000 260,807 500,000 760,807 417,800 417,800 417,800 437,700 380,710 380,710 349,100 178,889 178,889 121,700 41,250 41,250 60,400 58,150 58,150 27,500 27,500 27,500 98,389 27,451 27,451 1,351,800 14,782 14,782 145,550 5,301 5,301 1,516,469 1,202,148 1,202,148 793,700 597,770 597,770 60,000 555 5555 177,200 47,836 47,836 246,300 - - 146,401 47,317 47,317 369,100 91,218 91,218 1,000,000 19,701 19,701 170,000 59,254 59,254 5,600 5,600 5,600 56,900 7,900 7,900 4,097,800 3,920,265 3,920,265 182,300 52,541 52,541 759,300 152,544 152,544 1,312,300 35,002 35,002 102,900 49,788 49,788 43,600 43,600 43,600 700,000 113,351 113,351 341,750 125,718 125,718 496,100 494,800 494,800 115,000 6,211 6,211 460,800 283,961 283,961 350,000 181,366 181,366 100,000 33,585 33,585 309,500 297,101 297,101 62,600 3,580 3,580 121,300 .4,426 4,426 250,700 184,095 184,095 800,000 735,816 735,816 44,000 449 449 31,500 1,799 1,799 38•600 399 399 12,200 7,340 7,340 32,900 350 350 28,000 2,280 2,280 19,500 2,414 2,414 10,000 415 415 33,600 2,439 2,439 2,176,400 1,295,120 1,295,120 922,400 648,366 648,366 58,200 58,200 58,200 32,800 25,698 25,698 247,500 247,500 247,500 60,520 15,534 15,534 47,525 47,525 47,525 200,000 200,000 200,000 1.850,000 187.999 _ 187.999 Subtotal 9690tted 11dIrthe pbb9;°c 18,586,485 record in connection with 141 item ,Rb on TAS -01 - Walter Foeman 12128 (I �i��, Detail By Fund Prior Years Unexpended as FY 2002 Funding Available Appropriation of 6-29-01 Appropriation 6-29-01 thru 9-30- 02 ..Firn0 4341 ,, . ..�. .. w 322056 Miami Design District -Signage Program 25,000 - 3411 35 Downtown Street Improvements - Phase III / I.F. 2,631,700 1,349,921 1,349,921 341138 Coconut Grove Street Improvements / 1.F. 989,200 568,085 568;085 341139 DRI Traffic and Transportation Component 1,942,400 1,942,400 1,942,400 341140 Flagler Street Marketplace 1,622,800 1,622,800 1,622,800 341170 Citywide Street Improvements FY' 96 - FY' 99 - 2,460,800 960,038 960,038 341171 Rebuild Sidewalks and Streets FY 1995 - 99 1,003,300 236,052. 236,052 341182 Rebuild Sidewalks and Streets FY 2002-2005 - 100,000 100,000 341183 Citywide Street Improvements FY 2001-2005 898,200 898,200 285,400 1,183,600 341184 Business District Street Improvements 6,000,000 6,000,000 6;000,000 341187 Miami Design District Streetscape 280,550 129,370 129,370 341194 Allapattah Produce Market Traffic Study 70,000 70,000 70,000 341195 Edison Street Rebulding / I.F. 145,700 24,445 24,445 341198 Little Havana Street Rebulding / I.F. 360,500 140,291 140,291 341199 Flagami Street Rebulding / I.F. 568,500 224,427 224,427 341200 Allapattah Street Rebulding / I.F. 492,400 215,008 215,008 341203 Model City Street Improvements - FY ' 97 1,430,000 1,342,828 1,342,828 341204 Security Guard Special Taxing District 618,000 57,008 57,008 341321 Allapattah C.D.Street & Sidewalk Improvements 450,400 379,609 379,609 341323 Edison / Little River CD Street and Sidewalk Improvements 50,000 50,000 50,000 341324 Little Havana Street and Sidewalk Improvements 48,000 48,000 48,000 341325 Model City CD Street and Sidewalk Improvements FY' 98 4,430 - Subtotal 22,091,880 16,258,481 385,400 16;643,881 ,f 351283 Watson Island SanitarySewers 4,000,000 1,700,664 1,700,664 351288 Citywide Sanitary Sewer Rehabilitation 1,056,000 996,200 (996,200) - 351290 Sanitary Sewer Cross Connection Elimina. Program _ 500.000 498.844 (248,800) 250.044 Subtotal 5,556,000 3,195,708 (1,245,000) 1,950,708 °- � , :':'��` ".: r •�* '"-' sus ,' � G 352199, West End Storm Sewers - Phase II 200,000 150;000 150,000 352208 Avalon Storm Sewers Phase I'and If - 1,500,000 1,500,000 352212 Edison Strom Sewers / I.F. 18,700 18,700 18,700 352213 Coconut Grove Storm Sewers / I.F. 612,500 612,500 612,500 352214 Allapattah Storm Sewers / I.F. 104,400 93,400 93,400 352231 Citywide Local Drainage Projects - FY' 94 to 98 3,394,500 991,002 991,002 352240 Riverview Pump Station Modifications 500,000 27,840 27,840 352253 Pump Station Renovations - FY' 92 to FY' 97 600,006 253,661 253,661 352257 Lejeune Storm Sewers - Phase 11 and Phase III / I.F. 1,567,100 283,308 283,308 352259 Wagner Creek Renovation - Phase IV 400,000 366,444 366,444 352263 Wagner Creek Retrofitting - Phase V 450,000 416,444 416,444 352264 Belle Meade Storm Sewers - Phase II 2,050,000 1,170,308 1,170,308 352265 Fairlawn Storm Sewers - Phase I and 11 2,200,000 1,060,720 1,060,720 352268 Orange Bowl Pump Station Bar Screen 500,000 461,777 ' 461,777 352277 National Pollutant Discharge Elimination System 1,940,000 230,091 230,091 352279 Roads Area Storm Sewers and Streets - Phase 1 1,900,000 1,812,529 1,812,529 352286 Little River Storm Sewers Retrofitting - Phase II 700,000 .700,000 (659,000) 41,000 352291 Downtown Storm Sewer Rebuilding / I.F. 1,174;500 1,152,921 1,152,921 352293 Little Havana Storm Sewer Rebuilding / I.F. 179.300 54.201 54,201 Subtotal 18,491,000 9,855,846 841,000 10,696,846 353009 Solid Waste Expanded Facilities 50,000 46,400 46,400 353010 Solid Waste Collection Equipment 3,914',000 831,383 831,383 353014 Purchase of Tractors w/Hoists & Roll on/offs I.F. 92,700 13,795 13,795 353015 Solid Waste Capital Improvements FY 1899 - FY 2003 1,698,100 283,176 283,176 353018 Sofid Waste Capital'Improvements FY 2000- FY, 2005 3,365,200 1,501,111 - 1,682,600 3,183,711 353019 Solid Waste Removal Pilot Program 2.692.500 2.692.500 2.692.500 Subtotal tat9lltted 11,812,500 5,368,365 1,682,600 7,050,965 fate the.' pub91d pec®rdrvrs9� C0nne with Grand Total �9on 225.496.410 E 90.230.846 S 19.206.383 $ 109.437.229 Item p Wafter Fleman 142 ' �J City Clerk Summary of Unallocated Funds in Revenue Accounts as of 6-29-01 Unallocated funds in revenue accounts are Capital Fund resources which have not been appropriated to any capital projects. Project Number 354002 Interest on 1988 Highway Bonds 47,479 Street and highway improvements 355001 1988 Sanitary Sewer Bonds 278,464 Construction of sanitary sewers, pumping stations, outlets, culverts, 99,733 constructed on stormwater systems other local drainage facilities, resurfacing of damaged streets and Int. on Stormwater 622,331 sidewalks, acquisition of any necessary land 355002 Interest on 1988 San Swr Bonds 85,966 Construction of sanitary sewers, pumping stations, outlets, culverts, constructed on stormwater systems 365001 other local drainage facilities, resurfacing of damaged streets and 270,451 Street and highway improvements sidewalks, acquisition of any necessary land 356001 Local Option Gas Tax 2,058,317 Transportation expenditures including equipment, drainage, lighting 366001 Int. on 1987 San Swr Bonds and signalization 358101 Latin Quarter 14,986 Residual interest on grant from State for Latin Quarter 360001 Stonnwater Utility Trust Fund 1,128,572 Expansion of existing storm drainage; pollution abatement devices 367102 Int. on Affordable Housing Trust 99,733 constructed on stormwater systems 360002 Int. on Stormwater 622,331 Expansion of existing storm drainage; pollution abatement devices 369100 1991 Fire Bonds 5,137 constructed on stormwater systems 365001 1987 Highway Bonds 270,451 Street and highway improvements 365002 Int. on 1987 Highway Bonds 426,721 Street and highway improvements 366001 Int. on 1987 San Swr Bonds 12,299 Construction of sanitary sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of any necessary land 366002 1988 San Swr Bonds 44,519 Sanitary sewer system improvements 367001 Impact Fees 2,592,947 Capital improvements that expand the City's level of service in various categories and by Manning districts 367101 Affordable Housing Trust 910,578 Contributions from private developers to fund affordable housing 367102 Int. on Affordable Housing Trust 99,733 Contributions from private developers to fund affordable housing 369002 Int. on 1987 Highway Bonds 675,446 Street and highway improvements 369100 1991 Fire Bonds 5,137 Capital improvements related to fire facilities and equipment 370001 1987 Pollution Bonds 18,372 Pollution control and incinerator facilities, establishing trash storage & 370002 Int. on 1987 Pollution Bonds 7,926 Pollution control and incinerator facilities, establishing trash storage ai 370100 1991 Sanitary Sewer Bonds 102,133 Construction of sanitary sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of any necessary land 371100 1995 Sanitary Sewer Bonds 19,861,966 Construction of sanitary sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of anv necessary land 377001 1986 Housing Bonds 400,278 Construction of affordable owner -occupied housing 377002 Int. on 1986 Housing Bonds 33,326 Construction of affordable owner-occunied hnusinn 378001 CRA Building Acquisition Bonds 2,318,964 Acquisition of and capital improvements to an administration building in SE Overtown/Parkwest for use by the CRA Total $38,180,334 143 other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of any necessary land Submitted into ..the public record in connection with item 3616 on •�'ss-o+ Walter Foeman12 f11-1, Appendix A: Glossary ,Ab,;,,J,,aoo into the public record in connection with iters 306 on q -,v4 -OI Walter Foeman City Clerk 12-128 GLOSSARY OF BUDGET TERMS Account Code - Part of a numbering system designating accounts in such a manner that the symbol used quickly reveals certain required information. Accrual Basis - Recording the financial effects for transactions and other events and circumstances that have cash consequence for the government in the periods in which those transactions, events and circumstances occur, rather than in the period in which cash is received or paid by the government. Ad Valorem Taxes - A tax levied on the assessed value of real property (also known as "property taxes"). Allocation - The expenditure amount planned for a particular project or service which requires legislative action before expenditures may be authorized. Anti -Deficiency Act - A 1998 amendment to the City Code containing regulations to ensure that departments and department directors do not obligate or spend funds in excess of what was approved in the adopted budget. Appropriation - A legal authorization approved by the City Commission to make expenditures and incur obligations for specific purposes. Assessed Valuation - A value set upon land, buildings, business inventory and equipment as determined annually by the County Property Appraiser in accordance with State Law and used as a basis for levying taxes. Balanced Budget - A budget in which estimated revenues equal estimated expenses. Bond - A written promise to pay a specific sum of money at a specified date or dates in the future, together with the periodic interest at a specified rate. Budget - A financial plan of programs, services, and construction projects that estimates anticipated revenue and projected expenses within a specific period of time (usually 12 months). Budget Amendment - A formal City Commission action to adjust the adopted budget. These amendments take two forms: Transfer of an appropriation from one departmental budget to another; or, the appropriation of new sources of revenue. Budget Message - The opening section of the budget which provides a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budget Monitoring - The evaluation of a governmental unit or fund in accordance with an approved budget for the purpose of keeping expenditures within the limits of available appropriations and available revenues. Capital Equipment - Equipment with a value in excess of $500 and an expected life of more than one year such as automobiles, typewriters and office furniture. Submitted into the public A - 1 record i connection with iters �� on •J '01 !Halter Foeman 12128 City Clerk . Capital Improvement Budget - A plan of proposed capital outlays and the means of financing, including those approved capital projects contained in the six-year Capital Improvement Program. Capital Improvement Program (CIP) - Annual appropriations in the City's budget for capital purposes such as street improvements, building construction, and some kinds of facility maintenance which are supported by a six-year expenditure plan. This plan details fund sources and expenditure amounts that these large projects will require beyond the one-year period of the annual budget. Capital Outlay - An expenditure category for acquiring equipment, vehicles or machinery that become additions to the City's fixed assets. Community Development Block Grant - A U.S. Department of Housing and Urban Development grant to support economic development projects and social services for designated low-income areas. Current Taxes - Taxes that are levied and due within one year. DR -420 A form entitled "Certification of Taxable Value" that the City submits annually to the State containing specific details about the proposed millage rate and certifying compliance with the provisions of the Florida statutes related to millage. Debt Service Requirement - The amount of money required to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. Delinquent Taxes - Taxes that remain unpaid on and after the date on which a penalty for nonpayment is attached. Department - A major administrative unit of the City with overall management responsibility for a service or an operation or for a group of related operations. Depreciation - (1) The expiration in service life of fixed assets due to, use and the passage of time. (2) The portion of. the cost of fixed assets charged as an expense during a particular period. Disbursement - Payment for goods and services. Division - The second level in the formal City organization in which a specific function is carried out. Several divisions may comprise a single department. Encumbrances - An estimated amount of committed funds to purchase a designated item or service or to cover specific contracts that are in the process of being completed. Estimated Revenue - The amount of projected income to be collected during the fiscal year. .The revenue estimate is submitted to the City Commission for approval. Exemption - A portion of the total property valuation not subject to property taxes. An example is Homestead Exemption. Expenditures - Expenses. Submitted into the public record In connec :ion _with item 5 on -es A-2 Walter Foeman City Clerk Expenses - Revenue used for the operation, maintenance, interest costs, and other charges for activities that constitute the City's ongoing operations. Fiscal Year - The time period designated as the beginning and ending period for recording financial transactions. Miami selected October 1 to September 30 as its fiscal year. Fixed Assets - Long-term tangible assets such as land, buildings, machinery, furniture and other equipment. Fund - An accounting entity containing a set of self -balancing accounts to record all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital projects funds, enterprise funds, trust and agency funds, internal service funds, and special revenue funds. Fund Balance - The difference between fund assets and fund liabilities. General Fund - A central fund used to account for most of the City's financial resources and which supports many of the operations of city government. General Obligation Bonds - Bonds that finance a variety of public projects such as streets, buildings, and improvements. These bonds are backed by the full faith and credit of the issuing government. The repayment of these bonds is usually made from the General Fund. Grant - A financial contribution made by a governmental unit, a foundation, or a corporation. Such contributions are usually made for specified purposes. Indirect Cost Reimbursement - Those elements of costs necessary to produce a product or service but not directly traceable to the product or service. Payments are made to the City by grant -funded programs to cover City administrative overhead costs. In Miami, a cost allocation plan is developed to recoup General Fund costs from grants and other sources. Inter -Departmental Transfer - Payment from one City department to another, generally for equipment or for services rendered. An example is the cost to repair City -owned cars. This cost is transferred from the central department that does the repairs to the individual departments that actually use the cars. Interfund Transfers - Amounts transferred from one fund to another. Levy - To impose taxes, special assessments, or service charges for City activities. Line -item Budget - A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each category. Local Government 1/2 Cents. Sales Tax - The value of 1/2 cent of the State sales tax, which is returned to the City on the basis of population. Local Option Gas Tax - A tax levy of up to six cents on each gallon of motor and special fuels sold, which can be imposed by Dade County in accordance with State law, and which is shared with the cities in the county. Long Term Debt - Debt with a maturity of more than one year after the date of issuance. Submitted into the public A - 3 record in connection with item on ',g' 01 r Walter Foeman City Clerl Maintenance of Current. Level of Service The resources required to provide the same level of service as provided during the prior year. The estimate takes into account increases in the cost of. providing services. Millage Rate - One mill equals $1.00 of tax for each $1,000 of property value. The millage rate is the total number of mills of tax assessed against this value. Nonrevenues - Monies received by the City which are not additions to assets of the City as a whole although they may be to the receiving agency. Object Code - An expenditure category such as Personnel Services, Operating Expenses and Capital Outlay. Objective - Specific measurable action that will be taken to achieve a goal. Operating Budget - A balanced financial plan for providing governmental programs and services for a single year. Operating Expenses - Proprietary fund expenses related directly to the fund's primary activities. Operating Fund - A fund restricted to a fiscal budget year. Performance Indicator A measure used to identify departmental achievements in numerical or statistical terms. Personnel Services - An expenditure category that includes employee costs such as salary, wages, shift differential, holiday pay, etc. Projections - Estimates of anticipated revenues, expenditures, or other budget amounts for specific time periods, usually fiscal years. Property Tax Lew The value derived by multiplying the property tax millage rate by the net taxable assessed value of property in the City. Property Taxes - Taxes paid on the assessed or "just" value of land, buildings, business inventory or equipment. Proprietary Agency - Commonly called "self-supporting" or "enterprise," these agencies. Ipay for all or most of their cost of operations from user fees. These agencies receive little or no general tax support. Reconciliation - A detailed summary of increases and decreases in departmental expenditures from one budget year to another. Revenue - Funds received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, franchise fees, fines, forfeitures, grants, shared revenues and interest income. Revenue Bonds - Bonds usually sold for constructing a project, like a parking garage, that will produce revenue for the City. Principal and interest are payable exclusively from earnings of an enterprise fund. Submitted " into the public, . record in .connection with A - 4 I ` On . •j -� Walter Foeman City Clerk Rolled -back Millaae Rate - That millage rate which will provide the same property tax levy as was levied during the previous fiscal year, exclusive of levies on new construction, additions to structures, deletions, and property added due to geographic boundary changes. Source of Revenue - Revenues are classified according to their source or point of origin. Tax Reserve - That portion of the property tax levy estimated to be uncollected during the fiscal year and remains uncollected 60 days beyond the close of the fiscal year. Trim, Bill - An acronym referring to House Bill 4-D which was an act related to taxation amending Chapter 80-274 of the Florida State Statutes. (See Local Government 1/2 Cents Sales Tax.) Unencumbered Balance The amount of an appropriation that is neither amended nor encumbered. It is essentially the amount of money still available for future purchases. GLOSSARY OF ACRONYMS ADA Americans with Disabilities Act AIR Accounts Receivable AFSCME American Federation of State, County & Municipal Employees CDBG Community Development Block Grant CIGU City Independent Group Union CIP Capital Improvement Program CRA Community Redevelopment Agency CO Certificate of Occupancy CU Certificate of Use EEO Equal Employment Opportunity EPA Environmental Protection Agency FIPO . Firefighters and Police Officers Trust Fund FOP Fraternal Order of Police GAAP Generally Accepted Accounting Principles GESE General Employees and Sanitation Employees Retirement Trust HCB Housing Conservation Board Submitted into.'the public. A-5 record in connection with item_ on "01 Walter Foeman 1212 City Clerk HIDTA High Intensity Drug Trafficking Apprehension HOME Home Investment Partnership HOPWA Housing Opportunities for Persons with AIDS HUD United States Department of Housing and Urban Development IAFF International Association of Fire Fighters ICA Intergovernmental Cooperation Agreement JTPA Job Training Partnership Act LETF Law Enforcement. Trust Fund NET Neighborhood Enhancement Team NPDES National Pollutant Discharge Elimination System PAR Position Authorization Request Form PSA Public Service Aide SFOB State Financial Oversight Board SNPB Safe Neighborhood Parks Bond USDA United States Department of Agriculture record inconnection ithw item on Walter Foeman . City Clerk - A-6 1212 CDR? DIVED 18Be 4 Appendix B: Methodology and Assumptions S- domltted Into the .public rGQO O In connectIon with Item on !RJ!5-01 Walter Foeman City Clerk �. f2 1 a m"e-t Ass s i � sa a Revenue Forecast Methodology The revenue forecast represents trends from a historical perspective and incorporates insight from the departments that are responsible for its generation. Additionally, the statements below help to highlight areas that should be noted. ■ The calculation for the property tax estimates are consistent with that of the current Five Year Plan, which uses a prior years average assumption for increases in taxable value. For Fiscal Year 2002, the City's preliminary taxable value rose approximately 9.5% from the prior fiscal year and is forecasted to grow at 5.0%, 4.5%, 4.0% and 3.5% for Fiscal Years 2003, 2004, 2005, and 2006, respectively. Additionally, the millage rate is assumed to stay at the proposed amount of 8.995 mills. ■ The City is not projecting any proceeds from the Parking Surcharge due to pending litigation. The impact of this was a reduction of approximately $13.0 million in recurring revenue to the City. This forecast could change pending the ruling on the issue from a higher court. Additionally, the Vehicle Impoundment Program projected revenue was reduced to $1.0 million due to possible litigation. ■ The forecast for revenues generated from the Solid Waste Residential Fee is projected to increase in Fiscal Year 2002 due to a $20.00 increase in the fee. In the out years, the residential Solid Waste Fee is expected to increase $20.00 annually, while the residential Fire Fee is expected to remain flat, which is in conformity with the current Five Year Plan. ■ Revenue related to telecommunications is being consolidated in Special Revenue Fund 113 (Public Service Taxes) due to a change in State Legislation. This moves revenue previously collected in the General Fund to the Special Revenue Fund. After all debt service obligations are met, the remaining proceeds from this fund will then be transferred back to the General Fund. Expense Forecast Mythology The expense forecast uses growth rates assumptions consistent with the current Five Year Plan. Those assumptions are listed below and include a highlight of any deviations from the normal increases stated. Salary and Wages — uses a 5.3% growth assumption for most salary related expenses except for those associated with Board Members, Commissioners, and temporary employees, which uses a 2% increase factor instead. These increases account for all cost of living, anniversary and longevity expenses. Within the salary forecast, the City budgets for attrition in Non -Departmental Accounts at an amount equal to $2.5 million in years when union contracts are in negotiations and $4.0 million in the in-between years. The reason for this difference is due to expectations of additional costs in compensation that is usually experienced after new agreements are negotiated. Fringe Benefits - uses a similar assumption of 5.3% increase for most line items except for instances where benefits are paid at a fixed rate and are therefore independent of the salary earned by the employee. For those line items an increase factor of 1.5% was used. Additionally, group insurance costs were projected at a 3% increase to keep pace with current trend in rising insurance costs. Within the fringes forecast, the City budgets for severance pay in Non -Departmental Accounts at an amount equal to $4.5 million in years when union contracts are in negotiations and $4.0 million in the in-between years. The reason for this difference is similar to that of attrition in that expectations of increased retirees are usually experienced after new agreements are negotiated. Operating Expenses — uses an increase factor of 1.5% for most line items, which is meant to compensate for normal price increases tied to the Consumer Price Index, Operating costs that have a correlation to salaries, such as pension, life insurance, and worker's compensation expenses, uses the same increase factor of 5.3% used for other salary line items. The forecast for expenses in which the City is self-insured does not use an increase factor but rather is forecasted at a constant amount equal to the level normally experienced on an ongoing basis. For Fiscal Year 2002 and 2003, the City has an additional expenditure Submitted Into the public B - 1 record in connection with Rem dab on 1052' 1212 8 Walter Foeman T-__ !%1 _ .J _ Moi gat & Assup- t . d budget of $1.2 million in Vehicle Liability related to a settlement. Additionally, an increase factor of 3% was used for insurance premiums to keep pace with the current trend in rising insurance costs. ■ Capital Outlay — is budgeted annually at a fixed amount needed to fund small capital purchases identified by user departments. For Fiscal Year. 2002, that amount is equal to $166,151 and is fixed thereafter at $150,000 for the remaining forecast years. Transfer to Other Funds — the forecast reflects funding necessary. for the following: o Capital Funding for FY 2002 is $8.8 million and then fixed throughout the forecast at approximately $9.7 million, which is consistent with the current Five Year Plan. The General Fund contribution to capital. is reduced in FY 2002 as a result of one-time funding identified by the Police Department for the radio equipment replacement program. The Police Department was therefore allowed to retain approximately $900,000 for personnel expenses in FY.2002, but must incorporate personnel savings in the outer years, which is reflected in the forecast. o Departmental Funding ,gives funding support for the Neighborhood Enhancement Teams' . budget of approximately $4.7 million and $125,000 for the City's Homeless Program. o Contributions to Outside Entities in which the City makes contributions to the following; $2.3 million for administrative ' costs for . the Pensions, $1.1 million to Bayfront Park, $279,488 to Community Redevelopment Agency, $251,000. to Off -Street Parking, as well as other contributions to agencies that either manage or consult on operations of several City parks and/or public facilities. o Reserves see below* Required Reserves FY 2002 FY 2003 Contingency Reserve 1,000,000 1,000,000 Working Capital Reserve 2,800,000 2,800,000 Risk Management Reserve 1,100, 000 1,100, 000 Sub -Total: 4,900,000 4,900,000 Other Reserves Operating Surplus Reserves 4,045,826 1,325,756 Departmental Reserves 55,600 40,600 Sub -Total: 4,101, 426 1,366,356 Grand Total: FY 2004- FY 2005 FY 2006 1,000,000 1,000,000 1,000,000 2,800,000 2,800,000 2,800,000 1,100,00 0 1,100, 000 1,100, 000 4,900,000 4,900,000 4,900,000 40,600 40,600 40,600 ,600 Finally, the current revenue base supports proposed expenditures plus desired reserve increase levels through Fiscal Year 2003. For Fiscal Year's 2003 thru 2006, expenditures plus desired additions to reserves exceed revenues by $3.2, $12.0 and $17.4 million, respectively. The City is committed to finding revenues and/or operating efficiencies, to balance the budget and achieve the desired reserve increases. A. line item entitled Revenue/Efficiency Obligation was added to recognize this commitment. In the event revenue or expenditure efficiencies cannot be found, the City's property tax capacity, along with anticipated growth in assessment beyond what has been projected, will be sufficient [Beet those obligations. Submitted into the pu - QQ recard I connec on $ item Walter Foeman city Clerk Appendix C: Cost Allocation Submitted Into the public record in connection with item o on fl --115-121 12128 Walter Foeman CNN Clerk 'MRS� , F s * Information not available at time of printing. Submitted Into the pubile record In connection with ItOM on -os Wafter Foeman %Y OF F� Cp•� �i Appendix D: Five Year Forecast and Reserves �;Ssjbnats,4 Into the pubile record iri connection with h item 30 6 on Water Foernan City Clerk General Fund Forecast FY 2002 - FY 2006 CJSd E11"'_1Ve_A* F FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 Forecast Forecast Forecast Forecast Forecast Revenue 101 TAXES 147,421,816 149,830,155 155,748,471 161,300,067 166,429,125 02 LICENSES AND PERMITS 8,263,850 8,256,350 8,531,350 8,523,850 8,883,268 03 INTERGOVERNMENTAL REVENUE 30,674,416 30,786,534 30,903,358 31,025,398 31,109,932 04 CHARGES FOR SERVICES 69,165,311 70,358,004 71,474,504 72,591,004 73,906,004 05 FINES AND FORFEITS 3,845,000 3,845,000 3,845,000 3,845,000 3,845,000 06 MISCELLANEOUS REVENUE 15,428,905 15,463,836 15,499,581 . 15,536,152 15,536,152 08 NON -REVENUES 9,539,619 13,398,000 13,398,000 13,398,000 13,398,000 09 INTERNAL SERVICE FUNDS 35,191,694 35,220,387 35,227,765 35,218,383. 35,194,372 Revenue Total 319,530,6111 327,158,266 EI;628,029.1 341,437,854 34$301,853 Expense 100 SALARIES & WAGES -FIXED 175,995,259 182,838,411 192,531,769 204,234,692 213,474,106 200 FRINGE BENEFITS -FIXED 19,231,804 19,332,761 19,966,590 21,129,839 21,323,960 300 OPERATING EXPENSES -FIXED 31,419,829 32,195,975 32,999,920 33,832,983 34,696,424 400 OPERATING EXPENSES -VARIABLE 65,368,502 66,924,909 67,535,010 69,201,020 70,925,257 500 CAPITAL OUTLAY -VARIABLE 166,151 150,000 150,000 150,000 150,000 600 TRANSFERS TO OTHER FUNDS 27,349,066 24,390,454 24,638,260 24,898,457 25,171,664 700 PRIOR YEAR'S APPROPRIATION - - - - Expense Tota/ 319,530,6111 325,83Z5101 337„821,589 I 353,446,991 365,741,411 Revenue/Expenses 0 1,325,756 (3,193,520) (12,009,137) 17,439,558) Over the period, revenues increase at an average of 2.2% with expenditures increasing at an average of 3.4%. Revenues have been conservatively projected and do not include any proceeds from the Parking Surcharge. Expenses were forecasted using sound assumptions for growth in personnel, which used current labor agreement factors, and for operating costs specifically in the areas of rising insurance cost and other costs associated with the City's self-insurance liabilities. For Fiscal Year 2003 there is a projected operating surplus of approximately $1.3 million while the in the remaining forecast years the City will have to achieve operating efficiencies or revenue enhancements amounting to $3.2 million, $12.0 million and $17.4 million, respectively, to support the General Fund. Given the proposed development of major City properties currently in the planning stages and other major initiatives affecting City operations, these are achievable goals. In either case, the City's operating millage rate, which is virtually a mill below the millage cap, continues to provide the assurance that the City is capable of balancing its budget. `Subm' Itted Into the pubile record in connection vith ttom on -1-216-:6-1 •e1 Walter Foeman D - 1 City Clerk 12-x.28 CJyofar�Bde . die Y"bi-arorecee �. t, _ �_ , e7s, All Funds Forecast FY 2002 - FY 2006 The following represents the City of Miami's best estimate for a five year forecast for all funds. There is a great deal of uncertainty in trying to forecast in the outer years when in comes to dealing with Special Revenue Funds due to the fact that most of the revenue source for these funds are grants from state and federal agencies, therefore the assumption used in this schedule assumes that the City will continue to receive grant funding at about the same level received in previous years and lowered some anticipated funding levels where appropriate. FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 Forecast Forecast Forecast Forecast Forecast Revenue General Fund 319,530,611 327,158,266 337,821,549 353,446,991 365,741,411 Special Revenue Fund 100 Other Special Revenue Funds 125,000 131,625 138,601 .145,947 153,682 102 Convention Center 7,578,196 7,629,599 7,682,427 7,736,734 7,792,580 103 Economic Devel. & Planning Sent. 243,798 256,719. 270,325 284,653 299,739 104 Fre Rescue Service 5,425,663 4,225,613 5,225,613 5,225,613 5,225,613 105 Neighborhood Enhancement Teams 4,720,126 5,027,952 5,254,595 5,492,618 5,742,612 106 Packs & Recreation 915,752 944,822 975,135 1,006,754 1,039,743 107 Police Services 39,450,169 30,315,444 22,038,801 12,775,410 9,154,198 108 Law Enforcement Trust Fund 10,434,609 5,413,086 5,413,086 5,413,086 5,413,086 109 Public works Services 1,000,386 1,000,386 1,000,386 1,000,386 " 1,000,386 110 City Gerk Services 134,293 136,651 139,054 141,504 144,002 117 Community Development Services" 46,331,828 46,664,232 47,175,709 47,706,716 48,258,168 118 Health Facilities Authority 84,453 84,453 84,453 84,453. 84,453 Other Funds (111, 113, & 114 Combined) 58,779,615 58,850,615 58,922,325 58,994,752 59,067,903 Debt Semite Funds 201 General Obligation Bonds 17,463,793 17,187,108 15,188,493 14,063,598 11,757,528 202 Special Obligation Bonds 22,544,682 22,410,553 22,779,633 22,072,524 22,101,521 Revenue Total 534,762,974 527,437,124 530,110,185. 535,591,739, 542,976,625 Expense General Fund 319,530,611 327,158,266 337,821,549 353,446,991 365,741,411 Special Revenue Fund 100 Other Speaal Revenue Funds 125,000 131,625 138,601. 145,947 153,682 102 Convention Center 7,578,196 7,629,599 7,682,427 7,736,734 7,792,580 103 Economic Devel. & Planning Sent. 243,798' 256,719 270,325 284,653 299,739 104 Fre Rescue Service 5,425,663 4,225,613 5,225,613 5,225,613 5,225,613 105 Neighborhood Enhancement Teams 4,720,126 5,027,952 5,254,595 5,492,618 5,742,612 106 Parks & Recreation 915,752 944,822 975,135 1,006,754 1,039,743 107 Police Services 39,450,169 30,315,444 22,038,801 12,775,410 9,154,198 108 Law Enforcement Trust Fund 10,434,609 5,413,086 5,413,086 5,413,086 5,413,086 109 Public works Services 1,000,386 1,000,386 1,000,386 1,000,386 1,000,386 110 City Gerk Services 134,293 136,651 139,054 141,504 144,002 117 Community Development Services 46,331,828 46,664,232 47,175,709 47,706,716 48,258,168 118 Health Facilities Authority 84,453 84,453 84,453 84,453 84,453 Other Funds (111,113, & 114 Combined) 58,779,615 58,850,615 58,922,325 58,994,752 59,067,903 Debt Service Funds 201 General obligation Bonds 17,463,793 17,187,108 15,188,493 14,063,598 11,757,528 202 Special Obligation Bonds 22,544,682 22,410,553 22,779,633 22,072,524 22,101,521 ac nse Total 534,762,974 527,437,124 530,110,185 535,591,739 542,976,625 Revenue/Expenses - - - - Submitted into the public record in connection with Item on -IOV'0 0 Waiter Foeman City -Glen 124 2,8 D -2 Fund Balance & Reserve Analysis The schedule below reflects the anticipated change in fund balance throughout the forecast years. This schedule includes a detail breakdown of the budgeted reserves and includes an analysis of reserve/fund balance levels as it pertains to the City's Financial Principles Ordinance. As the City continues its commit to increase reserve levels, as prescribed in said ordinance, it is working toward improving City service levels by striving for greater efficiencies in its operations. FY2M* FY 2002- FY 2003"* FY 2004" A FY 20D5'**A FY 2006**A Beginning Reservellcund Balance 74466,134 :5,226,133 67,270,664 73,496,420 78,396,420 83,296,420 Restricted for Blue Ribbon Initiatives 5,280,000 3,480,000 3,480,000 3,480,000 3,480,000 3,480,000 Restricted for Srategic Investirrerlt, 15,845,000 4,345,000 4,345,000 4,34.5,000 4,345,000 4,345,000 Restricted for Prior Year Encm/Prepaids 3,937,839 - - Unrestricted ResarerFuld B2larm 54,341,134 51,40'1,233 59,445,664 65,671,420 70,571,470 75,471,470 GF Estimated Revenues 341,414,130 319,530,611 327,158,266 337,821,579 353,446,991 365,741,411 GF Estimated Experxfrturas minus Reserves 332,779,365 310,584785 320,932,510 332,921,579 348,546,991 360,841,411 Addition to Reservellcund Balance 8,634,765 8194826 6,225,756 4,900,000 4,900,000 4,900,000 Wakrg Capital Reserve 2,8001000 2800,000 2,800,000 2800,000 2,8001000 2,800,000 Catirgerro/ Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Rsk Managerrerd Reserve 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1%City lnposedReserve 3,414,141 - - - - PafdngSudiageRaven* added to Reserves - - - - - - Operating SLro- adUed to Fucl Balance 320,67A 4,045u8Y6 1,325,756 Ending R2servelFund Balance 84,10,899 68,172,059 73,496,420 78,396,420 83,296,42D 88,196,420 Anticipated Use of Blue Ribbon Initiatives Reserves (1,80,000) - - An6apated Use of S -Aegic Inveshwits Reserves (11,500,000) - - ArtcipaGed use of Pnor Year Enam/Prepads (3,937,839) Artcipated Use of Nbnagerrrent Initiatives (7,636,827) (901,395) - - - - Ending Adjusted Balance, Excluding Ertcun. Prepeids 59.226.233 67.270.664 73-496420 78.396420 83.296420 88.196.410 3-YrPrior Average for Adopted GFRevenuee- 281,034,445 290,450,307 288,997,087 286,013,520 293,307,038 300,363,573 Financial Integrity Principles ReWiren Wairtane*ALkrlesignatedReserves Levd 22482,756 23,236,025 23,119,767 22,881,082 23,464,563 24,029,086 Estimated Balance atFiscal Year End 14,720,354 18,766,180 20,091,936 20,091,936 20,091,936 20,091,935 Estinated Reserve level 5.1-4°/6 6460/6 695% 7.02% 685% 6.69% Maintain 7•/6 Designated Reserves Level 19,672,411 20,331,521 20,229,796 20,020,946 20,531,493 21,025,450 Estimated Balance atFiscal Year End 44,505,879 48,504,484 53,404,484 58,304,484 63,204,484 60,104,484 Est,. Reserve level 15.84% 16.700/6 18.4811* 20.39% 21.5616 22.67% Wdrtan Ftrly Furled Cameral Lorcl Term Cdigatias as it Relates toEmpayeeBenefits andSelf-lrsuarimLiatilities 108,252,128 110,090,955 112,369,352 114,804,090 117,403,066 120,174,645 CsbnW.edBalance atFiscalYear End 31,412,725 36,312725 41,212725 46,112,725 51,012725 55,912725 Estimated Reserve Level 29.02% 32980/6 3668% 40.17% 4345% 4653% Notes Fa FY'01, the Revised Budget is used Fa FY'02 -'06, the Forecast BuJget is used Pclusted for Estineted Rever%w las Financing from 01w Souoess. A Increase in revefures vias assw ed to cover the deficits in FY'04, FY'05 and FY'06 Submitted Into the public record in connection with item .fib ® on 4 Walter Foeman Appendix E:. Other City Agencies Submitted into the public record in connection with Item on •i5•61 Walter Feemah City Clea 12128 DESCRIPTION ORGANIZATION Y-111- Mwla 'pT11" ru The Bayfront Park Management Trust was created by the Miami City Commission in 1987 and directed to operate, manage and monitor Bayfront Park for the purpose of maximum community utilization and enjoyment. The Trust facilitates and promotes activities, and improvements necessary to attract visitors, exhibitions and tourism - related activities to downtown Miami. Numerous events are held that appeal to the diverse cultures and people who reside in or visit Miami. FY2002 Table of Organization Total Positions: 17 *Board of Directors: 9 Administration: 17 * Board members shown for informational purposes only. E-1 Submitted into the public record In connection with item SO` on 1 '-'6- Walter Foeman City Cleric LONG-TERM ❑ To make Bayfront and Bicentennial Parks premier special event and concert locations GOAL serving both Miami's residents and visitors. OBJECTIVES ❑ Continue to host internationally and nationally recognized performance groups. FOR FY2002 ❑ Continue to have Bayfront and Bicentennial Parks recognized as the center of multi- cultural.Miami. SIGNIFICANT ❑ Removed bougainvillea vine fences surrounding Bayfront Park, returning to Miami's ACCOMPLISH residents and visitors' the spectacular views through the park from Biscayne MENTS IN Boulevard to the bay. FY2001 ❑ Launched the Bayfront Park website www.bayfrontparkmiami.com ❑ Hosted a successful 44 performance run of world renowned Cirque du Soleil in Bicentennial Park. Submitted into the public record' in' connection With item POL on • • ®s -1fVaitbr Foeman Ci4f Clerk 12128 E-2 DEPARTMENT SUMMARY DETAILS Personnel Operating Expense Capital Outlay Non -Operating TOTAL _.. � a r t , ark.. l ana ement T t, j,. $ 500,283 $ 783,862 $ 846,009 $ 846,009 2,712,511 1,291;631 2,186,654 2,186,654 504,448 72,037 275,000 275,000 $ 3,717,242 $ 2,147,530 $ 3,307,663 $ 3,307,663 Allocation by Category O perating I_ - Personn 29% Capital Outlay 15% ❑ Personnel: This budget is $190,859 or 22.6% more than FY2001 Amended Budget due to addition of three new positions. ❑ Operatintz Expense: This budget is $249,683 or 11.4% less than FY2001 Amended Budget due to a decrease in parking space rental, brochure design and printing, Bicentennial Park mowing and general park contractor costs. ❑ Capital Outlay: This budget is $269,000 or 97.8% more than FY2001 Amended Budget due to the need of new safety equipment, lighting fixtures, garbage containers, and new park benches. E -3 9901Itted Into the publle MOM In connection with Walter Foeman City Clerk 12128 DESCRIPTION ORGANIZATION The Miami Parking Authority is a semi -autonomous agency of the City supported solely by the revenue generated through its operation. The authority is governed by the five member Board of Directors, that has the power, duties and responsibilities customarily vested in the board of directors of a private corporation. The Miami City Commission retains the -final authority for the approval of the Authority's annual budget and the rate structure, the confirmation of appointments to the board and the issuance of parking revenue bonds. The budget summary includes the International Place garage and the Gusman and Olympia Enterprise Fund. FY 2002 Table of Organization Total Positions: 155 *Board of Directors: 5 Administration: 21 Operations: 134 * Board members shown for informational purposes only. Submitted into the public record In connection with Item.. "_ on Walter Foeman City Clerk' E-4 LONG-TERM GOAL OBJECTIVES FOR FY2002 SIGNIFICANT ACCOMPLISH- MENTS IN FY2001 ❑ To actively address and meet the parking needs within the City of Miami in a fiscally sound and efficient manner. ❑ To develop parking solutions for Watson Island, the Design District ,and the new Federal courthouse. ❑ To complete the electronic meter conversion. ❑ Finished construction and opened the Grove Avenue Garage. ❑ Completed implementation of a revenue control system. ❑ Introduced the use of smart cards for use in parking meters. Submitted into the public record in connection with item 3db on"01 Walter Foeman City Clerk 12128 E-5 Y T Y N � rN t 40 c DEPARTMENT SUMMARY " FY1999.!iMFY2000 FY2001 F77 Y2001 MFY2 Category 3 ACTUAL' ACTh J7 UAL ADOPTED EAMENDED; EST1M Personnel $ 4,475,776 $ 4,766,943 $ 5,059,729 $ 5,059,729 $c_ 4,92 Operating Expense 3,829,238 3,955,328 4,224,149 4,224,149 4,92 Capital Outlay 2,213,875 5,080,579 1,000,000 1,000,000 2,5q Non -Operating 1,702,751 1,726,247 2,285,963 2,285,963 TOTAL $12,221,640 $15,529,097 $12,569,841 $12,569,841 $14;47 Allocation by Category Operating Expense 34% Capital Outlay 17% Personnel 34% r a Non - Operating 15% DETAILS ❑ Personnel: This budget is $134,121 or2.7% less than the FY2001 Amended Budget due to turnovers and cutback in budgeted positions. ❑ Operating Expense: This budget is $698,401 or 16.5% more than the FY2001 .Amended Budget due to an increase in insurance, utilities, equipment maintenance and security costs. ❑ Capital Outlay: This budget is $1.5 million or 150% more than the FY2001 Amended Budget due to the development of Garage #1. ❑ Non -Operating This budget is $57,138 or 6.9%.less than the FY2001 Amended Budget due to lower interest expenses and lower budgeted depreciation. Submitted into the public record in connection with item on It — Walter Foeman . City Cleric y 12128 E-6 DESCRIPTION ORGANIZATION 19 f �01?111'2 �MY �o The Downtown Development Authority (DDA), supported by a special property tax levied within its area, is responsible for the economic development of downtown Miami. The DDA provides support through its inventory of data consisting of (1) development project profiles; (2) demographic and statistical information; (3) property appraisal data; (4) available economic incentives; and, (5) individualized requests. DDA area has four sub -districts: Brickell, Main Street/CBD (Central Business District), Park West, and Media & Entertainment. Each sub -district has its own development goals concerning housing, quality life, public safety, transportation, infrastructure, education, business development, recreation, and other pertinent issues. FY 2002 Table of Organization Total Position: 9 *Board Members: 14 Administration: 9 * Board members shown for informational purposes only. E-7 :submitted Into the public record in cennecdon with item ' on 9"15-4` Walter Foernan City Cleric 12128 tt - of a�n'OZBu i x k X ni�, 0 LONG-TEFkM ❑ The development of the residential, commercial and office segments of the Downtown GOAL District. OBJECTIVES ❑ To implement plans and funding for a charter school in Downtown Miami. FOR FY2002 ❑ To start the construction of the Flagler Corridor Improvement Project. ❑ To develop a Demographic Data Collection and Analysis Program. SIGNIFICANT ❑ Obtained over $3 million in the planning and construction grants from the City of ACCOMPLISH- Miami, Dade County, and Florida Department of Transportation. MENTS IN FY2001 ❑ Completed the design and construction documents for the Flagler Street Corridor Improvement project scheduled to being construction in September 2001. ❑ Developed plans and provided initial funding and a site for a charter school in Downtown Miami. Submitted into the public record in connection with item �0 on " - _ ;,Walter Foeman :- City Clerk X2128 E-8 DEPARTMENT SUMMARY DETAILS Personnel Operating Expense Capital Outlay Non -Operating TOTAL Cltyoflla�� �`Y Viz$ � udg�:01, 437,437 $ 482,129 $ 514,794 $ 544,144 739,242 895,752 1,405,197 1,375,847 7,370 4,806 5,000 5,000 $ 1,184,049 $ 1,382,687 $ 1,924,991 $ 1,924,991 Personn 28% Allocation by Category Operating Expense 72% Capital Outlay <1% ❑ Personnel: This budget is $43,478 or 8% more than the FY2001 Amended Budget due to increases in salaries, pension, and health insurance cost. ❑ Operatin2 Expense: This budget is $164,140 or 11.9% more than the FY2001 Amended Budget due to increases in computer/software upgrading, building rent, books and publications due to increase in newsletters for citizens, and in government/community'events. E-9 Submitted Into the pubild record in 'conneclion With item J56h on Walter Foeman City Clerk 12128 r • • {j���Y��??'' �'5����i �i��4 'I �P��F1 fd�r���� M ,.. � _�_ �._.�`�. . ,. ., �_��.. �� s��� µu � �.�e.✓ E',Xhib t o Axim, ; wi DESCRIPTION ORGANIZATION The Miami Sports and: Exhibition Authority's mission is to facilitate and promote activities, improvements and infrastructure necessary to expand and attract conventions, exhibition and tourism -related activities, professional and international sports, as well as other events and programs, which will contribute to economic, and social growth in the City of Miami. FY 2002 Table of Organization Total Position: 5 *Board Members: 11 Administration: 5 * Board Members are shown for informational purposes only. Submitted into the public recar i Gonne €fan with ite ® on 1W —r Foeman C.I 'Clerk E-10 I I A I & M1111111'a-111"n-JI ssp,�,Oxrtss X1311t1llt1% y LONG-TERM I ❑ To become South Florida's major force in promotion of sports, entertainment, and GOAL facility development. OBJECTIVES ❑ To actively seek sports and entertainment events for the Miami Arena and other City FOR FY2002 of Miami facilities. ❑ To significantly increase the number of conventions and exhibitions that utilize City venues. SIGNIFICANT ❑ Sponsored Soul Beach Music Festival's first event at the Arena with prospects of ACCOMPLISH- turning it into an annual event. MENTS IN ❑ Supported the Watson Island Aviation project to secure Florida Department Of FY2001 Transportation's matching contribution to build the aviation facility on the island. ❑ Created a Magical Holiday Event, which offered local children a free Christmas Wonderland at the Arena. Submitted Into the pub110 record In connection with item onA2!--PLL- Walter 2 � Walter Foeman city Clerk x.2128 E-11 01Z r S 11 r- �X�131b13�;1�a1� DEPARTMENT SUMMARY P1'1999 ;Y FY2000 FY2Q01 EY20o1 �•> Category ACTUALz TACTUAL „nn, ADOPTED AMENDED Personnel $ 354,384 $ 166,683 $ 273,890 $ 262,200 Operating Expense 363,025 452,215 462,610 667,800 Capital Outlay - 14,560 13,500 20,000 .Non -Operating - - - - TOTAL $ 717,409 $ 633,458 $ 750,000 $ 950,000 Allocation by Category O perating Expense 66% 1 Capital Personnel Outlay 32% 2% DETAILS ❑ Personnel: This budget is $58,000 or 22.1% more than the FY 2001 Amended Budget due to the addition of anew position for a Marketing Director. ❑ Operating Expense: This budget is $8,000 or 1.2% less than the FY 2001 Amended Budget due to a cut in marketing expenses. Submitted into the public record in connection with item 14L on Waiter Foeman City Clerk 12128 E-12 Cllyof $ �a�FY20�I2ude onnlnl e v eve M", enc * Information not available at time of printing. E-13 Submitted into the public record in conneclion19 j � on 'n►altQr Foeman 12128