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HomeMy WebLinkAboutO-12054J-01-289 4/12/01 ORDINANCE NO. 12054 AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED "FEMA/USAR GRANT AWARD (FY 2001) FUND" AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME IN THE AMOUNT OF $150,000 CONSISTING OF A GRANT ALLOCATED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), FOR THE PURCHASE OF EQUIPMENT, PROVISION OF TRAINING, MANAGEMENT, AND ADMINISTRATION OF THE SOUTH FLORIDA URBAN SEARCH AND RESCUE (USAR) PROGRAM; AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR ACCEPTANCE OF THE GRANT; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE. WHEREAS, the City of Miami has been advised that the South Florida Urban Search and Rescue (USAR) Program, a Federal Emergency Management Agency (FEMA), has been awarded a grant, in the amount of $150,000, for operation of the Program for Fiscal Year 2001; and WHEREAS, the funds will be used by the Department of Fire -Rescue to purchase specialized equipment and to provide training, management and administration of the USAR Program, as set forth in the grant award; 12054 WHEREAS, it is appropriate for the City Manager to accept said grant and to establish a special revenue fund for the appropriation of said grant award; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special. Revenue Fund is established and resources are appropriated as described below: Fund Title: FEMA/USAR Grant Award (FY 2001) Fund Resources: Federal Emergency Management Agency ("FEMA") $150,000 Appropriations: $150,000 Section 3. This appropriation is contingent upon final grant approval by FEMA and the City Manager's acceptance thereof. Section 4. The City Manager is authorized!' to accept the grant -from the Federal Emergency Management Agency ("FEMA") ii The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 4 120,54 • • and to execute the necessary documents, in a form acceptable to the City Attorney. Section S. . All ordinances or parts of ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed.. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this. Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance is declared to be an emergency measure on the grounds of necessity of the City of Miami to make the required and necessary payments to its employees and officers, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 8. The requirements of reading this Ordinance,on two separate days is hereby dispensed with an affirmative vote of not less that four-fifths of the members of.the Commission. Page 3 of 4 12054 Section 9. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor. - 2/ PASSED AND ADOPTED this 26th day of April , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Magor did not indicate apprr?vnl of this legislation by signing it in the designated place provided, said becomes effective with the e4.apse of ten (10) day. rare the date of Cornn:iti;:c/F�:; °rn regarding same, without the Mayor lie cn Wo. ATTEST: WALTER J. FOEMAN CITY CLERK APPROV AS 0 FORMa,eA-'ND CORRECTNESS -& ELLO `I'Y ATTORNEY W1042:db:LB:BSS Clark zi If the Mayor does not sign this Ordinance, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 12 Q 5 4 CITY OF MIAMI, FLORIDA 20 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission DATE: SUBJECT FM.049 FILE: APR 17 %;_'ul Establish Special FEM,- /US&R Revenue Fund; Fire -Rescue FROM: Carlos A. jGimeneZ REFERENCES: 4/26/01 Commission Meeting City Manager ENCLOSURES: Emergency Ordinance RECOMMENDATION: It is respectfully recommended .that the attached Emergency Ordinance be adopted establishing a special revenue fund, "FEMA/US&R Grant Award (FY 2001)", and appropriating funds, in the amount of $150,000 consisting of a grant from the Federal Emergency Management Agency (FEMA) for the period starting March 30, 2001 in two (2) increments of $75,000 each. The funds will be used, as stipulated by the grant, for the purchase of equipment, training, management, and administration of the South Florida Urban Search and Rescue Program (US&R). BACKGROUND: The South Florida Urban Search and Rescue (US&R) Program has been annually awarded a FEMA grant for the operation of the Department of Fire -Rescue's US&R Program. The grant award for FY 2001 is in the amount of $150,000 and will provided in two (2) increments of $75,000 each. The Grant monies are now ready to be obtained from the Federal government and the existing Grant expires on March 29, 2001. It is now appropriate to accept said grant award, establish a special revenue fund, and appropriate the $150,000 grant award therein for this fiscal year. CAG /ML /mgr FM.049 12054 • C.A. Gimenez City Manager W. Bryso ,Director Department of Fire Rescue OF INTER -OFFICE MEMORAyDLINI • 1. -- March 20, 2001 ------ - US&R Annual Grant Acceptance Package 4 S The Department of Fire Rescue is requesting your signature on the attached "FEMA Assistance Award/Amendment and FEMA Standard Form 270, Request for Advance or Reimbursement" so we may accept the annual operating grant allocation for the City sponsored Urban Search and Rescue Task Force, Florida Task Force 2. BACKGROUND This is the fourth annual grant (non-matching) that our Task Force has been eligible to receive since FEMA officially recognized the City sponsored program on December 15, 1996. This year's allocation is for Fiscal Years 2001 beginning 3/30/01 through 4/01/2003. The paperwork was distributed by FEMA March 9th and we were given a deadline of March 30`h to have the completed documentation in FEMA's possession in Washington, DC. A grant of this nature will be allocated annually by FEMA to assist the Task Force with administrative, training, equipment maintenance, travel and other costs associated with the program for the next three years. The Department of Fire Rescue will be presenting a package relative to this project and additional US&R related issues for approval at the next commission meeting. RECOMMENDATION It is respectfully recommended that you sign the attached forms and documents to authorize FEMA to process and award this years grant of $150,000.00. WB/ckm 12054 Federakmer enc Manage Agency g Y ana g g Y Washington, D.C. 20472 Asst. Chief Virgil Fernandez City of Miami Fire and Rescue 3425 Jefferson Street Miami, FL 33133-5663 You are invited to submit an application for FY 2001 grant funding under the.National Urban Search and Rescue (US&R) Response System. Enclosed for your completion is an application package (Enclosure A) for the development and maintenance of a US&R Team. Included in the package are the following: 1. Application for Federal Assistance, SF -424 2. Budget Information — Nonconstruction Programs, FEMA Form 20-20 3. Assurances and Certifications, FEMA Form 20-16 4. Agreement Articles (Terms and Conditions) 5. US&R Statement of Work 6. Request for Advance/Reimbursement, SF -270 In an effort, to make the grant application process less burdensome, this application will cover a 3 -year performance period that will be funded annually. The funding for your organization under the US&R program for FY 2001 is $150,000. For fiscal years 2002 and 2003, the estimated funding is $200,000 per year for a total of $550,000 over 3 years. The budget submitted with your application must support the activities included in your program narrative and reflect the appropriate use of these funds, by fiscal year, as outlined in the enclosed statement of work (Enclosure A) You are to develop a three-year plan for fiscal years 2001, 2002, and 2003. Breakout tasks for each year will be based on annual availability of funds and awarded without additional submission of a Budget Narrative Statement unless your budget changes or FEMA deems it necessary to request a revised budget from the grantee. A streamlined application package will be required for each subsequent award of funds. Please be advised that if funding is not appropriated by the U.S. Congress for the remaining two years, the grant will be terminated. Funding for subsequent fiscal years is also dependent upon FEMA's determination of satisfactory performance. The multi-year plan must be submitted with your application package by March 30, 2001 Detailed instructions for completing the application are contained in the enclosed application package. A sample of a completed SF 424, FEMA Form 20-20, and Assurances and Certifications are provided for your use (Enclosure B). FEMA will be providing an initial allocation of 50% of total grant funds for FY 2001, which will be issued for the first half of this agreement. After completing a new SF 270 for the balance and providing a financial report, which shows the expenditure of the initial funding, the Task Force will receive the remaining balance of funds. The original and one copy of the application package must be received no later than March 30, 2001 at 3:00 p.m., by the issuing. office. The issuing office.and location designated for receipt of your application is: Federal Emergency Management Agency Office of Financial Management Grants and Acquisition Support Division 500 C. Street, SW, Room 350 Washington, DC 20472 Attn: Lisa A. Lewis This request for Federal assistance does not commit the U.S. Government to fund your application or to pay, any costs incurred in.the preparation of an application. The Government reserves the right to accept, reject or revise your application, if it is in the best interest of the Government to do so. A formal award package will be sent to you for your review and signature upon acceptance of your application If you have specific questions about completing the application package, please contact Lisa A. Lewis at (202) 646-4572. Sincerely, Richard oodman Assistance Officer Enclosures A - Application Package B, - Sample Forms 12054 APPLICATION FOR FEDERAL ASSISTANCE TYPE OF SUBMISSION: OMB Approval No. 0348-0043 DATE SUBMITTED Applicant Identifier DATE RECEIVED BY STATE IState Application Identifier Application Preapplication H. Independent School Dist. B. County I. State Controlled Institution of Higher Lea C. Municipal J. Private University D. Township K. Indian Tribe 4 DATE RECEIVED BY FEDERAL AGENCY Federal IdentifierNon-Construction F. Intermunicipal Bconstruction BConstfuction Non -Construction N. Other (Specify) Date:Of Award 5. APPLICANT INFORMATION Legal Name Organizational Unit Ciy of MEa Mcamt Fire Rescue', FL TF2 Address (give city, county, State, and zip code): Name and telephone number of person to be contacted on matters involving ddd f! 2 Avenue.. 10th. F166r this application (give area coos) 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 8. TYPE OF APPLICATION: InNew aContinuation If Revision, enter appropriate letter(s) in box(es) El Revision D El A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration Other (specify): �sFasana:e.[ect v[rytt rclit a[succ.; 464164642- TYPE OF APPLICANT: (enter appropriate letter in box) A. State H. Independent School Dist. B. County I. State Controlled Institution of Higher Lea C. Municipal J. Private University D. Township K. Indian Tribe E. Interstate L. Individual F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) NAME OF FEDERAL AGENCY: prow Applicant State a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: d. Local $ .00 DATE: b. NO. ®PROGRAM IS NOT COVERED BY E.O. 12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e. Other $ .00 f. Program Income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? FlYes If "Yes.' attach an explanation 0 N g. TOTAL $ 150, 000.00 .00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Type Name of Authorized Rep Cados�Gifnetsez Q b. Title City Manager c. Telephone Number 3Q5-416-1025 d. Signature of Authorized Repr ive e. Date Signed Authorized for Local Reproduction __ tan ar orm 1254 Prescribed by OMB Circular A-102 -- l'-" FEDERAL EMERGENCY MANAGEMENT AGENCY See reverse for Paperwork OMB No. 3067-0208 BUDGET INFORMATION--NONCONSTRUCTION PROGRAMS Burden Disclosure Notice Page 1 of 1 pages Expires March 31, 2000 1. PROGRAM AGENCY AND ORGANIZATION 2. FEDERAL GRANT OR OTHER IDENTIFYING 3. RECIPIENT ORGANIZATION (Name and complete address, including zip code) ELEMENT TO WHICH REPORT IS SUBMITTED NUMBER ASSIGNED City. of.Miami fire Rescue, FL TF2 Federal. Emergency Management Agency _ 444 SW 2; Avenue, 10th Floor .. RR -OP -ES _ Miami, Florida'33130 ::: 4. EMPLOYER IDENTIFICATION 5. RECIPIENT ACCOUNT NUMBER OR I.D. NO. 6. BUDGET PERIOD 7. Mark "X" in Appropriate Box (Month, D y Year) Day, r New Budget 59$000375 Beginning Date. 4113101 Revised Budget. Enter Grant Number in Box 2 above Ending Date: 4112102 Date of Budget Revision 8. FEDERAL RATE SHARING (%) -► .. % % % % Total 9. PROGRAM ACRONYM -► US&R - 83.526 US&R - 83.526 US&R - 83.526 US&R - 83.526 CFDA NUMBER �--No Training Equipment Management Storage/Maintenance 10. a. Personnel _. 20,000.00 60,000:00;: :: 80,000.00 b. Fringe Benefits ; c. Travel 5;000.00: 5,000.00 d. Equipment 55,000.00 10,000.00::. 65,000.00 Object e. Supplies Class f. Contractual g. Construction h. Other i. Total Direct Charges (1 Oa to 1 Oh) 20,000.00 55,000.00 65,000.00 10,000.00 150,000.00 j. Indirect Charges k. Total (Sum of 10i & IOj) 20,000.00 55,000.00 65,000.00 10,000.00 150,000.00 1. Federal Share Non -Federal Resources: m. Applicant - Source n. State o. Local p. Other Sources q. Total (Sum of 101 to 10p) Income r. Program Income s. Detail on Indirect Cost Indirect Type of Rate (mark "X" in one box) ElProvisional-Final o Predetermined ElFixed with Carry -Forward Cost Rate: > % Total Amount of Indirect Cost: Base: - 11. Signatur thorizing Official 12. Name and Title (Type or print) 13. Telephone Number (Area code, Number and Extension) Date Re rt Submitted Carlos t3imenez, City Manager 305-416-1025 ; > 1.. ;::: :: FEMA FoOln 20-20, M South Florida Urban Search and Rescue, FL TF2 3 Year Budget Plan FY 2001 through FY 2003 FEMA Cooperative Agreement: EMW-2001-CA- Project FY 2001 FY 2002 FY 2003 Management $ 659000.00 $ 859000.00 $ 859000.00 Equipment $ 559000.00 $ 759000.00 $ 759000.00 Training $ 209000.00 $ 259000.00 $ 259000.00 Storage & Maintenance $ 10,000.00 $ 159000.00 TOTAL $1509000.00 $2009000.00 Revised 3/20/01 $ 159000.00 $2009000.00 • FEDERAL EMERGENqWNAGEMENT AGENCY O.M.B. NO. 3067-02006 SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS Expires March 31, 2000 1F7:1 CA FOR (Name of State) Otf. ;> Flortcla, City of Miami, FL TF 2 FOR sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the ication for Federal Assistance. a applicant must check each item that they are certifying to: Part IID FEMA Form 20-16A, Assurances-Nonconstruction Programs Part IIEl FEMA Form 20-16B, Assurances -Construction Programs Part III FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements Part IV LXJSF LLL, Disclosure of Lobbying Activities (If applicable) the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the assurances and certifications. CarlosiGimeaez City Manager: Typed Name of Authorized Representative Title Signa uthorized epresentative Date.Signed TE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covers isaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly ent any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily each n participation in this covered transaction, unless authorized by FEMA entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification ;arding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided b� FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transact in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice lic reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes th for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and comp wing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the I racy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management ral Emergency Management Agency, 500 C Street, SW, Washington, DC 20472." I er ided eons eting, FEMA Form 20-16, JUL 95 12054 FEEL EMERGENCY MANAGEMENT AGENCY ASSURANCES -NON -CONSTRUCTION PROGI Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to . additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: L Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration) 5 C.F.R. 900, Subpart F). alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8.. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. FEMA Form 20-16A, JUN 94 12054 9. Will comply, as applicable, with the provisions of 6. Will comply with all Federal statutes relating to the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a - nondiscrimination. These include but are not limited to: 7), the Copeland Act (40 U.S.C. Section 276c and 18 (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) U.S.C. Sections 874), and the Contract Work Hours which prohibits discrimination on the basis of race, color and Safety Standards Act (40 U.S.C. Sections'327-333), or national origin; (b) Title IX of the Education Amendment: regarding labor standards for federally assisted of 1972, as amended (20 U.S.C. Sections 1681-1683, and construction subagreements. 1685-1686), which prohibits discrimination on the basis of sea; (c) Section 504 of the Rehabilitation Act of 1973, as 10. Will comply, if applicable, with flood insurance amended (29 U.S.C. Section 794), which prohibits purchase requirements of Section 102(a) of the Flood discrimination on the basis of handicaps; (d) the Age Disaster Protection Act of 1973 (P.L. 93-234) which Discrimination Act of 1975, as amended (42 U.S.C. requires recipients in a special flood hazard area to Sections 6101-6107), which prohibits discrimination on the participate in the program and to purchase flood basis of age; (e) the Drug Abuse Office and Treatment Act insurance if the total cost of insurable construction and of 1972 (P.L. 92-255), as amended, relating to acquisition is $10,000 or more. nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention; ,Treatment and Rehabilitation Act of 1970 (P. L. 91-616), as amended, relating to nondiscrimination on the basis of FEMA Form 20-16A, JUN 94 12054 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection, of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (hj protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). FEMA Form 20 -ISA (BACK) 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare A of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 12054 FAWL EMERGENCY MANAGEMENT AGENCY ASSURANCES -CONSTRUCTION PROGRAMS NOTE: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal assistance awarding agencies may require applicants to I certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 9. Will comply with the Lead -Based Paint Poisoning and the institutional, managerial and financial capability Prevention Act (42 U.S.C. Sections 4801 et seq.) which (including funds sufficient to pay the non -Federal share of prohibits the use of lead based paint in construction or project costs) to ensure proper planning, management and rehabilitation of residence structures. completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or state. 10. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Ac of 1972 (P.L. 92-255), as amended, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to non-discrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other non-discrimination provision in the specific statute(s) under which applicatio for Federal assistance is being made; and (j) the requirements of any other non-discrimination statute(s) which may apply to the application. 6. Will initiate and complete the work within the applicab 11. Will comply, or has already complied, with the time frame after receipt of approval of the awarding agency. requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition 7. Will establish safeguards to prohibit employees from Policies Act of 1970 (P.L. 91-646) which provide for fair using their positions for a purpose that constitutes or and equitable treatment of persons displaced or whose presents the appearance of personal or organizational property is acquired as a result of Federal or Federally conflict of interest, or personal gain. assisted programs. These requirements apply to all interest in real property acquired for project purposes 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 47284763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). FEMA Forth 20-16B, JUN 94 regardless of Federal participation in purchase. 12. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 12054 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Section 874), the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333) regarding labor standards for federally assisted construction subagreements. 14. Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. Will comply with environmental standards which ma be prescribed pursuant to the following: (a) institution 20. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions. of higher education, hospitals, and other non-profit organizations. 21. It will obtain approval by the appropriate Federal agency of the final working drawings and specifications before the project is advertised or placed on the market for bidding; that it will construct the project, or cause it t be constructed, to final completion in accordance with the application and approved plans and specifications; that it will submit to the appropriate Federal agency for prior approval changes that alter the cost of the project, use of space, or functional layout, that it will not enter into a construction contract(s) for the project or undertake othe v` activities until the conditions of the construction grant program(s) have been met. of environmental quality control measures under the National Environmental Policv Act of 1969 (P.L. 91-190) 22. It will operate and maintain the facility in accordance and Executive Order (EO) 1114; (b) notification of violating with the minimum standards as may be required or facilities pursuant to EO 11738; (c) protection of wetlands`, prescribed by the applicable Federal, State, and.local pursuant to EO 11990; (d) evaluation of flood hazards in agencies for,the maintenance and operation of such floodplains in accordance with EO 11988; (e) assurance of facilities. project consistency with the approved State management. . program developed under the Coastal Zone Management ; 23. It will require the facility to be designed to comply Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity; with the "American Standard Specifications for Making . of Federal, actions to State (Clean Air) Implementation Buildings and.' Facilities Accessible to, and Usable by, Plans under Section 176(c) of the Clean Air Act of 1955, the Physically Handicapped," Number A117.- 1961, as as amended (42 U.S.C. Section 7401 et seq.); (g) protection. modified (41 CFR 101-17.703). The applicant will be of underground sources of drinking water under the Safe responsible for conducting inspections to ensure Drinking Water Act of 1974, as amended, (P.L. 93-523); compliance with these specifications by the contractor. and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 20). 24. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance ' 16. Will comply with the Wild and Scenic Rivers Act of extended to the applicant, this assurance shall obligate 1968 (16 U.S.C: Section 1271 et seq.) related to the applicant, or in the case of any transfer of such protecting components or potential components of the property, any transfer, for the period during which the national wild and scenic rivers system. real property or structure is used for a purpose for which the Federal financial assistance is extended or for 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16, U.S.C. 470); EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Actof 197.1(16 U.S.C. 469a-1 et seq.). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984.. 19. Will comply with all applicable requirements of all other Federal laws, Executive Orders, regulations and policies governing this program. FEMA Form 20-16B (BACK) another purpose involving the provision of similar services or benefits. 25. In making subgrants with nonprofit institutions under this Comprehensive Cooperative Agreement, it agrees that such grants will be subject to OMB Circular A-122, "Cost Principles for Non-profit Organizations" included in Vol. 49, Federal Register, pages 18260 through 18277 (April 27, 1984). 1205' WDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, PENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Ap should also review the instructions for certification included in the regulations before completing this form. Signature on th form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and I Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug-. Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be pig when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or coopers agreement. 1. LOBBYING A, As required by section 1352, Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all subrecipients shall certify and disclose accordingly. __1 LAJ Standard Form LLL, "Disclosure of Lobbying Activities" attached. (This form must be attached to certification if nonappropriated funds are to be used to influence activities.) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.51 O -A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or a FEMA Forth 20-16C, JUN 94 (b) Have not within a three-year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public t ransactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it will continue to privide a drug- free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions tht will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform empoyees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and. (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; FEMA Form 20-16C (BACK) 12054 a requirement that each employee to be engaged in (2) Requiring such' employee to participate satisfactorily in a ce of the grant to be given a copy of the statement Fpe drug abuse assistance or rehabilitation program approved for ragraph (a); such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, (g) Making a good faith effort to continue to maintain a drug free the employee will workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f)• (1) Abide by the terms of the statement; and 8. the grantee may insert in the space provided below the site(s) for (2) Notify the employee in writing of his or her conviction for a the performance of work done in connection with the specific grant: violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. Place of Performance (Street address, City County State; Zip code) (e) Notifying the agency, in writing, within 10 calendar days afterCity O1r M ianli Fire. Rescue receiving notice under subparagraph (d)(2) from an employee or Urban Search and Rescue Pra tam, FL TFZ otherwise receiving actual notice of such conviction. Employers of . 3425 Jefferson Street convicted employees must provide notice, including position title, Miami, Florida 33133 to the applicable FEMA awarding office, i.e., regional office or3054"W Q722 FEMA office. Check Dif there are workplaces on file that are not identified here. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any. employee who is so convicted: Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year_ A copy (1) Taking appropriate personnel action against such an-employee, of which should be included with each application for FEMA funding. up to and including termination, consistent with the requirements States and State agencies may elect to use a Statewide certification. of the Rehabilitation Act of 1973, as amended; or FEMA Form 20-16C (BACK) 12054 Federal Emergency Management Agency Agreement Articles Recipient: Agreement Number: ARTICLE I ARTICLE II ARTICLE III ARTICLE IV ARTICLE V ARTICLE VI ARTICLE VII ARTICLE VIII ARTICLE IX ARTICLE X ARTICLE XI ARTICLE XII Table of Contents PROJECT DESCRIPTION PERIOD OF PERFORMANCE AMOUNT AWARDED REQUEST FOR REIMBURSEMENT FINANCIAL REPORTS PERFORMANCE REPORT FEMA OFFICIALS BUDGET OTHER TERMS AND CONDITIONS AUDIT REQUIREMENTS GENERAL PROVISIONS CONTENTS OF AGREEMENT 12054 ARTICLE I — PROJECT DESCRIPTION The Grantee shall fumish the necessary personnel, materials, services, equipment, facilities and otherwise do all things necessary for the.performance of the work set forth in the Program Narrative. ARTICLE II — PERIOD OF PERFORMANCE The period of performance shall be from the effective date Iof this cooperative agreement through the following twelve (12) months. ARTICLE III - AMOUNT AWARDED This agreement is for the administration and completion of an approved National Urban Search and Rescue (US&R) Response System. Agreement funds shall not be used for other, purposes. The scope and conditions, of the tasks to be undertaken by the Grantee with the amount of money identified in block 14 of the coversheet (FEMA Form 40-21), "ASSISTANCE AMOUNT" during the time identified as-the "PERFORMANCE PERIOD" are contained in the Statement of Work. Following are the object classes for this award: 1. Personnel 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual 7. Construction 8. Other 9. Indirect Charges ARTICLE IV — REQUEST FOR REIMBURSEMENT A. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DDIEFT, the Grantee must complete a Standard Form 1199A, Direct Deposit Form. B. The Grantee may be paid in advance, or reimbursed by completing the Standard Form SF-270', Request for Advance or Reimbursement. In accordance with Treasury regulations at 31 CFR 205, the Grantee must maintain or"demonstrate the willingness and ability to maintain procedures to minimize the time elapsing between the transfer of the 'funds and their expenditure. The timing and amount of cash advances should be as close as administratively possible to the actual cash disbursement by the Grantee. Grantees that require an advance may submit an original and two copies of SF —270 at the time of award for up to $75,000. Submit additional SF-270's as needed, to request remaining . 2 12054 funds for a total award amount of $150,000. ARTICLE V — FINANCIAL REPORTS Standard Form 270, Request for Advance or Reimbursement, will be used in lieu of the Standard Form 269, Financial Status Report, for reporting purposes. A final FEMA Form 20-10, Financial Status Report, will be due 90 days after project completion. Copies of the FF 20-10 are to be submitted to the FEMA Office of Financial Management, Grants and Acquisition Support Division with a copy to the FEMA program office. The addresses are as follows: Federal Emergency Management Agency Officc of Financial Management Grants and Acquisition Support Division 500 C Street, S.W., Room 350 Washington, DC 20472 Attn: Lisa A. Lewis (202)646-4572 Federal Emergency Management Agency Response and Recovery Directorate Operations and Planning Division 500 C Street, S.W., Room 609 Washington, DC 20472 Attn: Wanda Casey (202) 646-4013 ARTICLE VI — PERFORMANCE REPORTS Performance reports are due to the FEMA Office of Financial Management, Grants and Acquisition Support Division andto the Headquarters program office semi-annually. The first report will be submitted six (6) months after award and additional reports will be submitted every six (6) months thereafter. A final report will be submitted to the FEMA Office of Financial Management, Grants and Acquisition Support Division and to the Headquarters program office listed in Article V, 90 days after project completion. Refer to Section VI of the attached Statement of Work for specific instructions. ARTICLE VII — FEMA OFFICIALS A. FEMA officials for the US&R agreement are as follows: 1. The Program Officer (PO) shall be an official at FEMA Headquarters who will be responsible for the technical monitoring of the stages of work and technical performance of the activities described in the Statement of Work. 12054 2. The Assistance Officer (AO) is the FEMA official who has full authority to negotiate, administer and execute all business matters of the agreement. B. Identification— 1. The Project Officer is Wanda Casey, (202) 646=4013 2. The Assistance Officer is Richard Goodman, (202) 646-418.1 ARTICLE VIII — BUDGET A. The Grantee shall follow prior approval requirements. found in the Emergency Management and Assistance Regulations, 44 CFR Part 13.30. for non -construction grants, transfers of fundssbetween total direct cost categories in the approved budget shall receive the prior approval of FEMA when such cumulative transfers among those direct cost categories exceed ten percent of the total budget. The Grantee shall, obtain prior written approval for any budget revision that would result in the need for additional funds. If a cooperative agreement provides funding for both construction and non -construction activities, the Grantee must obtain written approval from FEMA before making any fund or budget transfer from non -construction to construction or vice versa. B. No transfer of funds to agencies other than those identified in the approved cooperative agreement application shall be made without prior. approval of FEMA. C. If a Grantee estimates that it will have unobligated funds. remaining after the end of the performance period, the Grantee should report this to FEMA Headquarters at the earliest possible time and ask for disposition instructions: D. No monetary increase amendments hereto, or time extension amendments hereto, will be approved unless all financial or performance reports are current. ARTICLE IX — OTHER TERNIS AND CONDITIONS The other terms and conditions of this agreement are as follows: A. Prior to the. start of any construction activity, the Grantee sfiall.ensure that all applicable Federal, State, and local permits and clearances are obtained., B. Grantees are encouraged to integrate National Environmental Policy Act (NEPA) compliance and related legislation as implemented under 44CFR, Part 10, with the initial planning and decision making process for this program. Grantees are encouraged to seek support from FEMA Environmental Officers in complying with NEPA requirements. C. _ The Grantee shall transfer to FEMA the appropriate share, based on the Federal support percentage, of any refund, rebate, credit of other amounts arising from the performance of this agreement, along with accrued interest, if any. The Grantee shall take necessary action to effect prompt collection of all monies due or which may become due and to cooperate with FEMA in any claim, or suit in connection, with amounts` due. D. The Grantee is free to copyright any original work developed in the course.of or under the 4 12054 agreement. FEMA reserves a royalty -free, non-exclusive and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the work for Government program purposes. Any publication resulting from work performed under this agreement shall include an acknowledgement of FEMA's financial support and a statement that the publication does not necessarily reflect FEMA's views. ARTICLE X — AUDIT REQUIREMENTS All Grantees and Subgrantees must follow the audit requirements of OMB Circular No. A-133 Revised. ARTICLE XI — GENERAL PROVISIONS The following are hereby incorporated into this agreement by reference: 44 CFR Emergency Management and Assistance Regulations 44 CFR Part 10 Environmental Considerations 44 CFR Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments 44 CFR Part 7 Nondiscrimination In Federally -Assisted Programs (FEMA) 44 CFR Part 14 Administration of grants: Audits of State and local governments 44 CFR Part 17 Governmentwide debarment and suspension (nonprocurement) and government wide requirements for drug-free workplace (grants) 44 CFR Part 18 New restrictions on lobbying 44 CFR SUBCHAPTER B - Insurance and Hazard Mitigation 44 CFR SUBCHAPTER C — Fire Prevention and Control 44 CFR SUBCHAPTER D — Disaster Assistance 44CFR SUBCHAPTER E - Preparedness 31 CFR 205.6 Funding techniques OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments 5 12054 OMB Circular A-87 Cost Principles for State and.Local Governments OMB Circular A-110 ' Uniform Administrative Requirements for Grants and Cooperative Agreements With Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-133 Audits of States, Local Governments, and Non -Profit Organizations OMB Circular A-122 Cost Principles for Nonprofit Organizations Application Cooperative Agreement Application and Assurances contained therein received by FEMA. ARTICLE XII — CONTENTS OF AGREEMENT This Cooperative Agreement consists of the following: NATIONAL URBAN SEARCH AND RESCUE RESPONSE SYSTEM TASK FORCE PREPAREDNESS COOPERATIVE AGREEMENT STATEMENT OF WORK I. BACKGROUND The Federal Emergency Management Agency (FEMA), in cooperation with other federal, State, and local agencies, created The National Urban Search and Rescue (US&R) Response System to provide a national heavy rescue capability that provides lifesaving resources to victims of structural collapse. It was particularly designed to rescue victims entrapped in collapsed structures of heavy reinforced concrete construction. When this System was developed in 1990, there was limited capability in only a few States to perform this mission, and no resources available for a national response. In 1992, The Federal Response Plan was published by FEMA and coordinated with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions. ESF-9, Urban Search and Rescue was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training, and exercise requirements. Currently, 27 local sponsoring agencies in 18 States participate in the National US&R Response System by making their US&R Task Forces available for national disaster assignments. Since FEMA had no organic heavy rescue capability of its own and the best sources for US&R knowledge and skill reside at the State and local levels, The National Urban Search and Rescue Response System was developed as a federal—State—local partnership, based on a system of Memoranda of Agreement (MOA) and Comprehensive Cooperative Agreements (CCA). While the MOAs provided the basic operational "contract" between FEMA, the State, and sponsoring agency, the CCAs provided the mechanism for channeling federal grant funds through each participating State to the sponsoring agencies for National US&R Task Forces. In Fiscal Year 1996, the Performance Partnership Agreement replaced the CCAs. In Fiscal Year 1997, the Agency decided to fund preparedness efforts of the US&R Task Forces through individual cooperative agreements with the sponsoring organizations of each of the nation's 27 Task Forces. H. PURPOSE The purpose of this agreement is to continue the development and maintenance of National US&R Response System resources to be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the Federal Response Plan. Specifically, this agreement provides a mechanism for distribution of grant funding for certain purposes in preparation for disaster response. Funds are being made available to accomplish the following objectives. 12054 2 - III. OBJECTIVES 1. Equip the task force in accordance with FEMA approved cache list dated January 28, 2000 and subsequent revisions approved by FEMA to. perform National US&R mission assignments as described in the. Urban Search and Rescue Response System Task Force Operations Manual (TF OM). 2. Train Task Force members and other National US&R Response System personnel to perform assigned US&R duties in accordance with established, FEMA approved standards (e.g., TF OM, Field Operations Guide (FOG)). 3: Manage and administer Task Force affairs and activities in accordance with accepted standard business practices. IV. DIVISION OF RESPONSIBILITY The Task Force Sponsoring Agency shall be responsible for the following: 1. Ensuring that all equipment and supplies purchased or procured are specifically identified on the FEMA -approved equipment cache list dated January 28, 2000, or subsequent editions approved by FEMA. 2. Ensuring that the Task Force maintains and repairs equipment, regularly to ensure operational capability. 3. Providing technical assistance and information to FEMA US&R program staff. 4,- Ensuring that training courses or other training and exercise activities meet FEMA's specifications and requirements. 5. Reimbursing personnel salaries and expenses relating to task force development activities, in accordance with established sponsoring organization policies. 6. Attending FEMA -sponsored US&R meetings, conferences, and training sessions, including Task Force Leader's meetings. 7. Ensuring that Task Force' members are vaccinated and in good physical condition. 8. Reporting of expenditures for preparedness activities carried out under this agreement. FEMA will be responsible for the following: 1. Reviewing, approving, and adopting products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas, etc.; 2. Providing financial support for approved activities through this cooperative agreement. 3.. Establishing and disseminating policy for the National US&R Response System; 0 4. Approving and implementing the policy, procedure and evaluation criteria. 5. Determining annual funding levels for preparedness activities described below. 6. Reviewing expenditure reports for this agreement. 7. Approving any cost deviations from those outlined in this agreement. V. TASK REQUIREMENTS This agreement is for emergency preparedness measures needed to be able to respond to a national Urban Search and Rescue disaster activation within a 6 -hour mobilization time -frame. Reimbursement of disaster response activities is accomplished through a separate cooperative agreement specifically for that purpose. Under this agreement, the Sponsoring Agency may use funding to accomplish the following tasks. The selection, priority, and quantity of tasks to be performed are at the discretion of the Sponsoring Agency, subject to the continuing approval of the Project Officer. 1. Procurement of US&R equipment and supplies specifically identified on the FEMA - approved equipment cache list dated January 28, 2000, or subsequent revision approved by FEMA. 2. Maintenance and repair of US&R equipment that appears on the equipment cache list dated January 28, 2000 or subsequent revision approved by FEMA, which was purchased with FEMA funding during a US&R field response, or was acquired with FEMA approval through the Federal Excess Property Program. 3. Construction, maintenance, or lease of storage facilities and associated equipment for US&R equipment and supplies. 4. US&R-related training courses for task force personnel, including the development and delivery of local US&R training courses. 5. Construction, maintenance, or purchase of US&R training facilities or materials 6. Conduct of partial or full-scale US&R exercises and drills, including mobilization drills. Drills must fall within the scope of US&R Task Force missions identified in FEMA's for US&R Task Force Operations Manual. 7. Management and administration of US&R day-to-day task force activities, to include personnel salaries and expenses relating to Task Force maintenance and development, record- keeping, inventory of equipment, correspondence with Task Force members and parties who support task force activities, and similar management and administrative tasks. 8. Payment of overtime or related personnel expenses incident to US&R-related training or exercises involving task force personnel. 9. Travel to and from US&R meetings, conferences, and training sessions, including regional Task Force Leaders' meetings and Incident Support Team activities. 10. Vaccinations and immunizations required to meet standards outlined by FEMA for US&R task force personnel. 11. Expenses related to the acquisition, training and certification of US&R search canines and handlers. 12. ,Costs, including personnel costs, required to prepare for FEMA;, -Sponsored readiness evaluations and site visits. Use of grant funds provided through this agreement for: any activity that occurs outside the Continental United States (CONUS) are expressly prohibited. Therefore, activities outlined in the Task Requirements above that occur outside CONUS are not allowable expenditures under this agreement. Approval for activities or expenditures not identified above must be obtained in advance in writing from the Project Officer. VI.. ' REPORTS 1. There are two types of reports required for this agreement, which are a financial report and a performance report. The financial report (SF 270) is a breakout of expenditures, as shown below:. ' The Performance Report is a written report of the expenditures. Both reports are due every 6 months to the FEMA Office of Financial Management, Grants and Acquisition Support Division and to, the Headquarters US&R Program office for the duration of this agreement. The'Sponsoring Agency will deliver the first report 6 months after the award and the second, which will be final report that will be delivered on or before March 2002. Each report will detail accomplishments and actual expenditures of grant funding by the following categories and subcategories: a. Cache Equipment and Supplies a.1. Equipment'and supplies purchases a.2. Salary costs for cache management a.3. Overtime salary costs for cache management a.4. Cache equipment maintenance and repair. costs a.5. Cache storage expenses a,6. Other cache management associated costs • b. Task Force Training and Exercises b 1. Training -related equipment and supplies b2. Salary costs associated with training W. Overtime costs associated with training b4. Travel costs associated with training b5. Per diem costs with training b6 Other training -related costs c. Task Force Management and Administration c 1. Materials and supplies related to task force management and administration c2. Salary costs associated with task force management and administration c3. Overtime costs associated with task force management and administration c4. Travel costs connected to task force management and administration c5. Per diem costs connected to task force management and administration c6. Other task force management and administration -related expenses d. Other Expenditures dl. Authorized expenditures not identified above We will be providing an initial allocation of 50% of total grant for FY 2001, which will be issued for the first half of this agreement. Then after completing anew SF 270 for the balance and providing a financial report, which shows the expenditure of the initial funding, the Task Force will receive the remaining balance of funds. Submit one copy of report to: Project Officer Task Force Preparedness Agreements Federal Emergency Management Agency 500 C Street, SW, RR -OP -ES, Rm. 609 Washington, DC 20472 (202) 646-2994 MA -TF1 Region I US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 442 J.W. McCormack POCH . Boston, MA 02109-4595 (617) 223-9540 12054 6 NY -TF1 Region II US&R Point'of Contact Submit one copy of report to: National Urban.Search and Rescue Response System Federal'Emergency Management Agency 26 Federal Plaza, Room 1338 New York, NY 1027&0002 (212) 225-7209 , MD -TF1, PA -TF1, VA -TF1, Region III US&R Point of Contact VA-TF2 National Urban Search and Rescue Response System . Submit one copy of report to: Federal Emergency Management Agency Liberty Square Building . 105 S. Seventh Street, 2ND Floor Philadelphia, PA 19106-3316 (215) 931-5500 FL -TF1, FL-TF2, TN -TF1 Region IV. US&R Point of Contact Submit'one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 3003 Chamblee Tucker Road Atlanta, GA 30341 (770) 220-4260 IN -TF1, OH -TF1 Region V US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 175 West Jackson, 4'Floor Chicago, IL 60604-2698 (312) 408-5500 NM -TF1 Region VI US&R Point of Contact. Submit one copy of report to: National,Urban Search and Rescue Response System Federal Emergency Management Agency FRC 800 North Loop 288 Denton, TX 76201-3698 (817) 898-5399 NIO-TF1, NF -'TF1 Region VII US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 2323 Grand Blvd., Suite 900 Kansas City, MO 64108-2670 (816) 283.-7061 CO -TF1, UT -TF1 Region VIII US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System 12054 Federal Emergency Management Agency Denver Federal Center Building 710, Box 25267 Denver, CO 80225-0267 (303) 235-4800 AZ -TF1, CA -TF1, CA-TF2, CA-TF3, Region IX US&R Point of Contact CA-TF4, CA-TFS, CA-TF6, CA-TF7, National Urban Search and Rescue Response System CA-TF8, NV -TF1 Federal Emergency Management Agency Submit one copy of report to: Building 105, Presidio of San Francisco San Francisco, CA 94129-1250 (415)923-7100 WA -TF1 ' Region X US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 130 228' Street, SW Bothell, WA 98021-9796 (425) 487-8800 2. For each US&R mobilization drill (of any duration), training activity or exercise delivered locally of duration of more than 2 days, the Sponsoring Agency will prepare and deliver an activity report within 30 days following the activity. This report shall include the names of all participants, a narrative description of the activity including modifications or deviations from established curricula (where applicable), a brief critique summarizing lessons learned and recommending changes for improvement, and an accurate summary of the costs associated with the activity. AOL Prescribed by Office of Management and Budget 12" 4„U Approved by Office of IIIIIII11110gement and . PAGE OF REQUEST FOR ADVANCE Budget, No. 80-RO183 PAGE(S) TYPE OF PAYMENT a. one, or t boxes - REIMBURSE - XX ADVANCE MENT 2. BASIS OF REQUEST CASH C.�p OR REIMBURSEMENT REIMBURSEMENT See instructions on back REQUESTED b. "X'• the applicable box FINAL XX PARTIAL ❑ ACCRUAL 3. FEDERAL SPONSORING AGENCY ORGANIZATIONAL ELEMENT, TO 4. FEDERAL GRANT OR OTHER IDENTIFYING NUMBEI 5. PARTIAL PAYMENT REQUEST WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED BY FEDERAL AGENCY NUMBER FOR THIS REQUEST FEMA, RR -OP -ER 6. EMPLOYER IDENTIFICATION NUMBER 7. RECIPIENTS ACCOUNT NUMBER OR IDENTIFYING NUMBER 8. PERIOD COVERED BY THIS REQUEST FROM (month, day, year) TO (month, day, year) 59-6000375 F L TF2 4/13/2001; 0:00 10/12/2002 9. ,RECIPIENT ORGANIZATION 10. PAYEE (Where Check is to be sent is different than item 9) Name: MIAMI DEPARTMENT OF FIRE RESCUE Name: FIRST UNION NATIONAL BANK Number 3425 JEFFERSON STREET Number ABA# 063000021 and Street: MIAMI, FLORIDA33133 and Street: Credit to Acct# 269620 4833948 City, State, ATTN: US&R. COORDINATOR, FL TF2 City, State, Attn: Paul Vincent,.Government Banking and Zip Code: land Zip Code: 954-596-6901 11. COMPUTATION OF AMOUNT OF REIMBURSEMENTS/ADVANCES REQUESTED FY2001 Develop and (b) (C) PROGRAMS/FUNCTIONS/ACTIVITIES Maintain US&R TOTAL Program - (As of date) a. Total program outlays to date b. Total program c. Net program outlays (Line a minus line b d. Estimated net cash outlays for advance $75000.00 $75,000.00 eriod $75,000.00 $75,000.00 e. Total Sum of lines c & d f. Non -Federal share of amount on line e $75,000.00.. $75,000.00 q. Federal share of amount on line e h. Federal Payments previously requested is Federal share now requested -(Line g $75,000.00 $755,000.00 minus line h I. Advances required by month when requested by Federal grantor agency for use in making prescheduled 1st month $75,000.00 $75,000.00 2nd month advances 3rd month 12.. ALTERNATE COMPUTATION FOR ADVANCES ONLY A. Estimated Federal cash outlays that will be made during period covered by the advance $755,000.00 b,. Less: Estimated balance of Federal cash on hand as of beginning of advance period c. Amount requested (Line a minus line b) $75,000.00 13. CERTIFICATION I Certify that to the best of my knowledge SIGNATURE OF AUTHO ED CERTIFYING OFFICIAL DATE REQUEST SUBMITTED and belief the data above are correct and that all outlays were made in accordance with the grant conditions Or other agreement and that payment is D 171FELtPHONE TYPED D NAME TITLE (AREA°CODE, NUMBER, EXTENSION) due and has not been previously requested. Carlos Gimenez, Cit Mana er 305-416-1025 sTeuneon mase 970 (7-761 Prescribed by Office of Management and Budget 12" 4„U DISCLOE OF LOBBYING ACTIVITIESApproved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: Ea. contract Ea. bid/offer/application Ea. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d. loan year ::quarter e. loan guarantee date of last report f. loan insurance Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name Prime ❑k Subawardee and Address of Prime: Tier if known: Federal Emergency Management Aget►cy Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public. inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Use Only: Name: Carlos City Manager lone No.: 305416-1025 Date: J for Local Reproduction Form -LLL A Ch Congressional District, if known: Congressional District, if known 6. Federal Department/Agency: 7. Federal Program Name/Description: Emergency Response and Preparedness Urban Search andiRescue, Florida Task Force 2 FL TF2 ... CFDA N f Number, i applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 150,000.00...: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, MI): different from No. 10a) City of'Mlamil FEMA,;FL TF2 past name, first name, MI): 3425.1efierson:Street . .:. . Miami, Florida 33,133 Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public. inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Use Only: Name: Carlos City Manager lone No.: 305416-1025 Date: J for Local Reproduction Form -LLL A Ch Federai'Emer enc Memit Agency - g y ana g g y Washington, D.C. 20472 Asst. Chief Virgil Fernandez City of Miami Fire and Rescue 3425 Jefferson Street Miami, FL 33133-5663 You are invited to submit an application for FY 2001 grant funding under the National Urban Search and Rescue (US&R) Response System. Enclosed for your completion is an application package (Enclosure A) for the development and maintenance of a US&R Team. Included in the package are the following: 1. Application for Federal Assistance, SF -424 2. Budget Information — Nonconstruction Programs, FEMA Form 20-20 3. Assurances and Certifications, FEMA Form 20-16 4. Agreement Articles (Terms and Conditions) 5. US&R Statement of Work 6. Request for Advance/Reimbursement, SF -270 In an effort, to make the grant application process less burdensome, this application will cover a 3 -year performance period that will be funded annually. The funding for your organization under the US&R program for FY 2001 is $150,000. For fiscal years 2002 and 2003, the estimated funding is $200,000 per year for a total of $550,000 over 3 years. The budget submitted with your application must support the activities included in your program narrative and reflect the appropriate use of these funds, by fiscal year, as outlined in the enclosed statement of work (Enclosure A) You are to develop a three-year plan for fiscal years 2001, 2002, and 2003. Breakout tasks for each year will be based on annual availability of funds and awarded without additional submission of a Budget Narrative Statement unless your budget changes or FEMA deems it necessary to request a revised budget from the grantee. A streamlined application package will be required for each subsequent award of funds. Please be advised that if funding is not appropriated by the U.S. Congress for the remaining two years, the grant will be terminated. Funding for subsequent fiscal years is also dependent upon FEMA's determination of satisfactory performance. The multi-year plan must be submitted with your application package by March 30, 2001 12054 Detailed instructions for completing the application are contained in the enclosed application package. A sample of a completed SF 424, FEMA Form 20-20, -and Assurances and Certifications are provided for your use (Enclosure B). FEMA will be providing an initial allocation of 50% of total grant funds for FY 2001, which will be issued for the first half of this agreement. After completing a new SF 270 for the balance and providing a financial report, which shows the expenditure of the initial funding, the Task Force will receive the remaining balance of funds. The original and one copy of the application package must be received no later than March 30, 2001 at 3:00 p.m:, by the issuing office. The issuing office and location designated for receipt of your application is: Federal Emergency Management Agency 'Office of Financial Management Grants and Acquisition Support Division 500 C. Street, SW, Room 350 Washington, DC 20472 Attn: Lisa A. Lewis This request for Federal assistance does not commit the U.S. Government to fund your' application or to pay, any costs incurred in the preparation -of an application. The Government reserves the right to accept, reject or revise your application, if it is in the best interest'of the Government to do so. A formal award package will be sent to you for your review and signature upon acceptance of your application If you have specific questions about completing the application package, please contact Lisa A. Lewis at (202) 646-4572. Sincerely, lvv` Richard oodman Assistance Officer Enclosures A — Application Package B — Sample Forms Federal Emergency Management Agency Agreement Articles Recipient: Agreement Number:. ARTICLE I ARTICLE II ARTICLE III ARTICLE IV ARTICLE V ARTICLE VI ARTICLE VII ARTICLE VIII ARTICLE IX ARTICLE X ARTICLE XI ARTICLE XII Table of Contents PROJECT DESCRIPTION PERIOD OF PERFORMANCE AMOUNT AWARDED REQUEST FOR REIMBURSEMENT FINANCIAL REPORTS PERFORMANCE REPORT FEMA OFFICIALS BUDGET OTHER TERMS AND CONDITIONS AUDIT REQUIREMENTS GENERAL PROVISIONS CONTENTS OF AGREEMENT 12054 ARTICLE I — PROJECT DESCRIPTION The Grantee shall furnish the necessary personnel, materials, services, equipment, facilities and otherwise do all things necessary for the performance of the work set forth in the Program Narrative. ARTICLE II — PERIOD OF PERFORMANCE The period of performance shall be from the effective date of this cooperative agreement through the following twelve (12) months. ARTICLE III — AMOUNT AWARDED This agreement is for the administration and completion of an approved National Urban Search and Rescue.(US&R) Response System. Agreement -funds shall not be used for other purposes. The scope and conditions of the tasks to be undertaken by the Grantee with the amount of money identified in block 14 of the coversheet (FEMA Form 40--;2l),," ASSISTANCE AMOUNT" during the time identified as the "PERFORMANCE PERIOD" are contained in the Statement of Work. Following are the object classes for this'award: 1. Personnel 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual 7. Construction 8. Other 9. Indirect Charges ARTICLE IV — REQUEST FOR REIMBURSEMENT A. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT,, the Grantee must complete a Standard Form I I99A, Direct Deposit Form. B. The Grantee may be paid in advance, or reimbursed by completing the Standard Form SF -270, Request for Advance or Reimbursement. In accordance with Treasury regulations at 31 CFR 205, the Grantee must maintain,or demonstrate the willingness and ability to maintain procedures to minimize the time elapsing between the transfer of the -funds and their expenditure. The timing and amount of cash advances should be as close as administratively possible to the actual cash disbursement by the Grantee. Grantees that require an advance may submit an original and two copies of SF —270 at the time of award for,up to $75,000. Submit additional SF -270's as needed, to request remaining 2 - 12054 funds for a total award amount of $150,000. ARTICLE V — FINANCIAL REPORTS Standard Form 270, Request for Advance or Reimbursement, will be used in lieu of the Standard Form 269, Financial Status Report, for reporting purposes. A final FEMA Form 20-10, Financial Status Report, will be due 90 days after project completion. Copies of the FF 20-10 are to be submitted to the FEMA Office of Financial Management, Grants and Acquisition Support Division with a copy to the FEMA program office. The addresses are as follows: Federal Emergency Management Agency Office of Financial Management Grants and Acquisition Support Division 500 C Street, S.W., Room 350 Washington, DC 20472 Attn: Lisa A. Lewis (202) 646-4572 Federal Emergency Management Agency Response and Recovery Directorate Operations and Planning Division 500 C Street, S.W., Room 609 Washington, DC 20472 Attn: Wanda Casey (202)646-4013 ARTICLE VI — PERFORMANCE REPORTS Performance reports are due to the FEMA Office of Financial Management, Grants and Acquisition Support Division and to the Headquarters program office semi-annually. The first report will be submitted six (6) months after -award and additional reports will be submitted every six (6) months thereafter. A final report will be submitted to the FEMA Office of Financial Management, Grants and Acquisition Support Division and to the Headquarters program office listed in Article V, 90 days after project completion. Refer to Section VI of the attached Statement of Work for specific instructions. ARTICLE VII — FEMA OFFICIALS A. FEMA officials for the US&R agreement are as follows: 1. The Program Officer (PO) shall be an official at FEMA Headquarters who will be responsible for the technical monitoring of the stages of work and technical performance of the activities described in the Statement of Work. 12054 2. The Assistance Officer (AO) s.the FEMA official who has -full. authority to negotiate, administer and execute all business matters of the agreement. B. Identification — I. The Project Officer is Wanda Casey, (202) 646-4013 2. The Assistance Officer is Richard Goodman, (202) 646-4181 ARTICLE VIII — BUDGET A. The Grantee shall follow prior approval. requirements found in the Emergency Management and Assistance Regulations, 44 CFR Part 13.30. for non -construction grants, transfers of funds between total direct cost categories in the approved budget shall receive the prior approval of FEMA when such cumulative transfers' among those direct cost categories exceed ten percent of the total budget. The Grantee shall obtain prior written approval for any budget revision that would result in the need for additional funds. If a cooperative agreement provides funding for both construction and non -construction activities, the Grantee must obtain written approval from FEMA before making any fund or budget transfer from non -construction to construction or vice versa. B. No transfer of funds to agencies other than those. identified in the approved cooperative agreement application shall be made without prior approval. of. FEMA. C. If a Grantee estimates that it will have unobligated funds remaining after the end of the performance period, the Grantee should report this to FEMA Headquarters at the earliest possible time and ask for disposition instructions. D. No monetary increase amendments hereto, or time extension amendments hereto, will be, approved unless all .financial or performance reports are current. ARTICLE IX — OTHER TERMS AND CONDITIONS The other terms and conditions of this agreement are as follows: A. Prior to the start of any construction activity, the Grantee shall ensure that all applicable Federal, State, and local permits and clearances are, obtained. . B. Grantees are encouraged to integrate National Environmental Policy Act (NEPA) compliance and related legislation as implemented under 44CFR, Part 10, with the initial planning and decision making process for this program. Grantees are encouraged to seek support from FEMA Environmental Officers in complying with NEPA 'requirements. C. The Grantee shall transfer to FEMA the appropriate share, based on the Federal support percentage, of any refund, rebate, credit of other amounts arising from the performance of this agreement, along with accrued interest, if any. The Grantee shall take necessary action to effect prompt collection of all monies due or which may.become due and to cooperate with FEMA in any claim or suit in connectionwith amounts due. D. The Grantee is free to copyright any original work developed in the course of or under the `54 4 X2 agreement. FEMA reserves a royalty -free, non-exclusive and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the work for Government program purposes. Any publication resulting from work performed under this agreement shall include an acknowledgement of FEMA's financial support and a statement that the publication does . not necessarily reflect FEMA's views. ARTICLE X — AUDIT REQUIREMENTS All Grantees and Subgrantees must follow the audit requirements of OMB Circular No. A-133 Revised. ARTICLE XI — GENERAL PROVISIONS The following are hereby incorporated into this agreement by reference: 44 CFR Emergency Management and Assistance Regulations 44 CFR Part 10 Environmental Considerations 44 CFR Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments 44 CFR Part 7 Nondiscrimination In Federally -Assisted Programs (FEMA) 44 CFR Part 14 Administration of grants: Audits of State and local governments 44 CFR Part 17 Governmentwide debarment and suspension (nonprocurement) and government wide requirements for drug-free workplace (grants) 44 CFR Part 18 New restrictions on lobbying 44 CFR SUBCHAPTER B - Insurance and Hazard Mitigation 44 CFR SUBCHAPTER C — Fire Prevention and Control 44 CFR SUBCHAPTER D — Disaster Assistance 44CFR SUBCHAPTER E - Preparedness - 31 CFR 205.6 Funding techniques OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments 5 12054 OMB Circular A-87 -Cost Principles for State and Local Governments OMB Circular A-110 Uniform Administrative Requirements for Grants and Cooperative Agreements With Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-133 Audits of States, Local Governments, and Non -Profit Organizations OMB Circular A-122 Cost Principles for Nonprofit Organizations Application Cooperative Agreement Application and Assurances contained therein received by FEMA. ARTICLE XII — CONTENTS OF AGREEMENT This Cooperative Agreement consists of the following: 1. FEMA Assistance Award/Amendment 2. Agreement Articles I through XII 3. Statement of Work • NATIONAL URBAN SEARCH AND RESCUE RESPONSE SYSTEM TASK FORCE PREPAREDNESS COOPERATIVE AGREEMENT STATEMENT OF WORK I. BACKGROUND The Federal Emergency Management Agency (FEMA), in cooperation with other federal, State, and local agencies, created The National Urban Search and Rescue (US&R) Response System to provide a national heavy rescue capability that provides lifesaving resources to victims of structural collapse. It was particularly designed to rescue victims entrapped in collapsed structures of heavy reinforced concrete construction. When this System was developed in 1990, there was limited capability in only a few States to perform this mission, and no resources available for a national response. In 1992, The Federal Response Plan was published by FEMA and coordinated with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions. ESF-9, Urban Search and Rescue was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training, and exercise requirements. Currently, 27 local sponsoring agencies in 18 States participate in the National US&R Response System by making their US&R Task Forces available for national disaster assignments. Since FEMA had no organic heavy rescue capability of its own and the best sources for US&R knowledge and skill reside at the State and local levels, The National Urban Search and Rescue Response System was developed as a federal—State—local partnership, based on a system of Memoranda of Agreement (MOA) and Comprehensive Cooperative Agreements (CCA). While the MOAs provided the basic operational "contract" between FEMA, the State, and sponsoring agency, the CCAs provided the mechanism for channeling federal grant funds through each participating State to the sponsoring agencies for National US&R Task Forces. In Fiscal Year 1996, the Performance Partnership Agreement replaced the CCAs. In Fiscal Year 1997, the Agency decided to fund preparedness efforts of the US&R Task Forces through individual cooperative agreements with the sponsoring organizations of each of the nation's 27 Task Forces. II. PURPOSE The purpose of this agreement is to continue the development and maintenance of National US&R Response System resources to be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the Federal Response Plan. Specifically, this agreement provides a mechanism for distribution of grant funding for certain purposes in preparation for disaster response. Funds are being made available to accomplish the following objectives. 12054 1 III. OBJECTIVES 1. Equip the task force in accordance with FEMA approved cache list dated January 28, 2000 and subsequent revisions approved by FEMA to perform National US&R mission assignments as described in the Urban Search and Rescue Response System Task Force Operations Manual (TF OM). 2. Train Task Force members and other National US&R Response System personnel to perform assigned US&R duties in accordance with established, FEMA, approved standards (e.g., TF OM, Field Operations Guide (FOG)). 3. Manage and administer Task Force affairs and activities in 'accordance with accepted standard business practices. IV. DIVISION OF RESPONSIBILITY The Task Force Sponsoring Agency shall be responsible for the following: 1. Ensuring that all equipment and supplies purchased or procured are specifically identified on the FEMA -approved equipment cache list dated January 28, 2000, or subsequent editions approved by FEMA. 2. Ensuring that the Task Force maintains and repairs equipment regularly to ensure operational capability. 3: 'Pro viding.technical assistance and information to FEMA.US&R program staff. 4. Ensuring that training courses or other training and exercise activities meet FEMA's specifications and requirements. , 5.: Reimbursing personnel salaries'and expenses relating to task force development activities, in accordance with established sponsoring organization policies. 6. Attending FEMA -sponsored US&R meetings, conferences, and training sessions, including Task Force Leader'smeetings. 7. Ensuring that Task Force members are vaccinated and in good physical condition. 8. Reporting of expenditures for preparedness activities carried out"under this agreement. FEMA will be responsible for the following: 1. Reviewing, approving, and adopting products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas, etc.; 2. Providing financial support for approved activities through this cooperative agreement. 3. Establishing and disseminating policy for the National US&R Response System; 4. Approving and implementing the policy, procedure and evaluation criteria. 5. Determining annual funding levels for preparedness activities described below. 6. Reviewing expenditure reports for this agreement. 7. Approving any cost deviations from those outlined in this agreement. V. TASK REQUIREMENTS This agreement is for emergency preparedness measures needed to be able to respond to a national Urban Search and Rescue disaster activation within a 6 -hour mobilization time -frame. Reimbursement of disaster response activities is accomplished through a separate cooperative agreement specifically for that purpose. Under this agreement, the Sponsoring Agency may use funding to accomplish the following tasks. The selection, priority, and quantity of tasks to be performed are at the discretion of the Sponsoring Agency, subject to the continuing approval of the Project Officer. 1. Procurement of US&R equipment and supplies specifically identified on the FEMA - approved equipment cache list dated January 28, 2000, or subsequent revision approved by FEMA. 2. Maintenance and repair of US&R equipment that appears on the equipment cache list dated January 28, 2000 or subsequent revision approved by FEMA, which was purchased with FEMA funding during a US&R field response, or was acquired with FEMA approval through the Federal Excess Property Program. 3. Construction, maintenance, or lease of storage facilities and associated equipment for US&R equipment and supplies. 4. US&R-related training courses for task force personnel, including the development and delivery of local US&R training courses. 5. Construction, maintenance, or purchase of US&R training facilities or materials. 6. Conduct of partial or full-scale US&R exercises and drills, including mobilization drills. Drills must fall within the scope of US&R Task Force missions identified in FEMA's for US&R Task Force Operations Manual. 7. Management and administration of US&R day-to-day task force activities, to include personnel salaries and expenses relating to Task Force maintenance and development, record- keeping, inventory of equipment, correspondence with Task Force members and parties who support task force activities, and similar management and administrative tasks. 8. Payment of overtime or related personnel expenses incident to US&R-related training or exercises involving task force personnel. 12054 4 9. Travel to and from US&R meetings; conferences, and training sessions, including regional Task Force Leaders' meetings and Incident Support Team activities. 10. Vaccinations and immunizations required to meet standards outlined by FEMA for US&R task force personnel. 11. Expenses related to the. acquisition, training and certification of US&R search canines and handlers. 12 -Costs, including personnel costs, required to prepare for FEMA -Sponsored -readiness evaluations and --site visits. Use of grant funds provided through this agreement for any activity that occurs outside the Continental United States. (C ONUS) are expressly prohibited. Therefore,. activities outlined in the Task Requirements above that occur outside CONUS are not allowable expenditures under this agreement:. Approval for activities or expenditures not identified above must be obtained in advance in writing from the Project Officer, VI. REPORTS 1. There are two types of reports required for this agreement, which are a financial report and a performance report. The, financial report (SF 270) is a breakout of expenditures, as shown below. The Performance Report.is a written report of the expenditures. Both reports are due every 6 months to the FEMA Office of Financial Management, Grants and Acquisition Support Division and to the Headquarters US&R Program office for the duration of this agreement. The Sponsoring Agency will deliver the first report 6 months after the award and the second, which will be final report that will be delivered on or before March 2002. Each report will detail accomplishments and actual expenditures of grant funding by the following categories and subcategories: a. Cache Equipment.and Supplies a.l. Equipment and supplies purchases a.2. Salary costs for cache management a.3. Overtime salary costs for cache management a.4. Cache equipment maintenance and .repair costs a.5. Cache storage expenses a.6. Other cache management associated costs 12054 0 5 9 b. Task Force Training and Exercises b 1. Training -related equipment and supplies b2. Salary costs associated with training W. Overtime costs associated with training b4. Travel costs associated with training b5. Per diem costs with training b6 Other training -related costs c. Task Force Management and Administration c I. Materials and supplies related to task force management and administration c2. Salary costs associated with task force management and administration c3. Overtime costs associated with task force management and administration c4. Travel costs connected to task force management and administration c5. Per diem costs connected to task force management and administration c6. Other task force management and administration -related expenses d. Other Expenditures dl. Authorized expenditures not identified above We will be providing an initial allocation: of 50% of total grant for FY2001, which will be issued for the first half of this agreement Then after completing anew SF 270 for the balance and providing a ftnancial report, which shows the expenditure of the initial funding, the Task Force will receive the remaining balance of funds. Submit one copy of report to: Project Officer Task Force Preparedness Agreements Federal Emergency Management Agency 500 C Street, SW, RR -OP -ES, Rm. 609 Washington, DC 20472 (202) 646-2994 MA -TF1 Region I US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 442 J.W. McCormack POCH Boston, MA 02109-4595 (617)223-9540 12054 6 _ NY -TF1 Region II US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency`Management Agency 26 Federal Plaza, Room 1338 New York, NY 10278-0002 (;12).225-7209 MD -TF1, PA -TF1, VA -TF1, Region III US&R Point of Contact VA-TF2 National Urban Search and Rescue Response System Submit one copy of report to: Federal Emergency'Management Agency Liberty Square Building 105 S. Seventh Street, 2ND Floor Philadelphia; PA 19106-3316 (215) 931-5500 FL -TF1, FL-TF2, TN -TF1 Region IV US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 3003 Chamblee Tucker Road Atlanta, GA 30341 (770) 220-4260 IN -TF1, OH -TF1 Region V US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency'Management Agency. 175 West Jackson, 4`h Floor Chicago, IL 60604-2698 (312) 408-5500 NM -TF1 ' Region VI US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency 'Management Agency FRC 800 North Loop 288 Denton, TX 76201-3698 (817) 898-5399 MO -TF1, NE -TF1 Region. VII US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 2323 Grand Blvd., Suite 900 Kansas City, MO 64108-2670 (816) 283-7061 CO -TF1, UT -TF1 Region VIII US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System 12054. Federal Emergency Management Agency Denver Federal Center Building 710, Box 25267 Denver, CO 80225-0267 (303) 235-4800 AZ -TF1, CA -TF1, CA-TF2, CA-TF3, Region IX US&R Point of Contact CA-TF4, CA-TFS, CA-TF6, CA-TF7, National Urban Search and Rescue Response System CA-TF8, NV -TF1 Federal Emergency Management Agency Submit one copy of report to: Building 105, Presidio of San Francisco San Francisco, CA 94129-1250 (415)923-7100 WA -TF1 Region X US&R Point of Contact Submit one copy of report to: National Urban Search and Rescue Response System Federal Emergency Management Agency 130 228` Street, SW Bothell, WA 98021-9796 (425)487-8800 2. For each US&R mobilization drill (of any duration), training activity or exercise delivered locally of duration of more than 2 days, the Sponsoring Agency will prepare and deliver an activity report within 30 days following the activity. This report shall include the names of all participants, a narrative description of the activity including modifications or deviations from established curricula (where applicable), a brief critique summarizing lessons learned and recommending changes for improvement, and an accurate summary of the costs associated with the activity. 12054