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HomeMy WebLinkAboutItem #22 - Discussion ItemCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members TO: of the City Commission n FROM: City Manager RECOMMENDATION: 25 K31 DATE . MAR 12 Discussion Item for March 22nn= SUBJECT: City Commission Meeting - Solid Waste Committee Report REFERENCES: ENCLOSURES: It is respectfully recommended the City Commission hear the above referenced report from the Solid Waste Study Committee. BACKGROUND: The Department of Solid Waste was given a directive to develop a committee to study and compare alternative collection methods that would reduce cost and improve overall productivity and efficiency. CAG/FKR/CP/blp 4Q;-* rsiw-A nl _ R26 CITY OF MIAMI COMMISSION WIFREDO (WILLY) GORT Vice -Chairman JOE SANCHEZ Commissioner JOE CAROLLO Mayor XIICI 11 711ATEI) ARTHUR E. TEELE JR. Commissioner TOMAS REGALADO Commissioner JOHNNY L. WINTON Commissioner SOLID WASTE EFFICIENCY STUDY COMMIT REPORT TO THE CITY COMMISSIONrecord in ��t± Into MARCH 29, 2001.x- ew item � s C c TABLE OF CONTENTS Table of Contents 1 Report to City Commission — City Manager 2 Recommendations - Solid Waste Efficiency Study Committee 3-5 Automated Refuse Collection System 6 Benefits of Carting System 7-9 Staffing Requirements 10 Residential Service Cost Comparison 11 Implementation Schedule 12-13 Proposed Alternative Residential Trash & Recycling Collection 14 • Large Trash & Bulky Waste Collection • Curbside Recycling Collection Resident Educational/Informational Literature 15 • Door Hanger • Automated Refuse Collection Brochure • Automated Collection Program Survey Submitted Into the public record in connection with Item 1" on 3e2910 I Walter Foeman City Clerk - i - • �Cc133eo%��,,,,��. Marr-wuI I[.aupm rrum-611I ur MIAMI 6111 MAnAU[K3 Urr16C Ju74101U111 1-440 r-UI/ul r-131 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and DATE MAR 2 8 2001 Members of the City Commission FILE sua.lecr. . Solid Waste Study Committee Report and Recommendation FROM ' � /� REF•ERI!NCkS arlos A. Gimenez ENCLOSURES- City Manager In November of last year, this Commission directed my administration to appoint a committee to consider ways and means of providing our residents with an improved garbage and trash collection service. This report is the result of the committee's deliberations and investigations of various methods of collection utilized by local and national municipalities. I have reviewed their findings as presented in this report and am satisfied that the benefits of the recommended automated collection system will result in cleaner streets and neighborhoods, a uniform appearance on collection days, reduced workers' compensation claims, and reduced collection costs. The committee concerned itself with more advanced collection methods that would be cost effective and enhance the aesthetics of our city. This report reflects the commitment of our citizens working hand in hand with the City to improve our services. These citizens are to be commended for their involvement, and they have expressed an interest in continuing to work with the department through the completion of the implementation of their recommendation. I fully concur with their findings and recommend that this Commission approve the report. I would also hope that you would agree with their request to remain involved with the department until the program has been fully implemented. CAGIFKR/CP/m Submitted into the public rewrd i on connection Wafter Foeman c4ty C" -2- �;x,, *3e�o► --{ '-!. 40 SOLID WASTE EFFICIENCY STUDY COMMITTEE REPORT TO THE CITY MANAGER MARCH 26, 2001 In November of 2000, the City Commission directed the Administration to appoint a committee to study alternative methods of solid waste collection to improve service, reduce cost, and enhance the aesthetics of the community. The Committee was appointed on September 11, 2000 and has worked with the Department of Solid Waste and other members appointed from the Budget and Finance Departments. The Committee reviewed the present method of collection and the cost associated with operation of the Solid Waste Department, which represents the following Sections: garbage collection, trash collection, and recycling collection. The Solid Waste staff presented the Committee with all known technology available in the industry to date. The committee visited several local municipalities utilizing the more advanced automated collection method (commonly known as the One -arm -Bandit) such as the City of Ft. Lauderdale, North Miami Beach, Miami Springs, and the City of Homestead. After observing first-hand the One -Arm -Bandit in operation, the Committee considered it superior to the manual collection process presently used. The automated system is less labor intensive and allows both garbage and trash to be commingled in a single collection, twice a week. —3— Submitted into the public record In connection with Item c4_15- on WnIter Foeman The only trash left to be collected would be bulky trash such as tree cutting, used furniture, appliances, etc. This collection can be made on a less frequent basis than the current weekly schedule. • By integrating both, garbage and trash would improve collection service from once a week to twice a week. • Bulky waste collection would be made on a pre -scheduled once a month or on-call basis as needed. • The integrated collection will not only increase service but will eliminate the trash holes, the unsightly conditions that we are currently experiencing, and the damage to curbs and gutters of our sidewalks. • The automated collection system will significantly reduce the number of injuries caused by the present method of collection; thereby, reducing the cost of providing this essential service. • This automated collection system would reduce the number of personnel required as stated on the comparison chart enclosed. • Employees that are not needed in the automated collection system would be reassigned to the following functions: a. Increase street sweeping in commercial and residential areas of the city. SubfMtted Into the public b. Clean up city -owned vacant lots. record in connection with Item 2-6- on 3429M c. Clean up illegal dumping throughout the city. Walter Foeman d. Tackle the city's litter problem. City Cleric e. Assist the Public Works and Parks Departments in beautifying the medians throughout the city. -4- Recommendation The Committee recommends that the advance automated collection system be implemented in the City as an improved collection system. The Committee also recommends that this new system be implemented in three phases. The first phase represents one-third of the City's collection routes equally distributed throughout Commission districts. Resources have already been identified for Phase I implementation. The remaining two-thirds could be implemented in Year 2 2 as resources become available. Clarance Patterson Fred Hobson Department of Solid Waste Departmen lid Waste Marcelo Penha Department of Budget Adrienne Macbeth Department of Solid Waste Rick Ruiz ZI Gates Homeowners Assn. Hattie Willis Communities,%Jnited Albena Sbner Allapattah Homeowners Assn. Mirtha Dziedzic Dep rt e f Z W to bob Flanders Palm Bay Homeowners Assn. Jose Fernandez Apartment Building Owners Assn. Subatitted into the public record In connection with Item 'r on Waiter Foernan City Cleric Automated Refuse Collection System Subtnitted into the public -6-record in connection with item �� on 2, 9AL Walter Foeman City Clerk y 4 Safer, Cleaner & More Acceptable Service 4 Improved Environment & Street Appearance 4 Reduced Worker Injuries & Compensation Claims q Upgraded Service to Residents q Reduced Collection Costs Subinitted Into the public record in connec'Non with a �r on -j, L;;X� Walter Foeman i` City Clerk W • In cities all over the country, automated cart collection is winning raves. Over 30% of American cities have converted from manual collection to automation. Citizens are overwhelmingly positive toward the program and not one city has gone back to their old system. • The evidence is overwhelming. Automated pickup is safer, cleaner, and more efficient and residents overwhelmingly approve. • For cities personnel costs are greatly reduced, productivity r is increased, equipment operating and maintenance costs are reduced, job-related injuries are reduced and employee morale and self-esteem are improved. • Collection complaints become reduced to the point that customer services costs become almost nonexistent. "11111JAkW i F It 1"{ • Carts -on -wheels improve the overall appearance of the neighborhood by providing a uniform collection system. • Carts eliminate loose and broken bags and irregular garbage containers and create a cleaner community • Carts reduce animal and pest problems associated with loose or broken bags or containers • Automated collection in carts eliminate spillage left on streets by manual collection Submitted into the public record in connection with item _ on 629/rd Wafter Foernan Citi Cler'k • Automated systems reduce worker's compensation claims and rates As a result insurance expenses for the city are reduced • Cart systems reduce liability exposure to workers from needles, broken glass, and other dangerous items placed in the carts ' .£'•, i! h n.= : ,e y ase tl • Residents no longer need to purchase expensive trash containers that may get broken or blown away • It's easy to maneuver wheeled containers for disabled residents and senior citizens r Residents no longer need to purchase plastic bags to set out l their garbage • Personnel, Customer Services, Collection and Disposal Costs are reduced Submitted into the public record in connection with Item �_ on .2"L Walter Foeman C City Clerk sew Staffing Requirements Automated Residential Garbage Collection System Personnel Assignments Current/Automated Garbage/Monthly Trash/Privatize Recycling Position # Funded ' Garb a a Trash Recycling Com osting Street Cleaning— Current Auto Current Auto Current Auto Current Auto Current Auto WC 86 61 0 0 14 12 0 4 4 9 9 WCOI 51 0 0 34 28 13 0 3 3 1 1 WCOII 42 32 40 0 0 0 0 1 1 9 9 WEO 21 0 0 21 14 0 0 0 0 0 0 SSM 1 0 0 1 1 00 0 0 0 0 Total Funded 201 93 40 56 57 25 0 8 8 19 19 Legend: There are 201 funded positions in the Operations Division. The number of staff required in each function is Indicated under the heading "Current" and the number which will be required after automated garbage collection is fully implemented, monthly large trash/bulky waste collection, and privatization of recycling is implemented under the heading "Auto". I r O I Net Staff 59 19 8 -7 0 TO C R' � 0" 2� 0S CD �� =70 Net Staff 59 19 8 -7 0 TO Residential Service Cost Comparison FY'2001 Equipment Acquisition 1 -Arm Bandits 35 140,000 4,900,000 Containers 70,200 60 4,212,000 Total Start-up Capital $ 9,112,000 FY'2002 Equipment 1 -Arm Bandits 5 140,000 700,000 Containers 10,029 60 601,714 Total $ 1,301,714 Total Equipment Acquisition Cost $10,413,714 Personnel -1 Arm Bandit WCII 40 33,000 1,320,000 Fringe Benefits 44.1% 582,120 $ 1,902,120 Personnel Large Trash/Bulky Waste WEO 14 35,000 490,000 WCI 28 30,000 840,000 WC 14 28,000 392,000 Total 56 WC 86 1,722,000 Fringe Benefits 44.10% $ 759,402 Total Personnel Cost $ 2,481,402 Note: Small trash will be combined with garbage collection and large trash/bulky waste will be collected once per month. Personnel Adjustments for Automated Collection SubmittOd into the Public 4Wnrecord in conn tlo, With .`L' on ��Ls�► Waiter Fo eman City Clerk _ ` J 10 Average Fringe Position Current Required Adjustment Salary Total Salary Benefit Total Savings WC 86 - (86) 28,000 (2,408,000) (1,061,928) (3,469,928) WCOI 51 28 (23) 30,000 (690,000) (304,290) (994,290) WCOII 42 40 (2) 33,000 (66,000) (29,106) (95,106) WEO 21 14 (7) 35,000 (245,000) (108,045) (353,045) $ (4,912,369) SubmittOd into the Public 4Wnrecord in conn tlo, With .`L' on ��Ls�► Waiter Fo eman City Clerk _ ` J 10 CITY OF MIAMI DEPARTMENT OF SOLID WASTE NEW RESIDENTIAL SERVICES IMPLEMENTATION Task March April May June July August September October November December January City Commission Authorization X to Proceed With Implementation Procurement executes Fast track bid for automated X Afrucks and containers Or Department secures existing X Government bid for purchase Of trucks and containers Procurement executes contracts For automated trucks and con- Tainers from emergency bid or X Existing government contract And issues Purchase Order Educational literature developed X And distributed to residents Solid Waste drivers trained in X Operation of equipment ,Automated containers on wheels /Received X and distributed to residents In Initial service areas Automated trucks received and made X Ready for utilization Automated garbage and small trash X Collection implemented for 22,800 homes Iia l� d into w-. he '1 _.,... —umin With - on Wafter Foeman City Clerk CITY OF MIAMI DEPARTMENT OF SOLID WASTE NEW RESIDENTIAL SERVICES IMPLEMENTATION Task March April May June July August September October November December January Educational material for private recycling Program developed and distributed Along with information regarding X Change over to monthly/on-call bulky waste Collection for residences and com- Merclal properties Distribute new recycling literature and X containers to 68,500 residents Private firm begins recycling collection X Solid Waste Department Implements X Monthly/on-call bulky waste/large trash collection in pilot areas Solid Waste conducts resident program X Survey of automated collection system Balance of automated containers x Received and distributed to remaining '5,700 residences Balance of automated trucks received X And made ready for operation olid Waste Department implements X utomated garbage/small trash collection and monthly/on-call bulky waste Sub tted into the public record in cor€nection with on' 9AL- Walter Foeman City Clerk Ak. City of Miami Department of Solid Waste Proposed Alternative Residential Trash and Recycling Collection Residential and Commercial Larne Trash/Sulky Waste Solid Waste is recommending that residential trash and bulky waste collection be changed from a weekly to monthly and on-call collection schedule. The 96 gallon carts -on -wheels that will be utilized by residents to dispose of household garbage and small trash, i.e. any household items small enough to be placed in the containers, will allow for almost 200 gallons of material to be disposed of weekly via the twice a week garbage collection program which it operates. Large household/yard & garden trash and bulky waste items such as appliances and furniture will be collected once per month or on-call, as needed. Utilizing the four districts that now delineate the weekly residential trash program, the department will provide service 5 days per week, once per month to these residences, by dividing each district into 5 parts. Residents who have special needs associated with periodic house cleaning and/or yard clearance will call requests into the department as needed. These will be scheduled within two working days. Commercial properties will be allowed to set out only clean yard and garden material for collection by Solid Waste. All other bulky and large trash items will be the responsibility of the property owner to arrange for disposal with their authorized commercial solid waste franchised hauler. Clean yard and garden material will be collected on the same days as the scheduled residential trash collection, once per month or on-call, as needed. Residential Recycling Program The Solid Waste Department is recommending that the City take advantage of the most advantageous existing government contract with a commercial solid waste hauler to continue providing residential recycling. Under the terms of this contract, the City would incur the cost per household, only for those homes participating in the program, on a monthly basis. Our residents would incur no additional cost. The cost of the program would continue to be a part of the Solid Waste fee. Sullatted into the public record in connection with Iltem '4�;- on a" Walter l=oemam -14- i�Ca�d�fi 1-144 Residential Educational/Informational Literature Subt,frelu trliLi 4ftEdi `fin ubllC it 811+er Fpeman % Clft i r r r SAMPLEIDOOR ANGER Ttty of 'ffltamt Cart Collection for Your Garbage The City of Miami will be conducting a test of automated garbage and small trash collection in your neighborhood. We will be testing the use of 96 gallon carts on wheels and will provide them to you at no cost. Your household should place all of your garbage and small trash, including yard and garden clippings in the cart for collection twice per week. All food and biodegradable material should be placed in plastic bags before placing in your container. Carts The City has placed a cart for your household to use during the test at your curbside. The cart has been placed in the position it should be placed each day for collection, the seal facing the street. The cart is 96 gallons in size and is designed for easy maneuverability and use. ; ubr*04 Simple Rules to Follow r®cord in • All waste in the cart should be bagged. You can usqtM 6 any type of plastic bag. • Do not place hot ashes, paint, solvents or flammable liquids in the cart. • The lid must be closed for collection. • Remove the cart from the curb as soon as possible after collection • Do not allow cars to park in front of the cart on collection day. Questions and Concerns For questions and concerns, you should contact the Department of Solid Waste at (305) 575-5106. .� . into the public connection with .... on 3/n9r_1._ Walter Foeman City Clerk Alm ME-EOW%x4UU AUTOMATED REFUSE COLLECTION... is on the way.► What is Automated Collection? Automated Collection is a totally new system of residential refuse collection for Miami. The ty of Miami currently provides manual refuse ,flection. The city will provide you with containers that are compatible with the Automated Collection system. Therefore, each home will be furnished with the containers that you roll to the end of your driveway and place at curbside on garbage collection day. The garbage truck, equipped with a lifting mechanism on the side, will pull up to your container. The driver never leaves the truck cab, but controls the entire loading operation from the right hand drive seat. The whole process takes only 10 seconds. After collection, you roll weather -resistant ,tainer back to either its indoor or outdoor storage place. Why is Automated Collection better than traditional methods? 1. The most important feature of the automated system is that it allows us to collect refuse much more efficiently. 2. It will help stabilize cost while improving service. 3. Automated trucks are operated by one person. 4. Automation eliminates manual loading, thus reducing job-related injuries. What kind of refuse can 1 put in the containers? Paper, cans and other typical household refuse of course. It is recommended that such items be contained in plastic bags. The said waste Department would like to take this opportunity to remind our residents of the items not permitted in these containers: • Dirt • Branches/tree trimmings • Metals • Sod • Rock • Appliances • Furniture • Flammable materials • Oil • Gas • Paint • Concrete • Hot ashes • Coals • Construction debris • Remodeling debris • Demolition debris U = ,15 3: E C> L 0 0 c .1 P 08 fn m The City of Miami provides a weekly bulk trash pickup for residents, which accommodates the aforementioned list of items with the exception of Dirt, rocks, Flammable Materials and Construction, Remodeling and Demolition Debris. Metro -Dade Solid Waste sponsors a Home Chemical Collection once a year which recycles or safely disposes of hazardous chemicals What about parking on collection day? So that the collection truck can easily approach the containers, we ask that you do not park within ten feet of containers or place the containers in close proximity to mailboxes or other structures on collection day. What else should I know? Refuse containers must be placed to the curb and facing the street. Garbage in excess of your refuse container's capacity must not be placed next to the container. Rather, place it on top of your refuse container, or wait for your next pickup day. Finally, assistance in caring for the container will help control operation costs and keep your rates to a minimum. Do not paint or deface the container. However, neatly stenciled house numbers are acceptable only on the underneath side of the container's lid. For your children's safety, do not allow them to play near or inside containers at any time. NOTE: The Automated Collection system returns the refuse container to its original position. r C AUTOMATED COLLECTION PROGRAM SURVEY —71 1) In most cases, was one container sufficient to handle your weekly household trash? Yes No 2) If you answered "No" to question number 1, what was the most likely reason you needed an additional container? Additional household trash Yard waste (branches, grass clippings, etc) Cardboard boxes Bulky, irregular shaped items Other (please specify): 3) If different container sizes were offered, would you prefer one that was: Smaller than the experimental container Larger than the experimental container The experimental container was about right 4) Was storage of the container during the week a problem? Yes No 5) Which best describes the maneuverability of the container when full of trash? Very easy Somewhat easy Average effort required Somewhat difficult Extremely difficult 6) When compared to traditional trash collection (bags, cans, etc.) would you say the experimental containers were: Easier to use About the same Harder to use 7) How would you describe the stability of the containers on windy days? Excellent Good Fair Poor SuboMKOd kt® the public McOvd in conneccttlon with on _�� i Walter Foeman Citv Clerk iSG.l3�Ir _. 8) When comparing the experimental container to your traditional bags or cans, do you feel the appearance of your neighborhood on trash day was: Better About the same Worse 9) Describe the one thing you liked most about the new container: 10)Describe the one thing you liked least about the new container: 11)Overall, when comparing automated trash collection to your traditional collection, would you say that automated collection is: Much better Somewhat better About the same Somewhat worse Much worse 6 12)lf the City would provide automated trash collection without increasing rates, would you be in favor of converting to automated collection: Yes No Subm tted into the r'OcOrd iris onne� n Public -�_ on 3 22 Wates Foenim City CANk 16)lf you have any additional comments regarding the pilot program for automated trash collection, please write them in the space provided or attach a separate sheet as necessary.