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Home My WebLink AboutM-01-0069CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE : January 18, 2001 FILE Members of the City Commission _ SUBJECT: Establishment of a Security Classification for the Mayor and a Sergeant -At -Arms FROM: C los A. Gi Z REFERENCES : Classification for the City City Manager ENCLOSURES: Commission At the January 11, 2001, City Commission meeting the City administration was directed to provide a recommendation concerning a Sergeant -At -Arms classification for the City Commission and a security classification for the Mayor, including duties and appropriate budget allocations. In reviewing the various needs of the Mayor and members of the City Commission, the City administration recommends a change in title of the security classification, Sergeant - At -Arms, currently assigned to the Mayor, to a new title to be determined by the Mayor after consultation with the City Manager and city staff. Additionally, it is recommended that a new classification of Sergeant -At -Arms be established, which would serve City Commissioners. The duties of the Mayor's security position would include providing protective coverage and logistical support to the Mayor at meetings, public appearances, travel on official City business, and other occasions as deemed necessary by the Mayor. This position will also be responsible for providing consultation and support on safety and privacy issues, and developing and maintaining a comprehensive security plan to ensure the safety of the Mayor and his/her family. A job description is attached for your review. The duties of the Sergeant -At -Arms would include responsibility for maintaining order during any official assembly of the City Commission and provide protective coverage for City Commissioners at public appearances and community meetings. An employee in this position will be responsible for strictly enforcing the rules relating to the privileges of the Commission Chamber and be responsible to the presiding officer for the official conduct of the assembled body. Under the direction of the Commission Chairperson, the Sergeant -At -Arms responsibilities will also include coordinating transportation for City Commissioners to meetings and special events. A job description is attached for your review. It is recommended that the security classification for the Mayor and the Sergeant -At - Arms classification be established as unclassified executive positions and that the appropriate salary range is $57,146 -- $88,560. A detailed listing of the executive 01-- 69 benefits provided to individuals in these positions is attached. Further, such individuals will be exempt from earning overtime. It is the City administration's recommendation that these positions be filled by sworn officers of the Miami Police Department. Upon receipt of employee names submitted to the Police Chief from the -Mayor and the City Commission, the Police Chief will administratively assign the requested individuals to the position. City of Miami policies and the City of Miami Police Department Rules and Regulations will govern the individuals selected to fill these positions. Due to the numerous public appearances by the Mayor and the City Commissioners it is recommended there be four positions provided for security coverage, two positions for the Mayor's Office and two positions for the City Commissioners. The funding requirement for each security position, including salary and fringe benefits, is $111,680 for a total of $446,720. The cost for funding the four positions will be absorbed by the Police Department. CAG/RS W/rsw 8482 (SECURITY POSITION FOR MAYOR) 8482 This is an executive level position responsible for providing security services to the Mayor, including coordination of all aspects of security logistics during meetings, public appearances, travel on official City business, and other occasions as deemed necessary by the Mayor. The (Security Position for Mayor) will be responsible for developing and maintaining a comprehensive security plan to ensure the safety of the Mayor and his/her family. Responsibilities may also include coordination of security with other law enforcement agencies, as required. REQUIREMENTS: Sworn officer of the Miami Police Department. New 1/01 ot— 69 8480 SERGEANT -AT -ARMS 8480 This is an executive level position responsible for maintaining order and providing security during any official assembly of the City Commission. The Sergeant -at -Arms will operate under the direction of the presiding officer and ensure that no person addresses the Commission or remains on the floor unless recognized or authorized by the presiding officer. An employee in this classification shall strictly enforce the rules relating to the privileges of the Commission Chamber and be responsible to the presiding officer for the official conduct of the assembled body. The Sergeant -at -Arms should remain in attendance throughout the duration of the official assembly of the City Commission, except when absent in the discharge of duty. The responsibilities of the Sergeant -at -Arms also include providing protective coverage to the City Commissioners at other meetings and public appearances where security may be necessary; and, under the direction of the Commission Chairperson, coordinating necessary transportation for City Commissioners to meetings and special events, and handling community oriented details/assignments as requested by individual City Commissioners. REQUIREMENTS: Sworn officer of the Miami Police Department. Knowledge of legislative procedures preferred. New 1/01 o - 69 SERGEANT -AT -ARMS BL ..`FITS SALARY: R20E Minimum $57,145.71 Maximum $88,559.95 TYPE OF BENEFIT BENEFITS AS OF JUNE 2000 Pension -- FIPO Employer Actuarially Determined Employee 7% Deferred Compensation No employer contribution Car Insurance $0 City or Leased Car At discretion of Chief of Police Cellular Phone At discretion of Chief of Police Pager Yes Health: Vision/Dental Single/Family premium paid to FOP Health Trust Life Insurance 2 x annual salary rounded to highest $1,000 Accidental Death and Dismemberment Insurance 2 x annual salary rounded to highest $1,000 Long Term Disability Insurance None Crime Prevention Pay $2,000 per year Holidays Paid 11 paid holidays per year Vacation 168 hours per year (increases based on years of service—accrues January Vacation Carryover 500 hours a year Vacation Payoff Up to 200 hours a year Earned Personal Leave 16 hours annually Sick Leave 8 hours per month Terminal Leave Pay 10-15 years: Paid '/4 of sick leave 15 + years: Paid '/2 of sick leave All accrued vacation leave Prepared by LBR A Rev. 1/17/01 01- h 9 SECURITY POSITION FOR 1 _ MAYOR SALARY: R20E Minimum $57,145.71 Maximum $88,559.95 TYPE OF BENEFIT BENEFITS AS OF JUNE 2000 Pension -- FIPO Employer Actuarially Determined Employee 7% Deferred Compensation No employer contribution Car Insurance $0 City or Leased Car At discretion of Chief of Police Cellular Phone At discretion of Chief of Police Pager Yes Health: Vision/Dental Single/Family premium paid to FOP Health Trust Life Insurance 2 x annual salary rounded to highest $1,000 Accidental Death and Dismemberment Insurance 2 x annual salary rounded to highest $1,000 Long Term Disability Insurance None Crime Prevention Pay $2,000 per year Holidays Paid 11 paid holidays per year Vacation 168 hours per year (increases based on years of service—accrues January Vacation Carryover 500 hours a year Vacation Payoff Up to 200 hours a year Earned Personal Leave 16 hours annually Sick Leave 8 hours per month Terminal Leave Pay 10-15 years: Paid % of sick leave 15 + years: Paid % of sick leave All accrued vacation leave Prepared by LBR Rev. 1/17/01 01- 69