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Home My WebLink AboutR-02-1343J-02-999 11/21/02 02-1343 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF ALTEC INDUSTRIES, INC., FOR THE PURCHASE OF TWO ALTEC AERIAL BUCKET TRUCKS, IN AN AMOUNT NOT TO EXCEED $176,848, NORTRAX EQUIPMENT, INC., FOR THE PURCHASE OF ONE JOHN DEERE BACKHOE LOADER, IN AN AMOUNT NOT TO EXCEED $58,975, AND JOE BLAIR GARDEN SUPPLY, FOR THE PURCHASE OF ONE TORO RIDING MOWER, IN AN AMOUNT NOT TO EXCEED $6,330, FOR A TOTAL CONTRACT VALUE OF $242,153; ALLOCATING FUNDS FROM THE DEPARTMENT OF PARKS AND RECREATION VEHICLE ACQUISITION ACCOUNT CODE NO. 331368.589301.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids received from Altec Industries, Inc. , for the purchase of two Altec Aerial Bucket Trucks, in an amount not to exceed $176,848, Nortrax Equipment, for the purchase of one John Deere Backhoe Loader, in an amount not to exceed $58,975, and Joe Blair Garden Supply, for the purchase of one Toro Riding Mower, in an amount not to exceed $6,330, for a total contract value of $242,153, are accepted, with funds CITY COMMSSMN r,7-Ei T7jjG OF U L L: ! 2 2002 Resolution No. 02-1343 allocated from the Department of Parks and Recreation Vehicle Acquisition Account Code No. 331368.589301.6.840. Section 2. This Resolution shall become effective immediately upon adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 12th day of December ATTEST: PRIEgILLA A. THOMPSON CITY CLERK ,. 2002. 4)%OdUX4 Qle�4 _oe (ANUEL A. DIAZ, MAYOR APPROVED AS TO FORM AND CORRECTNESS $Z 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02-1343 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members Of the City Commission ry FROM: a ez City Manager RECOMMENDATION: CA -5 DATE: NOV 2 7 2002 SUBJECT: Resolution Authorizing the Purchase of Horticultural Equipment REFERENCES: ENCLOSURES: FILE: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of two (2) Altec Aerial Bucket Trucks from Altec Industries Inc., a Non-Minority/Non Local firm, located at 1730 Vanderbilt Road, Birmingham, Alabama 35234, in the amount not to exceed $176,848; one (1) John Deere Backhoe Loader from Nortrax Equipment, a Female/Dade County firm located at 4343 N.W. 76 Avenue, Miami, Fla. 33166, in the amount not to exceed $58,975; and one (1) Toro Riding Mower, from Joe Blair Garden Supply, a Non-Minority/Local firm located at 320 N.E. 79 Street, Miami, Fla. 33138, in the amount not to exceed $6,330. Funding is available from the Department of Parks and Recreation Vehicle Acquisition Account Code No. 331368.589301.6.840. BACKGROUND The Department of Parks and Recreation in conjunction with the Department of General Services Administration seeks to purchase two (2) Altec Aerial Bucket Trucks; one (1) John Deere Backhoe Loader and one (1) Toro Riding Mower. The request is necessary to replace aged, worn-out equipment that is no longer cost effective to maintain and operate. FISCAL IMPACT: NONE (BUDGETED) CAG/F AR/RG/pm 02-1343 AWARD REr JMMENDATION AND APP-ROVAL FORM Date: 9/11/02 Department/Dri inion: Parks and Recreation Department Contact Name/Number: Raul M. Garcia (3 0 5) 575-5256 Bid/Contract Number: 01-02-159 Sr. Buyer: Maritza Suarez Summary/Description of Purchase: Two (2) Altec Aerial Bucket Truck One (1) John Deere Backhoe Loader One (1) Toro Riding Mower Justification for Award/Contract: Request is necessary to replace aged, worn-out equipment Type of Contract: Method of Purchase: ® Formal Bid (include bid tabulation) ❑ Competitive Negotiation (include documentation) ❑ Other Governmental Contracts (include documentation) Contract Period Single Purchase OTR: Recommended Vendor(s): MWBEALocation Status: Award/Contract Value Altec Industries, Inc. Non-Minority/Non Local $ 176.848.00 Nortrax Equipment Non-Minority/Dade $ 58,975.00 Joe Blair Garden Supply Non-Minority/Local $ 6,330.00 Total Value of Award/Contract (including value associated with potential OTR): $242,153.00 Award Recommended By: Source(s) of Funds: Account Code(s): 331368.589301.6.840 Funding Approval: Certified By: Procurement Officer/Designee Approved: Date Jos,, b 02-1343 Single Purchase ❑ Short -Term Contract ❑ Lease ❑ Tenn Contract ❑ Contract Increase Method of Purchase: ® Formal Bid (include bid tabulation) ❑ Competitive Negotiation (include documentation) ❑ Other Governmental Contracts (include documentation) Contract Period Single Purchase OTR: Recommended Vendor(s): MWBEALocation Status: Award/Contract Value Altec Industries, Inc. Non-Minority/Non Local $ 176.848.00 Nortrax Equipment Non-Minority/Dade $ 58,975.00 Joe Blair Garden Supply Non-Minority/Local $ 6,330.00 Total Value of Award/Contract (including value associated with potential OTR): $242,153.00 Award Recommended By: Source(s) of Funds: Account Code(s): 331368.589301.6.840 Funding Approval: Certified By: Procurement Officer/Designee Approved: Date Jos,, b 02-1343 Budgetary Impact Analysis 1. Department: Parks and Recreation Division: Operations 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Resolution authorizing the purchase of 2 bucket trucks from Altec Industries 1 backhoe loader Nortrax Equipment and 1 riding mower from Joe Blair Garden Supply. 4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 331368.589301 Minor Obj. Code 840 Amount $242.153.00 NO: Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From From From To 7. Any additional comments? 8. Approved by: L-"r--D1V1S101N 2 0 200C.I.P VAL' 4 Dat FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: De int M age t and get Dire r/Desi e Date 1i d Verified by: Transfer done by: Budget Analyst Date Budget Analyst Date 02-1343 TABULA' Item Est. No. Description QtCe 1 New Complete Aerial Bucket Truck 2 ManufacturedModel No. Model Year: Manufacturer Standard Warranty: Options: a. Extended Warranty Beyond Standard Warranty b. Cab guard full metal grate c. Two spot -lights, including installation at each side of truck d. Tool Box, including installation e. Chainsaw/circular saw f. Fiberglass body Name and address of local parts and service facility Number of calendar days required to furnish truck, after receipt of P.O.: Last date to place order for current Production Year - 2 New Complete Backhoe Loader Manufacturer/Model No. Model Year: Manufacturer Standard Warranty: Options: { a. Extended Warranty Beyond Standard Warranty ! Name and address of local parts and service facility: Number of calendar days required to furnish truck, after receipt of P.O.: i C Last date to place order for current Production Year: 13 Riding Mower I" Manufacturer/Model No. W Model Year: FA Manufacturer Standard Warranty: W 1 1 11 BION OF BIDS: HORTICULTURAL EQUIPMENT - BID NO. 01-02-159 each 1 each I Altec Model L42A 2003 One year limited warranty (see $ Altec Industries, Inc. Nortrax Equipment Joe Blair Garden Supply $ 1730 Vanderbilt Road 4343 NW 76 Avenue 320 NE 79 Street $.. Birmingham, AL 35234 Miami, FL 33166 Miami, FL 33138 $ Non-Minority/Non-Local Non-Minority/Dade Non-Minority/Local $ Extended Extended Extended UOM Unit Price Amount Unit Price Amount Unit Price Amount each $ 83,369.00 /ea $ 166,738.00 no bid no bid no bid no bid each 1 each I Altec Model L42A 2003 One year limited warranty (see $ 900.00 /first year no bid $ 1,500.00 /ea addl'I yr (not including travel) $.. 785.00 /ea no bid $ 225.00 /pair no bid $ 810.00 /ea ' no bid $ 835.00 /ea no bid $ 7,265.00 /ea no bid 24 Hour road service and Altec West Palm Beach no bid 2570 Old Okeechobee Rd., W. Palm Beach Fl. 33409 no bid 180-210 days no bid Unit and body - 12/31/02 no bid chassis - according to production cutoff dale 2003/2004 no bid $ 57,525.00 /ea $ 57, John Deere 41OG 2002 12 months parts/labor no bid $ 1,450.00 /yr (up to a maximum of 5 years) no bid ;Same as bidder no bid I 60 October, 2002 no bid no bid Prepared by Maritza Suarez, 8/12/02 Page 1 of 2 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid /ea no bid /yr 's Lawnmower Sales & Servi 18131 SW 98 Avenue Road Miami, FL 33157 Female/Dade Extended Unit Price Amount no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid /ea no bid /yr $ 6,330.00 /ea $ 6,330.00 $ 6,400.00 /ea $ 6,400.00 Toro Z260 Toro 74226 74226 2002 2 year 1 r2 r- 3 yr Approval: IHCUL-A I v- r VI' owa.- I'IVR I KoUL.I UMML Cl.tUii'"IYICIY I - 01kj IVV. V I-VL-1.7ZI Item No. Description Options: a. Extended Warranty Beyond Standard Warranty Name and address of local parts and service facility: Number of calendar days required to furnish truck, after receipt of P.O.: 4 Soil Renovator Manufacturer/Model No. Model Year: Manufacturer Standard Warranty: Q 1� Prepared by Maritza Suarez, 8/12/02 Est. Qt UOM 1 I each Altec Industries, Inc. 1730 Vanderbilt Road Birmingham, AL 35234 Non-Minority/Non-Local Extended Unit Price Amount no bid no bid no bid I no bid Page 2 of 2 Nortrax Equipment 4343 NW 76 Avenue Miami, FL 33166 Non-Minority/Dade Extended Unit Price Amount no bid no bid no bid no bid Joe Blair Garden Supply 320 NE 79 Street Miami, FL 33138 Non-Minority/Local Extended Unit Price Amount no bid no bid 4 days no bid 's Lawnmower Sales & Servii 18131 SW 98 Avenue Road Miami, FL 331 Female/Daae Extended Unit Price Amount n/a no bid 3-5 days no bid 4;�_ "- d t Approval: epartment Director ignee f OF MIAMI OF THE CITY CL $ID SECURITY LIST BID ITEM: HORTICULTURAL SUPPLIES BID NO. 01-02-159 DATE BID OPENED: July 29, 2002 TIME: 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND(ER) CASHIER'S CHECK ALTEC See Attached Bid AL'S LAWNMOWER SALES & SERVICE, INC. " " " to, � NORTRAX 64 6< jh1h JOE BLAIR GARDEN SUPPLY (Sent only one copy) .. .. " Loo NO BID: LACAL EQUIPMENT, INC. -offers rap-eived_ j _ am, the onl _ Cis@::, other offerss ... _ .... _ ... .. _ . _ . _�t�.a011Cia,.LM�:cii! ,- t any LJi�•�� i!PRIM I PURCHASING DEPARTMENT on (City Department) PREPARED BY: Deputy City Clerk PROPOSALS RELEASED TO DEPARTMENT BY: )Cj i III 02-x.343