HomeMy WebLinkAboutR-02-1341J-02-1018
11/27/02
RESOLUTION NO. 02-1341
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF BEST MAINTENANCE AND
JANITORIAL SERVICES, INC. AND HOPE CENTER,
INC., FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, MIAMI RIVERSIDE CENTER (MRC)
DIVISION, FOR THE PROVISION OF CUSTODIAL
SERVICES FOR THE MIAMI CITY HALL BUILDING AND
THE MIAMI RIVERSIDE CENTER AND PARKING
GARAGE, FOR A PERIOD OF ONE YEAR, WITH THE
OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR
PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED
$179,994.48, PLUS AN ANNUAL CONTINGENCY
RESERVE IN THE AMOUNT NOT TO EXCEED $7,200
FOR A TOTAL ANNUAL AMOUNT NOT TO EXCEED
$187,194.48, FOR A TOTAL CONTRACT VALUE OF
$561,583.44; ALLOCATING FUNDS FROM THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, MIAMI RIVERSIDE CENTER
DIVISION, ACCOUNT CODE
NO. 504000.421901.6.340 AND FROM THE PROPERTY
MAINTENANCE DIVISION, ACCOUNT CODE
NO. 504000.420119.6.340.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bids of Best's Maintenance and Janitorial
Services, Inc. and Hope Center, Inc., for the provision of
custodial services for the Miami City Hall Building and the Miami
Riverside Center Building and Parking Garage, for a period of one
year, with an option to renew for two additional one-year
CITY COMMISSION
DIEETW TC OF
CLC 1 2 2002
Ali solution No.
02-1341
periods, in an annual amount not to exceed $179,994.48, plus an
annual contingency reserve in the amount not to exceed $7,200 for
a total annual amount of $187,194.48, for a total contract value
of $561,583.44, are accepted, with funds allocated from the
Department Of General Services Administration, Miami Riverside
Center Division, Account Code No. 504000.421901.6.340 and from
the Property Maintenance Division, Account Code No.
504000.420119.6.340.
Section 2. This Resolution shall become effective
immediately upon adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 12th day of December 2002.
Ao%d -07 %
ATTEST:
P�2 PR CILLA A. THOMPSON
CITY CLERK 00
CORRECTNESSt
ATTORNEY
W6737:tr:AS
L A. DIAZ, MAYOR
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
02-1341
CITY OF MIAMI, FLORIDA CA=6'
INTER -OFFICE MEMORANDUM �-
The Honorable Mayor and Members
TO: of the City Commission
FRO enez
_ City Manager
RECOMMENDATION:
DATE: WI 4 7 FILE :
SUBJECT: Resolution Authorizing
Provision of Custodial
Services for MRC and
REFERENCES Miami City Hall
Bid No. 01-02-161
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bids
received pursuant to Bid No. 01-02-161 from Best's Maintenance and Janitorial Services, Inc., a
Hispanic/Dade vendor located at 3290 NW 29 Street, Miami, Florida 33142 and Hope Center, Inc., a Non-
Minority/Local vendor located at 666 SW 4 Street, Miami, Florida 33130, for the provision of custodial
services to be used by the Department of General Services Administration, MRC Division, for the Miami
City Hall Building and the Miami Riverside Center Building and Parking Garage, for the initial term of one
(1) year with the option to extend for two (2) additional one-year periods in an annual amount not to exceed
$179,994.48, plus an annual contingency reserve in the amount not to exceed $7,200.00 (see attached
memo) for a total amount of $187,194.48. Funding is available from the Department of General Services
Administration, Miami Riverside Center Division, Account Code No. 504000.421901.6.340 (FY'03
$113,886.88 and FY'04 $35,561.00) and from the Property Maintenance Division, Account Code No.
504000.420119.6.340 (FY'03 $28,310.60 and FY'04 $9,436.00), subject to the availability of funds and
budgetary approval.
BACKGROUND:
The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 01-
02-161. Two (2) vendors submitted the lowest responsible and responsive bids by building site, with bids
meeting specifications, requirements and criteria set forth in the Invitations for Bid.
The Miami City Hall Building is in need of custodial services given that this building is a two-story
building comprised of more than sixty (60) occupants and an estimated 100 daily visitors. This building is
open at least five (5) days a week and there are a constant number of guests visiting this site.
The Miami Riverside Center will require the provision of custodial services since this is a ten -story
building that accommodates approximately 750 occupants and has 350 estimated daily visitors. This
facility is open at least five (5) days a week and often available for employees to work after hours,
weekends and/or holidays. Therefore, it is of utmost importance that custodial services be for both
locations.
FISCAL IMPACT: NONE
'PI to e/
CAG K AJM/nbd
410 IV
Bid Resolution -Custodial Services — MRC & City Hall
02-1341..
Budgetary Impact Analysis
1. Department General Svcs. AdministratiNvisipn MRC & Property Maintenance
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Custodial .Services for the Miami Riverside Center Building &
the Miami City Hall Building
4. _ Is this item related to revenue? NO: xx YES of yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES:** Index Code Minor Obj. Code Amount $
NO: _ Complete the following questions.-
6.
uestions.6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
7. Any additional comments?
Funding: GSA -MRC Division: Account Code No. 504000.421901.6.340
(FY 03- 11 - , 61.00)
GSA-Pro.Maint.Div.: Account Code No. 504000.420119.6.340
(FY'03-$28,310.60 & FY 04 - $9,436.00)
Approved by:
8.
N
/�,�` ✓ Department Pirector/Designee
FOR DEPARIMNIN MANAGEMENT AND BUDGET USE-01tT--,0MA
Verified by:
ACTION ACCOUNT NUMBER' ACCOUNT NAME TOTAL
Department of Management and Budget Director/Designee
Index Minor Object/Project No.
Date
From $
To $
7. Any additional comments?
Funding: GSA -MRC Division: Account Code No. 504000.421901.6.340
(FY 03- 11 - , 61.00)
GSA-Pro.Maint.Div.: Account Code No. 504000.420119.6.340
(FY'03-$28,310.60 & FY 04 - $9,436.00)
Approved by:
8.
N
/�,�` ✓ Department Pirector/Designee
FOR DEPARIMNIN MANAGEMENT AND BUDGET USE-01tT--,0MA
Verified by:
Verified by:.
Budget A udy9t
Department of Management and Budget Director/Designee
Date
Date
0.2-1341
AWARD REC MMENDATION AND APS AOVAL FORM
Date: October 2. 2002 -Department/Division: General Services Administration
Department Contact Name/Phone Number: Nancy Dorta
Bid/Contract Number. 01-02-161 Sr. Buyer. Terry Byrnes. CPPB
Summary/Description of Purchase: Custodial Services for Miami Riverside Center Buildine and
City Hall Building
Justification for Award/Contrac
this building is a two-stor,
The Miami City Ball is in need of custodial services given
)rised of more than sixty (60) occupants and an
estimated 100 daily visitors. The Miami Riverside Center Building will require custodia
custodial services since this is a ten -story building that accomodates approximately 750
occupants and has 350 estimated daily visitors.
Type of Contract: Method of Purchase:
❑Single Purchase ®Formal Bid (include bid tabulation)
❑Short -Tenn Contract FICompetitive Negotiated Purchase (include documentation)
OLease QOther Governmental Contracts (include documentation)
®Term Contract
Contract Period: One Year OTR: Two additional One -Year Periods
(if applicable)
Recommended Vendor(s):. MWBE/Location Status: Award/Contract Value:
Best Maintenance (MRC) Hispanic / Dade $142,247.88
Hope Center (CITY HALL) Non-Minority/Local S 37.746.60
Total Value of Award/Contract (including values
Award Recommended By:
Source(s) of Funds: GSA -Miami Riverside Center
Account Code(s): 504000.421901.6.140
504000.420119.6.340
potential OTR): $179.994.48
7,200.00(Cont.Re
Signature
Division and GSA -Property Maintenance Divis
(FY'03-$113,886_88 & FY04'$35,561.00)
(FY'03-$ 28,310.60 & FY04'$ 9,436.00)
Funding App l: Certified By:
DMB Director/Desipee Chief Procurement Officer/Desigaee
AWNU ECOMMIMPPRONAIPM
Approval:
Date
02--1341
AWARD SHEET
BID NO. 01-02461
USTODIAL SERVICES FOR MRC AND CITY HAL_
Item Description
1 Miami Riverside Center Building
444 SW 2 Ave.
Class A Building
Cleaning Services per Specifications:
Rate per square foot
Rate per month
Miami Riverside Center Garage maintenance:
Rate per month
Day Porter.
Regular Hourly Rate
Overtime Hourly Rate
TOTAL ITEM #1: MRC and Garage Per Month
Annual Rate
2 City Hall
3500 Pan American Drive
Class B Building
Cleaning Services per Specifications:
Daytime Janitorial Staff:
Unit Cost
Per Month
Annual Rate
General Night -Time Staff:
Unit Cost
Per Month
Annual Rate
TOTAL ITEM 02: City Hall Annual Total
Additional Pricing:
Daytime Janitor, Individiml Rate
Daytime Janitor, Overtime Rate
Modified Night -Time Cost(Plan D)
Modified Night -Time Cost(Plan E)
Prepared by:
Terry Bymes,CPPB
9/25/02
HOPE CENTER
BEST MAINTENANCE
666 SW 4 ST
3290 NW 29 ST.
Miami, FL 33130.
Miami, FL 33142
Non-Min./Local
Hispanic DADE
$ 7.00
$ 0.057
NO BID
$ 11,028.99
NO BID
$ 825.00
NO BID
$ 8.90
NO 131D
$ 13.35
$ 18,847.80
$ 11,853.99
NO BID
$142,247.88
$ 7.00
$ 8.25
$ 1,574.90
$ 1,375.00
$ 18,898.80
$ 16,500.00
$ 6.87
$ 7.70
$ 1,570.65
$ 1,880.00
$ 18,847.80
$ 22,560.00
$ 37,746.60
$ 39,060.00
$ 7.00
$ 10.50
$ 6.50
$ 6.10
02-1341
1(401 Descnnlon
1 Miami Riverside, Center Building
l� 444 SW 2 Ave.
Class A Building
Cleaning Services per Specifications:
Rate per square foot
Rate per month
Waml Riverside Center Garage maintenance:
Rate per month
'Day Porter:
Regular Hourly Rate
Overtime Hourly Rate
TOTAL ITEM !1: MRC and Garage Per Month
Annual Rate
2 City Hall
3500 Pan American Drive
Class B Building
Cleaning Services per Specifications:
Daytime Janitorial Staff:
(fait Cost
Per Month
Annual Rate
General Night -Time Stats`
Unit Cost
Per Month
Annual Rate
TOTAL ITEM 02: City Hall Annual Total
Additional Pricing:
Daytime Janitor, Individual Rate
Daytime Janitor. Overtime Rate
Modified Night -Thee Cost(Plan D)
Modified Night -Time Cost(Plan E)
Note:
Prepared by Terry. Byrnes,
9/5/02
DID NOT SUBMIT REQUIRED DID NOT SUBMIT REQUIRED
REFERENCES REFERENCJS
Appr al:
or/0esgnee
TABULATION SHEET
BID NO. 01-02461
CUSTODIAL SERVICES FOR MRC AND CITY HALL
HOPE CENTER
South Florida Maintenance
BEST MAINTENANCE
EXECUTIVE CLEANING SERV M & R SERVICE i MAINT.,INC.
CHIAM ICRP.
666 SW 4 ST
9700 NW 79 Ave.
3280 NW 29 ST.
1830 NW 130 St
7093 NW 7 St
135 NW 5 ST
Miami, FL 33130
Miami, FL 33018
Miami, FL 33142
Miami, FL 33167
Mlaml, FL 33128
h6arnt, fL 3169
Non-Min./Local
Hispank/Dade
Hispanid Dade
Black/ Dade
HispankWomaloiDade
BIadUFemale/Dade
a:-
$ 0.057
$
2,50
N
N
NO BID
NO BID
S 11,028.99
$
40,310.62
O
O
N
N
NO BID
140 810
S 825.00
$
1,850.00
R
R
NO BID
NO BID
$ 8.90
S
12.88
E
p
E
S
140 010
NO BID
S 13.35
$
19.32
O
P
N
O
S 11,853.99
S
42,163.12
S
N
NO BID
NO BID
$142,247.88
$
808,087.11
I
g
V
E
V
E
$
7.00
$ 10.54
$ 8.25
$
35.00
$
1,574.90
$ 1,791.80
$ 1,375.00
$
5,600.00
S
18,898.80
S 21,501.80
S 18,500.00
$
72,800.00
$
6.87
$ 13.49
$ 7.70
g
60.00
S
1.570.65
$ 3,215.12
S 1,880.00
$
3,8110.00
5
18,847.80
$ 38,581.40
$ 22.560.00
$
62,400.00
$
37,746.60
$ 80.083.00
$ 39,060.00
$
138.200.00
$
7.00
$ 12.00
S
9.00
$
10.50
$ 18.00
S
13.50
$
6.50
$ 13.00
$
17.00
i .
6.10
5 12.50
$
25.50
DID NOT SUBMIT REQUIRED DID NOT SUBMIT REQUIRED
REFERENCES REFERENCJS
Appr al:
or/0esgnee
BID ITEM:
BID NO.:
DATE BID OPENED:
r1TY OF NHAMI OF THE CITY CI K
BID SECURITY LIST
CUSTODIAL SERVICES- MRC AND CITY HALL
01-02-161
September 4, 2002 TIME: 10:00 AM
BIDDER
TOTAL BID
BID BOND(ER)
AMOUNT
CASHIER'S CHECK
CHI -ADA CORP.
See Attached
,^,�/
ha:./e,
Bid
aL�
EXECUTIVE CLEANING SERVICE, INC.
" " "
blta e ►d fade.
HOPE CENTER, INC.
" " "
NIM
M&R SERVICES AND MAINTENANCE, INC.
" " 61
D d�
�v A
Submitted onlyone bid package)
SOUTH FLORIDA MAINTENANCE SERVICES
" " "
41, 5 lognie p��e
BEST'S MAINTENANCE AND JANITORIAL
" " "
#1 ah oeaz
SERVICES
NO BID:
JIREH JANITORIAL SERVICES
un -tip
Ski Sica4 iEns
COASTAL BUILDING MAINTENANCE
S&edu 1 e w o l
Pe` a
MASTER MAINTENANCE INC.
�� -rime
MR. CLEAN RELIABLE SERVICE
bo Nat- w►Sh 40 NC1
'
on cxa-Porn
E INDUSTRIAL PRODUCTS
M Y00- O-We^+WS
••
Prcdw_+ oQ-ServikeS
ren orsLsted here:
received t rrel crs rf
are #Ise I
oaoffers
Other
Ctr
offers sub r .c t!� w.......,�....,7 I's
are hereby rejected as }�
s.s s�_.aM..2�Q
e.
f a22 Y•
r
Ll l j envelops on
L Plerson'Receiving Bids)
PURCHASING DEPARTMENT on 9/bz
(City Department) (To y s Date)
PREPARED BY:
o
PROPOSALS RELEASED TO DEPARTMENT BY:
\ Dep ty Clerk
02-1341
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Alex J. Martinez DATE: October 24, 2002 FILE
Acting Director
General Services Administration SUBJECT:
Contingency reserve for
FROM: REFERENCES: Custodial Services at the
Facility M er MRC Building and
Mlann Riversl a Center ENCLOSURES: Parking Garage
The Department of General Services Administration, Miami Riverside Center Division, is
requesting a contingency reserve in an annual amount of $7200. This amount will cover
any added work not covered under the contract as well as any additional labor needed.
Funding is available from Department of General Services Administration, Miami
Riverside Center Division, Account Code No. 504000.421901.6.340.
If you are in need of further information, please contact me at (305) 416-1465.
MM/nbd
02-1341