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Home My WebLink AboutR-02-1293J-02-1134 12/12/02 RESOLUTION NO. 119-12 09-3 A RESOLUTION OF THE MIAMI CITY COMMISSION RELATED TO THE 40TH ANNUAL WASHINGTON MUTUAL COCONUT GROVE ARTS FESTIVAL, CONDUCTED BY THE COCONUT GROVE ASSOCIATION, INC., HELD ON FEBRUARY 15-17, 2003; AUTHORIZING THE CITY MANAGER TO ISSUE A THREE-DAY PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES DURING SAID EVENT IN THE AREA OF McFARLANE ROAD FROM SOUTH BAYSHORE DRIVE TO MAIN HIGHWAY AND SOUTH BAYSHORE DRIVE FROM MCFARLANE ROAD TO MAIN HIGHWAY, INCLUDING ALL STREETS, AVENUES, ALLEYS, WAYS AND THOROUGHFARES WHICH INTERSECT SAID AREAS IN COCONUT GROVE, MIAMI, FLORIDA; AUTHORIZING THE WAIVER OF ADMINISTRATIVE IN-KIND SERVICES AND OF ALL EQUIPMENT RENTAL AND PERMIT FEES PERMITTED BY LAW; FURTHER AUTHORIZING THE WAIVER OF THE COCONUT GROVE SPECIAL EVENTS DISTRICT SUPPLEMENTARY USER FEE, IN THE AMOUNT OF $10,000,00; SAID AUTHORIZATIONS CONDITIONED UPON THE ORGANIZERS: (1) OBTAINING ALL PERMITS REQUIRED BY LAW, INCLUDING BUT NOT LIMITED TO A TEMPORARY PERMIT TO SELL ALCOHOLIC BEVERAGES BY THE FLORIDA DEPARTMENT OF BUSINESS REGULATION, DIVISION OF ALCOHOLIC BEVERAGES AND TOBACCO, PURSUANT TO SECTION 54-13 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; (2) PAYING FOR ALL OTHER NECESSARY COSTS OF CITY SERVICES AND APPLICABLE FEES ASSOCIATED WITH SAID EVENT; (3) OBTAINING INSURANCE, INCLUDING BUT NOT LIMITED TO LIQUOR LIABILITY, TO PROTECT THE CITY IN THE AMOUNT AS PRESCRIBED BY THE CITY MANAGER; (4) INSTITUTING AN IDENTIFICATION PROGRAM TO ASSURE THAT ONLY THOSE INDIVIDUALS OVER THE AGE OF TWENTY-ONE MAY PURCHASE ALCOHOLIC BEVERAGES; (5) ADVISING ALL ADJACENT BUSINESSES, PROPERTY OWNERS, AND RESIDENTS OF STREET CLOSURES ASSOCIATED WITH SAID EVENT; AND (6) COMPLYING WITH ALL CONDITIONS AND LIMITATIONS AS MAY BE PRESCRIBED BY THE CITY MANAGER. CITY CQMMISsION WEETMG OF DEC 1 2 2002 Resdlution No. a 129 BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is authorized to issue a three-day permit for the sale of alcoholic beverages during the 40th Annual Washington Mutual Coconut Grove Arts Festival, conducted by the Coconut Grove Association, Inc., held on February 15-17, 2003, in the area of McFarlane Road from South Bayshore Drive to Main Highway and South Bayshore Drive from McFarlane Road to Main Highway, including all streets, avenues, alleys, ways and thoroughfares which intersect said areas in Coconut Grove, Miami, Florida. Section 2. The waiver of administrative in-kind services, all equipment rental and permit fees permitted by law, and the Coconut Grove Special Events District Supplementary User Fee, in the amount of $10,000,00, is authorized. Section 3. The herein authorizations are conditioned upon the Organizers: (1) obtaining all permits required by law, including but not limited to a temporary permit to sell alcoholic beverages by the Florida Department of Business Regulation, Division of Alcoholic Beverages and Tobacco, pursuant to Section 54-13 of the Code of the City of Miami, Florida, as amended; (2) paying for all other necessary costs of City services and applicable fees associated with said event; (3) obtaining insurance, including but not limited to liquor liability, to protect the City in the amount as prescribed by the Page 2 of 3 City Manager; (4) instituting an identification program to assure that only those individuals over the age of twenty-one may purchase alcoholic beverages; (5) advising all adjacent businesses, property owners, and residents of street closures associated with said event; and (6) complying with all conditions and limitations as may be prescribed by the City Manager. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.V PASSED AND ADOPTED this 12th day of December , 2002. A. DIAZ, ATTEST: PRISCILLA A. THOMPSON, CITY CLERK APPROVP S�'FORM ANIRECTNESS L/ Rff%fflWDRO VILARELLO C12F ATTORNEY 7023:tr:BSS �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 02-112a3) NOV-06-2002 WED.02:33 PH 7307283 FAX N0. 0525' 7 MIAMI PAfmaw AUmcRz%T 1wrsx onricE r"j0ttA=UX TO: Elvi Alonso DATE:October 17, 2002 Agenda Office City of Miami FROM: Gwen Cumming Executive As 'stant Miami Parking Authority SUBJECT., city caeuai.sssv�s Meetir Agenda ICOM Ms. Carol Romine appeared before the Coconut Grove Special Events & Marketing Committee on October 9, 2002 :to request approval of the Coconut Grove Arts Festival which is scheduled for February 14, 2003 through February 17, 2003 and to seek a waiver of .fees for City services. The Coconut Grove Special Events & Marketing Committee recommends a waiver of fees, and therefore would like to request that Ms. Romine be scheduled to appear before the City Commission at its November 19, 2002 meeting to seek a waiver of fees for this event. If you have any questions or need additional information, please call me at (305) 373-6769, ext. 227. 02-1293 MIAMI PARKING AUTHORITY INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission, FROM: Art Noriega Executive Dire or Miami Parking Autho 'ty REC0449NDATION: DATE:October 29, 2002 SUBJECT: City Commission Agenda Personal Appearance The administration recommends approval of the Coconut Grove Arts Festival's request for in-kind service and fee waivers for all permits, equipment costs, administrative fees and supplemental fee paid to the Coconut Grove Marketing & Special Events Committee in the amount of $38,400. It is the Coconut Grove Special Events & Marketing Committee's request that the City Commission reimburse the Committee $10,000 which is the cost of the supplemental fee for use by the Committee for promotion in connection with the event. The administration also recommends approval of the Coconut Grove Arts Festival's request to sell alcoholic beverages, subject to the following: • Paying for the labor cost of all City services required by law. • Obtaining insurance,- including liquor liability, to protect the City of Miami in the amount stipulated by City requirements. • Instituting an identification program to assure that only those over the age of twenty-one will buy alcoholic drinks. • Notifying adjacent businesses, property owners and residents of the upcoming street closures. BACKGROUND: Ms. Carol Romine, Executive Director of Washington Mutual Coconut Grove Arts Festival, is appearing before the City Commission to request authorization to sell alcoholic beverages during their 40th Annual Washington Mutual Coconut Grove Arts 02-1293 The Honorable Mayor and Members of the City Commission Page 2 October 29, 2002 Festival scheduled for Friday, Saturday and Sunday, February 15- 17, 2003. The organizers of the event have met with City staff, including the Police Department and NET office. The Coconut Grove Special Events & Marketing Committee has approved the event subject to compliance with all rules and regulations prescribed by the City of Miami. The event will require street closure on South Bayshore Drive from McFarlane Road to Chart House Drive and McFarlane Road from South Bayshore Drive to Main Highway. AN/gtc 02 x.293 " - Indicates estimated fees for 2003 festival A similar waiver was requested for the 2002 Festival. All requests were granted, except for the Convention Center fees. 1 EXHIBIT 5 WASHINGTON MUTUAL COCONUT GROVE ARTS FESTIVAL 2003 Festival Expenses City of Miami Fee Waiver Request 2001 City Department Total Fees Labor Equipment/Rental Fees/ Requested Permits Waiver Police Department $54,744.10 $48,520.80 $6,253.30 $6,253.30 " Convention Center $8,917.00 $3,105.00 $5,812.00 $5,812.00 • Solid Waste $32,903.50 $22,491.00 $10,412.50 $6,580.00 " Parks Department $13,718.00 $8,103.00 $7,200.00 $7,200.00 " Fire Department $6,793.75 $6,498.75 $240.00 $240.00 " Coconut Grove Special Events Committee $10,000.00 $10,000.00 $10,000.00 Public Works $2,394.15 $2,394.15 $2,394.15 TOTAL $129,470.50 $88,718.55 $42,311.95 $38,479.45 " - Indicates estimated fees for 2003 festival A similar waiver was requested for the 2002 Festival. All requests were granted, except for the Convention Center fees. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM % TO: The Honorable Mayor and DATE: NOV 12 2-50FILE Members of the City Commission !s� FROM: C,: - City g, RECOMMENDATION: SUBJECT: Personal Appearance Coconut Grove Arts Festival REFERENCES: ENCLOSURES: The administration recommends approval of the Coconut Grove Arts Festival's request for in-kind service and fee waivers for all permits, equipment costs, & administrative fees in the amount of $24,419.15 The administration also recommends approval of the Coconut Grove Arts Festival, request to sell alcoholic beverages, subject to the following: • Paying for the labor cost of all City services required by law. • Obtaining insurance, including liquor liability, to protect the City of Miami in the amount stipulated by City requirements. • Instituting an identification program to assure that only those over the age of twenty-one will buy alcoholic drinks. • Notifying adjacent businesses, property owners and residents of the upcoming street closures. BACKGROUND: Ms. Carol Romine, Executive Director of Washington Mutual Coconut Grove Arts Festival, is appearing before the Cit Commission to request authorization to sell alcoholic beverages during their 40 annual Washington Mutual Coconut Grove Arts Festival scheduled for Friday, Saturday and Sunday, February 15-17, 2003. The organizers of the event have met with City staff, including the Police Department and NET office, as well as with the Coconut Grove Festival Committee, to discuss the festival. The Coconut Grove Marketing & Special Events Committee will approve the event subject to compliance with all rules and regulations., prescribed by the City of Miami. The event will require street closure on South Bayshore Drive from McFarlane Road to Chart House Drive; McFarlane Road from South Bayshore Drive to Main Highway. CAWrKR/CPA/Irb 02-1293 COCONUT GROVE ARTS FESTIVAL FEBRUARY, 14-169,2003 ESTIMATED COST OF CITY SERVICES AND FEES CITY WAIVABLE OTHER SERVICES FEES FEES Police Department (Security) $ 48,520.00* (Permit) (Admin. Fees) Fire/Rescue (Insp.-Fire & Rescue) r f (Admin. Fees) COCONUT GROVE ARTS FESTIVAL FEBRUARY, 14-169,2003 ESTIMATED COST OF CITY SERVICES AND FEES CITY WAIVABLE OTHER SERVICES FEES FEES Police Department (Security) $ 48,520.00* (Permit) (Admin. Fees) Fire/Rescue (Insp.-Fire & Rescue) $ 6,498.75 ' (Permit) (Admin. Fees) Solid Waste (Labor/Clean Up) $12,300.00 (Equipment Rental) (Disposal Cost) Parks & Recreation (Labor) $ 6,518.00 (Equipment Rental) Public Works TOTAL $73,836.75 GRAND TOTAL: 5102.392.90 $6,252.00 $ 55.00 $ 288.00 $ 6,580.00 $4,137.00 $ 8,850.00 $ 2,394.15 $24,419.15 $4,137.00 *Based on Off-duty Rate SALES TAX IS NOT INCLUDED IN THIS BUDGET. IF THE SPONSOR PUTTING ON THE EVENT IS A "FOR-PROFIT" ORGANIZATION. SALES TAX WILL HAVE TO BE INCLUDED. Prepared by Lina R. Blanco on 11/08/02 02-1293