HomeMy WebLinkAboutR-02-1272J-02-998
11/25/02
RESOLUTION NO. 02-1272
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF BANNERMAN LANDSCAPING,
PRIMARY VENDOR AND SUNSET SOD, INC.,
SECONDARY VENDOR, FOR THE FURNISHING AND
INSTALLATION OF SOD AND TOP DRESSING MATERIAL
TO RESTORE BASEBALL AND FOOTBALL FIELDS AT
VARIOUS CITY PARKS; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, WITH
BANNERMAN LANDSCAPING, ON AN AS -NEEDED
CONTRACT BASIS, FOR ONE YEAR WITH THE OPTION
TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS,
FOR AN ANNUAL AMOUNT NOT TO EXCEED $92,232,
FOR A TOTAL CONTRACT COST OF $276,696;
ALLOCATING FUNDS FROM THE DEPARTMENT OF PARKS
AND RECREATION, OPERATIONS DIVISION ACCOUNT
CODE NOS. 001000.580302.6.340 AND
001000.580302.6.712; FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT WITH
SUNSET SOD, INC., IN THE EVENT BANNERMAN
LANDSCAPING CANNOT RESPOND ON A TIMELY BASIS
OR IN AN EMERGENCY SITUATION.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bids of Bannerman Landscaping, primary
vendor and Sunset Sod, Inc., secondary vendor, are accepted, for
CITY COMMISSION
MEETING OF
0 E G 1 2 2002
Resolution No.
Q2-1272
the furnishing of sod and top dressing material for the
restoration of baseball and football fields at various City
parks.
Section 2. The City Manager is authorized!' to execute
an agreement, in a form acceptable to the City Attorney, with
Bannerman Landscaping, on an as -needed contract basis for one
year with the option to renew for two additional one-year
periods, for an annual amount not to exceed $92,232, for a total
contract cost of $276,696, with funds allocated from the
Department of Parks and Recreation, Operations Division Account
Code Nos. 001000.580302.6.340 and 001000.580302.6.712.
Section 3.
The City Manager is
authorized"
to execute
an agreement with
Sunset Sod, Inc.,
in the event
Bannerman
Landscaping cannot respond on a timely basis or in an emergency
situation.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.V
1/ The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
zi If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3 02-1272
PASSED AND ADOPTED this 12th
ATTEST:
PR CILLA A. THOMPSON
CITY CLERK
APPROVE FORM
RO VILARELLO
ATTORNEY
W6719:tr:AS:BSS
day of December 2002.
Aa��
EL A. DIAZ, MAYOR
TNESS:t/1-
Page 3 of 3
02-1272
CITY OF MIAMI, FLORIDA CAM
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
Of the City Commission
FROM:G1 enez
City Manag r
RECOMMENDATION:
DATE : NOV /2 7 2'J'02 FILE:
SUBJECT: Resolution Authorizing the
Purchase of Sod and Top
Dressing Material
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bids of Bannerman Lands=ing (Paul Bannerman, owner), a Black local
vendor, located at 1730 Biscayne Blvd., #201M, Miami, Florida 33132, and Sunset Sod.
.Y�g. a female Dade County vendor located at 9234 S.W. 112 Street, Miami, Florida
33116, for the furnishing of sod and top dressing material, on an as needed contract basis
for one (1) year with the option to extend for two (2) additional one (1) year periods in an
annual amount not to exceed $92,232. Funding will be available from the FY 02'-03',
Parks and Recreation Department, Operations Division, Account Code No.
001000.580302.6.340 and Account Code 00 1000. 5 80302.6.712.
BACKGROUND
The Department of Parks and Recreation has analyzed bids pursuant to Bid No. 01-02-
1581or the famishing of sod and top dressing material. Thirty eight (38) invitations for
bids were distributed and seven (7) responses were received. Bannerman Landscaping
and Sunset Sod, Inc. submitted the lowest most responsible and responsive bids and is
therefore recommended for award. Bannerman Landscaping will be utilized, as the
primary vendor and Sunset Sod, Inc. will be the secondary vendor to be contacted in
cases where the primary vendor cannot respond on a timely basis/or in emergency
situations. This purchase is necessary for the restoration of the City park
baseball/football fields, which are heavily utilized by the community.
FISCAL IMPACT: NONE (BUDGETED)
!� u,° 1, AK
CAG AR/AR/pm
02-12'72
C
AWARD RECOMMENDATION AND APPROVAL FORM
Date: 9/11/02 Department/Division: Parks and Recreation
Departmen t Contact Name/Number: Raul M. Garcia (305) 575-5256
Bid/ContractNumber: 01-02-158 Sr. Buyer: Maritza Suarez
Summary/Description of Purchase:
St Aucgustine Sod
Bermuda Tifton 419 Sod (Certified)
Top Dressing 50% Trap Sand, 50% Muck Sterilized
Justification for Award/Contract:
The sod and top dressing will be used for the restoration of
the baseball/football fields, which are highlSr used by our
community, in the City of Miami Parks.
Type of Contract: Method of Purchase:
❑ Single Purchase Formal Bid (include bid tabulation)
❑ Short -Term Contract ❑ Competitive Negotiation (include documentation)
❑ Lease ❑ Other Governmental Contracts (include documentation)
® Term Contract
❑ Contract Increase
Contract Period One (1) year OTR: Two (2) additional one (1) year
period
Recommended Vendor(s): MWBE/Location Status: Award/Contract Value
Bannerman Landscapina Black/Dade ,204,600.00 (3yrs)
Sunset Sod, Inc. Female/Dade $276.696.00 (3yrs)
Total Value of Award/Contract (including value associated with potential OTR):
Award Recommended By:
Department irector/Designee Signature
Source(s) of Funds:
Account Code(s): 0 010 0 0.5 8 0 3 0 2.6.3 4 0 4661(rbo' i a ��►�1 Vr a jla /j/A�'w�? _
001000.580302.6.712
Fu ding Approval: Certified By: proved:
irec or, sign Chief Procurement Officer/Designee rty Manage Date
- 02-1272
MON
1. Department: Parks and Recreation
2. Agenda Item # (if available)
Budgetary Impact Analysis
Division: Operations
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution accepting the bid of Bannerman Landscaping in the amount of $68,200 for the furnishing of sod and top
dressing material (001000.580302.6.340 - $48,200: 001000.580302.6.712 - $20,000).
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: Index Code Minor Obj. Code
NO: X Complete the following questions:
6. Source of funds: See #7 for additional comments Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
From
From
From
To
Amount $
7. Any additional comments?
Fiscal Year 2003 proposed budgeted amounts: 001000.580302.340 - $207,096; 001000.580302.712 - $52,681•
8. Approved by:
e Director/Designe
`nfi
<?// 7 /40'�
Date
FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:V'34
y��J ,3
!r V
!vim �
Transfer done by:
p e of Ma a went anudget
Director/Designe
\lei
Budget Analyst
Budget Analyst
Date Y1Date
-�xj q J Zp 1iil
Date
02-1272
TABULATION OF BIDS
SOD AND TOP DRESSING MATERIAL, FURNISH AND INSTALL
BID NO. 01-02-158
Item
No. Description
1 Sod - St. Augustine
Delivered, unloaded & installed
2 Sod - Bermuda Tifton 419 Certified
Delivered, unloaded & installed
3 Top Dressing
delivered, unloaded and installed
TOTAL:
Prepared by Maritza Suarez, 7/5/02
Est.
Qtu1. UOM
100000 sq. ft.
100800 sq. ft.
2000 I
tons
Bannerman Landscaping*
901 NW 143 Street
Miami, FL 33168
Black/Dade
"PRIMARY VENDOR"
Extended
Unit t Price Amount
$ 0.23 /sq. ft. $ 23,000.00
$ 68,200.00
*Pending verification of
occupational license
Sunset Sod, Inc.
9234 SW 112 Street
Miami, FL 33116
Female/Dade
"SECONDARY VENDOR"
Extended
Unit A=
$ 0.23 /sq. ft. $ 23,000.00
$ 20.00 /ton $ 40,000.00 [
$ 92,232.00 1
Thomas Maintenance Service
17200 SW 137 Avenue
Miami, FL 33177
Black/Dade
Extended
Unit Amount
$ 0.22 /sq. ft. $ 21,990.00
$ 0.25 /sq. ft. $ 25,189.92 1
$24.75 /ton $ 49,500.00 1
$ 96,679.92 1
Page 1 of 3 Approval: .
Depa nt Direct r/Designee
TABULATION OF BIDS
SOD AND TOP DRESSING MATERIAL, FURNISH AND INSTALL
BID NO. 01-02-158
t
i�
Prepared by Maritza Suarez, 7/5/02
Parker Sod Landscape Center
7600 SW 87 Avenue
Miami, FL 33173
Non-Minority/Dade
Extended
Unit Price Amount
$ 0.25 /sq. ft. $ 24,500.00
1 $ 0.26 /sq. ft. $ 26,208.00
$28.00 /ton $ 56,000.00
$106,708.00
Rouco & Sons, Inc.
1371 W. 36 Street
Hialeah, FL 33012
Hispanic/Dade
Extended
Unit Price Amount
i
$ 0.29 /sq. ft. $ 29,000.00
(minimum order of 4000 sq. ft. per order)
$ 0.42 /sq. ft. $ 42,336.00
(minimum order of 4000 sq. ft. per order)
$ 29.50 /ton $ 59,000.00
(minimum order of 20 cy per order)
$ 130,33E `1
Approval:)
Page 2 of 3 Depa ment Director/Designee
Tropic Landscaping & Law Maintenance
17973 SW 248 Street
Miami, FL 33031
Female/Dade
Item
Est.
Extended
No.
Description
(3tt:
UOM Unit Price Amount
1
Sod - St. Augustine
100000
sq. ft. $ 0.24 /sq. ft. $ 23,500.00
Delivered, unloaded & installed
2
Sod - Bermuda Tifton 419 Certified
100800
sq. ft. $ 0.26 /sq. ft. $ 26,107.20
Delivered, unloaded & installed
3
Top Dressing
2000
tons $ 27.39 /ton $ 54,780.00
delivered, unloaded and installed
TOTAL:
$ 104,387.20
t
i�
Prepared by Maritza Suarez, 7/5/02
Parker Sod Landscape Center
7600 SW 87 Avenue
Miami, FL 33173
Non-Minority/Dade
Extended
Unit Price Amount
$ 0.25 /sq. ft. $ 24,500.00
1 $ 0.26 /sq. ft. $ 26,208.00
$28.00 /ton $ 56,000.00
$106,708.00
Rouco & Sons, Inc.
1371 W. 36 Street
Hialeah, FL 33012
Hispanic/Dade
Extended
Unit Price Amount
i
$ 0.29 /sq. ft. $ 29,000.00
(minimum order of 4000 sq. ft. per order)
$ 0.42 /sq. ft. $ 42,336.00
(minimum order of 4000 sq. ft. per order)
$ 29.50 /ton $ 59,000.00
(minimum order of 20 cy per order)
$ 130,33E `1
Approval:)
Page 2 of 3 Depa ment Director/Designee
TABULATION OF BIDS
SOD AND TOP DRESSING MATERIAL, FURNISH AND INSTALL
BID NO. 01-02-158
Prepared by Maritza Suarez, 7/5/02
Approval:
Page 3 of 3 Dep rtment Di ctor/Designee
Superior Landscaping
2172 NW 26 Avenue
Mimai, FL 33135
Hispanic/Local
Item
Est.
Extended
No.
Description
QtY.
UOM
Unit Price Amount
1
Sod - St. Augustine
100000
sq. ft.
$ 0.45 /sq. ft. $ 45,000.00
Delivered, unloaded & installed
2
Sod - Bermuda Tifton 419 Certified
100800
sq. ft.
$ 0.60 /sq. ft. $ 60,480.00
Delivered, unloaded & installed
3
Top Dressing
2000
tons
$36.00 /ton $ 72,000.00
delivered, unloaded and installed
TOTAL:
$177,480.00
Prepared by Maritza Suarez, 7/5/02
Approval:
Page 3 of 3 Dep rtment Di ctor/Designee
C1 OF MIAMI OF THE CITY CLER
BID SECURITY LIST
BID ITEM: SOD AND TOP DRESSING MATERIAL, FURNISH, DELIVER,
AND INSTALL
BID NO: 01-02-158
DATE BID OPENED: July 3, 2002 TIME: 10:00 AM
BIDDER
TOTAL BID
AMOUNT
BID BOND(ER)
CASHIER'S CHECK
THOMAS MAINTENANCE SERVICE (one copy
submitted)
See Attached
Bid
vkc K 6 ,
ROUCO &SONS, INC.
66" "
aA
iSPdA_1 ArJ
SUNSET SOD, INC.
-1:*en^ 03 e- ba
TROPIC LANDSCAPING AND LAWN
MAINTENANCE, INC.
66 46"
h m a
PARKER SOD LANDSCAPE CENTER
64 64"
N M D ad
SUPERIOR LANDSCAPING
44 46"
�f
rt'1/S ani G
A 6 1
BANNERMAN LANDSCAPING (one copy
submitted)
B ICA C;
NO BID:
FLORIDA POTTING SOILS
PRIME TURF, INC.
PRO -GROUNDS PRODUCTS, INC.
SELECT GOLF AND TURF LTD.
"Offers from the verdors lasted herelin
received timely as c # trr ^ c'±cv o o-,nn
are the C-ly
ng date and t
offers
rtA. All {
w•: other offers su r fitted is respor-ss to t
are hereby rejected as late."
j's gol:c;taliou,
if any,
envelops on behalf' of
Pef9on Receiving Bid(s)
PURCHASING DEPARTMENT on 7/3102.
(City Department) (T day's Date)
PREPARED BY:
D lerk
000
PROPOSALS RELEASED TO DEPARTMENT BY: A&- a
�epdtyVQ4_�erk 02-1 27 2