The URL can be used to link to this page

Home My WebLink AboutR-02-1271J-02-1020 11/26/02 02-1271 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF COMMERCIAL ENERGY SPECIALIST FOR THE PURCHASE OF SWIMMING POOL CHEMICALS AND SUPPLIES FOR VARIOUS CITY POOLS, ON A CONTRACT BASIS, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $48,430.75, FOR A TOTAL AMOUNT NOT TO EXCEED $145,292.25; ALLOCATING FUNDS FROM THE DEPARTMENT OF PARKS AND RECREATION GENERAL FUNDS, ACCOUNT CODE NO. 001000.580301.6.704. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Commercial Energy Specialist, Inc., for the purchase of swimming pool chemicals and supplies for various City pools, on a contract basis for one year, with an option to renew for two additional one-year periods, in an annual amount not to exceed $48,430.75, for a total amount not to exceed $145,292.25 is accepted, with funds allocated from the Department of Parks And Recreation General Funds, Account Code No. 001000.580301.6.704. CITY COI ISSION METING OF DEC 1 2 2002 Resoiaaion No. 02-1271 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 12th ATTEST: C � (.i J 2 PR CILLA A. THOMPSON CITY CLERK day of December 2002. EL A. DIAZ, MAY00 CORRECTNESS:6/ �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 2 1271 CITY OF MIAMI, FLORIDA CA=3 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: NOY 2 7 2M FILE: of the City Commission FROM : g imenez City Mana er RECOMMENDATION: SUBJECT: Authorizing the Purchase of Chemicals and Supplies for City Pools REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of swimming pool chemicals and supplies for various city pools from Commercial Energy Specialist, under Bid No. 01-02-240 as the lowest responsible and responsive bidder for a total amount not to exceed $48,430.75, for the Department of Parks and Recreation. Funding for these services is available from funds appropriated in the FY -02-03' Parks and Recreation Department Operating Budget, Account No. 001000.580301.6.704. BACKGROUND: The City of Miami's Parks and Recreation Department has budgeted funds for the purchase of swimming pool chemicals and supplies for the operation of various city pools. Pursuant to public notice, Invitation for Bids No. 01-02-240 were mailed to eight (8) potential providers of said commodity. On October 8, 2002 one (1) bid was received from Commercial Energy Specialist. Therefore, it is recommended that an award in an amount not to exceed $48,430.75 be made to Commercial Energy Specialist, Inc. as the lowest responsible and responsive bidder. FISCAL IMPACT: NONE (BUDGETED) /0 21 OL CAG/FI/AR/ sb 02-1271 AWARD REC%_.l+1MENDATION AND APEKOVAL FORM Date: October 7, 2002 Department/Division: Parks and Recreation Department Contact Name/Number: Kingsley Rigby — 416-1302 Bid/Contract Number: 01-02-240 Sr. Buyer: Maritza Suarez, CPPB Summary/Description of Purchase: Swimming Pool Chemicals and Supplies Justification for Award/Contract: Type of Contract: Method of Purchase: ❑ Single Purchase ® Formal Bid (include bid tabulation) ❑ Short -Term Contract ❑ Competitive Negotiation (include documentation) ❑ Lease ❑ Other Governmental Contracts (include documentation) ® Term Contract ❑ Contract Increase Contract Period One (1) year OTR: Two additional one year periods Recommended Vendor(s): MWBE/Location Status: Award/Contract Value Commercial Energy Specialists, Inc. Hispanic/Non-Local $48,430.75/yr Total Value of Award/Contract (including value associated with potential OTR): Award Recommended By: Source(s) of Funds: Account Code(s): .vj/ T ept Director/Designee Signature lenz,sa.2 rid % al.k� (J /2ec2ea-ion 001000.580301.6.704 BIDAWARDMCOMFORM $145,292.25 0 q9 , 813 Aflc,6k Wt 130 460 Fnt.�jv S iS�G! 1 S o !O A4A& 4-,4,Vd. Certified By: Approved: Chief Procurement Officer/Designee anage Date 02-1271 1. Department: Parks and Recreation 2. Agenda Item # (if available) Budgetary Impact Analysis Division: Recreation 3. Title and brief description of legislation or attach ordinance/resolution: Resolution authorizing the purchase of swimming pool chemicals and supplies from Commercial Enerav Specialists. under Bid No. 01-02-240. 4. Is this item related to revenue? NO: X YES _ (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 001000.580301 Minor Obj. Code 704 Amount $48.430.75 NO: Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From From From To 7. Any additional comments? None. 8. Approved by: a^Directorpti,'pee Io / ec� Date FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Transfer done by- DepaiTme anagem an udget Drector/Designee Date Budget Analyst Date 10NI Budget Analyst Date 02-12'71 -� �-. ...r vv • vo rm O1J .i7Jrl / OU i CES l¢J 003/003 ISR;fter STRANiCO PRODUCTS TELEPHONE 515-9324154 P.O.BM 389 800-882-6466 BRADLEY, IL 60915 FACSIMILE 815.9324760 October 3, 2001 City of Miami Purchasing Department Nis. Stephanie Jones 444 S.W. tad Ave., 6`b Floor Miami, Florida 33130 305.416.1904(ph) 305.416.2154(fax) Dear Stephanie: USFilter Stranco Products founded the pool automation industry over 30 years ago and has continually provided the highest quality control systems to universities, municipalities, YMCAs, YWCAs, hotels, country clubs, and fitness facilities. USFilxr Stranco Products chemical controllers monitor and precisely maintain both pH and chlorine levels, providing "Perfect Pool Water" every hour of the day, regardless of bather load or weather conditions. Strantrol controllers will substantially reduce costs in maintenance, chemical usage, labor and liability. USFilter Stranco Products is unique in its nationwide local service and support. Only we can provide sales and service with qualified personnel anywhere in North America. Commercial Energy Specialists, Jupiter, FL is the sole authorized St witrol, Arch Chemical and Pulsar distributor for Florida. It is the only company to be factory trained in all aspects of operation, troubleshooting, and servicing of every Stirantrol controller. Regardless of the age or model number of your unit, Comanercial Energy Specialists has the tools, parts, and expertise to handle your particular situation. We encourage you to contact them at 800.940.1557 with any questions you may have regarding operator training, service, water chemistry, troubleshooting or any other pool operation question. Sincerely, �'L s4 Ed Selvick Vice President Aquatic Division /me cc: Al Mendoza ICES 02-1271 TABULATION OF BIDS SWIMMING POOL CHEMICALS AND SUPPLIES BID NO. 01-02-240 Item No. Description 1 Calcium Hypochlorite Pulsar Bricquettes Packaged: 50 Ib pail 2 Calcium Hypochloride-Dry Granular 70% available C12 Packaged: 100 Ib drums Brand Name or Product No. 3 Muriatic Acid 20 Baume Packaged: 4 (1 gal.) jugs/case Brand Name or Product No. 4 Diatomaceous Earth Filter Powder Packaged: 50 Ib bag Brand Name or Product No. 5 Sodium Bicarbonate Packaged: 50 Ib bags Brand Name or Product No. 6 Calcium Chloride Packaged: 50 Ib bags Brand Name or Product No. 7 Trichloro-s-Trazinetrione Packaged: 40 Ib. Or 50 lb. Pail Brand Name or Product No. 8 Cyanuric Acid or pool stabilizer Packaged: 100 Ib. Drum Brand Name or Product No. TOTAL: Prepared by Maritza Suarez, 10/7/02 Estimated ) Annual Qty: UOM 400 pails 1 10 drums 200 cases 200 bags 100 bags 100 bags 25 pails 40 drums Commercial Energy Specialists, Inc. 860 Jupiter Pk Dr., #2 Jupiter, FL 33458 Hispanic/Non-Local Extended Unit Price Amount $81.25 /pail $32,500.00 $104.00 /drum $1,040.00 AA 30554 $8.57 /case $1,714.00 AE ACID -CS $16.79 /bag $3,358.00 EM 5809 $13.00 /bag $1,300.00 AE SB50 9 $13.00 /bag $1,300.00 AE CC50 $108.75 /pail $2,718.75 AA PL5827 (40 Ib. Pail) $112.50 /drum $4,500.00 AE STAB100 1-14 Approv Page 1 of 1 *artmentDiredct1 $48,430.75 j Y OF MIAMI OF THE CITY CL. BID SECURITY LIST BID ITEM: SWDAMING POOLS CHEMICAL AND SUPPLIES BID NO.: 01-02-240 DATE BID OPENED: September 30, 2002 TIME: 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND(ER) CASHIER'S CHECK COMMERCIAL ENERGY SPECIALISTS See Attached Bid q� i G liDouc NO BID: HARCROS CHEMICALS Would of WMi-r uS-roFr&a4'A THEOCHEM LABORATORIES kmove vs -from 'ddem LESLIE'S POOLMART INC. M ' - NO =, es IaC.4I -'Offers fr= the vendors listed he receive timely other offers sit}3#fiiited iri ;dsponse to ,. rain are t3 d crily rjo,p rind this citatio soli e f els All tsnz � ---° , isny cww ere .,. PURCHASING (City Department) PREPARED BY: RELEASED TO DEPARTMENT BY: ICc� Deputy City Clerk (Initials) s) on behalf of 02-1271 iQ 5-