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Home My WebLink AboutR-02-12691-62-1019 11/27/02 RESOLUTION NO. 02-1269 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF WEATHERTROL MAINTENANCE CORPORATION, FOR THE PURCHASE OF ALL MATERIALS, INSTALLATION, PROGRAMMING AND TRAINING FOR TWELVE VARIABLE FREQUENCY DRIVERS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, MIAMI RIVERSIDE CENTER DIVISION, IN AN AMOUNT NOT TO EXCEED $70,584, PLUS A CONTINGENCY IN THE AMOUNT NOT TO EXCEED $3,500, FOR A TOTAL CONTRACT VALUE OF $74,084; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROGRAM, PROJECT NO. 311042.429301.6.830. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Weathertrol Maintenance Corporation, for the purchase of all materials, installation, programming and training for twelve variable frequency drivers, for the Department of General Services Administration, Miami Riverside Center Division is accepted, in an amount not to exceed $70,584, plus a contingency in the amount not to exceed $3,500, for a total contract value of $74,084, with funds allocated from Capital Improvement Program, Project No. 311042.429301.6.830. arr COMMTS'MN MEMUG OF DEC 1 2 2002 Resolution No. 02-126B Section 2. This Resolution shall become effective immediately upon adoption and signature of the Mayor.-'/ PASSED AND ADOPTED this 12th ATTEST: PRI CILLA A. THOMPSON CI CLERK 38:tr:AS SS day of December 2002. MANUEL A. DIAZ, MAYOR lj If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02-12619 2-126y CITY OF MIAMI, FLORIDA .7- A=1 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: 27 2002 FILE: of the City Commission FROM ��W C RECOMMENDATION: SUBJECT: Resolution Authorizing Purchase of twelve (12) Variable Frequency REFERENCES: Drivers ENCLOSURES: Bid No. 01-02-183 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid received pursuant to Bid No. 01-02-183 from Weathertrol Maintenance Corporation, a Hispanic/Local vendor, located at 7250 NE 4 Avenue, Miami, Florida 33138 for the purchase of all materials, installation, programming and training for twelve (12) variable frequency drivers for the Department of General Services Administration, Miami Riverside Center Division, in an amount not to exceed $70,584 (FY03'), plus a contingency reserve in the amount of $3,500 (see attached memo) for a total amount of $74,084. Funding is allocated from Capital Improvement Program, Project No. 311042.429301.6.830. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 01-02-183. The bid from Weathertrol Maintenance Corporation was deemed the lowest responsive and responsible bidder, meeting specifications. The Department of General Services Administration, Miami Riverside Center Division, (MRC) has found the need to purchase, install, program and receive training for twelve (12) variable frequency drivers at the Miami Riverside Center Building. The twelve variable frequency drivers will include a by-pass feature for all time operations. This will save energy towards the general consumption of the air conditioning system, thus lower electrical utilization at the MRC. These variable frequency drivers will not only reduce the stress on the belts/bearings of the fan motors on the air conditioning system, but will also cause minimal vibration, protect and extend the life of the equipment. FISCAL IMPACT: NONE CAG/FKR/ nbd 11114(ol, -- 02—x.269 Bid Resolutions-Reso-Variable Frequency Drivers AWARD RECOMMENDATION AND APPROVAL FORM Date: 9/30/02 Department/Division: General Services Administration Department Contact Name/Phone Number: Nancy Dorta / 305-575-5130 Bid/Contract Number: 01-02-183 Sr. Buyer: Terry Byrnes, CPPB Summary/Description of Purchase: Supply and Install Variable Freuuencv Drivers at MRC. Justification for Award/Contract: The Department of GSA, MRC Division has found the need to purchase, install, program and receive training for twelve (12) variable frequency =ve at the MRC Building The 12 variable frequency drivers will include a by—pass feature f all time operations This will save energy towards the general consumption of the air conditioning system, thus lower electrical utilization at the MRC. Type of Contract: Method of Purchase: ❑Single Purchase ®Formal Bid (include bid tabulation) ®Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) RLease ❑Other Governmental Contracts (include documentation) QTerm Contract Contract Period: Short Term Contract OTR: (if applicable) Recommended Vendor(s): MWBE/Location Status: Award/Contract Value: Weathertrol Maintenance Corp. Hispanic / Local $ 70.584.00 Total Value of Award/Contract Award Recommended By: potential OTRy $ 70.584.00 Department Director/Designee Signature Source(s) of Funds: Capital Improvement Program Account Code(s): Project No. 311042.429301._6.830 Certified By: Chief Procurement Date AWAWRECOMANUAPPROVALfoRM 02-1269 Re Budgetary Impact Analysis 1. Department Gen. Svcs. Administration Division Miami Riverside Center 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Purchase of 12 Variable Frequency Drivers 4. _ Is this item related to revenue? NO: xx YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: xx Index Code ** Minor Obj. Code Amount $ NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Amount needed is the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ To $ 7. Any additional comments? Funding: Capital Improvement Program; Project No. 311042.429301.6.830. Approved by: 8. Ilk o ,i Departs v✓ \ I�1 W.P APPROVAL: FO NT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: C.LP A OWAL: Dep ent nagem t and B get Dire r esignee Date l/f`/0.;k- !Ire e 02-12.69 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Alex J. Martinez DATE: October 24, 2002 Acting Director General Services Administration SUBJECT: Contingency reserve for FROM: M Me" REFERENCES: Variable Frequency Drivers Fac' ' arf eI Miami Riversi a Center ENCLOSURES: FILE: The Department of General Services Administration, Miami Riverside Center Division, is requesting a contingency reserve in an annual amount of $3,500. This amount will cover any additional equipment, upgrades to the existing Metasys System and any labor necessary after regular hours for the new variable frequency drivers that will be installed at the Miami Riverside Center Building. Funding is available from Capital Improvement Project, Program Number 311042.429301.6.830. If you are in need of further information, please contact me at (305) 416-1465. MM/nbd 3;�Q is GE one-+rnl✓ af'yl'Wnf- i-5 02-1269 AWARD SHEET" pply and Install Variable Frequency Drivers at MRk. BID NO. 01-02-183 Item No. Description 1 Supply twelve (12) 460 VAC Variable Frequency Drivers 2 Programming Charge by Johnson Control 3 Operational /Safety Training Charge for 4 Persons (Approximately 8 Hours) TOTAL COST Warranty Materials and Labor Days to commence work after PO Prepared by Terry Bymes, CPPB M0102 7250 NE 4th Ave., Miami, FL 33138 Hispanic J Local )nit Cost Quantity U/M Total Cost $ 3,969.00 12 EA $ 47,628.00 $ 1,833.00 12 EA $ 21,996.00 JOB $ 960.00 $ 70,584.00 1 Year 15 Days 02-1269 TABULATION OF BIDS Supply and Install Variable Frequency Drivers at MRC BID NO. 01-02-183 7250 NE 4th Ave., Miami, FL 33138 3300 Corporate Ave.,Weston,,FL 33331 Item Hispanic / Local Non -Local/ Non -Minority No. Description Co Quantity U/M Total Cost Unit Cost uanti U/M Total Cost 1 Supply twelve (12) 460 VAC Variable 1!$ 3,969.00 12 EA $ 47,628.00 $ 3,997.33 12 EA $ 47,967.96 Frequency Drivers 2 Programming Charge by Johnson Control 1,833.00 12 EA $ 21,996.00 $ 2,052.83 12 EA $ 24,633.96 3 Operational /Safety Training Charge for JOB $ 960.00 JOB $ 960.00 4 Persons (Approximately 8 Hours) TOTAL COST $ 70,584.00 Warranty Materials and Labor 1 Year $ 73,561.92 Days to commence work after PO 1 Year 15 Days 30 Days Prepared by Terry eymes, CPPB 9/30/02 1 601 SW 57 Ave., Miami, FL 33144 Local/ Hispanic Unit Cost Quantity U/M Total Cost $ 4,310.00 12 EA $ 51,720.00 $ 3,672.00 12 EA $ 44,064.00 JOB $ 621.00 $ 96,405.00 1 Yea - 10 Di li ' BID ITEM: BID NO.: DATE BID OPENED: Y OF MIAMI OF THE CITY CL' BID SECURITY LIST VARIABLE FREQUENCY DRIVERS 01-02-183 September 18, 2002 TIME: 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND(ER) CASHIER'S CHECK WEATHERTROL MAINTENANCE CORP. See Attached Bid .1: 41 C Kp GANCEDO TECHNOLOGIES 66 64it JOHNSON CONTROLS " N DC at NO BID: SOUTH DADE ELECTRICAL SUPPLY Q 0 NO p f Se°rvict'. CONTINENTAL ELECTRIC NID ; ' HUGH'S ELECTRIC INC. Lot- P IM "Offers from the vendors Iii#ed here n the rec�redare as G e above ope. other offers Submitted in response:3 f hereby•. ing date and 11me. isS sGl:t�.r ci t ai All a" aS a e. 4 / r rece edL6� e)ope(s) on behalf of Iverson Receiving Bid(s) , r PURCHASING on 9Z (City Department) od y's Date) J PREPARED BY: Depu erk RELEASED TO DEPARTMENT BY: 4e-1 D Clerk (Initials) 02-1269