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Home My WebLink AboutR-02-1262J-02-1025 11/18/02 02-1262 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF PUBLIC SAFETY DATA SERVICES, INC., FOR THE REMOVAL/ INSTALLATION OF MOBILE DIGITAL COMPUTERS (MDCs), FOR THE DEPARTMENT OF POLICE, FOR AN INITIAL PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $37,500.00, FOR A TOTAL CONTRACT COST OF $112,500; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET ACCOUNT CODE NO. 001000.290201.6.270; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received from Public Safety Data Service, Inc., for the removal/installation of Mobile Digital Computers, for the Department of Police, is accepted, for an initial period of one year with the option to renew for two additional one-year periods, in an annual amount not to exceed $37,500, for a total contract cost of $112,500, with funds allocated from the Police General Operating Budget, Account Code No. 001000.290201.6.270. CITY Cowndrosiloff MMUM Cr R OV 1 9 2002 kws,A4o" U0. 02-1262 Section 2. The City Manager is authorized!' to execute all necessary documents, in a form acceptable to the City Attorney, for said purpose. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' PASSED AND ADOPTED this 19th day of November ATTEST: 9,4" -� 'W�r z& P ISCILLA A. THOMPS CITY CLERK � APPROVED �ORM AND CORRECTNESS FaANDRO VILARELLO TY ATTORNEY W6744:tr:AS:BSS 2002. *EL A. DIAZ, MAY 1/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. ai If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 o2 -12s2 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO of the City Commission .�'l � i►,77�iJJ� RECOMMENDATION DATE NOV - A 2002 FILE Authorizing the provision of SUBJECT: Removal/Installation of Mobile Digital Computers (MDCs) Bid No. 01-02-249 City Mana REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Public Safety Data Services, Inc., a Hispanic/Non-Local vendor, located at 555 Talavera Road, Weston, FL 33326, for the provision of Removal/Installation of Mobile Digital Computers (MDCs) for the Police Department, for a period of one year (1) with the option to renew for two (2) additional one-year periods, in an annual amount not to exceed $37,500. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.270. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 01-02-249. Public Safety Data Services, Inc., submitted the only responsible and responsive bid and is, therefore, recommended for the award. Due to Police vehicles being taken out of service, the Police Department must remove the Mobile Digital Computers (MDCs) from these vehicles prior to auction and have them installed in the new vehicles. FISCAL IMPACT: None, budgeted item. ` o� CAG/RM/lR/Hi/lr 02-1262 Item No. TABULATION OF BIDS REMOVAL/INSTALLATION OF MOBILE DIGITAL COMPUTERS BID NO. 01-02-249 Description 1 Furnishing all materials, tools, labor, supervision, personnel, equipment and supplies necessary to remove and install Mobile Digital Computers (MDCs) from old, out of service police vehicles into new police vehicles Public Safety Data Services, Inc. 555 Talavera Road Weston, FL 33326 Hispanic/Non-Local Estimated : Annual Qty: UOM Unit Price 150 each $386.99 /ea $250.00 Extended Amount $45,900.90 $37,500.00 *Negotiated price, pursuant to Ordinance No. 12271, Section 18-85 Approval:/111" A57 -);A Prepared by Maritza Suarez, 10/2/02 Page 1 of 1 Departrdent Director/Designee 02-1262 1 K Budgetary Impact Analysis Department Police Agenda Item # (if available) Division 3. Title and brief description of legislation or attach ordinance/resolution: A Resolution accepting the bid of Public Safety Data Services, Inc., for the provision of removal/installation of Mobile Digital Computers (MDCs) for a period of one (1) year with the option to renew for two additional one-year periods, in an annual amount of $37,500. 4. Is this item related to revenue? NO: XXX YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: XXX Index Code 290201 Minor Obj. Code 270 Amount $37,500.00 NO: Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ �mlA " 3 Balance in Line Item $ G/7 , 151. 57 Amount needed in the Line Item $ 3 Z a00 C.,F9., -4- A. -A. —411 10 +,o-ofnrrnA frnm +110 fnflnWlnv hnP 1t.PmQ' 7 ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. 'Transfer done by: From $ From $ From $ To $ Any additional comments? 8. Approve b DPnnrt ent Director/Desienee Date FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: 'Transfer done by: Budget Analyst Department of Management and Budget Budget Analyst Director/Designee Date cIF Date 10) 3 C 3 _ Date 02-1262 AWARD RECOMMENDATION AND APPROVAL FORM Date: October 2, 2002 Department/Division: Police Department Contact Name/Number: Lourdes Rodriguez Bid/Contract Number: 01-02-249 Summary/Description of Purchase: Sr. Buyer: Maritza Suarez, CPPB Removal and installation of Mobile Digital Computers (MDCs) from old, out of service police vehicles into new police vehicles. Justification for Award/Contract: Due to Police vehicles being taken out of service, the Police Department must remove the Mobile Digital Computers (MDCs) from these vehicles prior to auction and have them installed in the new vehicles. Type of Contract: ❑ Single Purchase ❑ Short -Term Contract ❑ Lease ® Term Contract ❑ Contract Increase Contract Period One year Recommended Vendor(s): Method of Purchase: ® Formal Bid (include bid tabulation) ❑ Competitive Negotiation (include documentation) ❑ Other Governmental Contracts (include documentation) OTR: Two additional one year periods MWBE/Location Status: Award/Contract Value Public Safety Data Services, Inc. Hispanic/Non-Local $37,500.00/year Total Value of Award/Contract (including value associated with potential OTR): $112,500.00 Award Recommended By: Source(s) of Funds: POLICE GENERAL OPERATI Account Code(s): 1000.290201.6.2?0 Funding Approv Certified By: DMB Director/Designee Chief Procurement Officer/Designee BIDAWARDRECOMFORM Signature Approved: City Manager . Date 02-1262 J 10/8/02 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF PUBLIC SAFETY DATA SERVICES, INC., A HISPANIC/NON-LOCAL VENDOR, FOR THE PROVISION OF THE REMOVAL/INSTALLATION OF MOBILE DIGITAL COMPUTERS (MDCs), FOR THE DEPARTMENT OF POLICE, FOR AN INITIAL PERIOD OF ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $37,500.00; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.270. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received on September 9, 2002, from Public Safety Data Service, Inc., for the provision of removal/installation of Mobile Digital Computers, for the Department of Police, for an initial period of one (1) year with the option to renew for two (2) additional one-year periods, in an annual amount not to exceed $37,500.00, is hereby accepted, with funds therefore hereby allocated from the Police General Operating Budget, Account Code No. 001000.290201.6.270. 02-1262 Section 2. This Resolution shall become effective immediately upon adoption and signature of the Mayor'. PASSED AND ADOPTED this day of 2002. MANUEL A. DIAZ, MAYOR ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: ALEJANDRO VILARELLO CITY ATTORNEY S ' If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 02-1262 BID ITEM: BID NO.: DATE BID OPENED: Y OF MIAMI OF THE CITY CLI BID SECURITY LIST REMOVALANSTALLATION OF EXISTING MOBILE DIGITAL COMPUTER 01-02-249 September 9, 2002 TIME: 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND(ER) CASHIER'S CHECK PUBLIC SAFETY DATA SERVICES, INC. See Attached Bid w S�%rt NO BID: NETWORK AND COMMUNICATIONS SERVICES, INC. :gym+C r�r r: pry � Iv\r t t G?, , - SIRCHIC FINGERPRINT LABORATORIES, INC. CIELO CONSULTING GROUP EXECUTIVE SOURCE, INC. o. ,,_ r A. r^ n DATA INDUSTRIES, LTD. t,' ' c_ ,-�Ee- �,�..,,.-� TESSCO INCORPORATED 4 j; S "Offers from the vendors listed here,rt are t ffrece ive imp<y as of the above open other offers submitted in response to 1,1119 ng date and t' solicitation. e. All if ' "Ye hereby re;ecte as late." reeived L7) e velope(s) on behalf of Person Receiving Bid(s) -- PURCHASING on (City Department) PREPARED BY: eputy City Clerk RELEASED TO DEPARTMENT BY: Deputy City Clerk (Initials) ,> - i at --o 0.x. (Today's Date) 02-1262 OCT -91-2062 64:24 PM PSDS 0i1.01.01 03:81ps Prop 1-111 '.011/101 16111 t# LY a- Ift am= Z. 3alpdo. Jr. Public Sa W Owk slavioa% Ilk. S56 Takvas Raw Watmq PL 33326 13«r Ale. vaso. Oembat 1, 2002 CAUCO J%. MOM ckvmmw SENT VIA PAX Sulljeet: DIM. 01-02-249 A�ovovaVtaslalMan ct110ob116 DIOW Compooas We m in mdo of ym bid me da Jtaowval/lasaliadoa cdMoib ,DWW Cmmpum a m a aeadsd omuw basis m be utilized by *c Dgwtmaat of Polus. m6we "F am of oa ft o dw 9, 2002 atd Public Stdky Dan Sasviech lay. vms tbv oozy tesgam received. Pumant to City 01' D4iwd On mrtce No. 12271, Seddon IWp tie CfW bas dW wdWIW tO n.Wate Wilk 66 We bddder f br wjwmg sK mkm• whioltevar k in tit: bssc of tbo City. rhe City bmby requeos ow You arolbll r "Ym yaw bid pries !br @ay swt wlvltsp you can In cum e - I to the C1W, and pwW& what is considered your film's beet tnld lived afiW as St pwmins 1a your cost m ptovids renravaVnwWl tion of mobilo digital compwters to the Cby. This of fer s6v M be fmd to &c agntioat of Ms- Masud Snares, (305) 416.1923 by no bder thm 3 P.M on Tbusdry, Oetsber 3, 2003 Sinmely, Lu.,4—e f2z) Miolael A. Rob purC mft Drpwent MAlt.�rns Unit Puce, puesumr tD Sdd No. 01.02-249 Autiwtipd Siem JIM mad fUd Othr. 3 1 T Jmh Title: Ae-r±%- Daw, DEPARTMENT Or PURCHASINGI"A S.W. 2nd Ava ft 66 MoWWwmM ptdd.331301L O416 -190O— WrOlW923 6-hW1Ad*m-puwhsvQCLMbniJlwWV*bft A"WE hWJdM M AJl.ud Mdlirp A"Qw r.a sus 32" Asma. R "295a70 02-1262 r.nz City of Miami, Florida Bid No. 01-02-249 6.0 BID RESPONSE CHECK LIST This checklist is provided to help you conform to all requirements stipulated in this IFB. Submitted with Bid Verification (For Purchasing Dept. Use Only) If Yes, Check and Initial 6.1. Bid Certification Form- This form must be completed and signed to validate your bid YES YES 6.2 Statement of No Bid, only if applicable- If you do not intend to submit a bid on this commodity or service, please return this form in the bid envelope on or before bid YES YES opening. If the "Statement of No Bid" form is not completed and returned, your company may be deleted from the City of Miami bidder's list for this commodity or service. 63. Insurance Requirements- Acknowledgment of receipt of information on the insurance YES YES 'requirements for this bid. (Must be signed). 6.4. Bid Bond- To be completed and executed by bidder. YES YES 6.5. Performance Bond Requirements- Acknowledgement of receipt of information on the YES__ YES performance bond requirements for this bid. (Must be signed). / 6.6 Price Sheet- This form must be completed and signed by bidder YES YES 6.7 Bidder Qualification Statement- This form should be completed in its entirety to / verify the capability of bidder to perform/deliver the services/goods specified in the YES J YES IFB 6.8 Minority/Women Business Affairs Registration Affidavit, if applicable- Must be completed only if one or more of the owners in the business enterprise is at least 51% YES YES owned by a Black, Hispanic or Female. 6.9 Affirmative Action Policy for Equal Employment Opportunity -Should be YES_ YES completed by Bidder. 6.10 Statement of Compliance with Ordinance No. 10032 — Copy of Ordinance included YES YES with this IFB. 6.11 Primary Office Location Affidavit, if applicable- Section 18-52.1(h) of the City YES YES Code, as amended, states that the City Commission may offer to a responsive and responsible local bidder, whose primary office is located in the corporate limits of the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsive and responsible bidder. (Must be signed and notarized by the local bidder, only for use in attesting primary office location). The City reserves the right to verify local status. 6.12 Debarment and Suspension Certificate- (Must be Signed by Bidder) � (For Staff Purposes Only - Bidder is not /'rated on the State of Florida and Miami- YES YES Dade County Debarinetrt List and/or Convicted List (Applies only to contracts for bids > f300,0W). Staf j''is required to place inside bid file a copy of applicable Witt. 6.13 Vendor Application, if applicable- All prospective bidden should complete a vendor YES YES application for the commoditics/services the vendor can regularly supply to the City. Should a prospective bidder not be currently listed on the City's VendoriBidder's list, a vendor application will be enclosed with bid the package. Vendors who have already submitted an application and secured a vendor number from the City are not required to submit a new vendor application. Should a bidder return a bid or a "No Bid", a fully completed vendor application should be returned and the information contained therein will be added to the City's Vendodidder's list. 6.14 Current Occupational License- All bids should be accompanied by a copy of your YES YES COM current applicable license(s), as required. If business is located in the City of Miami, a copy of both the City of Miami and Miami -Dade County Occupational License(s) are YES MDC required and should be submitted. TO BE SUBMITTED AS PART OF YOUR BID RESPONSE. 02-1262 City of Miami, Florida 6.1 BID CERTIFICATION FORM Mailing Date: August 23.2002 Bid No.: 01-02-249 Bid No. 01-02-249 Buyer: Mantra Suarez CPPB Fax: 305-416-1925 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days after approval by the Financial Oversight Board. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. Contract for One Year with OTR for Two Additional One -Year Periods 920-31: REMOVAL INSTALLATION OF EXISTING MOBILE DIGITAL COMPUTERS We (I) certify that we have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. I number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. .. number of calendar days required before commencement of work. Delivery will be made within --I- calendar days after receipt of purchase order. Terms: 2%-10 days ZNet 30 days Additional discount of % if awarded all items. (include cash discount for prompt payment, if any) Other Discounts: Contact Person/ Telephone: K (A M Dn Term of Warranty for Parts: )J 0 Term of Warranty for labor: fl C All exceptions to this bid have been documented in the section below. EXCEPTIONS: s -95H -S7-9-2712- We (I) certify that any and all information contained in this bid is true; and we (1) further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this IFB and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISOUALIFY THIS BID. .02-1262 City of Miami, Florida Bid No. 01-02-249 Bid Certification Form (page 1 of 4) CERTIFICATE OF AUTHORITY (IF CORPORATION) I HEREBY CERTIFY that at a meeting of the Board of Directors of i �-C a corporation organized and existing under the laws of the State of � D C�� a , held on the day of �C 1 G�G� , 2C�% Z , a resolution was duly passed and adopted authorizing � 11 MD E •S4- C - 1a ,0 . as3C� s� c?� of the corporation to (Name) (Title) execute bids on behalf of the corporation and providing that his/her execution thereof, attested by the secretary of the corporation, shall be the official act and deed of the corporation. I fiuther certify that said resolution remains in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this l� , day of �l , 20_? . A f.0 0 `I VI Print: rAMDtA lV . 4c--�� FAILURE TO COMPLETE, SIGN. AND RETURN THIS FORM SHALL DISQUALIFY THIS BID 02-1262 City of Miami, Florida 6.2 STATEMENT OF NO BID Bid No. 01-02-249 NOTE: If you do no intend to submit a bid on this commodity or service, please return this form in the bid en -,elope on or before bid opening. Failure to submit a response after three (3) times without a sufficient justification of "No Bid" will be cause for removal from the vendor/bidder's list. Office of the City Clerk 3500 Pan American Drive Miami, FL 33131-5504 We, the undersigned, have declined to submit a bid on your Bid No. 01-02-249 for REMOVAL/ INSTALLATION OF EXISTING MOBILE DIGITAL COMPUTERS for the following reasons: Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below). Insufficient time to respond to the Invitation for Bids. We do not offer this product or service. Our schedule would not permit us to perform. We are unable to meet specifications. We are unable to meet bond requirements. Specifications are unclear (explain below). We are unable to meet insurance requirements. Remove us from your bidders' list for this commodity or service. Other (specify below). Remarks: We understand that if this statement is not completed and returned, our company may be deleted from the City of Miami bidders' list for this commodity or service. Company Name: Signature: Title: Telephone: Date: A completed vendor application should be returned with this form if vendor has not previously submitted an application and secured a vendor number from the City. FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 42-1262 City of Miami, Florida 6.3 INSURANCE REQUIREMENTS INDEMNIFICATION Bid No. 01-02-249 Bidder shall pay on behalf of indemnify and save City and its officials harmless, from and against any and all claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of the contract, including all acts or omissions to act on the part of bidder, including any person performing under this Contract for or on bidder's behalf, provided that any such claims; liabilities, losses and causes of such action are not attributable to the negligence or misconduct of the City and, from and against any orders, judgments or decrees which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any such claim, or the investigation thereof. The bidder shall furnish to City of Miami, do Purchasing Department, 444 SW 2nd Avenue, 6d' Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the bidder as required by Florida Statute 440 B. General Liability Insurance on a comprehensive basis in an amount not less than $1.000.000.00 combined single limit per occurrence for bodily injury and property damage to include products and completed operations. City must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work in an amount not less than $500,000.00 combined single limit'per occurrence for bodily injury and property damage. The City needs to be named as additional insured. BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Key Rating Insurance Guide or acceptance of insurance company which holds a valid Florida Certificate of Authority issued by the State of Florida, Department of Insurance, and are members of the Florida Guarantee Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE Compliance with the foreap#g requirements shall rct relieve the bidder of his liability and obligation under this section or under any other section of this Agreement. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Bidder. Page 1 of 2 02-1262 City of Miami, Florida Insurance Requirements form (Page 2 of 2) Bid No. 01-02-249 —If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. —In ' the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: A) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Invitation To Bid. B) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the Bidder in conjunction with the General Terms and Conditions of the Bid. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Bidder. The undersigned bidder acknowledges that (s)he has read the above information and agrees to comply with all the above City requirements. Bidder. to `O 1 lC& � D1, G-P(V'ItIO5 Ino (Company nami) Date: r b 1200 Z 2-1262 City of Miami, Florida 6.4. BID BOND State of Florida ) County of Dade ) SS City of Miami ) KNOWN ALL PERSONS BY THESE PRESENTS that v as Principal, Bid No. 01-02-249 as Surety, are held and firmly bound unto The City of Miami, in the penal sum of Dollars ($ ) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the accompanying bid, dated 7 20 for. NOW THEREFORE: (a) If the principal shall not withdraw said bid within sixty (60) days after date of opening the same, and shall within ten (10) days after the prescribed forms are presented to him for signature, enter into a written contract with the City, in accordance with the bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or, (b) In the event if the withdrawal of said bid within the period specified, or the failure to enter into such contract and give such bond within the time specified, if the principal shall pay the City the difference between the amount specified. in said bid and the amount for which the City may procure the required work and supplies, if the latter amount be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue. FAILURE TO COMPLETE, SIGN. AND RETURN THIS FORM SHALL DISQUALIFY THIS BID tit -1262 City of Miami, Florida Bid No. 01-02-249 Bid Bond Form (page 2) IN WITNESS WHEREOF, the above bound parties have executed this instrument under their several seals, this day of , A. D., 20__-, the name and corporate seal of each party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. WITNESS: (If Sole Ownership, PRINCIPAL: Partnership, or Joint Venture, two (2) Witnesses are required. If Corporation, Secretary only will attest and affix seal.) (Name of Firm) Affix Seal (Signature of authorized officer) (Title) (Business Address) City State Zip Surety: (Corporate Surety) Affix Seal Surety Secretary (Signature of Authorized Officer) (Title) (Business Address) City State Zip (Name of Local Insurance Agency) Address Telephone Number The rate of premium on this bond is per thousand. Total amount of premium charges S (The above must be filled in by Corporate Surety) FAILURE TO COMPLETE SIGN AND RETURN THIS FORM SHALL DISQUALIFY THIS BIM02-1262 City of Miami, Florida Bid Bond Form (page 3) CERTIFICATE AS TO CORPORATE PRINCIPAL Bid No. 01-02-249 certify that I am the Secretary of the Corporation named as Principal in the within bond; that of said corporation; that I know his signature, and the signature hereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said corporation by authority of its governing body. (Corporate Seal) STATE OF FLORIDA ) COUNTY OF DADE ) SS CITY OF MIAMI ) Before me, a Notary Public duly commissioned, qualified and personally appeared to me well known, who being by me first duly sworn upon oath, says that he/she is the attorney-in-fact, for the and that he/she has been authorized by behalf of the Contractor named therein in favor of The City of Miami, Florida. Subscribed and sworn to before me this day of INSTRUCTIONS: Bid Bonds must be accompanied by a Power of Attorney, in compliance with Instructions to Bidders to execute the foregoing bond on D., 20_ Notary Public, State of Florida at Large My Commission Expires: FAILURE TO COMPLETE SIGN AND RETURN THIS FORM SHALL DISQUALIFY THIS BID. 02-1262 City of Miami, Florida Bid No. 01-02-249 6.5. PERFORMANCE BOND REQUIREMENT'S The successful bidder shall furnish a Performance Bond, as stipulated on the Special Conditions of this IFB. The following specifications shall apply to the bond required: A. All bonds shall be written through surety insurers authorized to do business in the State of Florida as surety, with the following qualifications as to management and financial strength according to the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey: Bond Amount Best Rating 0 to 500,000 B V 500,001 to 1,500,000 B+ VI 1,500,001 to 2,500,000 A VII 2,500,001 to 5,000,000 A VIII 5,000,000 to 10,000,000 A IX Over 10,000,000 A+ X B. Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the Treasury entitled "Surety Companies Acceptable on Federal Bonds", published annually. The bond amount shall not exceed the underwriting limitations as shown in this circular. C. For contracts in excess of 500,000 the company must have been listed for at least three consecutive years, or holding a valid Certificate of Authority of at least 1.5 million dollars and on the Treasury List. D. Surety Bonds guaranteed through U.S. Government Small Business Administration or Contractors Training and Development Inc. will also be acceptable. E. In lieu of a Performance Bond, an irrevocable letter of credit or a cash bond in the form of a certified cashier's check made out to the City of Miami will be acceptable. All interest will accrue to the City of Miami during the life of this contract and as long as the funds are being held by the City. F. The attomey-in-fact or other officer who signs a contract bond for a surety company must file with such bond a certified copy of power of attorney authorizing the officer to do so. The contract bond must be counter signed by the surety's resident Florida agent. The City of Miami reserves the right to reject any and all security tendered to the City. The undersigned bidder acknowledges that (s)he has read the above information and agrees to comply with the above requirements. Bidde Date: k95 f Signature: Print Nam t"' f e.- FAILURE : FAILURE TO COMPLETE, SIGN. AND RETURN THIS FORM SHALL DISQUALIFY THIS BID. 02-1262 City of Miami, Florida 6.6. PRICE SHEET Bid No. 01-02-249 Item Estimated Unit Extended No. Description: Annual Otv: UOM Price Annual Amount 1. Furnishing all materials, tools, labor, supervision, 150 (1a yr of contras) each S/ea S C� 0 /yr personnel, equipment and supplies necessary to I SO �aleer 1- yr) each S-� /ea S /yr remove and install Mobile Digital Computers (MDCs) from old, out of service police vehicles into new police vehicles, on an as needed when needed contract basis, in accordance with Bid Specifications. Detailed Warranty Information on para' and labor. OD W CAM AVL G A on L -G1 2 PrykS?S (--kr1A Oa p—V-5 on " 1 nc:, 'Sk--- \p n If no Subcontractors are to be used, insert the word "Self' in the spaces under "Name of Subcontractor". Type of Work 1. 2. 3. Name of Subcontractor Bidder.alvd1C�A(rtho14Vrized Signature: Subcontractor's County -Municipal Occupational License Number 02--1262 City of Miami, Florida Bid No. 01-02-249 6.7 bIDDER QUALIFICATION STATEMENT INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: N�Ikc �S-J4, COMPANY OFFICERS: ` President "0A \ c. b _ Vice President ll 0 y\ -P— Secretary N 0 Yx2 Treasurer C ri-r-- COMPANY OWNERSHIP: —i2_110/6 of ownership % of ownership % of ownership % of ownership LICENSES: 1. County or Municipal Occupational License No. �� «9 z (attach copy with bid) , _ 2. Occupational License Classification aoM pi1� t'�l �e�iV iC� 3. Occupational License Expiration Date: Q'-'— Z00 -2-- 4. 4. Metro -Dade County Certificate of Competency No. N ►C��' (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. (Os— a tos—1s- EXPERIENCE: 6. Number of Years your organization has been in business: \ J eCA f 5 `-t wt 011 n S 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: i0 1peCA is 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietors 'p) has had in operation of the type required by the specifications of the Bid or RFP: \(CG. S on 9 j 02-1262 City of Miami, Florida Bidder Qualification Statement (page 2) Bid No. 01-02-249 9. Experience Record: List references who may be contacted to ascertain information on past and/or present contracts, work, jobs, that BIDDER has performed of a type similar to that required by specifications of the City's Bid with whom you have done business with in the past three (3) years. FIRM NAME/ADDRESS DATE OF JOB `Ce7 2 00 CONTACT PERSON: Sea1"1 2?Lw-,D2r1a)U FIRM NAME/ADDRESS CONTACT PERSON: FIRM NAME/ADDRESS CONTACT PERSON: DATE OF JOB DATE OF JOB DESCRIPTION OF JOB im oVQ,\ a aklo n PHONE NO.: wa 5 i 1 — r05 L� DESCRIPTION OF JOB PHONE NO.: DESCRIPTION OF JOB PHONE NO.: FAILURE TO FULLY COMPLETE. AND RETURN THIS FORM SHALL DISQUALIFY YOUR BID 02-1262 City of Miami, Florida Bid No. 01-02-249 6.8 MINORITY/WOMEN BUSINESS AFFAIRS REGISTRATION AFFIDAVIT Please Check One Box Only if /Hispanic [ ] Female [ ] Black [ ] Not Applicable If business is not 51% minority/female owned, affidavit does not apply. If not applicable, notarization is not required. I (We), the undersigned agree to the following conditions: 1) that we have read Section 2.25 of the General Terms and meet the fifty-one percent (51%) ownership and management requirement for minority/women registration status and will abide by all of the policies and regulations governing the City of Miami Minority and Women Business Enterprise Procedures; 2) that if at any time information submitted by the undersigned applicant in his/her Bidder Application should prove to be false, inaccurate, or misleading, applicant's name will be struck from the City of Miami's Master Bidder list with no further consideration given to this applicant; 3) that the City of Miami maintains the right, through award of bid/contract, to revoke the award, should it be found that false, inaccurate or misleading information or a change in the original information have occurred; 4) to notify the City of Miami within thirty (30) days of any change in the firm's ownership, control, management or status as an ongoing minority/women business concern as indicated on the Bidder Application, and that the City of Miami, upon a finding to the contrary, may render a firm's registration with the City null and void and cease to include that firm in its registered list of minority and women - owned businesses; 5) that the City of Miami has a right to diligently verify all information submitted by applicant in his/her Bidder Application to monitor the status of the Minority/Women Business Enterprise, once registered; 6) that the City of Miami may share a firm's registration information concerning its minority/women status and its capability with other municipal or state agencies for the sole purpose of accessing the firm to their procurement opportunities, unless otherwise specified by the firm in writing. I (We) certify under the penalties of perjury that the information contained in any and all application documents submitted to a City of Miami is correct as per Ordinance No. 10062 as amended. Firm Name: �C.��',s aks -_nine a ratefpfficer, kindly Affix corpor4te seal) 41(012XL & Date) (Name, Title & Date) This application must be signed by at least one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture. NOTARIZATION COUNTY, SS COUNTY OF DABS 3<XX)0,(Ck Date: Oat r3 . That: �C YY1c ;tel _nc,-Qk to ,�Cjn personally appeared before me and acknowledged the foregoing instrument as his/her act and deed. �(►V�I'j ltC�t 1 .�3 S4ZS-1Z�'710identTrcaTion. EV tXg.- �� ELYNNt)B y S iMY Com{ .'EXPIRES: Seplember 18, 2005 NOTARY PUBLIC: �. fK �r .•• Bonded Thru Nopry Public Urx)erwruers � r� My Commission Expires: 09J FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 02-1262 City of Miami, Florida Bid No. 01-02-249 6.9 SAMPLE OF AFFIRMATIVE ACTION POLICY for EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION/ EQUAL EMPLOYMENT OPPORTUNITY - POLICY STATEMENT It is the policy of (Company Name) to base its hiring and promotions on merit, qualifications and competency and that its personnel practices will not be influenced by an applicant's or employee's race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. One of the management duties of all principals at (company Name) is to ensure that the following personnel practices are being satisfied: Take every necessary affirmative action to attract and retain qualified employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. Maintain equitable principles in the recruitment, hiring, training, compensation and promotion of employees. Monitor and review personnel practices to guarantee that equal opportunities are being provided to all employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. (Company Name) is committed to take affirmative action and aggressively pursue activities that will serve to enable all employees and applicants opportunities available throughout this organization. Clearly, the above actions cannot be accomplished as a secondary duty for any individual, despite the full support of management. And so, to monitor our efforts, (Company Name) has assigned one of its principals as the Affirmative Action Director to monitor all activities of this program. Employees may contact (Name of assigned principal) at (telephone number) regarding this Affirmative Action Policy. DATE: (SIGNA �n�2m� %" 200Z FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 02-1262 City of Miami, Florida Bid No. 01-02-249 6.10 STATEMENT OF INTENT TO COMPLY WITH ORDINANCE NO. 10032 Bidder certifies that (s)he has read and understood the provisions of City of Miami Ordinance, No. 10032, pertaining to the implementation of a "First Source Hiring Agreement". Bidder will complete and submit the following questions as part of the IFB. Evaluation of bidder's responsiveness to Ordinance No. 10032 may be a consideration in the award of a contract. Violations of this Ordinance may be considered cause for annulment of a contract between the successful bidder and the City of Miami. A. Do you expect to create new positions in your company in the event your company was awarded this contract by the City? Yes No B. In the event your answer to Question "A" is yes, how many new positions would you create to perform this work? b A -C- C. Please list below the title, rate of pay, summary of duties, number of positions, and expected length or duration of all new positions which might be created as a result of this award of contract 1) J)00 2) Akfle 3) U6Ae 4) Aof s) A) W 6) ADAC 7)n►1 R 8) _�nyl-0- (Use additional sheets if necessary) COMPANY NAME SIGNATURE/TITLE: �-"— 1� DATE: �'2 DD Z 02-1262 City of Miami, Florida 6.11 PRIMARY OFFICE LOCATION AFFIDAVIT Bid No. 01-02-249 Please type or print clearly. This Affidavit most be completed in full, signed and notarized ONLY if your primary office is located within the corporate limits of the City of Miami. Legal Name of Firm: Entity Type: (check one box otd [] Partnership 1 % .<– [I Sole Proprietorship )2Corporation -Vt.kJ91 C 4AO- - PRESENT Street Address: .- 555�- City: ` - State: How long at this location: F Z (lP,,r5 �l f ,M,1 4-> PREVIOUS Street Address: City: v v State How long at this location: According to Section 18-52.1(h) of the City of Miami Code, as amended: The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsible and responsive bidder." The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits of the City of Miami. I (we) certify, under penalty of perjury, that the primary office location of our fr has n es lisped with the sole purpose of obtaining the advantage granted bona fide local bidders/proposers by this sectio . th— ' i �- J Tg_ ftinCt�11 `tNape Je Tide Authorize Signature Print Name Title (Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture.) STATE OF FLORIDA, COUNTY OF B*M Personally known to me; or Subscribed and Sworn before me that this is a true statement this U day of 200 Produced identification: Notary Publi , State of Florida My Commis�nonosr expires ;:ir :% "• EVELYN ROBLES '4 .. iY.GQMMISSION # DD 058285 ;ro -'FrRES: September 18, 2005 �'R„p,' `, derided Thru Notary PLOc UnderwrNere Printed nam of Notary Public Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami also reserves the right to request a copy of the corporate charter, corporate income tax fling return and any other documents(s) to verify the location of the firm's primary office. FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID 02-1262 City of Miami, Florida 6.12 DEBARMENT AND SUSPENSION CITY OF MIAMI CODE SEC. 18-102 (a) Authority and requirement to debar and suspend: Bid No. 01-02-249 After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to be heard, the City Manager, after consultation with the Director of Purchasing and the City Attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for award of city contracts. The debarment shall be for a period of not fewer than three (3) years. The City Manager shall also have the authority to suspend a contractor from consideration for award of city contracts if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Director of Purchasing after approval by the City Manager, the City Attorney, and the City Commission. (b) Causes for debarment or suspension include the foI123 j= I. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private contract or subcontract, or incident to the performance of such contract or subcontract; 2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty; 3. Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals; 4. Violation of contract provisions, which is regarded by the Director of Purchasing to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension; 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity; 6. False certification pursuant to paragraph (c) below; or 7. Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the contractual party performing city contracts. (c) Certification: All contracts for goods and services, sales, and leases by the City shall contain a certification that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above, or debarred or suspended as set forth in paragraph ('-,) (S)• ", Company} ti l� 2 �� set U tCPJ O - Signature: 19 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID 02-1262