HomeMy WebLinkAboutR-02-1235J-02-923
10/28/02 02-1235
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT (S) , BY A FOUR-FIFTHS (4/5 THS)
AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND
AUTHORIZING EMERGENCY REPAIRS FOR THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, MIAMI RIVERSIDE CENTER
BUILDING AND PARKING GARAGE, TO VARIOUS
VENDORS DESCRIBED IN "EXHIBIT A", ATTACHED
AND INCORPORATED; ALLOCATING FUNDS FROM THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, MIAMI RIVERSIDE CENTER
DIVISION, ACCOUNT CODE
NO. 504000.421901.6.340, IN THE AMOUNT OF
$11,932.50 (FY 2002) AND ACCOUNT CODE
NO. 504000.421901.6.670, IN THE AMOUNT OF
$13,520.00 (FY 2002), FOR A TOTAL AMOUNT NOT
TO EXCEED $25,452.50.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, the City Manager's finding
of an emergency, waiving the requirements for competitive sealed
bidding procedures and authorizing emergency repairs for the
Department of General Services Administration ("GSA"), Miami
ce
2002
�88G>ii4�tCri4 �.
,02-1235
Riverside Center Building ("MRC") and Parking Garage for the (1)
fire panel in the MRC Building and Parking Garage; (2) building
access card system; (3) closed circuit television system of the
MRC Building; and (4) emergency transfer switches of the
emergency generator of the MRC Building to various vendors,
described in "Exhibit A", attached and incorporated, is
ratified, approved and confirmed, with funds allocated from the
Department of General Services Administration, Miami Riverside
Center Division, Account Code No. 504000.421901.6.340, in the
amount of $11,932.50 (FY 2002) and Account Code
No. 504000.421901.6.670, in the amount of $13,520.00 (FY 2002),
for a total amount not to exceed $25,452.50.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor."
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3
�2-1235
PASSED AND ADOPTED this 19th day of November , 2002.
ATTEST:
P ISCILLA �ATHOMPSOM
CITY CLERK
APPROVED AS -,.P S ?ORM AND gRRECTNESS :
AT20RNEY
W666r:tr:AS:BSS
Page 3 of 3
el MANUEL A. DIAZ, MA
EXHIBIT "A"
EMERGENCY REPAIRS AWARDED
TO VARIOUS VENDORS
FOR THE MIAMI RIVERSIDE CENTER BUILDING
AND PARKING GARAGE
1. Asset Security Systems, Inc.
1095 Jupiter Park Drive #9
Jupiter, Florida 33458
Non-Local/Non-Minority
Items Awarded: Emergency repairs to the access system &
closed circuit television system of the Miami Riverside Center Building
2. Condo Electric Motor Repair
3615 East 10 Court
Hialeah, Florida 33013
Dade/Hispanic
Items Awarded: Emergency repairs to the emergency transfer switches of the
emergency generators of the Miami Riverside Center Building
3. Chi Alarms, Inc.
15325 NW 60 Avenue, #101
Miami Lakes, Florida 33014
Dade/Hispanic
Items Awarded: Emergency repairs to the fire panels of the main building and
parking garage of the Miami Riveside Center Building
Emergency Ratifications -MRC Emergency Repairs
02-1235
TO
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the City Commission
�/
• We ��� i �
ez
?;
RECOMMENDATION
DATE: NOV - 4 2002
SUBJECT:
21
Resolution Ratifying City
Manager's Action
REFERENCES:
MRC Emergency Repairs
ENCLOSURES -
Due to Lightning Strikes
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying,
approving and confirming by a four fifths (4/5ths) affirmative vote, the City Manager's finding that
an emergency situation existed, thus waiving the requirements for competitive bidding procedures
and awarding the emergency repairs of: 1) the fire panel in the main building and parking garage;
2) access card system; 3) closed circuit television system of the Miami Riverside Center Building;
and 4) emergency transfer switches of the emergency generator of the MRC Building, to various
vendors, as more particularly described in Exhibit "A" attached hereto and made part hereof, in a
total amount not to exceed $25,452.50. Funding is available from the Department of General
Services Administration, Miami Riverside Center Division, Account Code Nos.
504000.421901.6.670, in the amount of $13,520.00 (FY02') and 504000.421901.6.340, in the
amount of $11,932.50 (FY02').
BACKGROUND
The Miami Riverside Center Building was struck by lighting and the following was damaged: 1)
the fire panel in the main building and parking garage; 2) access card system; 3) closed circuit
television system of the Miami Riverside Center Building; and 4) emergency transfer switches of
the emergency generator of the MRC Building.
As a result, the City Manager approved an emergency purchase request for the emergency repairs at
the Miami Riverside Center Building and Parking Garage at a total cost of $25,452.50. Each of
these items play a critical part in the safety and security of the MRC Building, its employees and
the public.
CAG/FKR/AJWnbd
Emergency Ratifications -MRC Emergency Repairs
02--1235
10/17/2002 14:57 FAX 3055455016 CITYMIAMI GSA 19 002
` CITY OF MIAMI, FLORIDA
INTER-OFFK-�E MEMORANDUM
y I
TO: Carlos A. Gimene,,
.
City Manager
U 'Y
GATE: August 2, 2002 FILE:
SUBJECT: MRC Emergency Repairs Due
To Lightning Strikes & Budget
Transfer Request
FROM : Alex J. Mdrfine REFERENCES:
Acting Director
ENCLOSURES:
General Services f, iministrati,:)n
Description of Ca anmodity/Services Need;:d:
It was necessary ICIr the Genl:ral Services .Administration, MRC DiNision, to repair the access
card system, the .losed circuit television (CCTV) system, the fire panels in both the MRC
Building and the ' 4RC Parkir..g Garabe, ar. i the emergency transfer switches of the emergency
,generators. Each of them is a part of the critical system for safety and security of the MRC
Building, the emp: oyees, and i he public.
Emergency Justi •i cation:
On June 30, and duly 2, 200::: the MRC E,ailding was struck by lightning which damaged the
access card syster 1, CCTV sy:-tem, fire par. !Is (building and garage), and the emergency transfer
switches for the a Liergency generators. Ve adors were immediately contacted to assess and begin
repairs as soon as, jossible.
This Department '.s reques&.g your authrrization of the emergency purchase the goods and
services to repair and/or repla-;e what was damaged by said lightning strikes, in an amount not to
exceed $25,452.51
Request for Bud! =et Transfer- Request:
In order to fund these expenses, the Dep.:itment of General Services Administration requests
your approval of t vo transfer.;:
I From:
50.4000.42011:1.6340.67019
$13,520.00
To:
50 7000.421901..6340.67019
$13,520.00
2 From:
503001.420905.6340.34019
$11,900.00
To:
50 4 000.42190.6340.34019
$11,900.00
02--1235
10/17/2002 14:58 FAX 3055455018 CITYMIAhSI GSA 003
Carlos A. Gimene2
Page 2 of 2
Budget Availabili ty:
Funding is availal-ile for transfers from the Department of General Services Administration,
Property Maintenance Division, account code No. 504000.420119.6340.67019, in the amount of
$13,520; and, Light Fleet Sec(ion account ;:ode No. 503001.420905.6340.34019, in the amount
of $11,900.
DATE: V 12,,Irj,
Deparhne)t oria4lget 71 M�.aag6ent
Marcelo Penha
Acting Director
pproved Disap proved:
Carlos A. Givienez, City Manager
'J/°''
CAGIFKR/AJM. sae
10/17:2002 14:58 FAX 3055455016 CITYMIAMI GSA Qj004
CITY OF MIAMI, FLORIDA �11
INTER-OFFI,;E MEMORANDUM
TO: The Honorable Ma:,,or Manuel A. Diaz DATE: August 2, 2002 FILE:
Commissioner 'for i.as Regalado
SUBJECT: Anti -Deficiency Ordinance
��'z�i?�4`�
FR : arlA. Girriene; :
REFERENCES:
OM OS
City Manager
ENCLOSURES:
Section 18-502(9),)f the Code of the City of Miami provides that "any changes or deviations in
excess of $5,000 ::,er transaction from the current approved budget for those departments under
the authority of th.: city mana;:er shall requi!.-e city manager approval, with the advice and written
concurrence of thu member of the city commission designated as the presiding officer, a copy of
which shall be pre �, ided to the city clerk."
The Department c I'General St;rvices Administration (GSA) has requested, and I have approved,
the transfer of $11.520 from its Property My 3intenance Repair/Maintenance - Outside budget line
item (account 50,,,)00.420111).6340.67019') to the same budget line item in its MRC Division
(account 504000..121901.6340.67019). Also, GSA has requested, and I have approved the
transfer of $11,90) from its Light Fleet :section Other Contractual Services budget line item
(account 503001.:)0905.6340.34019) to thv same budget line item in its MRC Division (account
504000.421901.6::40.34019). T'bese transfers are necessary to fund the emergency damage
repairs at the MRc, Building because of twa lightning strikes These expenses were not budgeted.
At this time, I m icipate -:he Department of General Services Administration actual net
expenditures for Lhe fiscal Yzar ending S-ptember 30, 2002, will be less than budgeted net
expenditures.
I respectively request your written concurre.-ice with these transfers.
}� �.W-WM Ao 00
,• � ��t is �i7i�'::✓ :>. 1
APPROVED:
or Manuel A Diu..
_.�;.
Date -
CAG/FXXAJM;.,ae
c: Marcelo l'..nha, Acting Director
DepartmE Lit of M.anaclement and Bl.-Aget
Commissioner r -
alado
) /
339L:T.AM012- :,e,,sN,+
€;2-1235
EXHIBIT "A"
EMERGENCY REPAIRS AWARDED
TO VARIOUS VENDORS
FOR THE MIAMI RIVERSIDE CENTER BUILDING
AND PARKING GARAGE
Asset Security Systems, Inc.
1095 Jupiter Park Drive #9
Jupiter, Florida 33458
Non-Local/Non-Minority
Items Awarded: Emergency repairs to the access system & -
closed circuit television system of the Miami Riverside Center Building
2. Condo Electric Motor Repair
3615 East 10 Court
Hialeah, Florida 33013
Dade/Hispanic
Items Awarded: Emergency repairs to the emergency transfer switches of the
emergency generators of the Miami Riverside Center Building
3. Chi Alarms, Inc.
15325 NW 60 Avenue, #101
Miami Lakes, Florida 33014 '
Dade/Hispanic
Items Awarded: Emergency repairs to the fire panels of the main building and
parking garage of the Miami Riveside Center Building
Emergency Ratifications -MRC Emergency Repairs 02 —1230