HomeMy WebLinkAboutR-02-1169J-02-815
10/17/02
RESOLUTION NO. 02-1169
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING PREVIOUS PURCHASES OF CELLULAR
TELEPHONE EQUIPMENT AND SERVICES FROM VARIOUS
VENDORS FOR THE DEPARTMENT OF POLICE, ON AN
AS -NEEDED BASIS, UNDER EXISTING STATE OF
FLORIDA CONTRACT NO. 725-330-98-1, EFFECTIVE
UNTIL DECEMBER 21, 2002, AND ANY EXTENSIONS,
IN AN AMOUNT NOT TO EXCEED $99,027.27;
ALLOCATING FUNDS FROM LAW ENFORCEMENT TRUST
FUND PROJECT NUMBER 690003, AS APPROVED BY
THE CHIEF OF POLICE IN COMPLIANCE WITH THE
UNITED STATES DEPARTMENT OF THE TREASURY'S
"GUIDE TO EQUITABLE SHARING".
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The previous purchase of cellular telephone
equipment and services from various vendors is authorized, for
the Department of Police, on an as -needed basis, under existing
State of Florida Contract No. 725-330-98-1, effective until
December 21, 2002, and any extensions, in an amount not to exceed
$99,027.27, with funds allocated from Law Enforcement Trust Fund
Project Number 690003, as approved by the Chief of Police in
compliance with the United States Department of the Treasury,
"Guide to Equitable Sharing"
CITY Co11rS3I0N
MEETING
Q C T 2 9 2002
Recolutioa NO,
2-169 5
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 29th day of October 2002.
MANUEL A. DIAZ,
ATTEST:
(?4.,:, - A 02-A.
PRISCILLA A. THOMPSON
CITY CLERK
CORRECTNESS
'DRO VILARELLO
ATTORNEY
W6561:tr:AS:BSS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
62-1169
CITY OF MIAMI, FLORIDA is
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
To : of the City Commission
�:.
�?ws
FROM A. Gimenez
City Manager
RECOMMENDATION
DATE: `,:'?- Z. r, FILE
L
SUBJECT: Proposed Resolution
REFERENCES: Cellular Telephone Equipment
and Services
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing
previous purchases of Cellular Telephone Equipment and Services, for the Department of Police,
on an as -needed basis, from various vendors, under existing State of Florida Contract No. 725-330-
98-1, effective until December 21, 2002, subject to further extensions by the State of Florida;
allocating initial funding in an amount not to exceed $99,027.27.
Funding was provided from the Law Enforcement Trust Fund, U. S. Department of the Treasury,
Project Number 690003.
BACKGROUND
The Miami Police Department utilizes cellular telephone equipment and services as a tool to
enhance their efficient use of communications in performing law enforcement functions, and for
use by Investigative Units to support their investigative operations. The cellular telephones are
also utilized to contact the United States and State Attorney's Offices, other local, state and federal
law enforcement agencies, witnesses, other City of Miami agencies in support of NET Operations,
and in the coordination of investigations.
Currently, there are a total of 185 cellular telephones employed by the Police Department. Ninety-
three (93) cellular telephones are funded by the Law Enforcement Trust Fund due to their primary
use being for investigative purposes, thus falling within the Law Enforcement Trust Fund
guidelines. Authorized personnel using cellular telephone funded by the Law Enforcement Trust
Fund include investigators assigned to the Criminal Investigations Section, Special Investigations
Section, Internal Affairs, and Crime Suppression Teams.
02-1169
The Honorable Mayor and Members
of the City Commission
Page 2
Proposed Resolution;
Cellular Telephone
Equipment and Services
Ninety-two (92) cellular telephones are paid by the General Fund to enhance the on-going essential
operation of the Miami Police Department in other law enforcement functions that do not fall
within the Law Enforcement Trust Fund guidelines. Authorized personnel using cellular
telephones paid by the General Fund include the Chief of Police and staff (Chief, Deputy Chief,
Assistant Chiefs, Executive Assistants, Majors and NET Commanders), Neighborhood Resource
Officers, selected Field Support Staff, and Investigators assigned to the General Investigations
Units.
In an effort to ensure fiscal responsibility, the Miami Police Department conducted a department
wide needs assessment and reduced the cellular telephones users by fifty (50) from 235 to 185. We
also streamlined our services by reducing the cellular phone providers/programs and selecting the
most responsive and cost efficient plans.
This streamlining was achieved by soliciting and analyzing proposals from vendors under the
existing State of Florida contract. Both Cingular and AT&T, submitted proposals for the provision
of cellular telephone services and equipment. Cingular offered the lowest responsible and
responsive calling plan, meeting the needs of the Police Department. Nextel Communications
was selected because they are the only vendor providing cellular telephone services and equipment
with the direct connect feature. This feature is not available with other calling plans and permits
free contact with external agencies. Other mobile -to -mobile telephone plans do not provide free
contact with entities external to the department's plan.
The Police Department requested and the City Commission authorized Resolution No. 01-556
(attached), adopted on June 14, 2001, for an initial allocation of $85,000, for the acquisition of
cellular telephone services. This resolution did not, however, identify the method or the vendor to
be utilized for procuring said services.
To rectify this situation, it is now necessary for the department to present the attached resolution to
cover all previous procurement of cellular telephone equipment and services under the Law
Enforcement Trust Fund. All previous procurement include the $85,000 initial allocation
authorized by Resolution No. 01-556, plus the $14,027.27 increase in the initial allocation as
authorized by an amendment to Resolution No. 01 -556. In the past, the use of cellular
telephones was treated as a utility, therefore, requiring no City Commission approval. With the
cellular telephones classified as an operational expense, instead of a utility, City Commission
approval is now required to comply with applicable provisions as set forth in City of Miami
Charter and Code, Section 18.
FISCAL IMPACT: .
CAGJ1AXr
NONE — LETF FUNDED
v2-1.169
1
2
Budgetary Impact Analysis
Department POLICE
Agenda Item # (if available)
Division
3. Title and brief description of legislation or attach ordinance/resolution:
A Resolution authorizing all previous and current procurement of cellular telephone
equipment and services, for the Police Department from various vendors, on an as -needed
basis, under existin_, State of Florida Contract No. 725-330-98-1, effective until December
21, 2001, and anv extensions.
4. Is this item related to revenue? NO: XXX YES (If yes, skip to item 47.)
5. Are there sufficient funds in Line Item?
YES: XXX Index Code Minor Obj. Code Amount $99,027.27
NO: Complete the following questions:
OTHER: Law Enforcement Trust Fund, Project No. 690003
6. Source of funds: Amount budgeted in the Line Item $
7.
Balance in Line Item $
Amount needed in the Line Item $
Rnffinient fiends will he transferred from the following line items:
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
Transfer done by:
From
$
From
$
From
$
To
$
Any additional comments?
8. Approv
Department Director/Designee
0%4/°1-
Date
FOR DEP NT OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:
�s
Transfer done by:
Department of Management and Budget
Budget. Analyst
Budget Analyst
Director/Designee
Date
Date
Date
92-1169
RESOLUTION NO. J 3 C+
A RESOLUTION OF THE MIAMI CI'"V
AUTHORIZING THE A7LOCATION OF _FUNDS
LAW ENFORCEMEN TRUST FUND
ACQUISITION OF CEI.L'v- AR TE7EPh0N=
FOR THE DEPARTMENT OF POLICE, IN AN AN 17N:
NOT TO EXCEED $8.5,000; ALLOCATING: FUNDS FRC'. -
THE LAW ENFORCEMENT TRUST FUND, PF..;�EC=
NO. 690003, SUCH EXPENDITURE HAVING BEEN
APPROVED BY THE CHIEF OF POLICE AS COMP_ Y7LNG:
WITH THE U. S. DEPARTMENT OF THE TREASURY'S
"GUIDE TO EQUITABLE SHARING."
WHEREAS, the U. S. Department of the Treasury's "Guide to
Equitable Sharing," authorize the expenditure of forfeiture cash
or proceeds for certain law enforcement purposes not considered
normal operating expenses; and
WHEREAS, -the Department of Police wishes to acquire cellular
telephone services for the Investigative Unit to support its
operations; and
WHEREAS, funds to cover this expenditure have not been
included in the Police Department's normal operating budget and
are available in the City of Miami Law Enforcement Trust Fund;
and
by •:dasau i:c.
his Resolution and has deter...-ne^ -:'n 'h==xcen
comn'_iesi thi: the U.S. Departmen_ o; � t ,
w
=,auizable Sharina"; and
W':ER^.�21AS, funds are a'va-iah e _roP ,_h?
Fund, Project No. 690003, such expend -cure n -.enc c2r=___,...
by the Chief of Police as complying with. _.
Treasury's "Guide to Equitable Sharing";
NOW, THEREFORE, BE IT RESOLVED BY THE 1C_OMMT_SS10N :_ THE
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The allocation of funds from the Law
Enforcement Trust Fund for the acquisition of cellular telephone
services for the Department of Police, in an amount not to exceed
$85,000, is authorized, with funds allocated from the Law
Enforcement Trust Fund, Project No. 690003, such expenditures
having been approved by the Chief of Police as complying with the
U.S. of the Department of Treasury, "Guide to Equitable Sharing."
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
- T the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
_X the Mayor vetoes this Resolution, it shall become effective
immediately upon.override of the veto by the .City Commission.
Page 2 of 3
02 -IM
14th
d= v c -. June , = _ .
A'. TEST + �:
f •-
WALTER J. FOEMAN
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:?/
f
ALEJANDRO'VILARELL0
Y�
CITY ATTORNEY
r''W5341:db:LB
Page 3 of 3�`�9
Message Page 1 of 1
Rodriguez, Lourdes
From: WILLIAMS, MARVIN [WILLIAM@dms.state.fl.us]
Sent: Wednesday, September 04, 2002 5:50 PM
To: 'Rodriguez, Lourdes'
Subject: RE: State Contract 725-330-98-1 Cellular Phones Equipment and Ser vice s
Hi Lourdes,
We are planning on extending it through December 21, 2002 as we are waiting for the release of
the ITB for "Wireless Services". We anticipate a new contract effective on December 22, 2002. If
you have any questions, please let me know.
Thanks,
Marvin Williams
State Purchasing
-----Original Message -----
From: Rodriguez, Lourdes [mailto:Lourdes. Rodriguez@miami-police.org]
Sent: Wednesday, September 04, 2002 3:31 PM
To: 'william@dms.state.fl.us'
Subject: State Contract 725-330-98-1 Cellular Phones Equipment and Service s
The City of Miami is currently piggybacking on this contract which was extended till
9/21/02, will it be extended again?
9/5/2002 62-1169
FLORIDA
DEPARTMENT
OF
MANAGEMENT
SERVICES
JEB BUSH
GOVERNOR
CYNTHIAA. HENDERSON
SECRETARY
MyFlorida.com
rM
STATE PURCHASING
4050 ESPLANADE WAY
SUITE 350
TALLAHASSEE, FLORIDA
32399-0950
TELEPHONE.
850-4884;440
FAX.
850-488-5498
INTERNET:
www.MYFLaRiDA.com
Suite 315
CERTIFICATION OF CONTRACT
TITLE: Cellular Telephone Equipment and Service
CONTRACT NO.: 725-330-98-1
BID NO.: 56-725-330-W
EFFECTIVE: December 22, 1997 through December 21, 2001
1sT EXTENSION: December 22, 2001 through June 21, 2002
2ND EXTENSION: June 22, 2002 through September 21, 2002
3PD EXTENSION: September 22, 2002 through December 21, 2002
(Rev 05 Sept 02)
SUPERSEDES: 725-330-91-1
CONTRACTOR(S): Alltell Communication, Inc. (Gainesville (A)
360 Communications dba/ Alltell Communications, Inc. (A)
AT&T Wireless Services (A)
Cingular Wireless (A)
GTE Mobilnet (A)
MCI Telecommunications Corp. (A)
Nextel Communications (A)
Sprint PCS (A)
US Cellular (A)
Vanguard Cellular Systems, Inc. (A)
Verizon Wireless (A)
(Rev 22 Mar 02)
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER
PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO
THE ATTENTION OF MARVIN WILLIAMS AT (850) 488-8366,
SUNCOM 278-8366, E-MAIL: wiWam(a,dms.state.fl.us
A. AUTHORITY - Upon affirmative action taken by the State of Florida
Department of Management Services on December 10, 1997, a
contract has been executed between the State of Florida and the
designated contractors.
B. EFFECT - This contract was entered into to provide economies in the
purchase of Cellular Mobile Telephone Equipment and Service by all
State of Florida agencies and institutions. Therefore, in compliance
with Section 287.042, Florida Statutes, all purchases of these
commodities shall be made under the terms, prices, and conditions of
this contract and with the suppliers specified.
62-W1169
Suite 315
CERTIFICATION OF CONTRACT
TITLE: Cellular Telephone Equipment and Service
CONTRACT NO.: 725-330-98-1
BID NO.: 56-725-330-W
EFFECTIVE: December 22, 1997 through December 21, 2001
1 ST EXTENSION: December 22, 2001 through June 21, 2002
2ND EXTENSION: June 22, 2002 through September 21, 2002
(Rev 14 June 02)
SUPERSEDES: 725-330-91-1
CONTRACTOR(S): Alltell Communication, Inc. (Gainesville (A)
360 Communications dba/ Alltell Communications, Inc. (A)
AT&T Wireless Services (A)
Cingular Wireless (A)
GTE Mobilnet (A)
MCI Telecommunications Corp. (A)
Nextel Communications (A)
Sprint PCS (A)
US Cellular (A)
Vanguard Cellular Systems, Inc. (A)
Verizon Wireless (A)
(Rev 22 Mar 02)
Page 1 of 2
Suite 315
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH
MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF MARVIN WILLIAMS A
(850) 488-8366, SUNCOM 278-8366, E-MAIL: will am. a*�dms&state.fl.us
A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of
Management Services on December 10, 1997, a contract has been executed between the State of
Florida and the designated contractors.
B. EFFECT - This contract was entered into to provide economies in the purchase of Cellular
Mobile Telephone Equipment and Service by all State of Florida agencies and institutions.
Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these
commodities shall be made under the terms, prices, and conditions of this contract and with the
suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be
issued in accordance with the attached ordering instructions. Purchaser shall order at the prices
indicated, exclusive of all Federal, State and local taxes.
All contract purchase orders shall show the State Purchasing contract number, product number,
quantity, description of item, with unit prices extended and purchase order totaled. (This
requirement may be waived when purchase is made by a blanket purchase order.)
62-1169
http://www.myflorida.com/st_contracts/725330981/Certification.htm 6/26/2002
Suite 315
Page 2 of 2
D. PRIOR APPROVAL TO PURCHASE - In accordance with Section 282.102(16), Florida
Statutes, all State agencies and institutions are required to submit all requests to purchase
communications equipment, including the equipment covered by this contract, to the Division of
Communications for review and approval prior to the issuance of a purchase order for
Communications Services if the expenditures meet or exceed the Purchasing Category II level.
Requests to purchase said equipment by State agencies and institutions shall be submitted per
instructions on reverse side of Form COM -9008, which is supplied by the Division of
Communications, 4040 Esplanade Way, Tallahassee, Florida 32399-0950, (850) 487-2000,
Suncom 277-2000.
Law enforcement organizations or political subdivisions and municipalities (sheriff s offices,
police departments, etc.) are also required to submit all requests to purchase communications
equipment, including the equipment covered by this contract, to the Division of Communications
for review prior to issuance of a purchase order. This requirement is in accordance with Section
282.111, Florida Statutes.
Emergency medical service organizations (hospitals, ambulance/rescue services, etc.) of political
subdivisions, and of State agencies and institutions are required to obtain written approval from
the Division of Communications prior to purchases of commodities. This requirement is in
accordance with Section 401.024, Florida Statutes.
E. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform
according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should
the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029,
Request for Assistance is to be filed with this office.
F. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for
your information. Any restrictions accepted from the supplier are noted on the ordering
instructions.
G. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to
provide your input and recommendations for improvements in the contract to the Division of
Purchasing for receipt no later than 90 days prior to the expiration date of this contract.
Authorized Signature
MW/kep
Attachment
62-1169
http://www.myflorida.com/st contracts/725330981/certification.htm 6/26/2002
PRICE SHEET
CINGULAR WIRELESS
PRICE SHEET
MSA (No. & City(ies): 12 - Miami/Ft. Lauderdale/Hollywood, 72 - West Palm Beach.
RSA's (Counties or Areas):
Page 1 of 6
HOME RATE AREA (HRA): Describe the geographic area for which you provide cellular service at a local rate:_
SOUTH FLORIDA: Monroe Co., Dade Co., Broward Co., Palm Beach Co., Indian River Co
Okeechobee Co., Hendry Co..
CATEGORY/ITEM
MOBILES:
Commodity Number:
Basic Radio
Hands Free Option
Permanent Antenna
On -Glass Antenna
Installation
TRANSPORTABLE&
Commodity Number:
Basic Radio
Mag -mount Antenna
Spare Battery
PORTABLES:
Commodity Number:
Basic Radio
Spare Battery
(Rev 1 May 98)
OTHER CHARGES:
Connection Fee
Access Fee
MAKE/MODEL BID
725-330-540-0100
Motorola 2900
Included
AC225
ACP7305-S-BSM
Standard
PRICE EACH
$
No Charge
$
No Charge
$
No Charge _
$
No Charge
$
80.00
725-330-880-0100
Motorola T2900 $ No Charge **
ACP 115 -BSM $ No Charge
SNN 4139 $ 17.00
725-330-650-0100
Motorola DPC650
SNN 4019
One-time programming and
sign up charge:
$ No Charge **
$ 13.00
$ No Charge
Monthly charge for basic service: $ 15.0
No. of free minutes included: None
Time of use restrictions on free
minutes must be specified:
Detailed Billing Charge Per Month $ No Charge
VENDOR NAME: Cingular Wireless
(Rev 22 Mar 02)
** Title to Basic Radio Equipment will be retained by Cingular Wireless. Use of this equipment will be
provided to the end-user for the duration of Subscription to Cingular Wireless.
(Rev 22 Mar 02)
02-1169
httpJ/fcn.state.fl.us/st contra W725330981/price3.htm 6/6/2002
PRICE SHEET
PRICE SHEET - CONTINUED
MSA (No. & City(ies): 12 - Miami(Ft. Lauderdale/Holl ood, 72 - West Palm Beach,
RSA's (Counties or Areas):
Page 2 of 6
HOME RATE AREA (HRA): Describe the geographic area for which you provide cellular service at a local
rate: SOUTH FLORIDA: Monroe Co., Dade Co., Broward Co., Palm Beach Co., Indian River Co.,
Okeechobee Co., Hendry Co..
AIR TIME CHARGES:
A. WITHIN THE HOME -RATE AREA:
Peak, Per Minute
Off -Peak, Per Minute
B. OUTSIDE THE HOME RATE AREA:
Peak, Per Minute:
Off -Peak, Per Minute:
Surcharges: (state price and
frequency, e.g. $xxx/month)
*Applicable in NON Cingular Wireless Markets.
(Rev 22 Mar 02)
VENDOR NAME: Cingular Wireless
(Rev 22 Mar 02)
$ .20
$ .20
$ .35
$ .35
$ 3.50eU r month*
02-1169
http://fcn.state.fl.us/st—contracts/725330981/Price3.htm 6/6/2002
PRICE SHEET
PRICE SHEET - CONTINUED
MSA (No. & City(ies):_" 12 - Miami/Ft. Lauderdale/Hoflywood, 72 - West Palm Beach,
RSA's (Counties or Areas):
DISCOUNTS
A. QUANTITY DISCOUNTS
Page 3 of 6
1. EQUIPMENT
Bidders are requested to list any additional discounts for large quantity single orders of cellular radios
with service, or cellular service only:.
MOBILES:
a. Radio
b. Accessories
c. Installation
TRANSPORTABLE&
a. Radio
b. Accessories
PORTABLES:
a. Radio
b. Accessories
2. SERVICES*
No. of Units And/Or Subscriptions
25-49 50-74 75-100 100+
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0—%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0—%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
0
%
a. Aggregate Air Time Discounts:
If offered, attach a supplemental sheet showing breaking points and reduced charges
b. N/A
C.
d.
*NOTE: Discounts for services (list applicable items) may be expressed in percentages or actual costs (state
which)
B. BALANCE -OF -LINE DISCOUNTS:
Award winners will be requested to list balance -of -line discounts for each additional phone, accessory,
service type (e.g. digital), special features (e.g. CDPD), etc. Discounts and price sheets are not required at
the time of bid.
VENDOR NAME: Cingular Wireless
(Rev 22 Mar 02)
02--1169
http://fcn.state.fl.ustst contracts/72533098I/price3.htm 6/6/2002
PRICE SHEET
PRICE SHEET
MSA (No. & City(ies): 51 - Jacksonville, 60 - Orlando,137 - Melbourne/Titusville/Palm Bay
146 -.Daytona Beach
RSA's (Counties or Areas):
Page 4 of 6
HOME RATE AREA (HRA): Describe the geographic area for which you provide cellular service at a local rate:_
NORTH FLORIDA: Duval Co.. Nassau C9., Baker Co.. St Johns Co., Clay Co.. East Putnam
Co CENTRAL FLORIDA: Flagler Cpm Volusia Co., Lake Co., Seminole Co., Orange Co., Osceola
Co., Brevard Co.
CATEGORY/ITEM
MOBILES:
Commodity Number:
Basic Radio
Hands Free Option
Permanent Antenna
On -Glass Antenna
Installation
TRANSPORTABLES:
Commodity Number:
Basic Radio
Mag -mount Antenna
Spare Battery
PORTABLES:
Commodity Number:
Basic Radio
Spare Battery
(Rev 1 May 98)
OTHER CHARGES:
Connection Fee
Access Fee
MAKE/MODEL BID
725-330-540-0100
Motorola 2900
Included
AC225
ACP7305-S-BSM
Standard
PRICE EACH
$ No Charge * *
$ No Chargee
$_ No Charge _
$ No Charge_
$ 80.00
725-330-880-0100
Motorola T2900 $_ No Chargee **
ACP 115 -BSM $_ No Charge
SNN 4139 $ 17.00
725-330-650-0100
Motorola DPC650
SNN 4019
One-time programming and
sign up charge:
$ No Charge
$ 13.00
$ No Charge
Monthly charge for basic service: $ 15.00
No. of free minutes included: None
Time of use restrictions on free
minutes must be specified:
Detailed Billing Charge Per Month $ No Charge
VENDOR NAME: Cingular Wireless
(Rev 22 Mar 02)
** Title to Basic Radio Equipment will be retained by Cingular Wireless. Use of this equipment will be
provided to the end-user for the duration of Subscription to Cingular Wireless.
(Rev 22 Mar 02)
ii69
htip://fcn-state.fl.us/st—contracts/725330981/Price3.htm 02 ' 6/6/2002
PRICE SHEET
PRICE SHEET - CONTINUED
MSA (No. & City(ies): 51- Jacksonville, 60 - Orlando, 137 - Melbourne/Titusville/Palm Bay.
146 - Daytona Beach
RSA's (Counties or Areas):
Page 5 of 6
HOME RATE AREA (HRA): Describe the geographic area for which you provide cellular service at a local rate:_
NORTH FLORIDA: Duval Co., Nassau Co., Baker Co., St. Johns Co., Clay Co., East Putnam
Co., CENTRAL FLORIDA: Flagler CR, Volusia Co Lake Co., Seminole Co., Orange Co., Osceola
Co Brevard Co.
AIR TIME CHARGES:
A. WITHIN THE HOME -RATE AREA:
Peak, Per Minute
Off -Peak, Per Minute
B. OUTSIDE THE HOME RATE AREA:
Peak, Per Minute:
Off -Peak, Per Minute:
Surcharges: (state price and
frequency, e.g. $xxx/month)
*Applicable in NON Cingular Wireless Markets.
(Rev 22 Mar 02)
VENDOR NAME: Cingular Wireless
(Rev 22 Mar 02)
$ .18
$ .16
$ .35
$ .35
$ 3.50 per month *
bttp://fcn.state.fl.us/st—contracts/72533098 I/price3.htm 02-1169 6/6/2002
PRICE SHEET
PRICE SHEET - CONTINUED
MSA (No. & City(ies): 51 - Jacksonville, 60 - Orlando., 137 - Melbourne/Titusville/Palm Bay.
146 - Daytona Beach
RSA's (Counties or Areas):
DISCOUNTS
A. QUANTITY DISCOUNTS
Page 6 of 6
1. EQUIPMENT
Bidders are requested to list any additional discounts for large quantity single orders of cellular radios
with service, or cellular service only:
No. of Units And/Or Subscriptions
25-49 50-74 75-100 100+
MOBILES:
a. Radio 0 % 0 % 0 % 0 %
b. Accessories 0 % 0 % 0 % 0 %
c. Installation 0 % 0 % 0 % 0 %
TRANSPORTABLES:
a. Radio 0 % 0—% 0 % 0 %
b. Accessories 0 % 0 % 0 % 0 %
PORTABLES:
a. Radio 0 % 0—% 0 % 0 %
b. Accessories 0 % 0 % 0 % 0 %
3. SERVICES*
a. Aggregate Air Time Discounts:
If offered, attach a supplemental sheet showing breaking points and reduced charges
b. N/A
C.
d.
*NOTE: Discounts for services (list applicable items) may be expressed in percentages or actual costs (state
which)
B. BALANCE -OF -LINE DISCOUNTS:
Award winners will be requested to list balance -of -line discounts for each additional phone, accessory,
service type (e.g. digital), special features (e.g. CDPD), etc. Discounts and price sheets are not required at
the time of bid.
VENDOR NAME:_ Cingular Wireless
(Rev 22 Mar 02)
02-1169httpJ/fcn.state.fl.us/st contracts/725330981/price3.htm 6/6/2002
PRICE SHEET
PRICE SHEET
Click here for more pricing
MSA (No. & City(ies): All MSA's execept 265 and 283
Pagel of 3
RSA's (Counties or Areas):
HOME RATE AREA (HRA): Describe the geographic area for which you provide cellular service at a local rate:
CATEGORY/ITEM MAKE/MODEL BID
MOBILES:
Commodity Number: 725-330-540-0100
Basic Radio m370 mobile (MOT)_
Hands Free Option
Permanent Antenna
On -Glass Antenna
Installation
TRANSPORTABLES:
Commodity Number: 725-330-880-0100
Basic Radio
Mag -mount Antenna
Spare Battery
PORTABLES:
Commodity Number: 725-330-650-0100
Basic Radio see attached price sheet
Spare Battery
OTHER CHARGES:
Connection Fee One-time programming and
sign up charge: $ waived
Access Fee Monthly charge for basic service:
No. of free minutes included: _
Time of use restrictions on free
minutes must be specified:
VENDOR NAME: Nextel Communications
(New 12 Mar 01)
http://fcn.state.fl.us/st—contracts/725330981/Price6.htm
PRICE EACH
$538.6
$ 100.00
$ see rate sheet
0 w — 116676/2002
PRICE SHEET Page 2 of 3
PRICE SHEET - CONTINUED
MSA (No. & City(ies): All MSA's except 265 and 283
RSA's (Counties or Areas):
HOME RATE AREA (HRA): Describe the geographic area for which you provide cellular service at a local rate:
AIR TIME CHARGES:
A. WITHIN THE HOME -RATE AREA:
Peak, Per Minute $ N/A
Off -Peak, Per Minute $ see rate sheet
B. OUTSIDE THE HOME RATE AREA:
Peak, Per Minute: $ N/A
Off -Peak, Per Minute: $ see rate sheet
Outgoing Toll Charge,
Per Minute $
Incoming Toll Charge,
Per Minute $
Surcharges: (state price and
frequency, e.g. $xxx/month) $
VENDOR NAME: Nextel Communications
(New 12 Mar 01)
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PRICE SHEET
Page 3 of 3
PRICE SHEET - CONTINUED
MSA (No. & City(ies): All MSA's except 265 and 283
RSA's (Counties or Areas):
DISCOUNTS
A. QUANTITY DISCOUNTS
1. EQUIPMENT
Bidders are requested to list any additional discounts for large quantity single orders of cellular radios
with service, or cellular service only:
No. of Units And/Or Subscriptions
25-49 50-74 75-100 100+
MOBILES:
a. Radio 17 % % % %
b. Accessories 17 % % % %
c. Installationn/a %o % % %
TRANSPORTABLE&
a. Radio % % % %
b. Accessories % % % %
PORTABLES:
a. Radio 17 % % % %
b. Accessories 17—% % % %
2. SERVICES* (see rate sheet)
a. Agaegate Air Time Discounts:
If offered, attach a supplemental sheet showing breaking points and reduced charges
b.
C.
d.
*NOTE: Discounts for services (list applicable items) may be expressed in percentages or actual costs (state
which)
B. BALANCE -OF -LINE DISCOUNTS:
Award winners will be requested to list balance -of -line discounts for each additional phone, accessory,
service type (e.g. digital), special features (e.g. CDPD), etc. Discounts and price sheets are not required at
the time of bid.
VENDOR NAME: Nextel Communications
(New 12 Mar 01)
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STATE OF FLORIDA
Specification No. 725-330
Date: 3-6-97
RADIOS, CELLULAR,
MOBILE / TRANSPORTABLE/ PORTABLE
1.0 SCOPE AND CLASSIFICATION
1.1 Scone:
Page 1 of 7
This specification covers Mobile, Transportable, and Portable cellular radios (cellular mobile
telephones), options, accessories, and service.
1.2 Classification:
Cellular Radios covered by this specification are classified as shown below:
Commodity Number
725-330-540-0100
725-330-880-0100
725-330-650=0100
2.0 APPLICABLE PUBLICATIONS AND STANDARDS
Description
Mobile (vehicular mounted)
Transportable (portable/mobile)
Portable (hand carried)
The following publications and standards of the current issue on date of Invitation to Bid shall be a part
of this specification.
In the event of inconsistencies between this specification and these publications and standards, the
requirements of this specification shall take precedence.
Federal Communications Commission Rules and Regulations
Application for copies should be addressed to:
U.S. Government Printing Office
Superintendent of Documents
Washington, D. C. 20402
(Rev 30 June 97)
Telecommunications Industry Association Standards
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STATE OF FLORIDA
EIA IS -19-B - Recommended Standards for 800 MHz Cellular Subscriber Units
Application for copies should be addressed to:
Telecommunications Industry Association
Standards and Technology Department
2500 Wilson Boulevard
Arlington, VA 22201
3.0 REQUIREMENTS
3.1 Technical Documentation
Page 2 of 7
When bidding alternate equipment WHICH IS NOT LISTED AS APPROVED IN SECTION 3.6,
Technical Support Literature is required. SUCH LITERATURE SHALL DOCUMENT THAT EACH
OF THE GENERAL REQUIREMENTS (Sections 3.2 through 3.5 as applicable) ARE MET. This
applies only to the cellular radios and does not apply to antennas, spare batteries, or balance of line
items.
The specification which follows establishes the maximum and minimum acceptable values. For alternate
equipment only, one (1) copy of the Technical Support Literature shall be submitted with the bid. All
bidders must be prepared to submit a duplicate set of the technical documentation after posting of the
contract awards. The technical documentation shall be in the form of bidder's or manufacturer's printed
product literature, engineering drawings, instruction or maintenance manuals, or other published
literature.
In the event the information requested per the specification is not available as printed or published
literature, then the bidder shall furnish a clarification letter with the bid, on the manufacturer's or
bidder's letterhead, that supplies the information required to determine specification compliance.
Individual specifications and requirements must be addressed; a general statement such as "complies
with all requirements" is not acceptable. The clarification letter shall be signed by an engineering
manager or an individual with an equivalent title (not sales or marketing).
Every specification and requirement of Sections 3.2 through 3.5 shall be verifiable from the acceptable
technical documentation provided with the bid to enable the State to perform an evaluation to determine
the compliance of each product bid with the specifications. All radios bid shall meet or exceed all
conditions and specifications.
(Rev 30 June 97)
3.2 General
The -following minimum requirements apply to all cellular radios (mobile, transportable, portable):
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STATE OF FLORIDA
A. Frequency Range:
Transmit: 824.040-848.970 MHz
Receive:. 869.040-893.970 MHz
B. Number of Charnels: 832, per FCC Rules;
(transmit/receive pairs) 416 in group A;
416 in group B
C. Technical Performance: Per FCC rules and EIA IS -19-B
D. Features (minimum): 1. 12 button keypad
(0-9, *, #) in Handset.
2. 9 number memory, 16 digits
(minimum) per number stored.
3. Controls and indicators as
required to originate and receive
calls and control main battery
power on, Call in Progress (In Use),
No Service, and Roaming.
4. 7 character display with memory
recall of all stored digits. Display
shall be LED, Fluorescent, or
backlit LCD.
3.3 Mobiles (Basic Radio Package)
Page 3 of 7
A. Configuration: The mobile cellular radio shall be a complete package consisting of an RF
transceiver unit designed for trunk or under -seat mounting, handset, handset mounting bracket,
control (system) cable, power cable, and all required installation hardware. Antennas shall be
offered separately.
B. Operating Voltage: 13.5 volts DC, ± 10%, negative ground.
C. Automatic Power Control: The radio shall have an ignition sense lead to automatically switch
the radio off when the vehicle ignition is off (may be instant or delayed). Calls already in
progress shall continue without interruption.
D. Options/Accessories (must be bid): 1. Hands-free operation with separate microphone/speaker.
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STATE OF FLORIDA
Page 4 of 7
2. Antenna, permanc mounting, 3 dB gain, collinear stainle. :eel whip with cable and mating
connector. Allen Telecom Group model ASPD-1850, ASPD-1980, or equivalent. 3. Antenna,
on -glass. mounting, 3 dB gain, collinear stainless steel whip, with cable and mating connector.
Allen Telecom Group model ASP -852.3 series, or equivalent.
Note: cable and connector should match termination on radio.
(Rev 30 June 97)
3.4 Transportables (Basic Radio Package)
A. Configuration: The transportable cellular radio shall be a complete package consisting of a hand
carried transceiver unit with antenna, separate cord -connected handset/keypad, internal battery,
and an AC battery charger (which may be internal or external to the radio package).
B. Battery type: Rechargeable, Ni -Cad, NiMH, or sealed lead -acid.
C. Battery Capacity: Battery shall provide at least 8 hours of standby operation, and/or 40 minutes
of talk time.
D. Remote Antenna: The unit shall have a connector to permit the use of a remote mounted antenna
(see E. Options/Accessories below).
E. Options/Accessories (must be bid): 1. Hands-free operation. 2. Spare battery with capacity equal
to the original battery specified in Section 3A.C. 3. Antenna, magnetic base mounting, 3 dB
gain, collinear stainless steel whip, with 12 ft. (minimum) of cable and mating connector. Allen
Telecom Group model ASPD-1854, or equivalent.
3.5 Portables Basic Radio Packne)
A. Configuration: The portable cellular phone shall be a single hand-held unit consisting of a
handset/keypad with built-in transceiver, battery, and an antenna. The portable shall be supplied
with an AC battery charger.
B. Battery status or level indicator shall be included in the radio.
C. Battery Type: Rechargeable, Ni -Cad, NiMH,, or sealed lead -acid.
D. Battery Capacity: Per Section 3.4.0 above.
E. Accessory (must be bid): Spare battery with features specified in Section 3.4.B and 3A.C.
(Rev 30 June 97)
3.6 Approved Equipment 2 -116 9
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STATE OF FLORIDA Page 5 of 7
The following equipment is approved, including private -labeled versions of the same series. Bidders
proposing alternate equipment (except antennas and batteries) must include technical support literature
with their bid (see Section 3.1). All basic phones must be compatible with analog cellular service:
A. Mobiles
1.
Audiovox CTX 3600A
2.
Motorola GS Mobile
3.
Motorola 2900X
4.
Motorola Traveler
B. Transportables
1.
Mitsubishi AT -1000
2.
Motorola 2900 Attache
3.
Motorola GS Ttans II
4.
Motorola GS Phone Book
5.
Motorola Traveler Soft -Pak
6.
Motorola TX 200
7.
Nokia C-16
C. Portables
1.
Audiovox NM 800
2.
Audiovox MVX 700
3.
Audiovox MVX 460
4.
Ericsson AF 738
5.
Ericsson AH 630
6.
Ericsson AH 600
7.
Mitsubishi AH -129
8.
Motorola 8000 BC/14
9.
Motorola Ultra H
10.
Motorola Ultra Classic II
11.
Motorola 550 Flip Phone
12.
Motorola 650 Flip Phone
13.
Motorola TeleTAC 200
14.
NEC Exec 761
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STATE OF FLORIDA
15. Nokia 100
16.
17.
18.
19.
20.
(Rev 30 June 97)
Nokia 232
Nokia 638
Nokia 2160
Oki 1325/1335
Sony CM-H333K
4.0 CUSTOM CALLING FEATURES
Call Forwarding
2. Call Waiting
3. Voice Mail
Page 6 of 7
Call forwarding, as a minimum, must include the capability for the cellular phone user to -forward
unanswered phone calls to a phone number of the user's choice.
Call waiting, as a minimum, must notify the cellular phone user of an incoming phone call while
engaged in a phone conversation, and allow the user the ability to answer the call.
Voice mail, as a minimum, must allow the cellular phone user the capability of having phone calls
answered and messages recorded via an electronic answering device. The contractor shall provide the
user the ability to replay recorded messages via the user's cellular phone and land -line phone. The voice
mail system must have the capability of storing ten (10) messages at any one time.
The use of these features shall be at the option of the purchaser.
5.0 SAMPLING AND INSPECTION
Within fifteen (15) consecutive calendar days of request, the contractor shall provide to the Division of
Purchasing a sample, free of all charges, of each contract equipment item for nondestructive testing
during the term of the contract. These samples will be checked for contract compliance and may be kept
up to sixty (60) days after receipt and thereafter returned at contractor's expense.
Upon completion of the contract compliance check, the State shall notify the contractor, in writing, of
any noted deficiencies. This notification will state what will be required of the contractor and/or what
action will be taken by the State of Florida.
6.0 PREPARATION FOR DELIVERY
.
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STATE OF FLORIDA Page 7 of 7
Packing: Items shall be packed in containers to insure safe delivery to the destination.
Marking: All containers delivered to the purchaser shall bear markings and/or a packing slip on the
outside of the container showing:
A. Contractor's Name
B. Purchase Order Number
(Rev 30 June 97)
7.0 NOTES
Commodities procured under this specification shall not deviate from those originally contracted for,
without written approval from the Division of Purchasing.
This specification shall, until revised or rescinded by the Division of Purchasing, apply to each future
purchase and contract for the commodities described herein.
Commodity procurement under this specification shall not deviate from the same internal configuration
for multiple units ordered on a single purchase order. In addition, the vendor shall inform the purchaser
(with a copy of such notice to the Division of Purchasing) of any major functional changes.
(Rev 30 June 97)
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SPECIAL CONDITIONS
SPECIAL CONDITIONS
PURPOSE
Page 1 of 10
The purpose of this bid is to establish a 24 month contract for the purchase of Cellular Mobile Telephone Equipment
and Services by all State of Florida agencies and other eligible users in accordance with the Eligible Users paragraph
(4.(b)) of General Conditions. It is anticipated that the contract will be effective from August 22, 1997 through
August 21, 1999.
OPTIONAL CONTRACT USAGE
In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be
made under the terms and conditions of this Invitation to Bid/Request for Proposal, by governmental entities located
outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to
purchases made under this contract.
ADDITIONAL ELIGIBLE USERS
In addition to "Eligible Users" paragraph, General Conditions, use of State contracts shall be available to Federal
agencies and private non-profit educational facilities as defined in Section 240.065, Florida Statutes, which may
desire to purchase under the terms and conditions of the contract.
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately $4,000,000
under any contract resulting from this bid. These are estimated figures and are given only as a guideline for
preparing your bid and should not be construed as representing actual figures under the contract.
SPECIAL ACCOMMODATION
Any person requiring a special accommodation at the Division of Purchasing because of a disability should call the
Division of Purchasing at (850) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or
speech impaired, please contact the Division by using the Florida Relay Service which can be reached at 1 (800)
955-8771 (TDD).
VENDOR RESPONSE SYSTEM
To access an interactive Voice Response System for vendor payment inquiry, Vendors may call (850) 413-7269
between 7 a.m. and 6 p.m. Monday through Friday to check on the status of payments by State agencies. The system
can accommodate English and Spanish speaking callers.
SCOPE
This bid delineates the requirements for cellular mobile telephone equipment and related services within the State of
Florida. For the purpose of this bid, the terms cellular phone, cellular radio, and radio shall be synonymous and are
intended to describe a mobile, transportable, or hand carried cellular mobile telephone operating on the FCC
specified 800 MHz frequencies. Additionally, the terms contractor, contract holder, and award winner are
interchangeable.
(Rev 30 June 97)
Contractors shall function as a single point of purchase for the using agency (purchaser) in providing the following:
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SPECIAL CONDITIONS Page 2 of 10
1. Purchase of equipment, opt s and accessories, and services;
2. Installation of mobile equipment and mobile accessories, including antennas;
3. Customer sign-up and programming of cellular telephones, including any optional services;
4. Monthly billing of access, roaming, and air time charges;
5. Warranty repair and maintenance service and battery replacement.
UNAUTHORIZED ALIENS
NOTICE TO CONTRACTOR: The employment of unauthorized aliens by any contractor is considered a violation
of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of the contract.
PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on
a contract with a public entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
SURCHARGE USER FEE AND SUMMARY OF TOTAL SALES
The Division of Purchasing hereby imposes a surcharge user fee of $0.01 (one cent) for each charged user's air time
minute on contractors' sales under any'contract resulting from this bid. Use of this contract will be optional by State
Agencies. If a State Agency elects to purchase from a source other than the resulting State contract, such purchases
shall be in accordance with Chapter 287, F.S., and 60A Florida Administrative Code.
After receipt of payment from the contract purchases, all surcharge fees shall be payable to the State of Florida no
later than 15 days after the end of each quarter.
Vendor user fee should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall furnish the Division of Purchasing a detailed summary of sales at the end of each quarter. By
submission of these Sales Summary reports and corresponding surcharge deposits, the contractor(s) is certifying
their correctness. All such reports and fee deposits shall be subject to audit by the State of Florida.
Failure to comply with these requirements will result in the contract supplier being found in default, in which case
any and all reprocurement costs may be charged against the defaulting contractor and may result in immediate,
unilateral cancellation of your contract by the Division of Purchasing.
INTERNET HOME PAGE
The Contract resulting from this bid will become a public document. The State of Florida, Division of Purchasing
(DOP) is using the Florida Communities Network (FCN) on the Internet World Wide Web (WWW) to distribute
State Term Contracts and product information to eligible users and other interested entities who may subscribe to
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SPECIAL CONDITIONS Page 3 of 10
this service and pay the appropriate ss fee.
While not required at this time, each CONTRACT VENDOR is encouraged to develop and maintain a HOME
PAGE on the Internet WWW. The Home Page must be compatible with the most recent version of browser software
being used by the Division of Purchasing. As of the writing of this solicitation, Netscape Navigator 3.0 is the DOP
browser standard. The DOP intends to upgrade to new browser versions as they become available and fully tested, at
its discretion.
The Universal Resource Locator (URL) for the INTERNET HOME PAGE must be listed in the space provided on
the Ordering Instructions page of the bid.
TECHNICAL DOCUMENTATION
All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When technical
documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid with applicable
technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required
technical documentation with the bid submittal shall make the bidder nonresponsive, unless the Division of
Purchasing, in its sole discretion and in the best interest of the State, determines the acceptability of the product(s)
offered through technical documentation available within the Division as of the date and time of bid opening. Such
authority of the Division shall in no way relieve the bidder from the ultimate responsibility to submit the required
technical documentation, nor shall any bidder assume that such documentation is otherwise available to the
Division. The State shall not be responsible for the accuracy of the technical documentation in its possession.
MODEL CHANGES
Any new commodities which, as a result of revisions, alterations, additions, or technical improvements, meet or
exceed the requirements of this bid, must be approved by the Division of Purchasing prior to replacement of existing
contract models. These commodities must not exceed the price of those replaced. This paragraph does not pertain to
any commodities included under Balance of Line.
QUALITY ASSURANCE
The contractor, during the contract term, shall provide at no cost to the State reasonable travel and lodging
accommodations and up to three (3) cellular phones for one (1) to three (3) government employees to perform on-
site inspection of cell sites, sales, and training offices, and/or to conduct coverage testing within contractor's
awarded MSA(s).
Contract eligible customers, prior to sign-up, shall have the option, at no cost, to obtain at least one set of each type
cellular equipment on a loan basis for the purpose of evaluating cellular services and system coverage for a period of
at least ten (10) working days.
(Rev 30 June 97)
CELLULAR SERVICES / AREAS
Bidders shall offer cellular telephone service within one or more of the following Metropolitan Statistical Areas
(MSA's) as referenced in the FCC Rules and listed below.
MSA # CITY / AREA
12 Miami ! Ft. Lauderdale / Hollywood
22 Tampa / St. Petersburg
51 Jacksonville
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SPECIAL CONDITIONS
60
Orlando
72
West Palm Beach
114
Lakeland / Winter Haven
127
Pensacola
137
Melbourne / Titusville / Palm Bay
146
Daytona Beach
164
Ft. Myers
167
Sarasota
168
Tallahassee
192
Gainesville
208
Ft. Pierce
211
Bradenton
245
Ocala
265
Fort Walton Beach
283
Panama City
Page 4 of 10
For those contract eligible users requiring local use in a Florida Rural Statistical Area (RSA), the Division of
Purchasing will advise such entity verbally and/or in writing that they are to contact the MSA contract vendor(s)
who won the award for that MSA which also provides coverage in that RSA. The published contract price sheets
will indicate both the applicable MSA's for the awarded vendor(s) as well as the RSA's included in their service
territory.
Analog Cellular Telephone Service
All bidders responding to this ITB who subsequently receive a bid award, shall provide analog cellular telephone
service for the duration of the contract. Award winners, upon notification of award, shall provide a current,
published coverage map to indicate the counties, or portions thereof, indicating included MSA's and, if applicable,
RSA's where they have analog cellular systems operating and providing at least 90% reliability (typically the 39 dBu
contour). These maps shall be forwarded, within 10 days after notification of award, to the Division of Purchasing
and will be published with the resulting contract to inform prospective users of the availability of cellular service. As
service areas are expanded by the addition of new cell sites, the award winner shall provide updated coverage maps
to the Division of Purchasing for subsequent contract revision.
(Rev 30 June 97)
Digital Cellular Telephone Service
Digital cellular service may be offered in the bid response as a supplementary service (to be included under Balance -
of -Line items if offered). Dual mode phones (analog and digital) must be offered either as the basic radio, or under
balance of line, for digital subscribers. In addition, each bidder offering digital service in their bid response shall
also provide as part of the response:
1. a current, published coverage map to indicate the counties, or portions thereof, where they have digital
cellular systems operating and providing at least 90% reliability;
2. the digital protocol being used (e.g. TDMA, CDMA, GSM) and the designation of all applicable
TIA/EIA standard(s);
3. a listing of which equipment and/or services included in its bid are available with digital cellular service
(e.g. CDPD, messaging, paging).
Further, any state agency or other eligible user of an awarded cellular contract who has purchased digital equipment
and/or service and determines that such equipment and/or service is not satisfactory shall have the option to convert
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to analog equipment and service.
Award winners providing digital cellular service shall, as service areas are expanded by the addition of new or
upgraded cell sites, provide updated coverage maps to the Division of Purchasing for subsequent contract revision.
Grade of Service
The grade of cellular telephone service provided to contract users with respect to circuit quality, reliability, call
completion, and time of access shall be equal to that provided to other commercial subscribers within the cellular
system's published service area.
Roaming Service
Contractors shall provide itinerant contract users (roamers) with cellular service when traveling outside of their
Home Rate Areas (HRA). Each contractor shall explicitly indicate their geographical HRA on the price sheets for
which local rates pertain. For purposes of this contract, roaming charges are for that cellular service which is within
the state of Florida, but outside of the defined HRA. Roaming charges include, but are not limited to, the following:
peak and off-peak air time charges per minute, ' , and/or surcharges
whether per call, daily, or monthly. This service shall be within the outside service contractor's normal frequency
grouping (A or B). Additionally, bidders must include in the attached Price Sheets, prices charged to their customers
for roaming outside their HRA.
PURCHASE PROVISIONS
It is the intent of this contract to provide a combined cellular equipment and service package for use within the using
agency's normal operating area. Orders for cellular equipment only (without service) shall be limited to those
required for replacement of lost or damaged units. The contractor shall allow antennas and other accessories to be
purchased at the contract price at any time, in any quantity, without purchasing radios.
In the case of contract eligible users with existing cellular equipment, subscriptions for cellular service only shall be
accepted by the contractor at the published contract rates.
(REV 7 AUG 97)
PRICE
A price or the words "no charge" shall be entered in every space under the "Price Each" column on the attached
Price Sheets. Failure to do so shall disqualify your bid. This includes antennas, accessories, and batteries which may
be purchased as spares and replacements without the purchase of radios.
Marketing? Promotions
All contract eligible users shall have the opportunity to avail themselves of any specials, marketing promotions, or
other sales that are offered by the contractor to the general public; with the caveat that the aggregate sum for such
specials, marketing promotions, or other sales must be better than or equal to the aggregate sum using the contract
rates for the same period of time.
Penalties
If an eligible contract user signs an agreement for cellular service fora specified period of time (not to exceed 12
months) in order to obtain special pricing, and that agency cancels that agreement for any reason other than non -
appropriation of funds as described in General Conditions, Paragraph 4.(h), the vendor may charge a penalty fee.
Such fee shall be indicated on the price sheets in their bid response. Furthermore, vendors shall prorate all penalty
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SPECIAL CONDITIONS
Page 6 of 10
fees over the period of the contract if the user cancels service in the fift onth of a twelve month contract,
then the penalty fee shall be only for a period of 7 months (7/12 of the total penalty fee).
BALANCE -OF -LINE
Award winners are requested to offer a balance -of -line fixed discount on all accessories, radios, and services which
are offered in addition to the items offered on the bid sheet. These fixed discounts shall reflect a savings of ten
percent (10%) or greater from the contractor's standard pricing. This discount applies to all updates on pricing for
the duration of the contract. Furthermore, the balance -of -line discount does not apply to any of the vendor's specials,
marketing promotions, or other sales that are available to each contract eligible user. It is the intent of this contract
that by greatly expanding the "balance -of -line", all eligible contract users will have a much greater variety of
equipment and services from which to choose. Further, contractors may update the balance of line offerings as new
equipment and/or services become available for which the stated discount will apply. Balance -of -line offerings will
apply only to contractors winning an award in one or more MSA's. The Division of Purchasing reserves the right to
accept or reject any individual item(s) or all items offered as balance of line.
Contractors, upon notification of award, shall submit the contractors' standard pricing, as locally published and in
effect on the date of the bid opening, showing all equipment and services that are offered through balance of line,
and shall indicate the fixed discount(s) and/or special pricing offered to the State. Price lists accepted will be
published as part of the resulting contract.
(Rev 30 June 97)
DETAILED BILLING
Detailed usage billing is required by most State of Florida agencies and must be priced separately and included in
the bid. Detailed billing, as a minimum, must include:
. number being billed
. date
. time
. number called (outgoing)
. call duration
WARRANTY
1. All equipment (excluding batteries) and parts, including materials used therein, shall be fully warranted
by the contractor who originally sells such equipment and parts against mechanical, electrical and
workmanship defects, for a period of one year from the date of receipt of equipment by the ordering
agency. A full labor warranty is required for all repairs at the contractor's service center for a period of
one year, minimum, including installation if applicable after the unit is received by the ordering agency
and shall include any applicable freight charges. Battery warranties shall be 90 days, minimum.
2. The above warranty period shall be extended to include time during which equipment is out of service
for warranty repair.
3. The warranty shall apply to all equipment purchased under any contract resulting from this bid,
regardless of location within the State of Florida.
4. Warranty repairs are to be initiated with the contract vendor who sold the equipment.
REPAIR SERVICE
http://fcn.state.fl.us/st—contracts/725330981/conditions.htm 02-1169 6/6/2002
SPECIAL CONDITIONS
Page 7 of 10
1. Bidder shall have in exister. it the time of bid, and shall maintair. ring the time of this contract if
awarded to such bidder, a network of factory authorized service stations within the State of Florida to
perform warranty repairs and adjustments. The service network shall, as a minimum, consist of one (1)
service station "in each MSA for which the bidder is offering cellular telephone service under any
resulting contract. Contractors may elect to do local or depot repairs as required; however, the contractor
shall maintain responsibility for all repair and warranty work performed.
2. A complete list of authorized service station(s), including mailing addresses and telephone numbers,
shall be submitted as part of the bid response. Failure to do so shall disqualify your bid. (Please see the
attached "Authorized Service Station Sheet.)
3. The vendor shall provide a loaner phone at no charge to the user if it is requested, for use during the
time which the user's existing phone is being repaired.
4. The service station(s) shall be responsible for repair and return of equipment and keeping owner fully
informed of progress, whether repairs are made at the service station, factory, or other authorized
location.
5. If equipment is not repaired within five (5) working days, contractor shall advise the purchaser in
writing why the equipment has not been repaired and when repair completion may be expected.
6. The Division of Purchasing reserves the right to disqualify a service station at any time if the station
does not meet minimum service requirements as set forth in this bid.
7. Working hours, for the purpose of installation and repair services, are defined to be those hours
contained in a normal work day (8 am - 5 pm), Monday through Friday, except legal holidays observed
by the State of Florida.
(Rev 30 June 97)
DELIVERY AND INSTALLATION - PORTABLE AND FIXED CELLULAR EQUIPMENT
The contractor shall deliver, program, and install (where applicable) all portable and fixed cellular equipment and
accessories within 30 days after receipt of purchase order.
INSTALLATION - MOBILES
Installation shall be performed at the contractor's service station. The contractor's service station shall arrange for
installation within five (5) working days after notification by the purchaser, or receipt of the equipment by the
service station. The vehicle shall be delivered to the service station by the purchaser, and installation shall be
accomplished within five (5) working hours after delivery.
All installations shall be performed per manufacturer's recommendations and shall use good engineering practice
(wires and cables bundled, no sharp edges exposed, no wires exposed, wires insulated from catalytic converter and
engine heat, etc.).
The installation price shall include installation of the mobile cellular radio and antenna, whether an on -glass or
through -body (permanent) antenna. Purchaser shall indicate the type of antenna on the purchase order.
INSURANCE. WORKERS' COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Worker's Compensation Insurance for
all of his employees connected with the work of this project and, in case any work is sublet, the contractor shall
require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees
unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply fully
with the Florida Worker's Compensation law. In case any class of employees engaged in hazardous work under this
contract at the site of the project is not protected under the Workmen's Compensation statute, the Contractor shall
provide, and cause each sub -contractor to provide, adequate insurance, satisfactory to the Purchaser, for the
protection of his employees not otherwise protected.
http://fcn.state.fl.us/st—contracts/725330981/conditions.htm 02-1169
2_1169 6/6/2002
SPECIAL CONDITIONS Page 8 of 10
AUTHORIZED DEALERS/DISTR JTORS AND/OR SERVICE LOCAT IS:
On any contract where orders will be directed to Authorized Dealers/Distributors or listing Service Locations, this
information shall be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch diskette in a
Word for windows file. Any subsequent revisions shall be submitted in the same format to the DOP CONTRACT
ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs oniv
• Margins: .5 Left and .5 Right,
• Portrait only -no landscape
• No Tables
• No Headers or Footers
• No Excel Files
5 Top and 1.0 Bottom
Failure to submit the information required in this section will be grounds for disqualification of your bid and/or
removal from any resulting contract.
(Rev 30 June 97)
QUANTITY DISCOUNTS
1. Bidder is urged to offer additional discounts for one-time delivery of large, single orders of any
assortment of items in the space provided on the Discounts sheet.
2. Bidder is encouraged to offer aggregate air -time discounts such that when a vendor defined threshold or
greater is reached (e.g. 1,500 minutes per monthly agency invoice), the air -time charge is reduced by a
predetermined amount (e.g. percentage or cents per minute). State agencies and other eligible contract
users. shall have the option of combined billing for groups of its contract users within .one or more
MSA's in order to reach aggregate air -time discounts. When such option is taken by a using agency, the
contractor is only required to invoice one location for each user group as directed by the agency.
INSTRUCTION MANUALS / SPECIFIC INFORMATION
The contractor shall provide one (1) operating instruction manual or laminated card with each cellular phone ordered
through the contract, including those purchased through balance of line. The manuals or laminated cards shall cover
the basic procedures required to originate and answer calls, and use of the operating features of the particular
cellular phone supplied. The cost of these manuals or laminated cards shall be included in the unit bid price.
In the case of those eligible contract users who purchase digital equipment and/or service, the contractor providing
such service or equipment shall provide specific information to each purchaser which states:
. that the user can expect digital service to revert to analog (e.g. incompatible digital platforms such as TDMA
vs. CDMA, or where digital coverage is not available)
. what reverting to analog means to the user (e.g., no longer encrypted or coded information, therefore,
eavesdropping is possible)
• information as to how the user will know when they are no longer operating in the digital format
• where compatible digital coverage is available within the State of Florida
http://fcn.state.fl.us/st_contracts/725330981/Conditions.htm 6/6/2002
SPECIAL CONDITIONS
SUMMARY OF TOTAL SALES
Page 9 of 10
Summary information shall be provided each contract quarter to the Division of Purchasing and shall include, as a
minimum, the following information for sales made under this contract:
• State contract number
• contractor's name and address
. dollar volume of sales of cellular equipment including options and accessories, for all radios for that quarter
. dollar volume (actual or estimated plus 10%) of cellular services billed to all contract users based on monthly
access fees, air time, roaming charges, and other usage related charges for that quarter
Failure to provide this information within thirty (30) calendar days following the end of each quarter may result in
the contract supplier being found in default.
(Rev 30 June 97)
PRICE LISTS
On any contract where pricing is based on a Manufacturer's or Dealer's published price list (net or discounted), the
price list must be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch diskette as a
Word For Windows file. Any subsequent revisions shall be submitted in the same format to the Division of
Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs on1X
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only -no landscape
• No Tables
• No Headers or Footers
• No Excel Files
The Division of Purchasing, at its discretion, may allow the CONTRACT HOLDER to configure its own PRICE
LIST of eligible offerings and to post the prices on the CONTRACT HOLDERS Internet Home Page. However, all
initial pricing and any subsequent price changes must be reviewed and approved by the Division of Purchasing
Contract Administrator before they can be posted to the CONTRACT HOLDER Internet Home Page.
Failure to submit the information required in this section will be grounds for disqualification of your bid and/or
removal from any resulting contract.
EVALUATION / AWARD
Bid prices will be evaluated on a total first-year cost basis, which will be the sum of the non-recurring costs (basic
radio without accessories and connection fee) plus the recurring costs (access, air -time, roaming, detailed billing
charges) for one of each type of cellular phone (three total). Usage -sensitive items shall be based on the following
estimated quantities for three cellular radios:
A. WITHIN THE HOME -RATE AREA:
h4://fcn-sute.fl-us/st—contracts/725330981/conditions.htm 02-11696/6/2002
SPECIAL CONDITIONS
ITEM
Air Time, Peak *
Air Time, Off -Peak
MONTI
USAGE
ANNUAL
USAGE
420 minutes x 12 = 5,040 minutes
40 minutes x 12 = 480 minutes
Page 10 of 10
FOI- EVALUATION
RADIOS TOTALS
x 3 = 15,120 minutes
x 3 = 1,440 minutes
NOTE: Monthly peak usage is based on four, five minute calls per day for 21 days per month -- (4 x 5 x 21 = 420
minutes). Off-peak usage (after hours) is based on two, five minute calls per week for four weeks -- (2 x 5 x 4 = 40
minutes).
(Rev 30 June 97)
B. OUTSIDE OF THE HOME -RATE AREA:
MONTHLY ANNUAL FOR 3 EVALUATION
ITEM USAGE USAGE RADIOS TOTALS
Air Time, Peak * 90 minutes x 12 = 1,080 minutes x 3 = 3,240 minutes
Air Time, Off -Peak ** 10 minutes x 12 = 120 minutes x 3 = 360 minutes
60 aiim+es • ge H2— 609'i'nintites -X4 — 1,900
rr es
39-mi"es m 12 — 699 minetes le4 _ i,809 fftimmes
Roaming Surcharges: if a flat surcharge is to be billed to customer on a monthly basis, include 12 months total
surcharges; if a flat surcharge is to be billed to customer on a daily basis, include 260 days; if a flat surcharge is
billed per call, include 20 calls per month, or 240 calls per year.
NOTE: Roaming usage is based on four, five minute calls per day for 5 days per month -- (4 x 5 x 5 = 100 minutes).
* Peak air time shall not exceed the hours of 6 am - 8 pm, Monday through Friday
** Off -Peak air time shall include any time outside the defined peak time above, plus Saturdays, Sundays,
and holidays. For purposes of this contract, holidays are defined as: New Years Day, Martin Luther
King Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving ,
and Christmas Day.
Balance of line items will not be evaluated as part of the bid award.
The Division of Purchasing will verify all entries on the evaluation award formula sheet. Errors will be corrected.
Entries of MSA's and prices on the price sheet shall prevail.
Awards will be made by MSA to a maximum of two responsive low bidders as determined on the Evaluation Award
Formula sheet. In order to be eligible for award, bidder must be a Carrier A, B, or a reseller meeting or exceeding all
requirements of this bid.
All other provisions of the Awards Paragraph, General Conditions, shall remain in effect.
(REV 7 AUG 97) 02-1169
http://fcn.state.fl.us/st—contracts/725330981/conditions.htn n 6/6/2002
BELLSOUTH MOBILITY Pagel of 2
Cingular Wireless
ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F74-2955068-001
VENDOR: Cingular Wireless/ JONI BAIN (A)
STREET ADDRESS OR P.O. BOX: 8171 BaMeadows Wav West
CITY, STATE, ZIP: Jacksonville FL 32256
TELEPHONE: 904-210-0600
TOLL FREE NO.:
ORDERING FAX NO.: 904-210-0600
REMIT ADDRESS: same as above
CITY, STATE, ZIP:
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: ' Joni Bain. State of Florida Government Manaeer
STREET ADDRESS OR P.O. BOX: 8171 Baymeadows Way West
CITY, STATE, ZIP: Jacksonville, FL 32256
TELEPHONE: 904-210-0600
TOLL FREE NO.:
URL HOME PAGE ADDRESS: www.cingular.com
ELECTRONIC MAIL ADDRESS: joni.bain@cingular.com
(Rev 22 Mar 02)
http://fcn.state.fl.us/st—contracts/72533098 I/order1hun 0 2 —116 9 6/6/2002
BELLSOUTH MOBILITY
AT 10RIZED SERVICE REPRESEN1 'IVES
Page 2 of -1
LIST BELOW ONE OR MORE IN-STATE REPRESENTATIVES, INCLUDING MAILING ADDRESSES AND
TELEPHONE NUMBERS.
NAME
ADDRESS & PHONE NUMBER
(1)
Cingular Wireless
8941 SW 107th Avenue,Miami, FL 33176
305-273-5120
(2)
Cingular
Wireless
5600 NW 167th Street, Miami Lakes, FL 33014
305-622-6300
(3)
Cingular Wireless
5805 North Andrews Way, Ft. Lauderdale, FL 33334
954-776-3952 & 954-776-2420
(4)
Cingular
Wireless
1889A Palm Beach Lakes Blvd., West Palm Beach, FL 33409
561-478-7344 & 478-3550
(5)
Cingular
Wireless
9713 Overseas Hwy.- Mile Marker 52.1, Marathon, FL 33050
305-289-0555 & 800-772-5397
(6)
Cingular
Wireless
9041-137 Southside Blvd., Jacksonville FL 32256
904-519-2399
(7)
Cingular
Wireless
375 E Altamonte Dr, Ste 1600, Altamonte Springs, FL 32701
407-262-4000
(8)
Cingular
Wireless
4313 E Colonial Drive. Orlando, FL 32803
407-893-9000
(9)
Cingular
Wireless
VolusiaMa11.1700 Intl.SneedwayBlvd,Daytona Bch.FL 32114
904-252-9000
(10)
Cingular
Wireless
4450 West Eau Gallie Blvd.; Suite 130. Melbourne. FL 32934
407-255-1220
VENDOR NAME: Cingular Wireless
(Rev 22 Mar 02)
http://fcn.state.fl.ustst—contracts/72533098I/order3.htm 02-1169 6/6/2002
UNITED STATE CELLULAR CORPORATION (TALLAHASSEE) Page 1 of 2
Nextel Communications
ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F582038458-001
VENDOR: Nextel Communications (A)
STREET ADDRESS OR P.O. BOX: 851 Trafalgar Court. Suite 300
CITY, STATE, ZIP: Maitland. FL 32751
TELEPHONE: 407-838-5200
TOLL FREE NO.: 888-272-2705
ORDERING FAX NO.: 407-838-5232
REMIT ADDRESS: 851 Trafalgar Court. Suite 300
CITY, STATE, ZIP: Maitland, FL 32751
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: . Walter Bolil, SE Government Accounts Manager
ADDRESS: 851 Trafalgar Court. Suite 300
CITY, STATE, ZIP: Maitland, FL 32751
TELEPHONE: 407-838-5394
TOLL FREE NO.: 888-272-2705
URL HOME PAGE ADDRESS: http://www.nextel.com
ELECTRONIC MAIL ADDRESS: walter.bolil@nextel.com
v
(New 12 Mar 01)
http://fcn.state.fl.us/st—contracts/725330981/0rder6.htm 0 2 —11 S 9 6/6/2002
UNITED STATE CELLULAR CORPORATION (TALLAHASSEE)
AL ORIZED SERVICE REPRESENT IVES
Page 2 of 2
LIST BELOW ONE OR MORE IN-STATE REPRESENTATIVES, INCLUDING MAILING ADDRESSES AND
TELEPHONE NUMBERS.
NAME
Golf Communications
CCN (Central Communications Network)
5 Star Cellular
VENDOR: Nextel Communications
(New 12 Mar 01)
ADDRESS & PHONE NUMBER
5005 W. Laurel, Ste. 114
Tampa, FL
813-636-0990
1412 W. Colonial Dr.
Orlando, FL
407-835-9500
9398A Arlington Expwy.
Jacksonville, FL
904-721-4219
62-1169
http://fcn.state.fl.us/st—contracts/725330981/order6.htm 6/6/2002
AWARD UNDER STATE OF FLORIDA
CONTRACT NO. 725-330-98-1
ITEM: Cellular Telephone Equipment Services
DEPARTMENT: Police
TYPE OF PURCHASE: Term
REASON: The Department of Police has a need to acquire
cellular telephone equipment services as a tool to
enhance their efficient use of communications in
performing law enforcement functions, and for use
by Investigative Units to support investigative
operations.
RECOMMENDATION: It is recommended that award be made to Various
Vendors, for the purchase of cellular telephone
equipment and services, on an as needed contract
basis, awarded under existing State of Florida
Contract No. 725-330-98-1, effective through
December 21, 2002, subject to any extensions
thereto by the State of Florida, at a total award
amount not to exceed $99,027.27; allocating funds
therefor from the Law Enforcement Trust Fund
Project No. 690003.
tn,0
Acting Director of Purchasing
r Z
ate
AviudStateConuwts
02-1169