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Home My WebLink AboutR-02-1168J-02-885 10/17/02 RESOLUTION NO. V 2— 1 1 6 8 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 01-556, TO INCREASE FUNDS, IN AN AMOUNT NOT TO EXCEED $14,027.27, FROM $85,000 TO $99,027.27, FOR THE PROVISION OF CELLULAR TELEPHONE SERVICES FOR THE POLICE DEPARTMENT INVESTIGATIVE UNIT, SUCH EXPENDITURES HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE UNITED STATES DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING," ALLOCATING FUNDS FROM THE LAW ENFORCEMENT TRUST FUND PROJECT NO. 690003 FOR SAID INCREASE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 01-556, adopted June 14, 2001, is amended in the following particulars:!:/ "Resolution No. 01-556 Section 2. The allocation of funds from the Law Enforcement Trust Fund for the acquisition of cellular telephone services for the Department of Police, in an amount not to exceed $85,009 $99,027.27 is authorized, with funds allocated from the Law Enforcement Trust Fund, Project No. 690003, such expenditures having been approved by the Chief of Police as complying with the U.S. e€ the Department of Treasury's, "Guide to Equitable Sharing." 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. CITY COMMISSION MErnw 6' Q G T 2 9 2002 Resolution No. 02-1168 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayoral PASSED AND ADOPTED this 29th day of ATTEST: a. at.�- PRISCILLA A. THOMP ON CITY CLERK JOEJANDRO VILARELLO ITY ATTORNEY W6628:tr:AS:BSS 2002. CORRECTNESS:& z/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02-1168 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO: of the City Commission FROM Car os A. G i m e n e z City Manager RECOMMENDATION DATE: OC71 - O Z'1OL FILE: SUBJECT: Proposed Resolution REFERENCES: Cellular Telephone Services ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution, amending Resolution No. 01-556, authorizing increased allocations in the amount of $14,027.27, for the provision of cellular telephone services, for use by Investigative Units to support their investigative operations for the Department of Police. Funding is to be provided from the Law Enforcement Trust Fund, U. S. Department of the Treasury, Project Number 690003. BACKGROUND The Miami Police Department utilizes cellular telephone equipment and services as a tool to enhance their efficient use of communications in performing law enforcement functions, and for use by Investigative Units to support their investigative operations. The cellular telephones are also utilized to contact the United States and State Attorney's Offices, other local, state and federal law enforcement agencies, witnesses, other City of Miami agencies in support of NET Operations, and in the coordination of investigations. Currently, there are a total of 185 cellular telephones employed by the Police Department. Ninety- three (93) cellular telephones are funded by the Law Enforcement Trust Fund due to their primary use being for investigative purposes, thus falling within the Law Enforcement Trust Fund guidelines. Authorized personnel using cellular telephone funded by the Law Enforcement Trust Fund include investigators assigned to the Criminal Investigations Section, Special Investigations Section, Internal Affairs, and Crime Suppression Teams. Ninety-two (92) cellular telephones are paid by the General Fund to enhance the on-going essential operation of the Miami Police Department in other law enforcement functions that do not fall within the Law Enforcement Trust Fund guidelines. Authorized personnel using cellular telephones paid by the General Fund include the Chief of Police and staff (Chief, Deputy Chief, Assistant Chiefs, Executive Assistants, Majors and NET Commanders), Neighborhood Resource Officers, selected Field Support Staff, and Investigators assigned to the General Investigations Units. 02-1168 The Honorable Mayor and Members of the City Commission Page 2 Proposed Resolution; Cellular Telephone Services In an effort to ensure fiscal responsibility, the Miami Police Department conducted a department wide needs assessment and reduced the cellular telephones users by fifty (50) from 235 to 185. We also streamlined our services by reducing the cellular phone providers/programs and selecting the most responsive and cost efficient plans. This streamlining was achieved by soliciting and analyzing proposals from vendors under the existing State of Florida contract. Both Cingular and AT&T, submitted proposals for the provision of cellular telephone services and equipment. Cingular offered the lowest responsible and responsive calling plan, meeting the needs of the Police Department. Nextel Communications was selected because they are the only vendor providing cellular telephone services and equipment with the direct connect feature. This feature is not available with other calling plans and permits free contact with external agencies. Other mobile -to -mobile telephone plans do not provide free contact with entities external to the department's plan. In an effort to ensure fiscal responsibility, the Miami Police Department conducted a department wide needs assessment and reduced the cellular telephones users by fifty (50) from 235 to 185. We also streamlined our services by reducing the cellular phone providers/programs and selecting the most responsive and cost efficient plans. This streamlining was achieved by soliciting and analyzing proposals from vendors under the existing State of Florida contract. Both Cingular and AT&T, submitted proposals for the provision of cellular telephone services and equipment. Cingular offered the lowest responsible and responsive calling plan, meeting the needs of the Police Department. Nextel Communications was selected because they are the only vendor providing cellular telephone services and equipment with the direct connect feature. This feature is not available with other calling plans and permits free contact with external agencies. Other mobile -to -mobile telephone plans do not provide free contact with entities external to the department's plan. FISCAL IMPACT: NONE — LETF FUNDED CAG r 02--1168 Budgetary Impact Analysis 1. Department POLICE Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: A Resolution, amending Resolution No. 01-556, adopted June 14, 2001, authorizing increased allocations for the provision of cellular telephone equipment and services, for the Police Department. 4. Is this item related to revenue? NO: ✓ YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: XXX Index Code Minor Obj. Code Amount $14,027.27 NO: —Complete the following questions: OTHER: LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690003 rev Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Transfer done by: From $ From $ From $ To $ 7. Any additional comments? 8. YWk DE MENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Transfer done by: Department of Management and Budget Budget Analyst Budget Analyst Director/Designee Date Date Date 02-1168 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the provision of Cellular Telephone Services for use by Investigative Units to support investigative operations, in an amount not to exceed $14,027.27, complies with the guidelines set forth in the U.S. Department of the Treasury's "Guide to Equitable Sharing," Project Number 690003. City of Miami Police Department Subscribed and sworn to before me this ck"tKday of 002, by Raul Martinez, who is personally known to me. l NOTARY PUBLIC STATE OF FLORIDA #00, L aWW * ' '* ur ca'" CC96W78 EVkmS6P16"ZW20.2W4 u2-1168 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY AUTHOK.IZING THE 11LOCATION OF I'UN.-- "FR.-`-- LAW RC LAW ENFORCEMENT TRUST FUNS ACQUISITION OF ..-.1.7LUi yn TELEPHONE FOR THE DEPARTMENT OF POLICE, 7N AN AN—N7 NOT TO EXCEED SB5,, 000; ALL0CA'='ING FU D S FRS:_ THE LAW ENFORCEMENT TRUST FUND, PRC-.ZC= NO. 69000.3, SUCH EXPENDITURE HA' � T_NG BEEN APPROVED BY THE CHIEF OF POLICE AS COI•?P_`_'ING WITH THE U. S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." WHEREAS, the U. S. Department of the Treasury's "wide tc Equitable Sharing," authorize the expenditure of forfeiture cash or proceeds for certain law enforcement purposes not considered normal operating expenses; and WHEREAS, the Department of Police wishes to acquire cellular telephone services for the Investigative Unit to support its operations; and WHEREAS, funds to cover this expenditure have not been included in the Police Department's normal operating budget and are available in the City of Miami Law Enforcement Trust Fund; and 02-x1199 t! iS ReSo�L ._ .ion and has deter.-. ._ .ne^ '= comc-';es with the U.S. Departmento- - 's -- - �- - :-auitable Sharina"; and WHERELSr funds are from :,he Fund, Project Nc. 690003, suci exnendizurc b\ the Chief of Police as complying with Treasury's "Guide to Equitable Shar_nc"; NOW, THEREFORE, BE 1T RESOLVED BY THE COM�:ISS1ON i--7 OF MIAMI, FLORIDA: Section 1. The recitals and findings con`ained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The allocation of funds from the Law Enforcement Trust Fund for the acquisition of cellular telephone services for the Department of Police, in an amount not to exceed $85,000, is authorized, with funds allocated from the Law Enforcement Trust Fund, Project No. 690003, such expenditures having been approved by the Chief of Police as complying with the U.S. of the Department of Treasury, "Guide to Equitable Sharing." Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'-' - :f the Mayor does not sign this Resolution, it shall become effective at the end o: ten calendar aays from the date it was passed and adopted. _= the Mayo= vetoes this Resolution, it shall become effective immediately upon override of the. veto by the. City Commission. Page 2 of 3 �2--1168 =SEI P.. A : 0 P _4�� .._ ATTEST: June i WALTER J. FOEMAN ! 1t�•� —�r r� .� •t�,?t: - CITY CLERK t APPROVED AS TO FORM AND CORRECTNESS:'/ F%LEJANDR0 LARELLO CITY ATTORNEY r W5341:db:LB Page 3 of 3 02-1168