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Home My WebLink AboutR-02-1108J-02-858 10/02/02 c� RESOLUTION NO. 0 2" 1 1 0 8 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 01-735 TO REFLECT AN ANNUAL ALLOCATION OF $127,625 AND TO CHANGE THE ACCOUNT FROM WHICH FUNDS ARE ALLOCATED FOR THE PROCUREMENT OF PROTECTIVE CLOTHING FOR THE DEPARTMENT OF FIRE -RESCUE FROM BENNETT FIRE PRODUCTS; ALLOCATING FUNDS FOR THE SECOND CONTRACT YEAR EFFECTIVE THROUGH AUGUST 7, 2003, FROM ACCOUNT CODE NO. 105000.280502.6.075. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 01-735 is amended in the following particulars:l/ "RESOLUTION NO. 01-735 Section 1. The bid received on May 14, 2001, from Bennett Fire Products for the procurement of one hundred twenty five sets of Globe GX-7 firefighting protective clothing for the Department of Fire -Rescue, on an as -need contract basis, for a period of one year with the option to renew for two additional one-year periods, in an annual amount not to exceed $127,625, is hereby accepted, with funds allocated from Account Code No. 001000.280601.6.075, for the first contract year and from Account Code No. 105000.280502.6.075 for the second contract year effective through August 7, 2003. 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. CITY C MEE ac T i c 2002 02-110& Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayoral PASSED AND ADOPTED this 10th ATTEST: &A;!na& Q - PRISCILLA A. THOMPSON CITY CLERK APPROVES T,/FORM AND CORRECTNESS LLO TTORNEY 598:tr:AS:BSS day of October , 2002. z/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 o2-1108 TO: Honorable Mayor and Members of the City Commission RECOMMENDATION CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA -3 DATE: SEP 0 2J02 FILE: FM-093.doc SUBJECT: Resolution Amending Resolution No. 01-735 Firefighter's Protective Clothing REFERENCES: Bid No. 00-01-112 ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached Resolution, correcting a scrivener's error and to include an additional account code, thereby amending Resolution No. 01-735, adopted July 26, 2001, authorizing the procurement of firefighter's protective clothing from Bennett Fire Products Company, Inc., a non-minority/non-local vendor, located at 195 Stockwood Drive, #170, Woodstock, GA 30188, for the Department of Fire -Rescue, on an as -needed basis, for a period of one (1) year, with the option to renew for two (2) additional one-year periods, to reflect the correction of the contract's total amount not to exceed $127,625 to read, at a total annual amount not to exceed $127,625, and to include Account Code No. 105000.280502.6.075 ($53,092) for the second contract year effective through August 7, 2003. BACKGROUND On July 26, 2001 the City Commission approved Resolution No. 01-735 accepting the bid of Bennett Fire Products Company, Inc., awarded pursuant to Bid No. 00-01-112, for the provision of one hundred twenty-five (125) sets of Globe GX-7 firefighting protective clothing for the Fire -Rescue Department, for a period of one year with the option to renew for two (2) additional one year periods, in a total amount not to exceed $127,625. This resolution needs to be amended to add the word annual that was inadvertently left out and to include account code no. 105000.280502.6.075. The additional account code is necessary to replace 80% of the 125 sets of firefighting protective clothing that was destroyed in the December 2001 Fire -Rescue Department Support Services Division fire. Fiscal Impact: NONE — BUDGETED ITEM X4, CAG ,, B/MLK/TF/jam FM.093.doc 02-1108 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter, Director DATE: Department of Purchasing SUBJECT: 7 FROM: � REFERENCES: Bry onL, Dir ctL C or Department of Fire -Rescue ENCLOSURES: September 5, 2002 FILE: FM.094.doc Amending Resolution No. 01-735 Firefighter's Protective Clothing Bid No. 001-01-112 The Department of Fire -Rescue has verified that funding is available, to Amend Resolution No. 01-735 correcting a scrivener's error and to include an additional account code for the procurement of firefighter's protective clothing from Bennett Fire Products Company, Inc., for the Department of Fire - Rescue, on an as -needed basis, for a period of one (1) year, with the option to renew for two (2) additional one-year periods, to reflect the correction of the contract's total amount not to exceed $127,625 to read, at a total annual amount not to exceed $127,625, and utilizing Account Code No. 105000.280502.6.075 ($53,092) for the second contract year effective through August 7, 2003. (Budget Approval: '�' j"rd �zance oP S57 -01,b15 4,1-104( Marcelo Penha, Acting Director/Designee Date a5 op R14Z.Orr1=.pec _1W5 -Fol nlxY,-a,, edt" ,5j CEP Approval: WWB/MLK/TF/jam o-75. Pilar Saenz, CIP Administrator Date FM.088.doc 02-1108 Budgetary Impact Analysis 1. Department Fire -Rescue Division Emergency Response Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Resolution amending Resolution No. 01-735, to reflect the correction of the contract's total amount not to exceed $127,625 to read, at a total annual amount not to exceed $127,625 and to include Account Code No. 105000.280502.6.075 ($53,092) for the second contract year effective through August 7, 2003. 4. Is this item related to revenue? NO: X YES _ (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 280502 Minor Obi. Code 075 Amount $53,092 NO: _ Complete the following questions: 6. Source of funds: 7 R Amount budgeted in the Line Item $. Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items! ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verified by: 4,, jss, ,, `l( %p 1t vLvo�F1 From $ From $ From $ To $ Any additional comments? a.A ` Department Director/Designee 6? leal /,�, 21 Dat FOR D PARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: 4,, jss, ,, `l( %p 1t vLvo�F1 Transfer done by: 02 ` raN j4p Department of Management and Budget Budget Analyst Budget Analyst Director/Designee Date 4 oL Date Z Date 02-1103 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CITY MAIIAGMS OFFICr 2.:f. ,2 9 A" 9: 3 i TO: Carlos A. Gimenez DATE: May 15, 2002 FILE: City Manager FROM t6r, Director Department SUBJECT: Extension of Contract Bid No. 00-01-112(04) REFERENCES: ENCLOSURES: Firefighter's Protective Clothing Please be�dvised that the current contract (Res. No 01-735) for the procurement of Protective Clothing r Firefighter's will expire on August 7, 2002. The Department of Fire -Rescue has indicated no objection to extending the existing contract for an additional one (1) year -period. This represents the first renewal. The services of BENNETT FIRE PRODUCTS CO. have been found to be satisfactory. Your signature below will indicate approval of the extension. Any questions regarding this contract may be directed to the Purchasing Department at 416-1804. JSC/RJN1sj c: Bid File �N30;ov; kill APPROVE arlos A. enez City Manag r 02_x,108 J-01-607 7/3/01 RESOLUTION NO. ` t `� J A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF BENNETT FIRE PRODU.TS COMPANY, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 00-01-112, DATED MAY 14, 2001, FOR THE PROCUREMENT OF ONE HUNDRED TWENTY-FIVE SETS OF GLOBE GX-7 FIREFIGHTING PROTECTIVE CLOTHING FOR THE DEPARTMENT OF FIRE -RESCUE, ON AN AS -NEED CONTRACT BASIS, FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN AMOUNT NOT TO EXCEED $127,625; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.280601.6.075. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Bennett Fire Products Company, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bzds No. 00-01-112, dated May 14, 2001, for the procurement of one hundred twenty-five sets of Globe GX-7 firefighting protective clothing for the Department of Fire -Rescue, on an as -need contract basis, for a period of one year with the option to renew for two additional one-year crry CO- NEETENG Cr JUL 2 6 2001 02-1108 periods, in an amount not to exceed $127,625,"is accepter, w_ funds allocated from Account Code No. 001000.280601.6.0'5. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayo== . PASSED AND ADOPTED this 26th day of July , 2001. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36. since the Mayor did not tndtcate 80 P I C - mi of th'- '.agis!2tion by signing it in the designat/pace, vided, said legisiaticr, ^cNr ATTEST: becomes ef#ecdve with the elapse of ten (10) he of Commiregarding same, without the Mayor ex isk s= WLITER J. FOEMAN CITY CLERK 1. APPROVED AS TO RM A-N'"�CORRECTNESS & KJANbRO 7ILARELL ITY ATTORNEY W5474:db:LB If the Mavor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall -become effective immediately upon override of the veto by the City Commission. 02-1108 Page 2 of 2 Ad� ,.i CONTRACT A W A R D RENEWAL BID NO. 00-01-112(04) OTR: FIRST RENEWAL NAME OF BID: FIREFIGHTER'S PROTECTIVE CLOTHING CONTRACT PERIOD: AUGUST 8, 2002 THROUGH AUGUST 7, 2003 ORIG CONTRACT PERIOD: AUGUST 8, 2001 THROUGH AUGUST 7, 2002 TERM OF CONTRACT: ONE (1) YEAR WITH THE OTR FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS COMMODITY CODE: 200-72 METHOD OF AWARD: LOWEST FIXED PRICE AWARD BASED ON MEASURES: Yes ( ) No (X) SECTION #1 F.E.I.N. # MINORITY DESIGNATION: VENDOR NAME: STREET: CITY/STATE0P: CONTACT PERSON: PHONE # FAX # BEEPER # PAYMENT TERMS: DELIVERY: WARRANTY: LABOR: E-MAIL ADDRESS: () Set Aside ( ) BBE ( ) HBE () WBE owned fines () Local Preference VENDOR AWARD 58-2143532 (NM - NON -MINORITY) BENNETT FIRE PRODUCTS CO. P.O. BOX 2458 WOODSTOCK, GA 30188 DANNY.BENNETT (800) 991-0520 (770) 591-4332 (770) 402-9910 NET 30 DAYS 90 CALENDAR DAYS ARO P.O. LIFETIME WARRANTY AGAINST DEFECTS IN WORKMANSHIP OR MATERIAL bennettfire@woddnet.att.net SECTION #2 AWARD INFORMATION C.C. AWARD DATE: JULY 26, 2001 AMENDED AMOUNT: NONE AGENDA ITEM #: CA -2 SPECIAL CONDITIONS: YES RESOLUTION NO: /--_01-735 INSURANCE REQUIREMENT: WA TOTAL AWARD AMOUNT: PERFORMANCE BOND: WA SECTION #3 AFFIRMATIVE ACTION POLICY YES SECTION #4 REQUESTING DEPARTMENT INFORMATION USER DEPARTMENTIDIVISION: DEPARTMENT OF FIRE -RESCUE CONTRACT ADMINISTRATOR: JULIA MARTIN TELEPHONE NO.: (305) 416-1672 FAX NO. (305) 416-1683 SECTION #5 PROCURING AGENCY SENIOR BUYER: MARITZA SUAREZ DATE PREPARED: JUNE 11, 2002 TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925 PREPARED BY: STEPHANIE JONES 02-1108 AMENDMENT BID NO. 01-02-112 ITEM: Firefighter's Protective Clothing DEPARTMENT: Fire Rescue TYPE OF PURCHASE: Amend Section 2 of Resolution No. 01-735 RECOMMENDATION: It is recommended that Resolution No. 01-735 adopted July 26, 2001, amended to correct the contract amount from a total amount to a total annual amount and to include the Account Code No. 105000.280502.6.075, for the second contract year effective through August 7, 2003, be approved. Di for of ing D e AwardAmend 02-1108