HomeMy WebLinkAboutR-02-1107J-02-857
10/02/02
RESOLUTION NO. 02-1107
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE CONTRACT WITH
GARTNER CORPORATION, IN THE AMOUNT OF
$115,000, FROM $50,000 TO $165,000, FOR
ADDITIONAL INFORMATION TECHNOLOGY RESEARCH
CONSULTING SERVICES FOR THE DEPARTMENT OF
INFORMATION TECHNOLOGY; ALLOCATING FUNDS FROM
GENERAL FUND ACCOUNT CODE
NO. 001000.460101.6.335 AND VARIOUS CAPITAL
IMPROVEMENTS PROGRAM ACCOUNTS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the contract with Gartner
Corporation, in an amount not to exceed $115,000, from $50,000 to
$165,000, for additional information technology research
consulting services, for the Department of Information
Technology, is authorized, with funds allocated from General Fund
Account Code No. 001000.460101.6.335 and various Capital
Improvements Program accounts.
CITY C
MEET
r T 2002
02-110"7
Section 2. This Resolution shall become effective
immediately upon adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 10th
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
...
NDR7'VILARELLO
ATTORNEY
W6597:tr:AS:BSS
day of October
CORRECTNESS
2002.
MANUEL A. DIAZ, MAY
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
02-110'7
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
Of The City Commission
FROM
ty
Recommendation
rA2
CA -2
DATE: FILE:
SEP Z 0 2D02
SUBJECT: Authorizing an increase in
Gartner Group Consultation
Services
REFERENCES:
ENCLOSURES:
It is respectfully requested that the City Commission authorize the City Manager to
amend Resolution No. 00-596, adopted July 11, 2000, to reflect an increase in contract,
for additional services, thereby increasing the contract in the amount of $115,000, for a
total annual amount not to exceed $165,000, from the Gartner Corporation (non-
local/non-minority), 12600 Gateway Boulevard Ft. Myers, Florida 33913, under State of
Florida Contract Number 973-501-97-1, effective through May 31, 2003, and subject to
further extensions by the State of Florida. Funds are allocated from General Fund
Account Code, 001000.460101.6.335 and various CIP accounts, pending approval of
proposed FY 2002-2003 budget allocations.
Backeround
On July 11, 2000, the City Commission authorized resolution number 00-596 authorizing
the City Manager to procure Galaxy Executive Membership Services from Gartner
Corporation through State of Florida Contract Number 973-501-97-1 at an initial one (1)
year cost not to exceed $40,000, with the option to renew this service for two additional
one year periods through May 31, 2003, with the total cost on any one year renewal not
to exceed $50,000.
To date, the IT Department has made extensive use of the research and advisory offerings
in assessing the market place for best of breed solutions in the ASP arena,
Telecommunications Projects, Windows 2000 Migration strategies, Facilities
Management Systems, etc. The IT Department is in constant need of having immediate
access to reliable, up-to-date, and in-depth IT intelligence and advice in order to support
decision making across the City's IT spectrum. The rapid pace of technological
evolution and the rapid pace of technological obsolescence coupled with the size and
complexity of the City's Information infrastructure makes it imperative that the IT
Department stay well informed. In addition to the Research and Advisory Services, the
State of Florida Contract also offers other services that the City can procure that will keep
it up to date on all technology issues. The IT Department is now seeking through this
resolution to expand the services it receives from the Gartner Group under the State of
Florida Contract by $115,000 for a total annual renewal amount not to exceed $165,000.
02-110'7
Honorable Mayor and Members
Of The City Commission
Page 2
One such service the IT Department is also seeking to procure in addition to the Research
and Advisory Services is the IT Executive Program Service. Due to the rapid pace of
business process and technology change, Chief Information Officers are increasingly
looking for assistance to develop practical and innovative strategies and tactics to
maintain or gain a competitive edge. CIOs need best -of -breed solutions to ensure optimal
returns on their IT dollars. This program provides access to the collective experience of
Gartner Group clients worldwide to validate and test IT management decisions and ideas,
understand the current state of key IT functional areas in the organization and identify
opportunities for improvement, and develop an action plan to address the strategic
systems imperatives. Specific Offerings available under the Executive Program are:
Service Deployment Applications, Portfolio Management, Technology Transfer,
Resource and Systems Management, Financial Management, Governance, Value
Questing, Unlimited exclusive telephone access to all Gartner Group research resources,
Research Reports
Additionally, the IT Department is also seeking to procure the TruSecure Enterprise
Service through the Gartner Group. TruSecure is an annualized service that provides
consultancy services for the development, implementation and monitoring of essential
security practices necessary to protect the City's IT infrastructure. These services will be
utilized to assist the City in securing its IT infrastructure and sensitive enterprise data
from hacker attacks, viruses and other cyber and physical threats by providing: a
comprehensive enterprise security policy template, 365 day/24 hour support from a
professional security support team, periodic internal and external network scans and
assessments, and implementation recommendations for essential security practices.
The City of Miami is continuing to move forward with major IT Strategic Initiatives and
will greatly benefit by continuing to partner with the Gartner Group. Gartner Group is
recognized as an authority in providing research, analysis, and decision support to the IT
industry.
FISCAL IMPACT: NONE
CAG:RJN:AGS:NMG:nmg
02-110'7
Budgetary Impact Analysis
1. Departments-7� Divisio^ -
2. Agenda Item # (if available).
3. Title and brief description of legislation or attach ordinancelresolutioa.
4.
5.
52
k
Is this item related to revenue? Nf1• X YES (If yes, skip,to item #7.)
Arethey aufficient funds -in Line .Lwm: = "
YES: Index Code 001Wo,40021. Minor Obj. Code -338 Amount $_ p02.0C�
NO: _ Complete the following questions: 4V Q-A P -Z��
Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
AC':ION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
From $
To $
7. Any additional comments? "
Approv by. r
'f5epartment sisaee Date
FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY
Verified by -,Verified by:
Depsrtmant of Management and Budget Director/Designee
Date
Date
p2-1107
TEL: Aug 01'00 10:14 No.003 P.01
J-00-594
7/11/00
00— J
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE ACQUISITION OF CONSULTING
SERVICES FROM THE GARTNER GROUP, "FSXCLUSXVE
GALAXY MEMBERSHIP,- TO PROVIDE INFORMATION
TECHNOLOGY RESEARCH AND INFORMATIONAL SERVICES
RELATED TO IMAGING AND DOCUMENT WORK FLOW AND
THE INTERNET AND FOR THE DEPARTMENT OF
INFORMATION TECHNOLOGY AT A REDUCED RATE,
UTILIZING STATE OF FLORIDA CONTRACT
NO. 973-501-97-1, ' EFFECTIVE THROUGH MAY 31,
2003, AND SUBJECT TO FURTHER EXTENSIONS BY THE
STATE OF FLORIDA, FOR` A ONE-YEAR PERIOD, IN AN
AMOUNT NOT TO EXCEED $40,000, WITH THE CITY'S
OPTION TO RENEW FOR TWO ADDITIONAL' ONE-YEAR
PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED
$50,000; ALLOCATING FUNDS THEREFOR FROM ACCOUNT
CODE NO. 00lgDO.460101.6.335 FOR SAID SERVICES.
WHEREAS, The Gartner Group provides immediate access to
reliable, up-to-date and . in-depth information technology,
research and advisory services, and DataPro and -DataQuest
services, and. can assist the City of Miami in meeting its
immediate and future objectives and achieving its major goals for
implementation of a complete imaging and document work flow
business solution and expansion of its internet offerings; and
WHEREAS, State of Florida Contract No. 973-501-97-1, in
addition to its negotiated prices allows The Gartner Group to
offer special promotional programs at reduced rates, providing
the using agency enrolls as a member of its "Exclusive Galaxy
Membership";
f" M COMUMMO
a og
JUL 2 0 2000
AAWM
02-1107
TEL: Aug 01'00 10:15 No.003 P.02
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. - The acquisition of consulting services from
The Gartner Group, "Exclusive Galaxy Membership", to provide
information technology. research and iriformational services
related to imaging and document work flow and the internet for
the Department of Information Technology at a reduced rate,
utilizing State of Florida Contract No. 973-501-97-1, effective
through May 31, 2003, and subject to further extensions by the
State of Florida, for a one-year period, in an amount not to
exceed $40,000, with the City's option to renew for two
additional one-year periods, at an annual amount not to exceed
$50,000, with funds therefor hereby allocated from Account Code
No. 001000.460101.6.335 for said services, subject to
availability of funds.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.L
L If the Mayor does not sign this Resolution, it shall become effective at
the and of ten calendar days from the data it was passed and adopted.
re'. the, Mayor vetoes this Resolution, it shall become effective
imm*di tely upon override of the veto by the City Commission.
Page 2 of 3
i
02-110
TEL:
Aug 01'00 10:15 No.003 P.03
PASSED AND ADOPTED this _20th _ day of _ sulk_, 2000.
JOE CAROLLO, MAYOR
1n &Mrdw= with Miami Cods SM. 2-", sine ft Myron did rM W100 axnww d
Ws lepbtstion by signing it in the designated prpvidod, pow 196V en row
bowmen effective with the elapse of ten (1 0) f th;: ... 'C Fi�ilION
wvU tnp WM% w'0out fire Mayor exep= p e %� l �-eI ,
ATTEST:
WALTER J. FORMAN
CITY CLERK
APPRO FORM CORRECTNESS :t/
Pr ATTORNEY
514:LB:BSS
,...
Page 3 of 3
02-1107
973-501-97-1 = Consulting Services: Gartner Group
Page 1 of 1
The Gartner Group Consultation Services
for Information Resources Technology
973-501-97-1
Effective: 6/1/97 through 5/31/03
Certification
Special Conditions
Price Sheet
Ordering Instructions
Revisions
Complete Contract
Contractors:
Gartner Group
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SPECIAL CONDITIONS
ESTIMATED QUANTITIES
Page 1 of 4
It is anticipated that the State of Florida agencies, and other eligible users, will contract approximately
$2,164,135.00 under any contract resulting from this bid. These estimated figures are given only as a
guideline for preparing your bid and should not be construed as representing actual figures under the
contract.
DELIVERY REQUIREMENTS
All prices bid shall include delivery to purchaser within 45 days after receipt of purchase order. Inside
delivery, specifying the exact location, must be requested on the purchase order and shall be billed to the
agency by the vendor and shown as a separate item on the invoice with a copy of the carrier's invoice
included.
NOTICE TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247A(e)
of the Immigration and Nationalization Act. If the contractor knowingly employs unauthorized aliens,
such violation shall be cause for unilateral cancellation of the contract.
PUBLIC ENTITY CRUAES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in excess of the threshold amount
provided in s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed
on the convicted vendor list.
SUMMARY OF TOTAL SALES
Contract supplier shall furnish the Division of Purchasing a detailed Summary of Sales at the end of
each quarterly contract period. Sales Summary shall include State contract numbers, contractor's name,
the total of each service. Failure to provide this information, including no sales, within thirty (30)
calendar days following the end of each quarter may result in the contract supplier being found in
default.
INSURANCE, WORKERS' COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Worker's Compensation
Insurance for all of his employees connected with the work of this project and, in case any work is
sublet, the contractor shall require the subcontractor similarly to provide Worker's Compensation
Insurance for all of the latter's employees unless such employees are covered by the protection afforded
by the contractor. Such insurance shall comply fully -with the Florida Worker's Compensation law. In
case any class of employees engaged in hazardous work under this contract at the site of the project is
not protected under the Workmen's Compensation statute, the Contractor shall provide, and cause each
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Page 2 of 4
subcontractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his
employees not otherwise protected.
STATE TERM CONTRACT AGREEMENT
This is a State Term Contract Agreement entered into by the State of Florida Department of
Management Services, and The Gartner Group, Incorporated, of Stamford, Connecticut. This agreement
will reference State of Florida contract number (973-501-97-1).
The contract is governed by the General Conditions contained in the Bidder
1. Acknowledgment (Form PUR: 7031, REV. 1/9/95) attached hereto and signed by the
parties.
In the event of a conflict between the General Conditions of Form PUR: 7031 and any
2. other provisions of this agreement or its appendices, the General Conditions shall take
precedence and govern.
3 Florida law shall apply to any interpretation or definition of the parties rights and
obligations under this agreement.
4 This agreement, its attached appendices, and any purchase orders subsequently issued in
connection therewith, constitute the full and complete agreement between the parties.
5 Any changes, modifications, or deletions to this agreement, shall be in writing and
contain the signature of the authorized representative of each of the parties.
Any disputes between the parties, shall be resolved in accordance with the Disputes
6. Provisions of the General Conditions contained in the Bidder Acknowledgment (PUR
703 1) and Florida law. .
7 The following are the listed appendices to this agreement which are attached hereto and
incorporated by reference into this agreement.
Authorized Signatures:
The Gartner Group, Incorporated
Signature/Date
State of Florida
Department of Management Services
Signature/Date
Title Title
The Gartner Group Strategic Resource
The Gartner Group (GG) is a client support organization that focuses on interpreting the dominant and
underlying trends that shape and affect the endusers of the computer and telecommunications industries.
Through in-depth analysis of technology and its future implications, GG provides its clientele with a
variety of support resources that enable them to more effectively implement strategic and tactical
computing initiatives as well as charting a safe, prudent future course.
The GG is in the business of helping people make better informed decisions. GG analysts advise,
educate, counsel, and support their clientele through continuous, unlimited personal interaction enabling
clients to anticipate, react, plan, evaluate, and implement information technology initiatives to support
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their underlying business and enduser requirements.
Page 3 of 4
The Gartner Group is made up of over 350 analysts that constantly interact with more than 7,500 user
organizations. This network enables us to understand the direction in which technology is moving, what
works and what does not, and share strategies that have been successful with other organizations similar
to yours. The advice is bottom line oriented, giving specific recommendations that are geared to save
you time and money. The focus is on asset management, and we assist in the decision making process
associated with asset planning, acquisition, management, and disposal. This is a team relationship. You
have access to the Gartner Group on an unlimited basis, on a retained membership, to assist you in the
means that you decide is most appropriate.
Our clients use our analysts to reduce the time necessary in educating staff to make correct decisions, to
reduce the time and resource expended on critical projects, to negotiate better prices and terms from
vendors, to assist in the strategic planning process, to define tactical solutions to pressing issues, and to
ensure that investments in technology are made with companies that are financially stable so that the
investment made is not lost.
Clients tell us this relationship results in:
• Reduced cost of acquisition/operations
• Reduced risk of buying into a deadend platform/product
• Maximized return on investment
• More effective planning and implementation
• Better informed, more timely decisions
• Extension of your staff resources
• SAVING YOU MONEY
Benefits
Utilize the GG to shorten the cycle of information gathering and
Reduced Time to Action education thereby reducing time to action. Clients do not have to re-
invent the wheel every time a new initiative is undertaken or a new
technology is evaluated.
Ensuring that IT decisions are made on the best possible
Accountability Insurance information and planning assumptions. Prevent poor decisions.
Avoid mistakes that others have made and deadend technologies.
Cost Reduction GG helps clients avoid waste, mistakes, and bad decisions. Clients
use Gartner to negotiate deals with vendors and reduce expenditures.
Sounding Board/Sanity Objective, unbiased thirdparty Check analysis of technology, vendor
claims, market trends, and trade press hype.
Ability to verify if what a vendor Claims and claims to be true is
Verification of Vendor Promises actually true based on the experiences of GG's 3000 other clients.
Ability to get outside, pragmatic interpretation -of a vendor's vision
and technical direction.
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Access to GG analysts extends staff resources. Clients do not have
to hire additional staff or expensive consultants to evaluate
Staff Extension technology. GG provide clients with a depth and breadth of
information and research that often cannot be obtained inhouse.
Many clients turn to GG for assistance in areas where there is no
resident expertise.
By maintaining a dialogue with over 3000 clients, GG analysts are
the best informed to what deals are being cut and what negotiating
Negotiating Better with Vendors tactics are most successful in the rapidly changing market. The
extent to which a standard contract can be modified, a special bid
forced, special terms and conditions added, or an obscure discount
obtained are examples of savings GG generates for clients.
GG analysts assist in compiling requirements for RFP's and making
RFP/Proposal Assistance specific recommendations to the end product that is published.
Proposals from vendors are reviewed and assistance is given in
contract negotiation and in the formulation of terms and conditions.
Terms of License
This offer is valid from June 1, 1997 through May 31, 2000 Licenses for Gartner Group subscription
services may be purchased by individual organization entities within the State Government
infrastructure.
Subscription licenses are for exclusive use by the purchasing governmental entity. Subscription licenses
may not be divided or shared between entities and are not transferable, excepting where the parties
mutually agree to shared groupings of single subscriptions.
If during the term of the exclusive price agreement, the price of Gartner Group service is reduced below
the contracted State of Florida pricing. Gartner Group will immediately grant the lower licensing fee to
the client entity. The fees will be re -calculated based on the date of change, and any overpayment based
on this re -calculation will be immediately refunded.
Gartner Group will retain discretion to offer discounts below the specified prices in this agreement based
on special marketing programs and/or products as they become available. Pricing in this agreement will
be valid for any new Gartner Group research and advisory services that may be introduced during the
term of this agreement.
If during the term of the exclusive price agreement, the deliverables that comprise the Gartner Group
service are enhanced, the purchasing entity will immediately begin to receive the enhanced deliverables
effective the date of change. At no stage will the deliverables be reduced, unless it is a deliverable that is
no longer available. If deliverables are reduced or terminated, the parties will negotiate substitutions or
price adjustments.
Gartner Group agrees to provide executive forums through the Information resource Commission as
mutually agreed upon during the course of this agreement.
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price Page 1 of 1
The Gartner Group Consultation Services For Information
Resource Technology
973-501-97-1
Price Sheets
Price Summary For All Services
Year 2000 Offerings
Research Advisory Services
Research Advisory Services
Executive Programs
Strategic Advisory Services/Specialized Research
Talking Technology/IT Journal/Business Technoloav
Real Decisions
Decision Drivers
Decision Drivers
Conference Ticket Pricing
TruSecure
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[Contract Number] -- Vendor Information
Page 1 of 1
The Gartner Group Consultation Services for Information
Resource Technology
973-501-97-1
Vendor Information
Gartner Group
02-1107
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Suite 315
CERTIFICATION OF CONTRACT
TITLE: The Gartner Group Consultation
Services for Information Resources Technology
BID NO.: Negotiated
(Rev 2 Mar 00)
CONTRACTOR(S): Gartner Group
CONTRACT NO.: 973-501-97-1
EFFECTIVE: June 1, 1997
through May 31, 2003
SUPERSEDES: 973-500-94-1
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER
PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE
ATTENTION OF THERESA DOLLAR AT (850) 488-7516 SUNCOM
278-7516. E -Mail: dollart@dms.state.fl.us
A. AUTHORITY - Upon affirmative action taken by the State of Florida
Department of Management Services on May 9, 1996, a contract has been
executed between the State of Florida and the designated contractors.
B. EFFECT - This contract was entered into to provide economies in the
purchase of these services by all State of Florida agencies and institutions.
Therefore, in compliance with Section 287.042, Florida Statutes, all purchases
of these commodities shall be made under the terms, prices, and conditions of
this contract and with the suppliers specified.
C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in
accordance with the attached ordering instructions. Purchaser shall order at the
prices indicated, exclusive of all Federal, State and local taxes.
All contract purchase orders shall show the Division of Purchasing contract
number, product number, quantity, description of item, with unit prices
extended and purchase order totaled. (This requirement may be waived when
purchase is made by a blanket purchase order.)
D. CONTRACTOR PERFORMANCE - Agencies. shall report any vendor
failure to perform according to the requirements of this contract on Complaint
to Vendor, form PUR 7017. Should the vendor fail to correct the problem
within a prescribed period of time, then form PUR 7029, Request for
Assistance, is to be filed with this office.
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E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions
are enclosed for your information. Any restrictions accepted from the supplier
are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR
7073 should be used to provide your input and recommendations for
improvements in the contract to the Division of Purchasing for receipt no later
than 90 days prior to the expiration date of this contract.
Authorized Signature
TD/sec
Attachments
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INCREASE OF CONTRACT
STATE OF FLORIDA
CONTRACT NO. 973-501-97-1
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
AwardIncrem
Consultation Services for Information
Resources Technology
Information Technology
Increase Contract
The Department of Department of
Information Technology has seen a need to
increase said contract for additional services.
It is recommended that an increase to the
contract amount awarded to Gartner
Corporation, in the amount of $115,000
thereby increasing the total contract award
amount from $50,000 to $165,000, for
additional services, under existing State of
Florida Contract No. 973-501-97-1, effective
through May 31, 2003, subject to any
extensions thereto by the State of Florida,
be approved, for the Department of
Information Technology; allocating funds
therefor from General Fund, Account
Code No. 001000.460101.6.335 and
various CIP accounts, pending approval of
proposed Fiscal Year 2002-2003 budget
allocations.
lu,&-a. 2� &L -
Judy S. Carter
Director of Purchasing
Date
02-1107