HomeMy WebLinkAboutR-02-1106J-02-856
10/02/02
RESOLUTION NO. 02-1106
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE ANNUAL
CONTRACT AMOUNT WITH THE SECURITY ENFORCEMENT
PROTECTIVE AGENCY, IN AN AMOUNT NOT TO EXCEED
$125,000, INCREASING THE CONTRACT FROM
$250,000 TO $325,000 FOR SECURITY GUARD
SERVICES FOR THE DEPARTMENT OF PURCHASING,
FOR USE BY VARIOUS DEPARTMENTS AND AGENCIES,
ON AN AS -NEEDED CONTRACT BASIS, UNDER
EXISTING INVITATION FOR BIDS NO. 99-00-030;
ALLOCATING FUNDS FROM THE BUDGETS OF USER
DEPARTMENTS AND AGENCIES, SUBJECT TO
BUDGETARY APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the annual contract with the
Security Enforcement Protective Agency, in an amount not to
exceed $125,000, increasing the contract from $250,000 to
$375,000, is authorized for security guard services for the
Department of Purchasing for use by various City Departments and
agencies, on an as -needed contract basis, under existing
Invitation for Bids No. 99-00-030, with funds allocated from the
General Operating Budgets of the user departments and agencies,
subject to budgetary approval.
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®2--1106
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 10th day of October , 2002.
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
RM AND CORRECTNESS
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1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2 02-1106
CITY OF MIAMI; FLORIDA
INTER -OFFICE MEMORANDUM
TO
Honorable Mayor and
Members of the City Commission
r
RECOMMENDATION
CA -1
DATE: FILE:
SEP 3 0 202
SUBJECT:
Resolution Authorizing Contract
Increase for the provision of
REFERENCES: Security Guard Services
Bid No. 99-00-030
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
increasing the contract with Security Enforcement Protective Agency, a Hispanic/Miami-Dade
County vendor located at 13418 SW 128 Street, Miami, FL 33186, in an amount of $125,000.00
thereby increasing the total contract award amount from $250,000 to $375,000 annually, for the
provision of security guard services for various user departments and agencies. Funds are
allocated from the operating budgets of the various user departments and agencies.
BACKGROUND
Resolution No. 00-001, adopted January 13, 2000, accepted the bid of Inter -American Protective
Services for the provision of security guard services for various user departments, on an as
needed, when needed contract basis, for one (1) year with the option to renew for two (2)
additional one (1) year periods.
The Purchasing Department has experienced a trend in the heavy utilization of said contract from
various user departments and agencies. This heavy utilization has caused a need to increase the
contract at an annual amount not to exceed $375,000 for the remaining term of the current
contract. The terms and conditions of the original contract remain the same.
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CAG/RJN/J S%adm
ResoMemo
02-1106
INCREASE OF CONTRACT
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Awardlnacase
BID NO. 99-00-030
Security Guard Services
Citywide
Increase Contract
The Department of Department of Purchasing
has seen a need to increase said contract for
the provision of security guard services.
It is recommended that an increase to the
contract amount awarded to Security
Enforcement Protective Agency, in the
amount of $125,000 thereby increasing the
total contract award amount from $250,000
to $375,000 annually, for the provision of
security guard services on an as needed basis,
be approved, for the Department of
Purchasing to be utilized citywide;
allocating funds therefor from the
Operating Budgets of the various user
departments and agencies, at time of
need.
/rte Judy S. Ca
Director of Purchasing
Date
02-1106
J-00-41
1/3/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF INTER -AMERICAN
PROTECTIVE SERVICES, FOR THE PROVISION OF
SECURITY GUARD SERVICES CITYWIDE, ON AN AS
NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH
THE OPTION TO RENEW FOR TWO (2) ADDITIONAL
ONE-YEAR PERIODS; AT AN ANNUAL AMOUNT NOT TO
EXCEED $130,000, ALLOCATING FUNDS THEREFOR
FROM THE VARIOUS USER DEPARTMENT BUDGETS AT
TIME OF NEED.
WHEREAS, the Department of Purchasing requires a citywide
contract for security guard services for various user
departments; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 99-00-030 were mailed to fifty-six (56) potential providers
of said services; and
WHEREAS, thirteen (13) bids were received on
November 10, 1999; and
WHEREAS, Inter -American Protective Services, the lowest
bidder, (based on an hourly rate, plus a two-way radio cost),
made an exception to the specifications of invoicing holidays at
time and a half; and
CITY COMUSSION
NE=MG OF
JAP' 1 3 RW73
Aewiutwn No.
02-1106
WHEREAS, the Department of Purchasing conducted a cost
analysis of this exception revealed that even if the City agrees
to the exception, Inter -American Protective Services remains the
lowest responsive and responsible bidder; and
WHEREAS, funds are available from various user departments
at the time of need; and
WHEREAS, the City Manager and the Director of Purchasing
recommends that the bid received from Inter -American Protective
Services, be accepted as the lowest responsive and responsible
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on November 10, 1999, from
Inter -American Protective Services, for the provision of security
guard services citywide, on an as needed contract basis for one
(1) year, with the option to renew for two (2) additional one-
year periods, is hereby approved, at an annual amount not to
exceed $130,000, from various user departments at time of need.
02-1106
Page 2 of 3
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.i
PASSED AND ADOPTED this 13th day of January , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate of
this le:!islation by signiing it in the d.-�•iyi: :ed ,'lace }provid-ed, -s^;:i i= :
beccmes effective with the el? of ;_^ "^` d;. f, m ci. d� cff .: _.
l.r.Jry ll�/• ^ V `v i�v V1 lIv 1�
regarding same, without the IYiayo,2xery&VjReto.
ATTEST: L�W�er �Fm�anCityy Clerk
WALTER J. FOEMAN
CITY CLERK i
M
LARELLO
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CORRECTNESS:
ii If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
02-x.106