HomeMy WebLinkAboutR-02-1043J-02-828
9/26/02
RESOLUTION NO. o2-1043
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF ENTERPRISE RENT -A -CAR
AND ROYAL RENT -A -CAR, FOR THE PROVISION OF
SEVENTY-FIVE (75) TO ONE HUNDRED AND TWENTY
(120) RENTAL VEHICLES FOR THE POLICE
DEPARTMENT, IN AN AMOUNT NOT TO EXCEED
$900,000 ANNUALLY; ALLOCATING FUNDS FROM THE
LAW ENFORCEMENT TRUST FUND, PROJECT NOS.
690001, 690002, AND 690003, SUCH
EXPENDITURES HAVING BEEN CERTIFIED BY THE
CHIEF OF POLICE AS COMPLYING WITH THE UNITED
STATES DEPARTMENT OF TREASURY'S "GUIDE TO
EQUITABLE SHARING" AND SECTION 932.7055,
FLORIDA STATUTES, AS AMENDED.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bids received on August 26, 2002, from
Enterprise Rent-A-Car and Royal Rent-A-Car, for the provision of
seventy-five (75) to one hundred and twenty (120) rental
vehicles for the Department of Police, in an amount not to
exceed $900,000 annually, is accepted, with funds allocated from
the Law Enforcement Trust Fund, Project Nos. 690001, 690002, and
690003, such expenditures having been certified by the Chief of
Police as complying with the United States Department of Justice
:CITY COMMISSION
MEETM OF
SEE 2 G 2002
Resolution No.
02-1043
and Treasury's "Guide to Equitable Sharing," and Section
932.7055, Florida Statutes, as amended.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 26th day of sP= {-PmhPr , 2002 .
MANUEL A. DIAZ, MAYOR
In accordance with liar, C'oc.^ ", c, 2-3,r.), l rce pl^c Mayor did not ir:'Icate approval of
this legislation by -.id legislation now
becomes effective f CGrilriilSSlon aCtl0n
regarding same, without the i't`ta}nor exerc ing a vote.
ATTEST: I
Priscilla A. Thompson, City erk
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
RO VILARELLO
ATTORNEY
W6571:tr:AS:BSS:ELF
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2 G' 4,
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members SEP 12 2"02
TO : of the City Commission DATE: FILE
SUBJECT Proposed Resolution
menez Rental Vehicles;
FROM- City M a REFERENCES: Bid No. 01-02-217
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bids of Enterprise Rent-A-Car, a Miami-Dade/Non-Minority vendor, located at 11440 N.
Kendall Drive, Suite 405, Miami, FL 33176, InterAmerican Car Rental, Inc., a Miami-
Dade/Non-Minority vendor, located at 2751 N.W. 39 Avenue, Miami, FL 33126, and Royal Rent-
A-Car, a Local/Hispanic vendor, located at 1406 N.W. 42 Avenue, Miami, FL 33126, for the
provision of rental vehicles for the Police Department, on an as needed basis, for one (1) year with
the option to extend for two (2) additional one (1) year periods, in an annual amount not to exceed
$900,000.
Funding is available from the Law Enforcement Trust Fund, Project Numbers 690001, 690002 and
690003.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 01-02-217.
Enterprise Rent-A-Car, InterAmerican Car Rental, Inc., and Royal Rent-A-Car, submitted
the lowest responsive and responsible bids meeting specifications and are, therefore, recommended
for the award.
The Police Department has a need for rental vehicles. Use of unmarked rental vehicles is an
effective law enforcement tool, which can be used to reduce the risk factors to officers involved in
undercover operations, and has been highly successful in the past.
CAG r
02-1043
AFFIDAVIT
STATE OF FLORIDA:
: SS
COUNTY OF DADE :
Before me this day personally appeared Raul Martinez who being duly sworn, deposes
and says that:
I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for
expenditure from the City of Miami Law Enforcement Trust Fund, for provision of Rental
Vehicles, from Enterprise Rent-A-Car, Inc., InterAmerican Car Rental, Inc., and Royal
Rent-A-Car, in an annual amount not to exceed $900,000, complies with the U. S.
Department of the Justice and Treasury's "Guide to Equitable Sharing," and Florida State
Statute, Chapter 932.7055, as amended.
1-114
Subscribed and sworn to before me this n, day of '2002,
by Raul Martinez, who is personally known to me.
e
STATE OF FLORIDA
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02-1043
AWARD RECOMMENDATION AND APPROVAL FORM
Date: August 28, 2002 Department/Division: Police
Department Contact Name/Number: Lourdes Rodriguez — 579-6180
Bid/Contract Number: 01-02-217 Sr. Buyer: Maritza Suarez, CPPB
Summary/Description of Purchase:
Rental vehicles for the Police Department.
Justification for Award/Contract:
The Police Department has a need for rental vehicles. Use of unmarked rental vehicles is an effective law enforcement
Tool, which can be used to reduce the risk factors to officers involved in undercover operations, and has been highly
successful in the past.
Type of Contract:
Method of Purchase:
❑ Single Purchase ® Formal Bid (include bid tabulation)
❑ Short -Term Contract ❑ Competitive Negotiation (include documentation)
❑ Lease ❑ Other Governmental Contracts (include documentation)
® Term Contract
❑ Contract Increase
Contract Period One Year
Recommended Vendor(s):
OTR: Two additional one year periods
AIWBE/Location Status: Award/Contract Value
Royal Rent-A-Car Hispanic/Local
Enterprise Rent-A-Car Non-Minority/Dade
InterAmerican Car Rental, Inc. Non-Minority/Dade
$900,000.00/annually
Total Value of Award/Contract (including value associated with potential OTR): $2,700,000.00
Award Recommended By:
Source(s) of Funds: Law Enforcement Trust Fund
Account Code(s):
Fundi proval:
Y
DMB Director/Designee
PC =0A
'j. coovnVds`
ent Director/Designee Signature
Numbers 690001, 690002, and 690003
Approved:
City Manager
Date
p2--1043
Item
E
Description
NO. 01-02-217: AUTOMOBILE RE. AL
TABULATION OF BIDS
/veh
$ 260.00
Enterprise Rent-A-Car
Interamerican _Ear Rental, Inc.
/veh
11440 N. Kendall Drive #405
2751 NW 39 Avenue
$ 275.00
Miami, FL 33176
Miami, FL 33142
/veh
Non-Minority/Dade
I
Dade/Non-Minority
Rental Rate:
Rental Rate:
Commercial Insurance Option
Commercial Insurance Option
GROUP A•
Category 1: Midsize Sedans (2 & 4 Doors):
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
Category 2: Full Size:
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
Total Monthly Rates for Group A:
GROUP B:
Category 1: Pickup Trucks (One Ton Capacity):',
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
GROUP C:
Category 1: Sports Utility (Four/Two Wheel Driy
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
GROUP D:
Category 1: Sports/Sporty Cars:
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
GROUP E:
Category 1: Vans:
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
GROUP F:
Category 1: Luxury:
a. Monthly Rate
b. Weekly Rate
C. Daily Rate
Location of Service Facility
Satellite location:
$ 740.99 /veh
$ 185.25 /veh
$ 26.46 /veh
$ 789.99 /veh
$ 197.50 /veh
$ 28.21 /veh
$ 1,530.98
$ 789.99 /veh
$ 197.50 /veh
$ 28.21 /veh
$ 824.99 /veh
$ 206.25 /veh
$ 29.46 /veh
$ 740.99 /veh
$ 185.25 /veh
$ 26.46 /veh
$ 839.99 /veh
$ 210.00 /veh
$ 30.00 /veh
$ 874.99 /veh
$ 218.75 /veh
$ 31.25 /veh
Ponce De Leon Blvd.,
Gables, FL 33146
McFarlane Rd., Coconut Grove
Prepared by Maritza Suarez, 8/28/02
Page 1 of 1
$ 754.00 /veh
$ 220.00 /veh
$ 45.00 /veh
$ 784.00 /veh
$ 260.00 /veh
$ 55.00 /veh
$ 1,538.00
$ 784.00
/veh
$ 260.00
/veh
$ 55.00
/veh
$ 844.00
/veh
$ 275.00
/veh
$ 60.00
/veh
784.00 /veh
260.00 /veh
55.00 /veh
834.00 /veh
270.00 /veh
55.00 /veh
$ 1,197.00 /veh
$ 360.00 /veh
$ 69.00 /veh
3275 NW 24 Street Road
Royal Rent-A-Car
1406 NW 42 Avenue
Miami, FL 33126
Local/Hispanic
Rental Rate:
Commercial Insurance Option
$ 714.00 /veh
$ 184.00 /veh
$ 34.00 /veh
$ 758.00 /veh
$ 212.00 /veh
$ 42.00 /veh
$ 1,472.00
$ 758.00 /veh
$ 212.00 /veh
$ 42.00 /veh
$ 758.00 /veh
$ 212.00 /veh
$ 42.00 /veh
$ 714.00 /veh "
$ 184.00 /veh i
$ 34.00 /veh
$ 758.00 /veh
$ 212.00 /veh
$ 42.00 /veh
$ 835.00 /veh
$ 248.00 /veh
$ 58.00 /veh
1406 NW 42 Avenue
0
AY OF ML4MI OF THE CITY CL., -.!C --
BID SECURITY LIST
BID ITEM: RENTAL VEHICLES
BID NO.: 01-02-217
DATE BID OPENED: August 26, 2002 TIME: 10:00 AM
BIDDER
TOTAL BID
AMOUNT
BID BOND(ER)
CASHIER'S CHECK
ENTERPRISE RENT -A -CAR
See Attached
Bid"
10,10N
ROYAL RENT -A -CAR
CK # 621272 5 per, r1
$5,000.06
INTERAMERICAN CAR RENTAL
CK # 331623750
$5,000.00
NO BID:
AVIS RENT -A -CAR
Does Not C-f-Ir'i IcfK
�-1
re i5velops on behalf of
Wersoh Receiving Bid(s)
PURCHASING DEPARTMENT on
(City Department)
PREPARED BY:
uty City Clerk
PROPOSALS RELEASED TO DEPARTMENT BY:
(Today's Date)
Deputy City Clerk
02--1043