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Home My WebLink AboutR-02-1042J-02-830 9/12/02 02-1042 A RESOLUT: ACCEPTING INC., A/K/ THE ACQI AUTOMOTIVE SERVICES SERVICES MANAGEMENT BASIS, FOR OPTION TO YEAR PERIO FOR A TO7 $81,000; A THE DEPART ACCOUNT CO BE IT RESOLVEE FLORIDA: Section i.` bid �:ceived on August 21, 2002, from Casa De Ra dore 'nc. a%k/a The House of Radiators, Inc., for the ac�sit and itallation of automotive radiator recoring for the Department of General Services "GSA"), Heavy Fleet Division, on an as -needed for a period of one (1) year with the option to additional one-year periods, in an annual amount of $27,000, for a total contract award not to exceed ,000, is accepted, with funds allocated from the budget of the Rescinded by R-03-428 lCfr S E P 2 6 2002 R01*1ution No. 02-1011 Department of GSA, Heavy Fleet Division, Account Code No. 509000.420901.6.670260. Section 2. This Resolution shall become eff immediately upon its adoption and signature of the Mayo PASSED AND ADOPTED this 26th PRISCILLA A. THOMPSON CITY CLERK ` APPROV /FORM CORREC DR V �ARELI-�- ATTORN. W6573 r:AS:BSS day of S 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 Rescinded by R-03-428 0 —. 1 0' 2 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission • :fit RECOMMENDATION• CA -2 DATE: SEP 12 202 SUBJECT: Resolution Authorizing Provision of Automotive Radiator Recoring and REFERENCESRepair Services ENCLOSURES: FILE: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Casa De Radiadores, Inc., a/k/a The House of Radiators, Inc., a Local/Non-Minority vendor, located at 725 W. Flagler Street, Suite A, Miami, Florida 33130, for the furnishing and installation of automotive radiator recoring and provision for repair services, on an as needed basis, for the Department of General Services Administration, Fleet Management Division, for the initial term of one (1) year with the option to extend for (2) two additional one (1) year periods, in an annual amount not to exceed $27,000. Funding is available from the Department of General Services Administration, Heavy Fleet Division, Account Code No. 509000.420901.6.670 (FY03') subject to the availability of funds and budgetary approval. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 01-02-213R. Seventeen (17) Invitations for Bid were mailed and two (2) responses were received. The bid from Casa De Radiadores, Inc., a/k/a The House of Radiators, Inc., was deemed to be the most responsive and responsible bidder who offered, on an item -by -item basis, the highest percentage discount off the current price list of the Kremser Catalog (Item No. 1) and the lowest prices, in the aggregate, for Automotive Radiator Repair pricing (Item No. 2). The Department of General Services Administration, Fleet Management Division, requires the provision of automotive radiator recoring and repair services for the variety of heavy equipment and trucks in the City's fleet. FISCAL IMPACT: NONE G� CAGY nbd 02-1042 Budgetary Impact Analysis 1. Department General Svcs. Administratiog. .Div.on Fleet Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Furnishing and Installation of Automotive Radiator Recoring and Provision for Repair Services. 4. _ Is this item related to revenue? NO: xx YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: %% Index Code 420901 Minor Obj. Code 670 Amount $ 27, 000 Annually NO: Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: 7. Any additional comments? Funding:. G.S.A. Heavy Fleet Division: 509000.420901.6.670 (FY03') s Approved by: 8. _P �DepPine r/Desi e D to 0.1- t1V FOR DEPART F I "AGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of Management and Budget Director/Designee udget Analyst Va? Date Date 0� 02-1042 ACTION ACCOUNT NUMBER. ACCOUNT NAME TOTAL Indexff&nor Object/Project No. From $ To $ 7. Any additional comments? Funding:. G.S.A. Heavy Fleet Division: 509000.420901.6.670 (FY03') s Approved by: 8. _P �DepPine r/Desi e D to 0.1- t1V FOR DEPART F I "AGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of Management and Budget Director/Designee udget Analyst Va? Date Date 0� 02-1042 BID AWARD RECOMMENDATION -FORM BID NUMBER: 01-02-213 CO MMODITY/SERVICE: 928-30 Radiator Repair and Recoring Services DEPARTMENT/DIVISION: GSA TERM OF CONTRACT: One Year with OTR for Two Additional One -Year Periods NUMBER OF BIDS DISTRIBUTED: 17 NUMBER OF BIDS RECEIVED: 2 Award of this contract will be made to the most responsive and responsible bidder who METHOD OF AWARD offers, on an item -by -item basis, the highest percentage discount off the current price list of the Kremser Catalog (Item No. 1) and lowest prices, in the aggregate, for Automotive Radiator Repair pricing (Item No. 2.) RECOMMENDED VENDOR(S): MINORITY/LOCATION STATUS: The House of Radiator Local / Non -Minority THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: CONTRACT VALUE: As Needed TOTAL: $27,000 Annually JUSTIFICATION: The Department of General Services Administration, Fleet Management Division requires Ihe provision of automotive radiator recoring and repair.services' or the variety o !heavy equipment and trucks in the Ci7 s fleet. ACCOUNT CODE(S): 509000.420901.6.670 (FY' 03) i Department of GSA; Heavy Fleet Division DEPARTMENT APPROVAL: BUDGET CERTIFICATION: a*0 hZ-ef entcto s ghee Department Director/Designee OTHER FUNDING APPROVALS, IF APPLICABLE: BIDAWARDRECOMFORM PURCHASING APPROVAL: at. A F�\> of '�!nt fficer/Designee TITLE: 02-1042 TABULATION SHEET Automotive Radiator Repair and Re4 Prepar a Terryymes, CPPB F 8/22/02 Page 1 0 ,prang Services Alfa Radiator of Kendall 13025 SW 87 Av. Miami, FL 33176 Hispanic/Dade Percent Off Kremser Unit Price 10.00% Modine 365 NO 365 $ 120.00 / $195.00 NO 365 $ 325.00 / $550.00 NO 365 $ 550.00 / $ 1175.00 NO NONE Total: $ 995.00 / $1920.00 ---- �---, pp ved By:' De r r D *gn v �- The House of Radiator 725 Flagler St. Miami, FL 33130 LocaUNon-Minority Item Description Unit of Meas. Percent Off Kremser Unit Price 1. Radiator Recores - % OFF KREMSER % 44.00% Recoring Brand: Modine Modine Repair Standard Warranty Days 365 2. Optional Radiator Repairs Miles 15,000 a. Passenger Car Days 365 $ 30.00 Miles 15,000 b. Light Truck Days 365 $ 50.00 Miles 15,000 c. Heavy Truck Days 365 $ 90.00 Exceptions: Miles 15,000 NONE Total: $_ 170.00 Prepar a Terryymes, CPPB F 8/22/02 Page 1 0 ,prang Services Alfa Radiator of Kendall 13025 SW 87 Av. Miami, FL 33176 Hispanic/Dade Percent Off Kremser Unit Price 10.00% Modine 365 NO 365 $ 120.00 / $195.00 NO 365 $ 325.00 / $550.00 NO 365 $ 550.00 / $ 1175.00 NO NONE Total: $ 995.00 / $1920.00 ---- �---, pp ved By:' De r r D *gn v �- CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: AUTOMOTIVE RADIATOR REPAIR AND RECORDING SERVICES BID NO.: 01-02-213 R DATE BID OPENED: August 21, 2002 TIME 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND(ER) CASHIER'S CHECK THE HOUSE OF RADIATORS See Attached Bid "�� rl,� '~ I wU ALFA RADIATOR OF KENDALL, INC. (Submitted one bid package) " I 'Offers from the vendors listed herein are the wily offers Ceived finlely us 51 _e above opening other offers submitted in response to heleb? date and this solicitation, lime. if any, We zejected as a e. recei ed (_2_) -envelops on behalf of � erson Receiving Bids) � � PURCHASING DEPARTMENT on )�- . - .ae c- ) (City Department) (Today's Date) PREPARED BY:0 LeL.�v e City Clerk PROPOSALS RELEASED TO DEPARTMENT BY: c . Deputy City Clerk 02-1042