HomeMy WebLinkAboutR-02-1041J-02-832
9/12/02 02-1041
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION,
ACCEPTING THE BID OF HPI INTERNATIONAL, INC.,
FOR THE PURCHASE OF POLAROID FILM, FOR THE
DEPARTMENT OF PURCHASING TO BE USED CITY-WIDE
ON AN AS -NEEDED CONTRACT BASIS FOR ONE (1)
YEAR, WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL ONE-YEAR PERIODS, ALLOCATING FUNDS
FROM INDIVIDUAL DEPARTMENTAL ACCOUNTS OF THE
VARIOUS USER DEPARTMENTS AND AGENCIES,
SUBJECT TO BUDGETING APPROVAL PRIOR TO USAGE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bid received on August 12, 2002, from HPI
International, Inc., for the purchase of Polaroid film, for The
Department of Purchasing to be utilized citywide by various user
departments and agencies, on an as -needed contract basis for one
(1) year, with the option to renew for two (2) additional one-
year periods, is accepted, with funds allocated from individual
departmental accounts of the various user departments and
agencies, subject to budgetary approval prior to usage.
:CITY C
YUMTM
S F P 2 6 2002
iltaw*tcxtian No.
02-1041
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 26th day of September
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
FORM AND CORRECTNESS:e/
LO
ITY ATTORNEY
W6575:tr:AS:BSS
2002.
MANUEL A. DIAZ, MOOR
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
0161V41
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM Awl
TO: Honorable Mayor and DATE : SEP 12 2002 FILE:
Members of the City Commission SUBJECT:
Resolution Authorizing
Purchase of Polaroid Film
FRO
REFERENCES: Bid No. 01-02-184
os 1 Z
City Manage ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of HPI International, Inc., a Non-Minority/Non-Local vendor, with offices located at
6655 NW 170 Lane, Miami, Florida 33015, for the purchase of Polaroid Film, on an as needed
contract basis for one (1) year, with the option to renew for two (2) additional one (1) year
periods, to be utilized citywide on an as needed contract basis. Allocating funds therefore from
the General Operating Budgets of the various departments and agencies, authorizing said
purchases, as needed, subject to availability of funds
BACKGROUND
The Department of Purchasing has analyzed the bids received on August 12, 2002. Pursuant to
Bid No. 01-02-184, twenty-three (23) Invitation for Bids were mailed and three (3) responses
were received. HPI International, Inc., submitted the lowest responsive and responsible bid and
is, therefore, recommended for the award.
CAG/RJNk/MS/ms
ResoMemo 02-1041
BID AWARD RECOMMENDATION'PORM
BID NUMBER: 01-02-184 COMMODITY/SERVICE: Polaroid Film
DEPARTMENT/DIVISION: Purchasing for Citywide
TERM OF CONTRACT: Contract for one year with the OTR for two additional one year periods
NUMBER OF BIDS DISTRIBUTED: Twenty-three (23) NUMBER OF BIDS RECEIVED: Three (3)
METHOD OF AWARD Lowest responsive and responsible bidder meeting Specifications.
RECOMMENDED VENDOR(S): MINORITY/LOCATION STATUS: CONTRACT VALUE:
HPI International, Inc. Non-Minority/Non-Local
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
TOTAL:
This contract will enable various City departments to purchase Polaroid film on an as
needed, when needed contract basis.
r-rom various user departmental accounts,
ACCOUNT CODE(S): requiring budgetary approval at time of need.
DEPARTMENT APPROVAL:
MIMI.- -�
BUDGET CERTIFICATION: Pi TR ru A cnvr, a pnu nv A -
OTHER FUNDING APPROVALS, IF APPLICABLE:
TITLE:
BIDAWARDRECOWORM
02-1044
TABULATION OF BIDS: POLAROID FILM - BID NO. 01-02-184
Item Est.
No. Description
1 Polaroid Spectra Instant Color Print Film (ISO 640) 42749
10 Exposure Pack or
Mfr. Catalog #625478 2137
Number of packs per case:
Price per case
2 Polaroid 600 Instant Color Print Film (ISO 640) 450
10 Exposure Pack or
Mfr. Catalog #625477 J225
Number of packs per case:
Price per case
3 Polaroid 600 High Speed Film Two -Pack
Mfr. Catalog #623965
Number of packs per case:
Price per case
4 Polaroid 669 Polacolor ER 3.25 x 4.25"
Instant Color Print Pack Film (ISO -80)
Twin 10 exposure pack
Mfr. Catalog #623960
Number of packs per case:
Price per case
5 Polaroid 990 Spectra Instant Color Print Film (ISC
Twin 10 Exposure pack
Mfr. Catalog #613229
Number of packs per case:
Price per case
6 Polaroid 664 Polapan Pro 100 3.25 x 4.25"
Instant Black & White Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
7 Polaroid 679 Polacolor Pro 100 3.25 x 42.5"
Instant Color Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
Optional Item
A Balance of Line Percentage Discount on Polaroid
Products Only
TOTAL OF ALL ITEMS:
Delivery after receipt of Purchase Order.
Prepared by Maritza Suarez, 8/19/02
UOM
pack
pack
54 pack
225 1 pack
640 pack
150 pack
150 !
pack
HPI International, ..,c-
186 21st Street
Brooklyn, NY 1 1 2 32-1 30--
Non-Minority/Non-Local
Extended
Unit Price Amount
$16.99 Mn pack $36,307.63
Mfr. Catalog #624242
30
$ 509.70
$ 7.99 /pack $3,595.501
60
$ 479.40
$ 16.69 /pack
30
$ 500.70
$ 16.99 /pack
25
$ 424.75
$ 16.99 /pack
30
$ 509.70
$ 14.89 /pack
25
$ 372.25
$ 17.09 /pack
25
$ 427.25
40%
5 days
Page 1 of 4
$901.26 !:
$3,822.75
$10,873.60
$2,233.50
$2,563.50
Pitman Photo Inc.
8650 SW 132 Street
Miami, FL 33156-6507
Female/Dade
Extended
Unit Price Amount
$ 11.00 /pack $47,014.00
$19.90 /twin pack $42,526.30
Mfr. Catalog #624242
30
$ 597.00
$ 11.00 /pack $4,950.00
$19.90 !twin pack $4,477.50
Mfr. Catalog #623965
30
$ 597.00
$ 19.90 /pack $1,074.60
30
$ 597.00
$ 23.60 /pack $5,310.00
25
$ 590.00
$ 19.90 /pack $12,736.00
10
$ 199.00
$ 17.70 /pack
25
$ 442.50
$ 26.36 /pack
25
$ 659.00
$2,655.00 1
$3,954.00 1
2V/a2-1041
$60,297.74
A*
1 day
Department
TABULATION OF BIDS
Item Est
No. Description Qty -
1 Polaroid Spectra Instant Color Print Film (ISO 640) 4274
10 Exposure Pack or
Mfr. Catalog #625478 2137 I
Number of packs per case:
Price per case
2 Polaroid 600 Instant Color Print Film (ISO 640)
10 Exposure Pack
Mfr. Catalog #625477
Number of packs per case:
Price per case
3 Polaroid 600 High Speed Film Two -Pack
Mfr. Catalog #623965
Number of packs per case:
Price per case
4 Polaroid 669 Polacolor ER 3.25 x 4.25"
Instant Color Print Pack Film (ISO -80)
Twin 10 exposure pack
Mfr. Catalog #623960
Number of packs per case:
Price per case
5 Polaroid 990 Spectra Instant Color Print Film (ISO-(
Twin 10 Exposure pack
Mfr. Catalog #613229
Number of packs per case:
Price per case
6 Polaroid 664 Polapan Pro 100 3.25 x 4.25"
Instant Black & White Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
7 Polaroid 679 Polacolor Pro 100 3.25 x 42.5"
Instant Color Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
Optional Item
A Balance of Line Percentage Discount on Polaroid
Products Only
TOTAL OF ALL ITEMS:
Delivery after receipt of Purchase Order.
Prepared by Maritza Suarez, 8/19/02
450
or I
225
54
225
640
i
I
150
150
POLAROID FILM - BID N(
Mardel Enterprise:
1550 NW 108 Avenue
Miami, FL 33172
Hispanic/Dade -
Extended
UOM Unit Price Amount
pack /ea $
twin pack $19.98 /twin pack $42,697.26
Mfr. Catalog #624242
30
$ 599.40
pack /ea $ -
pack $19.98 /twin pack $4,495.50
Mfr. Catalog #623965
30
$ 599.40
pack $ 19.98 /ea $ 1,078.92
30
$ 599.40
i
[ pack $ 25.93 /ea
25
$ 648.25
pack $ 23.50 /ea
10
$ 235.00
pack $ 19.98 /ea
25
$ 499.50
pack $ 25.93 /ea
25
$ 648.25
0%
7 days
Page 2 of 4
$ 5,834.25
$15,040.00
$ 2,997.00
1
$ 3,889.50
).01-02-184
Pharmed Group
3075 NW 107 Avenue
Miami, FL 33172
! Hispanic/Dade
Extended
Unit Price Amount
$ 11.39 /pack $ 48,680.86
60
$ 683.40
$ 11.19 /pack $
60
$ 671.40
$ 20.83 /pack $
30
$ 624.90
$ 25.06 /pack $
25
$ 626.50
$ 20.82 /pack $
30
$ 624.60
$ 17.56 /pack $
25
$ 439.00
$ 25.60 /pack $
25
$ 640.00
5,035.50
1,124.82
5,638.50
13, 324.80
2,634.00
3,840.00
0�-1041
10%
$76,032.43 $ 80,278.48
Approval: 1-2 day
Apepartmen175Nictor/Designee
TABULATION OF BIDS: POLAROID FILM - BID NO. 01-02-184
Item Est.
No. Description fQ : ( UOM j
1 Polaroid Spectra Instant Color Print Film (ISO 640) 4274 pack I
10 Exposure Pack or
Mfr. Catalog #625478 12137 twin pack;
Number of packs per case:
Price per case
2 Polaroid 600 Instant Color Print Film (ISO 640)
10 Exposure Pack
Mfr. Catalog #625477
Number of packs per case:
Price per case
3 Polaroid 600 High Speed Film Two -Pack
Mfr. Catalog #623965
Number of packs per case:
Price per case
4 Polaroid 669 Polacolor ER 3.25 x 4.25"
Instant Color Print Pack Film (ISO -80)
Twin 10 exposure pack
Mfr. Catalog #623960
Number of packs per case:
Price per case
5 Polaroid 990 Spectra Instant Color Print Film (ISO4
Twin 10 Exposure pack
Mfr. Catalog #613229
Number of packs per case:
Price per case
6 Polaroid 664 Polapan Pro 100 3.25 x 4.25"
Instant Black & White Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
7 Polaroid 679 Polacolor Pro 100 3.25 x 42.5"
Instant Color Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
Optional Item
A Balance of Line Percentage Discount on Polaroid
Products Only
i
TOTAL OF ALL ITEMS:
i
Delivery after receipt of Purchase Order.
Prepared by Maritza Suarez, 8/19/02
1450 pack
or 1
1225 twin pad
54 pack
225
640
150 1
150 9
pack
pack
pack
..«
Unique Photo, i,-
11 Vreeland Rod _ -
Florham Park, NJ 07932-0979
Non-Minority/Non-Local--
Extended
Unit Price Amount
3 of 4
B
I
D
D
E
R
H
A
Is
B
I
D
Approval:
International Supplies
945 W Hyde Park
Inglewood CA 90302
Non-Minority/Non-Local
Extended
Unit Price Amount
'Deemed non-responsive for not meeting
the m 7 day WMq mquiwwt
�eJ2-1041
TABULATION QF BIDS: POLAROID FILM - BID NO. 01-02-184
ecus Camera Inc. g
905 McDonald Avenue
Broo1_Clyn NY 11218
Non-Minority/Non-Local
Item Est. Extended
No. Description 0 UOM Unit Price Amount
1 Polaroid Spectra Instant Color Print Film (ISO 640) 4274 pack
10 Exposure Pack q or ;
Mfr. Catalog #625478 X2137 i,twin pack F
Number of packs per case:
Price per case
2 Polaroid 600 Instant Color Print Film (ISO 640)
10 Exposure Pack
Mfr. Catalog #625477
Number of packs per case:
Price per case
3 Polaroid 600 High Speed Film Two -Pack
Mfr. Catalog #623965
Number of packs per case:
Price per case
4 Polaroid 669 Polacolor ER 3.25 x 4.25"
Instant Color Print Pack Film (ISO -80)
Twin 10 exposure pack
Mfr. Catalog #623960
Number of packs per case:
Price per case
5 Polaroid 990 Spectra Instant Color Print Film (IS04
Twin 10 Exposure pack
Mfr. Catalog #613229
Number of packs per case:
Price per case
6 Polaroid 664 Polapan Pro 100 3.25 x 4.25"
Instant Black & White Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
7 Polaroid 679 Polacolor Pro 100 3.25 x 42.5"
Instant Color Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
Optional Item
A Balance of Line Percentage Discount on Polaroid
Products Only
TOTAL OF ALL ITEMS:
Delivery after receipt of Purchase Order.
Prepared by Maritza Suarez, /19/02 Page
R
450 pack E
or S
225 twin pack P
O
N
S
I
54 pack V
E
225
pack
640 pack
150 pack
150 1
4of4'
pack
AWARD SHEET: POLAROID FILM - BID NO. 01-02-184
'PI International, Inc.
186 21 st Street
Brooklyn, NY 11232-1302
NortW inority/Non-Local
Item No. Description UOM Unit Price
1 Polaroid Spectra Instant Color Print Film (ISO 640)
twin 10 Exposure Pack
Mfr. Catalog #624242
Number of packs per case:
Price per case
2 Polaroid 600 Instant Color Print Film (ISO 640)
10 Exposure Pack
Mfr. Catalog #625477
Number of packs per case:
Price per case
3 Polaroid 600 High Speed Film Two -Pack
Mfr. Catalog #523965
Number of packs per case:
Price per case
4 Polaroid 669 Polacolor ER 3.25 x 4.25"
Instant Color Print Pada Film (ISO -80)
Twin 10 exposure pada
Mfr. Catalog #623960
Number of packs per case:
Price per case
5 Polaroid 990 Spectra Instant Color Print Film (ISO -640) !,
Twin 10 Exposure pack
Mfr. Catalog #613229
Number of packs per case:
Price per case
6 Polaroid 664 Polapan Pro 100 3.25 x 4.25"
Instant Black & White Print Pack Film (ISO -100)
Twin 10 Exposure Pack
Mfr. Catalog #619662
Number of packs per case:
Price per case
7 Polaroid 679 Polacolor Pro 100 3.25 x 42.5"
Instant Color Print Pack Film (ISO -100)
Twin 10 Exposure Palk
Mfr. Catalog #619662
Number of packs per case:
Price per case
Optional Item
A Balance of Line Percentage Discount on Polaroid
Products Only
TOTAL OF ALL ITEMS:
Delivery atter receipt of Purchase Order.
Address of local (Miami -Dade County) office:
twin pack ,
MI
,.«
pack
,_.
1.M
$16.99 /twin pack
30
$509.70
$ 7.99 /pack
60
$479.40
$ 16.69 /pack
30
$500.70
$ 16.99 /twin pack
25
$424.75
$ 16.99 /pack
30
$509.70
$ 14.89 /pack
25
$372.25
$ 17.09 /pack
25
$427.25
40%
5 days
6655 NW 174th Lane, Miami, FL
02-1.041