HomeMy WebLinkAboutR-02-1027J-02-746
9/10/02
RESOLUTION NO. 02 -10 2_7
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), APPROVING AND ADOPTING
THE OPERATING AND CAPITAL IMPROVEMENT BUDGETS
OF THE BAYFRONT PARK MANAGEMENT TRUST, IN THE
TOTAL AMOUNT OF $3,562,600, AS ATTACHED AND
INCORPORATED, FOR THE OPERATIONS, MAINTENANCE
AND CAPITAL IMPROVEMENTS OF MILDRED AND
CLAUDE PEPPER BAYFRONT PARK FOR FISCAL YEAR
COMMENCING OCTOBER 1, 2002 AND ENDING
SEPTEMBER 30, 2003.
WHEREAS, Section 38-109 of the Code of the City of Miami,
Florida, as amended, provides that the Bayfront Park Management
Trust ("Trust"), shall submit its annual budgets for the
operations and capital improvements of Mildred and Claude Pepper
Bayfront Park ("Bayfront Park") to the City Commission for
approval; and
WHEREAS, the budgets for Fiscal Year 2002-2003 for Bayfront
Park has been reviewed and approved by the Trust;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
ATTACHMENT (S)
CONTAIRID
CITY COMiSMON
DRmnnm+ 66 1
SEP 1 1 2002
02-1027..,."
Section 2. The Operations and Capital Improvement
Budgets of the Bayfront Park Management Trust, in the total
amount of $3,562,600, as attached and incorporated, for the
operations, maintenance and capital improvements of Mildred and
Claude Pepper Bayfront Park for the Fiscal Year commencing
October 1, 2002 and ending September 30, 2003, are approved and
adopted.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayoril.
PASSED AND ADOPTED this 11th day of September 2002.
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED.--T�O FORM AND CORRECTNESS:?
NDRO VILARELLO
ATTORNEY
W6499:BSS
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2 02-1027
Bayfront Park
MANAGEMENT TRUST
OPERATING & CAPITAL
IMPROVEMENT BUDGETS
FISCAL YEAR 2002/2003
02-1027
BAYFRONT PARK MANAGEMENT TRUST
OPERA'T'ING AND CAPITAL IMPROVEMENT BUDGETS FOR
FISCAL YEAR 2002/03
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Comparison Charts
VII. Organizational Chart
II
02-1027
CHAIRPERSON
Commissioner Joe Sanchez
TRUST MEMBERS
Frank Balzebre
Elena Carpenter
Ralph Duharte
Ruth Greenfield
Steven Kneapler
Dr. Laurinus Pierre
Paul Singerman
Lawrence "Monk" Terry
EXECUTIVE DIRECTOR
Timothy F. Schmand
III
O2-102
M I L D R E D A N D C L A U D E P E P P E R
BAYFRONT SARK
A N A G E M E N T T R U S T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
September 1, 2002
Honorable Mayor Diaz
and Members of the City Commission,
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year
2002-2003 Operating and Capital Budgets for City Commission approval. The Trust
unanimously approved these budgets at a Trust meeting held on July 29, 2002.
The Trust was created by the Miami City Commission to "direct, manage and
maintain all aspects of Bayfront Park for the purposes of ensuring maximum community
utilization and enjoyment." The organization takes this charge seriously and has
endeavored to create south Florida's premier outdoor special event and concert facilities.
Its efforts have met with much success.
Mildred & Claude Pepper Bayfront Park
Bayfront Park hosts approximately 45 events annually, ranging from Ultra Music
Fest, the largest outdoor electronica music festival in the United States, to candlelight
vigils commemorating the events of September 11. This year, in addition to the
community-based events normally held at the venue, the Trust is very pleased to be the
host site for the Grand Prix of the Americas, as well as the Downtown Holiday Village.
The Grand Prix promises to return the excitement of auto racing to downtown and bring
positive, worldwide media exposure to the City of Miami. The Downtown Holiday
Village will reinvigorate downtown during this upcoming holiday season for its entire 38
day run and provide an opportunity for families in our community to discover the beauty
of Bayfront Park.
Bicentennial Park
In March of 1994, Miami City Commission Resolution No. 94-204 authorized the
Bayfront Park Management Trust to proceed with the steps necessary to assume control
of Bicentennial Park. The failure of the park design had long been recognized. The park
had been at various times designated by a federal judge as a safe haven for Miami's
homeless, selected as host site for the Miami Grand Prix, and envisioned as the future
home for Miami's cruise ship industry. The park languished under the burden of bad
design, societal pressures and a lack of direction.
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02-1027
In December of 1999, Florida Marlin's owner John Henry proposed the
construction of a baseball stadium in the park. On January 28, 2000, under
Commissioner Joe Sanchez's leadership, the Trust created the Bicentennial Park
Subcommittee to explore not only the best use for the site, but also the best method of
arriving at that use. As a result of that initiative, the Trust hosted two Urban
Environmental League design charettes, producing the seeds that have blossomed into the
Bicentennial Park Redesign Committee, led by Commissioner Johnny Winton.
Coincidental to this activity, renewed interest arose in the site. Since January of
2000, Bicentennial Park has hosted a variety of successful events including two runs of
world famous Cirque du Soleil, various Clear Channel Communications concerts,
Freedom Ship Amistad and the annual Halloween House of Terror. The future seems
bright as well. ESPN, Cirque du Soleil, concert and special event promoters continue to
express an interest in the facility. Also on the horizon is the Museum Park concept, being
carried forward by the Bicentennial Park Redesign Committee. For the midterm, the
Trust sees an opportunity to return Bicentennial Park to the casual user through a more
robust maintenance program, which will include a redoubled focus on site maintenance.
Trust Challenges for FY 2002/2003
In addition to continuing to provide Miami's residents and visitors with the
highest quality outdoor public facility experience available anywhere, the three
challenges facing the Trust in FY 02/03 are: securing an amphitheater sponsor,
identifying a long-term user for the Bayfront Park South End Dock, and creative use of
its facilities as demand increases. The staff and board look forward to these challenges.
Trust Initiatives for FY 2002/2003
The Trust has identified two initiatives to pursue in FY 02/03:
1) Begin a planning process for the Trust, which will determine short, midterm
and long range goals for the organization, and a master planning process to examine
Bayfront Park's role in the community as it relates to ongoing and future development;
and
2) Recognize that good employees are a valuable resource, and, to that end,
support increased professional staff training programs.
Both of these initiatives further the organization's mission of ensuring maximum
community utilization and enjoyment of the Trust's facilities.
Much has changed since September 11. What has not changed is the role
Bayfront Park plays in our community. In the immediate aftermath of that tragic day, the
park hosted numerous candlelight and prayer vigils, serving as a community -gathering
place of mourning and remembrance. And, on July 4, 2002, despite media warnings of
the potential for terrorist incidents, 60,000 people gathered to celebrate the inalienable
rights of Americans -- life, liberty and the pursuit of happiness. The park will continue to
serve as the primary gathering place for south Floridians whether celebrating our
victories or mourning our losses.
V
BAYFRONT PARK MANAGEMENT TRUST 02.027
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 v
Thank you in advance for allowing us the opportunity to make Bayfront and
Bicentennial Parks public places of which we can all be proud. Your approval of these
budgets is an essential step in this very important and ongoing process.
4Reectfully,hy F. Schmand
Executive Director
VI
02-1027BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200212003
BOARD DESIGNATED RESERVE FUND $ 1,000,000
" Projections based on actual and known expenses through May 31, 2002
1 02x-1027
REQUESTED
PROJECTED
AUDITED
BUDGET
ACTUAL
ACTUAL
REVENUES
FY 02103
FY 01102
FY 00101
GENERAL REVENUES
$ 651,200
$
711,142
$
836,959
SPECIAL EVENTS & MARKETING REVENUES
$ 1,039,400
$
1,674,327
$
1,772,774
MAINTENANCE REVENUES
$ 1,152,000
$
1,145,000
$
1,152,910
$ 2,842,600
TOTAL REVENUES
$
3,530,469
$
3,762,643
EXPENSES
ADMINISTRATIVE EXPENSES
$ 758,670
$
519,400
$
589,846
SPECIAL EVENTS & MARKETING EXPENSES
$ 1,082,050
$
1,223,312
$
963,156
MAINTENANCE EXPENSES
$ 1,001,880
$
777,955
$
691,784
TOTAL EXPENSES
$ 2,842,600
$
2,520,667
$
2,244,786
NET REVENUES IN EXCESS OF EXPENSES
$ 0
$
1,009,802
$
1,517,858
BOARD DESIGNATED CAPITAL IMPROVEMENT FUNDS
$ 720,000
$
-
$
-
CAPITAL IMPROVEMENT BUDGET
$ 720,000
$
250,000
$
29,115
$ 0
TOTAL NET BUDGET
$
759,802
$
1,488,743
BOARD DESIGNATED RESERVE FUND $ 1,000,000
" Projections based on actual and known expenses through May 31, 2002
1 02x-1027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200212003
REVENUES
GENERAL
Casino Princesa Income
101 - BOAT DOCK INCOME
107 - VALET RENTAL INCOME
109 - WAREHOUSE RENTAL INCOME
Other Income
102 - CARRIAGE INCOME
103 - FILM AND VIDEO LOCATION RENTAL
104 - MISCELLANEOUS REVENUES
105 - CONCESSIONS
106 - MARQUEE REVENUES
108 - INTEREST INCOME
110 - MIAMI PARKING AUTHORITY MANAGEMENT FEE
TOTAL GENERAL REVENUES
Requested Projected Audited
Budget Actual Actual
FY 2002103 FY 2001102 FY 2000101
$ 475,000
$
475,000
$
475,000
$ 90,000
$
90,000
$
190,035
$ 15,000
$
15,000
$
15,000
$ 18,000
$
18,000
$
18,009
$ 5,000
$
5,158
$
20,289
$ 10,000
$
11,398
$
23,155
$ 1,000
$
-
$
750
$ 7,200
$
7,200
$
7,182
$ 30,000
$
32,665
$
59,178
$ -
$
56,720
$
28,360
$ 651,200 $ 711,142 $ 836,959
2 02-102'7
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200212003
Requested Projected Audited
Budget Actual Actual
FY 2002103 FY 2001102 FY 2000101
EXPENSES
ADMINISTRATIVE:
1101 - Executive Director
$
90,000
$
95,000
$
97,577
1102 -Administrative Director
$
$
63,000
$
70,741
1102.1 Contract, Procurement & Agenda Officer
$
46,000
$
-
$
-
1103 - Business & Finance Director
$
49,000
$
40,000
$
36,611
1103.1 - Bookkeeper
$
$
35,000
33,000
$
$
-
31,000
$
$
-
-
1103.2 - HR & Office Coordinator
$
30,000
$
35,000
$
36,421
1104 - Administrative Assistant
$
26,000
$
23,000
$
23,237
1105 - Receptionist
$
61,800
$
47,904
$
51,395
1106 - Payrolling Costs
1107 - Health & Dental Insurance Contribution
$
22,000
$
15,738
$
12,930
1108 - Life insurance & Disability Contribution
$
5,000
$
2,588
$
2,682
1109 - Executive Retirement Plan Contribution
$
10,800
$
11,700
$
11,968
1109.1 - Employees Retirement Plan
$
6,570
$
-
$
-
1110 - Vehicle Reimbursement
$
-
$
$
$
1110 - Master Planning Process
$
100,000
$
1110.1- Grants Writing Service Fees
$
4,500
$
-
$
-
1111 - Misc. Expenses
$
10,000
$
10,000
$
89,643
1112 - Computer Supplies & Software
$
3,000
$
250
$
1,642
1113 -Courier
$
1,500
$
1,213
$
772
1114 - Equipment Purchases
$
20,000
$
15,000
$
10,215
1115 - Equipment Rental & Maintenance
$
5,000
$
4,885
$
6,286
1116 - Postage
$
2,000
$
1,406
$
1,088
1117 - Printing
$
3,000
$
2,272
$
3,167
1118 - Office Supplies
$
10,000
$
7,874
$
6,143
1119 - Telephone, Cell Phone, Pager and Cable Services
$
35,000
$
35,157
$
21,110
1120 - Bank Charges
$
1,000
$
59
$
130
1121 -Newspaper Public Notices
$
7,500
$
9,767
$
2,608
1122 - Business Travel & Seminars
$
20,000
$
565
$
2,498
1123 -Training & Conference Registration
$
7,500
$
150
$
405
1124 - Training & Conference Expenses
$
7,500
$
400
$
-
1125 - Meeting Expenses
$
3,000
$
2,748
$
2,098
1126 - Memberships and Subscriptions
$
2,000
$
1,336
$
3,069
1127 - Business Expenses
$
4,000
$
1,712
$
357
1128 - Director's Liability Insurance
$
4,000
$
3,600
$
3,600
1129 - Property Insurance
$
7,000
$
-
$
-
1130 - Premises Insurance
$
22,000
$
20,400
$
15,226
1130.1 - Insurance Deductibles
$
10,000
$
-
$
-
1131 -Accounting Services
$
3,500
$
6,750
$
3,000
1132 -Audit
$
30,000
$
22,500
$
1,690
1133 - Marquee Maintenance Contract
$
7,500
$
6,426
$
7,344
1134 - Non Contractual Maintenance
$
3,000
$
-
$
1,482
1135 - Contingency Fund
$
10,000
$
$
-
1136 - Bad Debt Expenditure
$
-
$
-
$
62,709
TOTAL ADMINISTRATIVE EXPENSES
$
758,670
$
519,400
$
589,846
02-1027
3
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2002-03
EXHIBIT 100
General Revenue
Casino Princesa Revenue
101 Boat Dock Income: proposed $475,000. Rent based on contractual agreement.
107 Valet Rental Income: proposed $90,000. Rent decrease based on amended contract.
109 Warehouse Rental Income: proposed $15,000. Rent based on contractual agreement.
Other Revenue
102 CarriaLye Income: proposed $18,000. Rent based on contractual agreement.
103 Film and Video Location Rental: proposed $5,000. Projected revenue based on previous
year' s experience and discussions with film and video professionals.
104 Miscellaneous Revenue: proposed $10,000. Increased projection from previous fiscal year
budget is based on actual outcome at end of fiscal year 01-02.
105 Concessions: proposed $1,000. Rent based on potential contractual agreements with
concessionaires.
106 Marquee Revenue: proposed $7,200. Income based on previous year' s experience.
108 Interest Income: proposed $30,000. Based on projected revenue from Trust funds held in
interest earning accounts.
110 Miami ParkinLy Authority Management Fee: proposed $00. The inter -local agreement for
management services for the Gusman Center for the Performing Arts between the Miami Parking
Authority and the Trust was terminated in August 2002.
4
02-102'7
Administrative Expenses
1101 Executive Director: proposed $90,000. The Executive Director provides overall
management for Bayfront Park Management Trust.
1102 Administrative Director: proposed $00.
1102.1 Contract, Procurement, and Agenda Officer: proposed $46,000. The Contract,
Procurement and Agenda Officer assists the Executive Director in the management of the Trust,
focusing on contracts with promoters, service providers and concessionaires; compliance with
procurement procedures and liaison with the City Agenda Office; and Trust agenda preparation.
1103 Business and Finance Director: proposed $49,000. The Business and Finance Director is
responsible for Bayfront Park's finance, bookkeeping and accounting functions and assists the
Executive Director with the management of the Trust.
1103.1 Bookkeeper: proposed $35,000. The Bookkeeper reports to the Business and Finance
Director and is responsible for daily maintenance of the Trust's financial records.
1103.2 Human Resources and Office Coordinator: proposed $33,000. The Human Resources
and Office Coordinator is responsible for managing all human resources functions of the Trust
and for coordinating office functions.
1104 Administrative Assistant: proposed $30,000. The Administrative Assistant assists the
Contract, Procurement and Agenda Officer with administrative functions for the Trust.
1105 Receptionist: proposed $26,000. The Receptionist is responsible for Bayfront Park's front
office functions.
1106 Payrolling Costs: proposed $61,800. These funds will be used for the payrolling costs of
5
02-1027
the administrative employees.
1107 Health & Dental Insurance Contribution: proposed $22,000. These funds will be used to
purchase health and dental insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $5,000. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director's Retirement Plan: proposed $10,800. These funds will be used for
the Executive Director' s retirement plan.
1109.1 Employee Retirement Plan: proposed $6,570. These funds will be used for a maximum
3% match to Bayfront Park administrative employees' contributions to a 401A (Excluding the
Executive Director).
1110 Master Planning Process: proposed $100,000. These funds will be used to undertake a
short, midterm and long range planning process for the Trust, as well a master planning process to
examine Bayfront Park's role in the community as it relates to ongoing and future development.
1110.1 Grant Writing Service Fees: proposed $4,500. These funds will be used to pay for grant
writing services to the Trust.
1111 Miscellaneous Expenses: proposed $10,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1112 Computer Supplies and Software: proposed $3,000. Theses funds will be used to
purchase computer supplies and software, as well as associated true -up fees for licensed software.
1113 Courier: proposed $1,500. These funds will be used to procure courier services.
1114 Equipment Purchases: proposed $20,000. These funds will be used to purchase new office
R
02--1027
furniture and equipment, including but not limited to computers facsimile, copiers, scanners,
printers, etc.
1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $2,000. These funds will be used to purchase postage.
1117 Printing: proposed $3,000. These funds will be used to procure printing services.
1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $35,000. These funds
will be used to procure telephone, cellular phone, pager and cable television services.
1120 Bank Charges: proposed $1,000. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $7,500. These funds will be used to for public
notices required by City of Miami procurement procedures.
1122 Business Travel and Seminars: proposed $20,000. These funds will be used to support
Trust and staff business travel and seminars.
1123 Conference Registration: proposed $7,500. These funds will be used for staff training and
professional conference registration.
1124 Conference Expenses: proposed $7,500. These funds will be used for expenses associated
with attendance at training seminars and professional conferences.
1125 Meeting Expenses: proposed $3,000. These funds will be used for expenses associated
with the monthly meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for
7
02.1027
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $4,000. These funds will cover expenses associated with
new business development in Bayfront Park, including meals and entertainment.
1128 Director's Liability Insurance: proposed $4,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $7,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $22,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Bicentennial Parks.
1130.1 Insurance Deductible: proposed $10,000. These funds cover the insurance deductible in
the event a claim is paid against the Trust's liability insurance.
1131 Accounting Services: proposed $3,500. These funds will be used to procure professional
accounting services for the Trust.
1132 Audit: proposed $30,000. These funds will be used to procure the annual audit of the
Trust' s finances.
1133 Marquee Maintenance Contract: proposed $7,500. These funds will be used for the
marquee sign' s monthly maintenance contract.
1134 Marquee Non -Contractual Maintenance: proposed $3,000. These funds will be used to
for the marquee sign' s non -contractual maintenance needs.
1135 Contingency Funds: proposed $10,000. These funds will be used for any unforeseen
expenses incurred during the year.
02-x.027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2002/2003
REVENUES
SPECIAL EVENT AND MARKETING:
201 - SPECIAL EVENT RENTAL INCOME
202 - VENUE SPONSORSHIP
203 - SPECIAL EVENT SPONSORSHIP
204 - TENT RENTAL
205 - BEER LOCATION FEES
206 - FOOD AND SODA LOCATION FEES
207 - ARTS & CRAFTS LOCATION FEES
208 - SPECIAL EVENT ELECTRICAL
209 - DAY OF SHOW STAFFING
210 - BOX OFFICE PERSONNEL AND MANAGEMENT
211 - SPECIAL EVENT CONTRACTED PERSONNEL
212 - SPECIAL EVENT CLEAN-UP SERVICES
213 - CITY OF MIAMI POLICE
214 - CITY OF MIAMI FIRE
215 - PARKING SPACE RENTAL
216 - SPECIAL EVENT EQUIPMENT RENTAL
217 - FOURTH OF JULY
218 - FOURTH OF JULY CITY SERVICES
220 - MISCELLANEOUS SERVICES
221 - PARK DAMAGE - EVENTS
TOTAL SPECIAL EVENT REVENUES
Requested Projected Audited
Budget Actual Actual
FY 2002103 FY 2001102 FY 2000101
$ 340,000
$
528,567
$
467,194
$ -
$
-
$
200,000
$ -
$
5,000
$
-
$ 150,000
$
176,304
$
171,137
$ 20,000
$
28,800
$
25,600
$ 22,000
$
30,200
$
30,150
$ 7,000
$
8,350
$
6,500
$ 20,000
$
19,811
$
27,554
$ 5,000
$
5,700
$
9,394
$ -
$
-
$
12,770
$ 135,000
$
216,398
$
149,163
$ 90,000
$
104,860
$
89,332
$ 125,000
$
119,865
$
177,979
$ 90,000
$
158,621
$
99,619
$ 1,000
$
600
$
1,700
$ 4,000
$
4,000
$
2,800
$ 10,000
$
-
$
2,418
$ 8,400
$
267,251
$
299,464
$ 12,000
$
-
$
-
$ 1,039,400 1 $ 1,674,327 $ 1,772,774
101
02-1027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2002/2003
EXPENSES
SPECIAL EVENT AND MARKETING:
2201 - Event Coordinator
2202 -Accounting Clerk
2203 - Event Coordinator Assistant
2204 - Marketing Director
2205 - Special Event Payrolling Cost
2206 - Health & Dental Insurance Contribution
2206.1 - Employees Retirement Plan
2207 - Day of Show Staffing
2208 - Special Event Contracted Personnel
2209 - Box Office Personnel and Management
2210 - Special Event Electrical Services
2211 - City of Miami Fire Rescue Services
2212 - City of Miami Police
2213 - Special Event Cleanup Services
2214 - Parking Space Rental
2215 - Special Event Equipment Purchase
2216 - Special Event Tent Rental
2217 - Special Event Equipment Rental
2218 - BPMT Sponsored Events
2218.1 - BPMT Sponsored Nonprofit Community Events
2219 - Fourth of July
2220 - Fourth of July City Services
2221 - Insurance
2222 - Website Production and Design
2222.1- Event booking Software
2223 - Website Hosting, Revision and Maintenance
2224 - Public Relations Services
2224 - Marketing Opportunity Fund
2225 - Print Advertising
2226 - Broadcast Advertising
2227 - Design & Graphics
2228 - Photographic and Video Services
2229 - Printing of Brochure and Promoters Packet
2230 - Promotional
2231 - Special Event Miscellaneous Expenses
2232 - Special Event Damages
TOTAL SPECIAL EVENT EXPENSES
Requested
Budget
FY 2002103
$ 41,000
$ 15,000
$ 44,000
$ 10,000
$ 8,000
$ 2,550
$ 30,000
$ 110,000
$ 15,000
$ 20,000
$ 90,000
$ 125,000
$ 90,000
$ 1,000
$ 10,000
$ 110,000
$ 25,000
$ 75,000
$ 100,000
$ 15,000
$ 40,000
$ 3,500
$ 7,000
$ 4,000
$ 15,000
$ 15,000
$ 10,000
$ 5,000
$ 10,000
$ 5,000
$ 6,000
$ 10,000
$ 15,000
$ 1,082,050
10
02* -1427
Projected
Audited
Actual
Actual
FY 2001102
FY 2000101
$
36,150
$
32,678
$
-
$
20,953
$
-
$
2,785
$
40,750
$
25,770
$
7,690
$
7,667
$
7,095
$
5,370
$
35,000
$
37,285
$
230,000
$
157,303
$
20,000
$
18,725
$
17,009
$
23,267
$
159,000
$
99,706
$
150,000
$
213,579
$
110,000
$
79,421
$
600
$
1,450
$
$
98
$
169,915
$
109,899
$
35,000
$
27,066
$
93,543
$
24,387
$
52,500
$
-
$
-
$
23,157
$
2,115
$
3
$
1,160
$
395
$
-
$
65
$
9,060
$
3,849
$
-
$
90
$
586
$
1,748
$
3,145
$
1,352
$
498
$
1,554
$
498
$
-
$
42,000
$
43,537
$
1,223,312
$
963,156
02* -1427
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2002-03
EXHIBIT 200 Special Events
Revenue
201 Event Rental Income: proposed $340,000. Increase in rental income reflects a projected 45 -
date event calendar.
202 Venue Sponsorship: proposed $00. Staff is pursuing a new venue sponsor.
203 Special Event Sponsorship: proposed $00. Special Event Sponsorship is based on projected
joint events to be done by the Trust, which would attract additional outside sponsorship.
204 Tent Rental: proposed $150,000. Tent rental revenue is based on a projected 45 events
scheduled in Bayfront Park in 2002/03.
205 Beer Location Fees: proposed $20,000. Beer Location Fees revenue is based on a projected
45 events scheduled in Bayfront Park in 2002/03.
206 Food and Soda Location Fees: proposed $22,000. Food and Soda Location Fees revenue is
based on a projected 45 events scheduled in Bayfront Park in 2002/03.
207 Arts & Crafts Location Fees: proposed $7,000. Arts & Crafts Location Fees revenue is
based on a projected 45 events scheduled in Bayfront Park in 2002/03.
208 Special Event Electrical: proposed $20,000. Special Event Electrical revenue is based on a
projected 45 events scheduled in Bayfront Park in 2002/03.
209 BPMT Show Staffing: proposed $5,000. BPMT Show Staffing revenue is based on events
scheduled in Bayfront Park in 2002/03 where event staff charges are not included in rental fees.
210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are
11
02-1021
included in rental fees.
211 Special Event Contracted Services: proposed $135,000. Special Event Contracted Services
are security and parking personnel required at all Trust sponsored events. The revenue is based on
a projected 45 events scheduled in Bayfront Park in 2002/03.
21.2. Special Event Clean -Up Services: proposed $90,000. Special Event Clean -Up Services
revenue is based on a projected 45 events scheduled in Bayfront Park in 2002/03.
213 City of Miami Police: proposed $125,000. City of Miami Police revenue is based on a
projected 45 events scheduled in Bayfront Park in 2002/03.
214 City of Miami Fire: proposed $90,000. City of Miami Fire revenue is based on a projected
45 events scheduled in Bayfront Park in 2002/03.
215 Parking Space Rental: proposed $1,000. This revenue represents fees charged to promoters
for additional parking locations rented from City of Miami Department of Off -Street Parking.
216 Special Event Equipment Rental: proposed $4,000. Special Event Equipment Rental
revenue is based on a projected 45 events scheduled in Bayfront Park in 2002/03.
217 Fourth of July: proposed $10,000. Revenue represents income from the Trust' s annual July
4th celebration.
218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $8,400. Represents income from various services Trust
provides promoters outside of those listed above.
221 Park Damage - Events: proposed $12,000. Represents fees charge to promoters for damages
12
02--1027
in Bayfront or Bicentennial Parks.
13
02-1027
Special Event Expenses
2201 Event Coordinator: proposed $41,000. The Event Coordinator is responsible for special
event related activities undertaken by the Trust.
2203 Event Coordinator Assistant: proposed $15,000. The Event Coordinator Assistant is a
part time position that will provide assistance to the Event Coordinator.
2204 Marketing Director: proposed $44,000. The Marketing Director is responsible for
increasing facility rentals for the Trust.
2205 Payrolling Costs: proposed $10,000. These funds will be used for the pay rolling costs of
the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $8,000. These funds will be used to
purchase health, dental, life and dismemberment insurance for Trust Special Events employees.
2206.1 Employee Retirement Plan: proposed $2,550. These funds will be used for a maximum
3% match to full time Bayfront Park special event and marketing employees' contributions to a
401A.
2207 Day of Show Staffing: proposed $30,000. These funds will be used to pay staff needed for
set-up, teardown and maintenance of events.
2208 Special Event Contracted Personnel: proposed $110,000. These funds will be used to
pay contracted personnel who provide special event parking and security services, as well as
Alcohol ID wrist banding personnel.
2209 Box Office Personnel and Management: proposed $15,000. These funds will be used to
pay box office and ticket auditing crew, and these fees are charged back to the promoter.
14
02-1027
2210 Special Event Electrical Services: proposed $20,000. These funds will be used to pay the
Trust' s certified electrician, who is required on-site during all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
2211 City of Miami Fire Rescue Service: proposed $90,000. Fire Rescue Service is required at
all special events to ensure the safety and well being of park visitors.
2212 City of Miami Police: proposed $125,000. The City of Miami Police are required at all
special events to ensure the security and well being of park visitors.
2213 Event Cleanup Services: proposed $90,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $1,000. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event Equipment Purchase: proposed $10,000. These funds will be used to
purchase event related equipment for rental to the park' s promoters.
2216 Special Event Tent Rental: proposed $110,000. These funds will be used to rent tents,
tables, chairs, lights, side-walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $25,000. These funds will be used to rent
equipment from various vendors required for special events.
2218 BPMT Sponsored Events: proposed $75,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.1 BPMT Sponsored Nonprofit Community Events: proposed $100,000. These funds will
be used to sponsor various nonprofit and for profit community based events through direct grants
15
02-1027
generally not to exceed $5,000 per event.
2219 Fourth of July: proposed $15,000. These funds will be used for the production costs of the
Trust' s annual July 4th celebration.
2220 Fourth of July City Services: proposed $40,000. This expense represents the cost of City
of Miami services, police, fire rescue and trash removal, associated with the Trust' s annual July
4th celebration.
2221 Insurance: proposed $3,500. These funds will be used to purchase general liability and
third party alcohol insurance for Trust produced events.
2222 Website Design and Production: proposed $00.
2222.1 Event Booking Software: proposed $7,000. These funds will be used to purchase event
booking software for the Bayfront Park Management Trust.
2223 Website Hosting, Revision and Maintenance: proposed $4,000. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $15,000. These funds will be used to undertake
special events, promotions or other marketing opportunities to further increase the Bayfront Park
Management Trust's services to the community.
2225 Print Advertising. proposed $15,000. These funds will be used to purchase print
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2226 Broadcast Advertising: proposed $10,000. These funds will be used to purchase broadcast
16
02-102'7
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $5,000. These funds will be used to contract with a
designer to create brochures and packets to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video Services: proposed $10,000. These funds will be used to
purchase and develop film and contract with photographers and videographers to document events
at Bayfront Park.
2229 Brochure and Promoter's Packet Printing: proposed $5,000. These funds will be used to
contract with a firm to print Bayfront Park brochures and promoter' s packets.
2230 Promotional: proposed $6,000. These funds will be used to purchase promotional items,
which promote Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters.
2231 Special Event Miscellaneous Expenses: proposed $10,000. These funds will be used to
make miscellaneous purchases that arise in the course of doing special events.
2231 Special Event Damages: proposed $15,000. These funds will be used to mitigate or repair
any event related damages in Bayfront or Bicentennial Parks.
17
02--1027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200212003
REVENUES
MAINTENANCE:
301 - CITY CONTRIBUTION
302 - HURRICANE REIMBURSEMENT
303 -GRANTS
304 - FPL FOUNTAIN CONTRIBUTION
305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL
306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT
TOTAL MAINTENANCE REVENUES
Requested Projected
Budget Actual
FY 2002103 FY 2001102
$ 1,085,000 $ 1,085,000
$ 7,000 $ -
$ 60,000 $ 60,000
$ 1,152,000 $ 1,145,000
18
Audited
Actual
FY 2000101
$ 1,085,000
$ 60,000
$ 7,910
$ 1,152,910
02-1027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2002/2003
Requested Projected Audited
Budget Actual Actual
FY 2002103 FY 2001102 FY 2000101
EXPENSES
MAINTENANCE:
3301 - Park Maintenance Supervisor
$
40,000
$
36,516
$
33,256
3302 - Maintenance Assistant 1
$
27,510
$
33,219
$
28,923
3303 - Maintenance Assistant II
$
27,040
$
32,319
$
27,191
3304 -Maintenance Assistant 111
$
22,880
$
44,989
$
34,135
3305 - Maintenance Assistant IV
$
20,800
$
26,497
$
15,221
3306 -Turf and Irrigation Specialist
$
41,600
$
48,718
$
45,108
3307 - Payrolling Cost
$
22,500
$
18,284
$
21,990
3307.1 - Maintenance Department Overtime
$
44,400
$
-
$
3308 - Health and Dental Insurance Contribution
$
15,000
$
15,424
$
10,045
3308.1 - Employees Retirement Plan
$
5,400
$
-
$
-
3309 - Challenger Memorial Flower Maintenance
$
-
$
2,002
$
6,745
3310 -Architectural Advisor
$
$
$
$
3311 - Architectural Advisor Special Projects
$
-
$
-
3312 - Turf Replacement
$
9,000
$
2,547
$
9,843
3313 - New Landscape Plants
$
5,000
$
6,282
$
1,775
3314 - Bicentennial Park Mowing
$
12,000
$
8,640
$
11,980
3315 - Bicentennial Park Fence and Site Improvements
$
20,000
$
16,876
$
7,174
3316 - Bougainvillea Trimming
$
-
$
-
$
153
3317 - Exterminator
$
5,000
$
3,630
$
2,735
3318 - Fertilizer & Chemicals
$
14,000
$
12,645
$
6,637
3319 - Signage
$
3,000
$
3,565
$
130
3320 - General Park Contractor
$
18,000
$
53,045
$
34,489
3321 - Office Cleaning & Maintenance Services
$
10,000
$
9,828
$
9,828
3322 - Pressure Cleaning
$
12,000
$
3,354
$
1,943
3323 - Ticket Trailer Maintenance - Purchase
$
15,000
$
-
$
-
3324 - Painting and Accessories
$
10,000
$
932
$
12,271
3325 - Uniforms
$
4,000
$
-
$
2,886
3326 - Park Vehicle Maintenance and Repair
$
5,000
$
4,428
$
4,663
3327 - Purchase of a New Pickup Truck
$
-
$
-
$
3327 - Purchase of a New Closed Van
$
-
$
-
$
3328 - Equipment Leasing and Rentals
$
10,000
$
16,013
$
19,171
3328.1- Equipment Purchase
$
20,000
$
4,746
$
3328.2 - Equipment Repairs
$
$
6,000
10,000
$
$
-
9,908
$
$
1,432
3329 - Miscellaneous Supplies
3330 - Golf Carl/Gator Maintenance and Repairs
$
7,000
$
5,906
$
3,549
3331 - Park Electrician Ongoing Maintenance
$
20,000
$
16,604
$
16,959
3332 - Lift Station and Pump Service Contract
$
4,000
$
2,239
$
-
3333 - Electrical Maintenance Materials
$
20,000
$
12,170
$
16,324
3334 - Bulbs, Fixtures and Poles
$
20,000
$
3,471
$
19,340
3335 - Air Conditioner Replacement Cost
$
7,000
$
-
$
-
3336 - Air Conditioning Maintenance Contract
$
8,250
$
8,108
$
5,094
3337 - Alarm Monitoring Services
$
3,000
$
2,556
$
2,645
3338 - Dade County Water and Sewer
$
65,000
$
54,030
$
33,852
3339 - FPL Utilities
$
90,000
$
80,365
$
85,112
19 02-1027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2002/2003
02-1027
20
Requested
Projected
Audited
Budget
Actual
Actual
FY 2002103
FY 2001102
FY 2000101
EXPENSES
MAINTENANCE:
3340 -Trash Removal Fee
$
8,000
$
6,648
$
-
3341 - Private Trash Hauling
$
-
$
-
$
-
3342 - Maintenance of Trash Compactor
$
5,000
$
2,000
$
2,500
3343 -New Garbage Barrels
$
1,000
$
563
$
246
3344 - Park Vehicle Insurance
$
9,000
$
7,510
$
3,943
3345 - Chemicals
$
-
$
-
$
-
3346 -Cleaning Supplies
$
1,000
$
$
266
3346.1- Trash Bags
$
4,000
$
3,433
$
2,555
3346.2 - Hand Towels
$
1,500
$
1,383
$
871
3346.3 - Toilet Tissue
$
2,000
$
1,123
$
1,782
3346.4 - Hand Soap
$
500
$
236
$
189
3347 -Tool Purchases
$
7,000
$
4,941
$
6,080
3347.1- Fuel
$
5,000
$
3,351
$
3,165
3348 - Miscellaneous
$
5,000
$
3,000
$
5,348
3349 - General Plumbing Repair and Maintenance
$
4,000
$
-
$
250
3350 - Maintenance of Irrigation Pumps
$
4,500
$
-
$
3,192
3351 - Turf and Irrigation Supplies
$
10,000
$
10,687
$
5,018
3352 - Private Security
$
75,000
$
75,429
$
75,961
3353 - Purchase of Hand Radios
$
1,000
$
9,000
$
276
3354 - Maintenance and Repair of Hand Radios
$
1,000
$
-
$
-
3355 - Payment of Loan to City
$
-
$
$
3355 - Maintenance Safety Training
$
3,000
$
$
3356 - Facilities Cleaning Contractor
$
70,000
$
-
$
-
LASER TOWER :
4401 - Contractual Services
$
30,000
$
11,700
$
12,069
4402 - Computer Repairs
$
5,000
$
995
$
-
4403 - Electrical Services
$
2,000
$
525
$
1,676
4404 - Laser Tube Replacement
$
-
$
$
-
4405 - Water Sealing
$
2,000
$
-
$
-
FOUNTAIN:
5501 - Fountain Contract and Services
$
32,000
$
31,499
$
24,540
5502 - Computer Maintenance
$
-
$
$
-
5503 - Chemicals
$
2,000
$
1,560
$
2,250
5504 - Filter and Screens
$
-
$
-
$
-
5505 - Miscellaneous Maintenance
$
12,000
$
2,516
$
7,009
TOTAL MAINTENANCE EXPENSES
$
1,001,880
$
777,955
$
691,784
02-1027
20
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2002-03
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $1,085,000. Figure represents City of Miami contribution to
Bayfront Park Management Trust.
302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event
of a hurricane.
303 Grants: proposed $7,000. Figure represents amount to be generated through grant
applications for both maintenance, special event and programmatic areas of Bayfront Park
Management Trust.
304 FPL Fountain Contribution: proposed $60,000. Revenue represents annual FPL
contribution to support the electricity usage of the Mildred and Claude Pepper Fountain.
305 Curry Gift to Challenger Memorial: proposed $00.
306 City Contribution for Capital Improvements: proposed $00. The administration projects
$00 from the City of Miami for capital improvements in FY 2002/03.
21
02-JO27
Maintenance Expenses
3301 Park Maintenance Supervisor: proposed $40,000. The Park Maintenance Supervisor is
responsible for the management and coordination of all maintenance crews and activities of the
Trust.
3302 Maintenance Assistant I: proposed $27,510. The Maintenance Assistant I reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park.
3303 Maintenance Assistant II: proposed $27,040. The Maintenance Assistant If reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park.
3304 Maintenance Assistant III: proposed $22,880. The Maintenance Assistant III reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3305 Maintenance Assistant IV: proposed $20,800. The Maintenance Assistant IV reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3306 Turf & Irrigation Specialist: proposed $41,600. The Turf & Irrigation Specialist works
closely with the Park Maintenance Supervisor to ensure the health and vitality of the flora in
Bayfront Park.
3307 Payrolling Costs: proposed $22,500. These funds will be used for the payrolling costs of
the Maintenance Department employees.
3307.1 Maintenance Department Overtime: proposed $44,400. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
22
02-1027
Bayfront and Bicentennial Parks.
3308 Health and Dental Insurance Contribution: proposed $15,000. These funds will be used
to purchase health, dental, life and dismemberment insurance for the Maintenance Department
employees.
3308.1 Employee Retirement Plan: proposed $5,400. These funds will be used for a maximum
3% match to Bayfront Park maintenance employees' contributions to a 401A.
3309 Challenger Memorial Flower Maintenance: proposed $00.
3310 Architectural Adviser: proposed $00.
3311 Architectural Adviser - Special Projects: proposed $00. These funds will be used for
design work done by the park' s landscape architect as approved by Bayfront Park Management
Trust.
3312 Turf Replacement: proposed $9,000. These funds will be used to purchase replacement
turf on an as needed basis.
3313 New Landscape Plants: proposed $5,000. Theses funds will be used to replace damaged or
dying plants as needed.
3314 Bicentennial Mowing Services: proposed $12,000. These funds will be used to mow
Bicentennial Park once per month December through April and twice per month March through
November.
3315 Bicentennial Fence and Site Improvements: proposed $20,000. These funds will be used
to maintain the fence surrounding Bicentennial Park and additional site improvements necessary
to increase its usage.
23
02-x.027
3316 Bougainvillea Trimming: proposed $00.
3317 Exterminator: proposed $5,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Bayfront Park.
3318 Fertilizer & Chemicals: proposed $14,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks.
3319 Signage: proposed $3,000. These funds will be used to continue the informational and
directional signage program in Bayfront Park.
3320 General Park Contractor: proposed $18,000. These funds will be used to contract with a
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Bayfront Park.
3321 Office Cleaning & Maintenance: proposed $10,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning: proposed $12,000. These funds will be used to enter into an agreement
with a contractor to provide pressure -cleaning services to Bayfront Park on a quarterly basis.
3323 Ticket Trailers Maintenance and Purchase: proposed $15,000. Bayfront Park possesses
no permanent ticketing facility. At each of the approximately 45 events held annually ticket
trailers are used. These funds will enable the Trust to purchase a new ticket trailer.
3324 Painting & Accessories: proposed $10,000. These funds will be used to return Bayfront
Park' s structures to the original colors specified by Isamu Noguchi.
3325 Uniforms: proposed $4,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
24
02-1027
3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3327 Purchase of New Step Van: proposed $00.
3328 Equipment Leasing & Rentals: proposed $10,000. These funds will cover costs to lease
and/or rent equipment associated with Park upkeep and maintenance.
3328.1 Equipment Purchase: proposed $20,000. These funds will cover the cost of a wide range
of equipment purchases necessary for the ongoing maintenance of Bayfront and Bicentennial
Parks.
3328.2 Equipment Repairs: proposed $6,000. These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks.
3329 Miscellaneous Supplies: proposed $10,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Golf Cart/Gator Maintenance & Repairs: proposed $7,000. These funds will be used for
maintenance and repair of the Trust's four John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $20,000. These funds will be used to
allow the park electrician to develop and maintain a maintenance and upgrade schedule of the
park, s electrical system.
3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used
to enter into a maintenance contract with a local pump service company to maintain Bayfront
Park' s lift stations and pit pumps.
25
02-i027'
3333 Electrical Maintenance Materials: proposed $20,000. These funds would be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater. Fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers are the only materials involved.
3334 Bulb Fixtures & Poles: proposed $20,000. These funds will be used to replace burnt out
bulbs and damaged and missing electrical poles in Bayfront Park.
3335 Air Conditioner Replacement Cost: proposed $7,000. These funds will be used to
purchase new air conditioning units for the Laser Tower and the Fountain Control Booth.
3336 Air Conditioning Maintenance: proposed $8,250. These funds will be used to enter into a
service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $3,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south end
service building.
3338 Miami -Dade County Water and Sewer: proposed $65,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $90,000. These funds would be used to purchase electrical
services from FP&L.
3340 Trash Removal Fee: proposed $8,000. These funds will cover costs imposed by the city to
02-1027
transport trash from the park to appropriate disposal sites.
3341 Private Trash Hauling: proposed $00.
3342 Maintenance of Trash Compactor: proposed $5,000. These funds will be used to
maintain the Bayfront Park trash compactor.
3343 New Garbage Barrels: proposed $1,000. The funds will be used to purchase new plastic
garbage barrels for Bayfront Park.
3344 Park Vehicle Insurance: proposed $9,000. These funds will be used to purchase insurance
for the Park' s truck and portable stage.
3345 Chemicals: proposed $00.
3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $4,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $1,500. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $500. These funds will be used to purchase hand soap for use in
park' s restrooms.
3347 Tool Purchases: proposed $7,000. These funds will be used to purchase all tools necessary
to maintain Bayfront Park. This includes hand or power tools needed for routine maintenance.
27
02-1027
3347.1 Fuel: proposed $5,000. These funds will be used to purchase fuel for park' s vehicles and
power equipment.
3348 Miscellaneous: proposed $5,000. These funds will be used for emergency purchases of
non -line item goods or services essential to the Bayfront Park Management Trust's operation.
3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, laser tower complex, and administrative
offices.
3350 Maintenance of Irrigation Pumps: proposed $4,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and adjacent to the south end service building.
3351 Turf and Irrigation Supplies: proposed $10,000. These funds will be used to maintain and
upgrade Bayfront and Bicentennial Parks' turf and irrigation system.
3352 Private Security: proposed $75,000. These funds will be used to hire private security, from
an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
3353 Purchase of Hand -Radios: proposed $1,000. These funds will be used to upgrade newly
purchased two-way radio system, for use by park staff and for rental to promoters.
3354 Maintenance and Repair of Hand -Radios: proposed $1,000. These funds will be used to
maintain newly purchased two-way radio system, for use by park staff and for rental to promoters.
3355 Maintenance Safety Training: proposed $3,000. These funds will be used for safety
training classes for the park's maintenance staff.
►W
02-1027
3356 Facilities Cleaning Contractor: proposed $70,000. These funds will be used to contract a
maintenance company for daily cleaning of Bayfront and Bicentennial Parks.
Laser Tower
4401 Laser Tower Contracted Services: proposed $30,000. These funds will be used for
contractual fees associated with the ongoing operation of the park' s laser tower, providing for
laser shows 365 nights per year.
4402 Computer Repairs: proposed $5,000. These funds will be used for repair and replacement
costs for the laser tower computer system.
4403 Electrical Services: proposed $2,000. These funds will be used to cover the cost of
electrical services performed in the laser tower.
4404 Laser Tube Replacement: proposed $00. Complete laser tower equipment upgrade
undertaken in FY 00/01.
4405 Laser Tower Water Sealing: proposed $2,000. These funds will be used to maintain
integrity of laser tower.
Mildred & Claude Pepper Fountain
5501 Fountain Maintenance Service Contract: proposed $32,000. These funds will be used to
continue the fountain maintenance service contract for the operation of the Mildred and Claude
Pepper Fountain in Bayfront Park.
5502 Fountain Computer Maintenance: proposed $00.
5503 Chemicals: proposed $2,000. These funds will be used to purchase chlorine for the
Mildred and Claude Pepper Fountain in Bayfront Park.
29
02-1027
5504 Filters and Screens: proposed $00.
5505 Miscellaneous Maintenance: proposed $12,000. These funds will be used for unforeseen
expense associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
30
021.1027
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2002/2003
31
02-1027
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 200212003
Requested
Budget
FY 2002103
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS 1$ 720,000
CAPITAL IMPROVEMENTS
6601.1- New Amphitheater Benches
$ 200,000
6601.2 - Administration Building Firewall and AC System
$ 20,000
6601.3 - Laser Tower Restrooms Rehabilitation
$ 40,000
6601.4 - Leak Repairs
$ 15,000
6601.5 - Electrical Repairs (Center of the Park)
$ 125,000
6601.6 - Rehabilitation of Rock Garden
$ 250,000
6601.7 - Amphitheater Structural Engineering Study
$ 50,000
6601.8 - Challenger Memorial Lightning
$ 12,000
6601.9 - Park Beautification
$ 8,000
TOTAL CAPITAL IMPROVEMENTS
32
02-1027
Bayfront Park Management Trust Capital Improvement Budget
Notes to Proposed Budget for 2002-03
EXHIBIT 600
Board Designated Capital Improvement Fund: $720,000
Expenses
Capital Improvements
6601.1 Amphitheater Bench Replacement and Repair: proposed $200,000. These funds will
be used for replacement and repair of the Bayfront Park Amphitheater bench seats.
66012 Administration Building Fire wall and AC System: proposed $20,000. These funds
will be used to install City of Miami Fire Rescue's mandated firewall and AC system upgrade in
the Trust's Administration Building.
6601.3 Laser Tower Restrooms Rehabilitation: proposed $40,000. These funds will be used to
rehabilitate the Bayfront Park Amphitheater Restrooms, which are located in the base of the Laser
Tower.
6601.4 Leak Repairs: proposed $15,000. These funds will be used to repair water leaks in all
park buildings and the fountain tunnel.
6601.5 Electrical Repairs (Center of the Park): proposed $125,000. These funds will be used
to bring Electrical System located in the Center of Bayfront Park up to code.
6601.6 Rehabilitation of Bayfront Park Rock Garden: proposed $250,000. These funds will
be used to renovate and rehabilitate the Bayfront Park Rock Garden, which dates from 1926 and is
the earliest design feature in the park.
6601.7 Amphitheater Structural Engineering Study: proposed $50,000. These funds will be
33
02-1027
used for a structural engineering assessment of the Bayfront Park amphitheater to determine load-
bearing capability of truss and winch system.
6601.8 Challenger Memorial Lighting Plan: proposed $12,000. These funds will be used to
create and install a lighting package for the Challenger Memorial, one of the most visible
locations in Bayfront Park.
6601.9 Bayfront Park Beautification Project: proposed $8,000. These funds will be used to
design and purchase additional landscaping for Bayfront Park.
34
02-1027
40%
35%
REVENUES BY TYPE
REQUESTED BUDGET FY 02/03
23%
i i 70
*GENERAL REVENUES
I
■ SPECIAL EVENTS & MARKETING REVENUES
❑ MAINTENANCE REVENUES
EXPENSES BY TYPE
REQUESTED BUDGET FY 02/03
27%
38%
DADMINISTRATIVE EXPENSES
■ SPECIAL EVENTS & MARKETING EXPENSES
❑MAINTENANCE EXPENSES
35
02-1027
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$1,400,000
j $1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
REVENUE COMPARISON
■ Projected Actual FY 01102
E3 Requested Budget FY 02103
GENERAL REVENUES SPECIAL EVENTS & MAINTENANCE
MARKETING REVENUES REVENUES
EXPENSE COMPARISON
■ Projected Actual FY 01/02
❑ Requested Budget FY 02/03
ADMINISTRATIVE SPECIAL MAINTENANCE
EXPENSES EVENTS & EXPENSES
MARKETING
EXPENSES
36 i
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200212003
TOTAL NET BUDGET $ 0
BOARD DESIGNATED RESERVE FUND $ 1,000,000
REQUESTED
VARIANCE
BUDGET
REVENUES
FY 02/03
GENERAL REVENUES
$ 651,200
SPECIAL EVENTS & MARKETING REVENUES
$ 1,039,400
MAINTENANCE REVENUES
$ 1,152,000
TOTAL REVENUES
$ 2,842,600
EXPENSES
65,160
ADMINISTRATIVE EXPENSES
$ 758,670
SPECIAL EVENTS & MARKETING EXPENSES
$ 1,082,050
MAINTENANCE EXPENSES
$ 1,001,880
$ 2,842,600
TOTAL EXPENSES
NET REVENUES IN EXCESS OF EXPENSES
$ 0
$ 700,000
BOARD DESIGNATED CAPITAL IMPROVEMENT FUNDS
CAPITAL IMPROVEMENT BUDGET
$ 700,000
TOTAL NET BUDGET $ 0
BOARD DESIGNATED RESERVE FUND $ 1,000,000
$
745,124
VARIANCE
13,546
$
VARIANCE
$
APPROVED
BUDGET 02/03
1,094,956
APPROVED
BUDGET 02103
$
BUDGET
VS.
65,160
BUDGET
VS.
$
FY 01/02
BUDGET 01/02
1,454,701
FY 00/01
BUDGET 00101
$
830,756
$ (179,556)
$
760,663
$ (109,463)
$
1,032,083
$ 7,317
$
1,124,500
$ (85,100)
$
1,155,000
$ (3,000)
$
1,172,500
$ (20,500)
$
3,017,839
$ (175,239)
$
3,057,663
$ (215,063)
$
745,124
$
13,546
$
558,072
$
200,598
$
1,094,956
$
(12,906)
$
1,016,890
$
65,160
$
1,177,759
$
(175,879)
$
1,454,701
$
(452,821)
$
3,017,839
$
(175,239)
$
3,029,663
$
(187,063)
$ - $ 0 $ 28,000 $ (28,000)
$
500,000 $
200,000
$
250,000
$
450,000
$
500,000 $
200,000
$
275,000
$
425,000
$
- $
0
$
3,000
$
(3,000)
37
02.1027
$1,400,00
$1,200,000
i
$1,000,000
$800,000
i
$600,000
$400,000
$200,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
i
$200,000
I �
BUDGET REVENUE COMPARISON
GREQUESTED BUDGET FY 02/03—_--,
i ■APPROVED BUDGET FY 01/02
13APPROVED BUDGET FY 00/01
SPECIAL EVENTS 8 MARKETING MAINTENANCE REVENUES
REVENUES
REVENUES
BUDGET EXPENSE COMPARISON
j GREQUESTED BUDGET FY 02!03 —�
■APPROVED BUDGET FY 01/02
L_ _
❑APPROVED BUDGET FY 00/01
=waca ZIFEWAL EVENTS & MARKETING MAINTENANCE EXPENSES
EXPENSES
EXPENSES
38
02-1027
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200212003
BOARD DESIGNATED RESERVE FUND $ 1,000,000
" Projections based on actual and known expenses through May 31, 2002
39 02-1027
VARIANCE
VARIANCE
REQUESTED
PROJECTED
BUDGET 02103
AUDITED
BUDGET 02103
BUDGET
ACTUAL
VS.
ACTUAL
VS.
REVENUES
FY 02103
FY 01102
PROJECTED 01102
FY 00101
ACTUAL 00101
GENERALREVENUES
$
714,920
$
711,142
$
3,778
$
836,959
$
(122,038)
SPECIAL EVENTS & MARKETING REVENUES
$
1,054,400
$
1,674,327
$
(619,927)
$
1,772,774
$
(718,374)
MAINTENANCE REVENUES
$
1,152,000
$
1,145,000
$
7,000
$
1,152,910
$
(910)
TOTAL REVENUES
$
2,921,320
$
3,530,469
$
(609,149)
$
3,762,643
$
(841,323)
EXPENSES
ADMINISTRATIVE EXPENSES
$
701,310
$
519,400
$
181,910
$
589,846
$
111,464
SPECIAL EVENTS & MARKETING EXPENSES
$
1,082,050
$
1,223,312
$
(141,262)
$
963,156
$
118,894
MAINTENANCE EXPENSES
$
1,137,960
$
777,955
$
360,005
$
691,784
$
446,176
TOTAL EXPENSES
$
2,921,320
$
2,520,667
$
400,653
$
2,244,786
$
676,535
NET REVENUES IN EXCESS OF EXPENSES
$
-
$
1,009,802
$
(1,009,802)
$
1,517,858
$
(1,517,858)
BOARD DESIGNATED CAPITAL IMPROVEMENT FUNDS
$
700,000
$
-
$
700,000
$
-
$
700,000
CAPITAL IMPROVEMENT BUDGET
$
700,000
$
250,000
$
450,000
$
29,115
$
670,885
TOTAL NET BUDGET
$
$
759,802
$
(759,802)
$
1,488,743
$
(1,488,743)
BOARD DESIGNATED RESERVE FUND $ 1,000,000
" Projections based on actual and known expenses through May 31, 2002
39 02-1027
------------------ -----------
I
BUDGET REVENUE COMPARISON
r 17 REQUESTED BUDGET FY 02/03
■PROJECTED ACTUAL FY 01/02
❑AUDITED ACTUAL FY 00/01-
$2,000,
$1,600,
$1,600,
$1,400;
i
j $1,200,1
$1,000.1
$800,(
$600,(
$400,0
S200,C
a-
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
1,itNtRAL REVENUES SPECIAL EVENTS & MARKETING
REVENUES
REVENUES
BUDGET EXPENSE COMPARISON
&REQUESTED BUDGET FY 02103
■PROJECTED ACTUAL FY 01/02
O AUDITED ACTUAL FY 00/01
MAINTENANCE REVENUES
ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING MAINTENANCE EXPENSES
EXPENSES
EXPENSES
40 02-1027
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR ' 02-' 03
Miami City Commission I
Bayfront Park Management Trust
I Executive Director I
Receptionist /
Secretary
r.r
Maintenance SupervisorI I Contracts& Procurement I I Business & Finance
Officer Director
Electricians P/TI I I Administrative i I HR & Office
H Assistant Coordinator
Marketing Director I I Event Coordinator
PIT Event Asst.
Maintenance
Bookkeeper
Assistant 1
Maintenance
Assistant 2
Maintenance
Assistant 3
Maintenance
Assistant 4
Turf & Irrigation
Speciatist
0
Marketing Director I I Event Coordinator
PIT Event Asst.
August 5, 2002
To: Honorable Mayor and Members
of the City Commission
From: imWySchman
Executive Director
RECOMMENDATION:
52
Subject: Approval of Bayfront Park
Management Trust 2002-2003
Operating Budget
For City Commission
Meeting of September 11, 2002
It is respectfully recommended that the City Commission approve the Bayfront Park Management
Trust's Operations and Maintenance Budget for Fiscal -Year 2002-2003.
BACKGROUND:
The Bayfront Park Management Trust manages Bayfront Park with the goal of ensuring maximum
community involvement. Approval of the Trust's FY 2002-2003 Operations and Capital
Improvement Budgets will ensure that this quality limited agency of the City of Miami will continue
its services to Miami's residents and visitors. The Bayfront Park Management Trust approved this
budget unanimously at a regularly scheduled Trust Meeting held on July 29, 2002.
Attachments:
resolution
budget
0%010%i