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Home My WebLink AboutR-02-1012J-02-793SE I 9/11/02 RESOLUTION NO. 02-10 2 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE EXECUTIVE DIRECTOR OF VIRGINIA KEY BEACH PARK TRUST O EXECUTE AN ADDENDUM TO THE LEASE AGREEME T, IN A FORM ACCEPTABLE TO THE CITY ATTO Y, WITH LUCKY CAPITAL, INC., TO LEASE AN ADDITIONAL 746 SQUARE FEET OF OFFICE SP E INCLUDING THE EXISTING 1700 SQUARE FE FOR A TOTAL OF 2446 SQUARE FEET, AT 3550 BISCAYNE BOULEVARD, MIAMI, FLORIDA, FOR A THREE-YEAR TERM, AT A FIRST YEAR COST OF $45,243.54, WITH A MONTHLY FEE OF $3,770.29, AND AN INCREASE OF 4% OVER THE BASE RENT FOR BOTH THE SECOND AND THIRD YEARS; ALLOCATING FUNDS FROM ACCOUNT NO. 116004.580239.6.620, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, the Virginia Key Beach Park Trust ("Trust") is a limited instrumentality of the City of Miami; and WHEREAS, the Trust has determined the need for additional office space that is suitable and available adjacent to its existing office space at 3550 Biscayne Boulevard, Suite 510; and WHEREAS, the Board of Directors of the Trust, unanimously approved Resolution No. 02-11 to lease an additional 746 square feet office space at said location; and CITY CQMMISSION MEETING OF S E P 1 1 2002 RSts u ion No. X02-1012 WHEREAS, the Trust authorized the Executive Director to enter into an Agreement as approved by the City Commission; and WHEREAS, all costs associated with this lease will be paid from the Operating Budget of the Trust; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Executive Director is authorizedll to execute a lease agreement, in a form acceptable to the City Attorney, with Lucky Capital, Inc., to lease an additional 746 square feet of office space, including the existing 1700 square feet, for a total of 2446 square feet, at 3550 Biscayne Boulevard, Miami, Florida, for a three-year term, at a first year cost of $45,243.54, with a monthly fee of $3,770.29, and an increase of 4% over the base rent for both the second and third years, with funds allocated from Account No. 116004.580239.6.620, subject to the availability of funds. 02-1012 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 11th day of September , 2002. ATTEST: PR CILLA A. THOMPSON CI7Y CLERK AND CORRECTNESS: MANUEL A. DIAZ, Y o2--1012 GMTV OT' ►7 Fw r� * 111911E NATER Q* 9 If 11 4 FV�4 BOARD OF DIRECTORS M. Athalie Range Chair Gene S. Tinnie Vice Chair W. Mark Walters Secretary Eugenia B. Thomas Treasurer MEMBERS Miguel Germain Maud Newbold Dr. Enid C. Pinkney Bernice Sawyer Dick Townsend Lynette Williams Austin Executive Director VIRGINIA KEY BEACH PARK TRUST 3550 Biscayne Blvd., Suite #510, Miami, FL 33137-3855 Phone: (305) 571-8230 / Fax: (305) 571-8311 Email: vkbpt@ci.miami.fl.us September 11, 2002 The Honorable Mayor and Members of the Commission 3500 Pan American Drive Miami, Florida 33133 Dear Mayor Diaz and Commissioners: Thank you for your continued support of the efforts of the Virginia Key Beach Park Trust to preserve and restore the 77 -acre beach front property for all residents of the City of Miami to enjoy. We are pleased to announce the planned "CELEBRATION" of our successes on Friday and Saturday, September 27th and 281`'. A formal invitation will be in the mail to you shortly. Among other things, we will be celebrating the placement of the Park on the National Register of Historic Places and the much anticipated start of the shoreline restoration project by the Army Corps of Engineers by the end of the year. Because of these very positive steps toward restoration and preservation of the Park, it is important that we share with you the following observations and possible solutions regarding the Historic Virginia Key Beach Park: 1) Our Trust members learned recently that this officially `ECiosed" Park is full of visitors each weekend! They come by sea, on jet skis and boats and by land, via North Beach, the front gate and the Causeway. As a result, we assigned a committee of our group to make observations. They are as follows: • Nude swimmers • Photographers taking pictures of nude women for magazines • Persons in hammocks who spend the weekend, parties with lots of alcohol • Several fishing groups • Kids with bikes and water toys • A number of swimmers • Kids with pellet guns V record i iternC_�,¢ �3 On PrisciIH�a A. %atm Clerk 02-1012 Honorable 3yor and Commissioners September 1, 2002 Page 2 • Men with rifles shooting at targets mounted on the concession stand and birds • Persons using the property as a restroom. As a result of these activities, the beach and recreation areas are left filled with trash and debris. These are not just isolated events; rather, persons do this every weekend, have been doing it for years and do not understand that the Park is closed and that they are trespassing! 2) It is very important that we begin to police and stop this illegal activity now, prior to the start of the restoration, so as to maintain the Park in a manner suited for restoration and preservation. Here are a few suggestions that we would like to assist with the implementation of much needed measures to protect the integrity of this historic site: • Posting of signs - Park Closed, No Trespassing, No swimming, Protected Area, No boating or anchoring, Do Not Enter, Under Police Watch, etc. - that would notice persons entering the Park • Fencing - to stop person coming in by foot from the north and south beach front properties. This should include notice signs as above. • Police Patrol - On -duty Officers should be assigned to the Park and make regular site visits, especially on weekends, via drive- thru's and walk-about's of the Park and Marine Patrol as well. • Enforcement - When repeated violations occur, official action should be taken. As your agent for the preservation and restoration of the Park, we respectfully request your immediate attention and action regarding this serious matter. If you have any questions or need additional information, please contact me and/or Lynette Williams Austin, Executive Director of the Trust, at 305-571-8230, as needed. Sincerely, M. Athalie Range, Chair Board of Directors Submitted Into the public record in connection, � ith item C:4_3 Pr6 Priscilla A. Thompson City Clerk 02-1012 G1gY OF W (�i r e••'•9t II�T�� '�co,Fti0 BOARD OF DIRECTORS M. Athalie Range Chair Gene S. Tinnie Vice Chair W. Mark Walters Secretary Eugenia B. Thomas Treasurer MEMBERS Miguel Germain Maud Newbold Enid C. Pinkney Bernice Sawyer Dick Townsend Lynette Williams Austin Executive Director CA -1 VIRGINIA KEY BEACH PARK TRUST TO: RE: FROM: 3550 Biscayne Blvd., Suite #510, Miami, FL 33137-3855 Phone: (305) 571-8230 / Fax: (305) 571-8311 Email: vkbpt@ci.miami.fl.us MEMORANDUM The Honorable Mayor and Members of the City Commission Amendment to Lease Agreement between Virginia Key Beach Park - and Lucky Capital, Inc. Lynette Williams Austin Executive Director FOR: City Commission Agenda September 11, 2002 RECOMMENDATION: The Board of Directors of the Virginia Key Beach Park Trust (the "Trust') requests that the City Commission approve the attached Resolution authorizing the Executive Director of Virginia Key Beach Park Trust to execute an Amendment to the Lease Agreement (the "Agreement'), in a form acceptable to the City Attorney, with Lucky Capital, Inc. (the "Lessor'). This Agreement is for the use of approximately 830 (746 billed) additional square feet of office space located at 3550 Biscayne Boulevard, Miami, Florida. The term of the Addendum to the Agreement is for three (3) years with a monthly cost of $3,768.88, plus a 4% escalation over the base rent of the second and third year and is subject to the availability of funds on any given year. BACKGROUND: The Virginia Key Park Trust has determined that the space it currently occupies, located at 3550 Biscayne Boulevard, Miami, Florida will no longer meet the requirements of their organization. The additional 830 (746 billed) square feet of space (Suite #509) is adjacent to the current space it occupies (Suite #510) and will meet the growing office needs of the organization and the increasing need for filing and storage space, for a total of 2,446 square feet. All costs associated with this lease will be paid from the FY 03 operating budget of the Trust. Highlights of the Agreement (and the Amendment) are as follows: Use Period: Commences October 1, 2002 and terminates on September 30, 2005 C:WIy Documents\OFFICE SPACE - COMMISSION MEMO.doc 02-1012 Rent: First Year: $3,768.88 Cost per square foot: $18.49 Utilities: All utilities, with the exception of telephone, will be paid by Lessor. Adjustment to 'Monthly Fee: 4% escalation over the base rent on the second and third year. Security Deposit: $5,670.00 (Paid under original Agreement in June, 2002). Taxes: All Taxes will be paid by Lessor. Repairs: All repairs shall be the responsibility of the Lessor unless such repair is necessary due to the negligence or willful misconduct of the Lessee. CompuLable Rates: Average rates on the immediate area ranges from $17.00 - $26.00 per square foot plus escalations every year and limited access to parking. The negotiated rental rate of $18.49 per square provides good value and space for the Trust. Fiscal Impact: The funds for the costs associated with the lease of office space are available in account 116004580239.6.620. 02-1012 C:XMy Documents\OFFICE SPACE - COMMISSION MEMO.doc 2 Budgetary Impact Analysis 1. Department VKBPT 2. Agenda Item # (if available) Division 3. Title and brief description of legislation or attach ordinance/resolution: Addendum to Lease Agreement for 750 square feet of additional office space at 3550 Bisca= Boulevard Suite #509 for Virginia Key Beach Park Trust effective October 1, 2002. 4. Is this item related to revenue? NO: YES gfyes, skip to item #7.) 10 5. Are there sufficient funds in Line Item? YES: X Index Code 116004580239 Minor Obj. Code 620 Amount $45.226.54 NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $45.325 Balance in Line Item $453 Amount needed m the Line Item $ Sufficient funds will be transferred from the following line items - ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor ObjectlProject No. Vaed/by�3 g r'� From $ From $ From $ 4$ To Date 7. Any additional comments? FOR PXjPARTWM OF MANAGEMENT AND BUDGET USE ONLY Verified by: Vaed/by�3 g r'� Transfer done by: Department of Management and Budget Budget Sys Budget cyst Din="/Designee Date Date Q2 Date 02-j012