HomeMy WebLinkAboutR-02-0988J-02-745
9/11/02
RESOLUTION NO. v
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS AFFIRMATIVE VOTE OF THE
MEMBERS OF THE CITY COMMISSION, RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING OF AN EMERGENCY, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS,
AND APPROVING THE EMERGENCY PURCHASE TO
REPLACE THE ELEVATOR CYLINDER IN THE PARKING
GARAGE ELEVATOR LOCATED AT THE CITY OF MIAMI
POLICE DEPARTMENT HEADQUARTERS BUILDING,
FROM EDFM CORPORATION, IN AN AMOUNT NOT TO
EXCEED $35,000; ALLOCATING FUNDS THEREFOR
FROM THE CAPITAL IMPROVEMENT PROGRAM,
PROJECT NO. 312025.299301.6.830.
WHEREAS, during the initial phase of the refurbishment of the
five (5) elevators at the Police Department Headquarters Building
facilities, it was discovered that the elevator cylinder in the
parking garage was ruptured (cracked and oversized) and that the
damage was irrepairable; and
WHEREAS, upon reviewing the scope of work and all of the
available options, with all interested parties, it was determined
that replacement of the elevator cylinder was not covered under
the existing scope of work and that this portion of the
CITY COMMISSION
MEETING or
S F P 1 1 2002
Resolution No.
�2- 988
refurbishment project should be suspended until the cylinder was
replaced; and
WHEREAS, suspension of that part of the refurbishment project
would not further delay the elevators project and would not
prevent compliance with the requirements of the code in order to
obtain the Certificate of Use; and
WHEREAS, the City Manager approved the emergency purchase
order to replace the elevator cylinder in the parking garage
elevator, in an amount not to exceed $35,000, from EDFM
Corporation, the vendor awarded the contract pursuant to Public
Works Bid #B-6350, for the refurbishment of the five (5) elevators
at the Police Headquarters Building.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By an affirmative vote of four-fifths (4/5ths)
of the members of the City Commission, ratifying, approving and
confirming the City Manager's finding of an emergency, waiving the
Page 2 of 4 02— 988
requirements for competitive sealed bids and approving the
emergency purchase order to replace the elevator cylinder in the
parking garage elevator located at the City of Miami Police
Department Headquarters Building, from EDFM Corporation, in an
amount not to exceed $35,000, with funds therefor hereby allocated
from the Capital Improvement Program, Project No.
312025.299301.6.830.
Section 3. The City Manager's issuance of an emergency
purchase order for this purpose is further ratified, approved and
confirmed.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'
` If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 3 of 4 02_ 988
PASSED AND ADOPTED this 11th day of September
2002.
lezza
A. DIAZ, MA
ATTEST:
i
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
Page 4 of 4 02- 988
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
20
The Honorable Mayor and Members `
TO: of the City Commission DATE
SUBJECTResolution Ratifying City
Manager's Action
FROM: os A. G enez REFERENCES: Parking Garage Elevator
City Manag Cylinder Replacement
ENCLOSURES:
RECOMMENDATION
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying
the City Manager's emergency action authorizing the replacement of the Elevator Cylinder in the
Parking Garage elevator, located at the Police Department Headquarters Building, from EDFM
Corporation, in an amount not to exceed $35,000. Funding is available from the Capital
Improvement Program, Account Code No. 312025.299301.6.830.
BACKGROUND
Pursuant to Public Works Bid #B-6350, EDFM Corporation was awarded a contract for
refurbishment of the five (5) elevators at the Police Department Headquarters Building facilities.
During the initial phase of renovations, it was discovered that the elevator cylinder in the parking
garage was ruptured (cracked and oversized) beyond repair.
On July 3, 2002, Officer Martin Garcia met with Jorge Avinos and Jose Briz from the Public
Works Department, Andres McDonald from the Building & Zoning Department, and Fernando
Rodriguez, from EDFM Corporation, to determine the proper course of action. After reviewing the
scope of work and all of the options, it was determined that replacement of the elevator cylinder
was not covered under the existing scope of work and that this portion of the project must be put
on hold until the cylinder was replaced. Therefore, it was necessary for this situation to be
immediately corrected so as not to further delay the elevators project and to meet the code in order
to obtain the Certificate of Use.
41 s (�P 11111L,
CAG dlr
02- 988
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM�S! li�i GER OFFICE
[. .._ ; L_
Carlos A. Gimenez Office of the ! � PH
TO City Manager ^hief a+ of Poli DATE DATE FILE
Miami, Fla
Z 0 2002 SUBJECT
*41=C IVSD
,. w
F R 0 / /Ri"artinez REFERENCES
Chief of Police
ENCLOSURES:
Emergency Purchase
Parking Garage Elevator
Cylinder Replacement
The Police Department is requesting your authorization for an Emergency Purchase Order to
replace the Elevator Cylinder in the Parking Garage elevator, located at the Headquarters Building,
from EDFM Corporation, in an amount not to exceed $35,000. Funding is available from the
Capital Improvement Program, Account Code No. 312025.299301.6.830.
Pursuant to Public Works Bid #B-6350, EDFM Corporation was awarded a contract for
refurbishment of the five (5) elevators at the Police Department Headquarters Building facilities.
During the initial phase of renovations, it was discovered that the elevator cylinder in the parking
garage was ruptured (cracked and oversized) beyond repair.
On July 3, 2002, Officer Martin Garcia met with Jorge Avinos and Jose Briz from the Public
Works Department, Andres McDonald from the Building & Zoning Department, and Fernando
Rodriguez, from EDFM Corporation, to determine the proper course of action. After reviewing the
scope of work and all of the options, it was determined that replacement of the elevator cylinder is
not covered under the existing scope of work and that this portion of the project must be put on
hold until the cylinder is replaced. Therefore, it is necessary for this situation to be immediately
corrected so as not to further delay the elevators project and to meet the code in order to obtain the
Certificate of Use.
Cost: $35,000 Account Code No. 312025.299301.6.830
APPROVED/DISAPPROVED:
Carlos A. Gimenez ' D e
City Manager
Budeetary Rev-ie*'Znd ADDroval:
Marcelo Penha
Acting Director
Department of Management & Budget
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RM/NR/HM/Ir
Administrator
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JUL 23 W
C1P DIV!33'0N
of Management & Budget
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