HomeMy WebLinkAboutR-02-0980J-02-770
9/10/02
RESOLUTION NO. V 980
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE AFTER
A DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE PROCUREMENT OF
PHYSIO -CONTROL CARDIAC LIFE SUPPORT EQUIPMENT
MAINTENANCE SERVICE FOR THE DEPARTMENT OF
FIRE -RESCUE, FROM MEDTRONIC PHYSIO -CONTROL
CORPORATION, THE SOLE SOURCE PROVIDER, FOR AN
INITIAL TERM OF THREE YEARS COMMENCING
OCTOBER 1, 2002, AND EXPIRING SEPTEMBER 30,
2005, AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED
$34,104.00, WITH THE OPTION TO RENEW FOR TWO
ADDITIONAL ONE-YEAR PERIODS AND ANNUAL
MAINTENANCE INCREASES AFTER THE INITIAL THREE
(3) YEAR PERIOD LIMITED TO NO MORE THAN TEN
PERCENT (10%) PER YEAR SUBJECT TO
NEGOTIATIONS; ALLOCATING FUNDS FROM ACCOUNT
CODE NO. 001000.280601.6.270 FOR SAID
PURPOSE.
WHEREAS, the Department of Fire -Rescue has been utilizing
equipment procured from Medtronic Physio -Control Corporation
since 1984; and
WHEREAS, the maintenance of Physio -Control Cardiac Life
Support Equipment is critical as it is used in the treatment of
life threatening situations and must be maintained in proper
working condition at all times; and
CITY COJO ISSION
MEETING OF
SEP 1 1 2002
AegolUtion NO.
02- 980
WHEREAS, in the course of daily use, mechanical and
electrical failures are encountered and the continuance of a
maintenance and performance assurance program are essential; and
WHEREAS, funds for said service are available from the
budget of the Department of Fire -Rescue, Account Code
No. 001000.280601.6.270; and
WHEREAS, Medtronic Physio -Control Corporation is the sole
source manufacturer of the existing Physio -Control Cardiac Life
Support Equipment and the distributor of replacement parts and
supplies for the Lifepak monitors/defibrillators/pacemakers used
by the Department of Fire -Rescue; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Medtronic Physio -Control Corporation is the only vendor able
to provide maintenance services on its cardiac life support
EQUIPMENT; and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of the Department
of Fire -Rescue recommend that the requirements for competitive
bidding procedures be waived and the procurement of Physio -
Control Cardiac Life Support Equipment maintenance services from
Medtronic Physio -Control Corporation, the sole source provider,
be approved;
Page 2 of 4
�2- 980
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, after a duly advertised
public hearing, the City Manager's finding of sole source, is
ratified, approved, and confirmed, the requirements for
competitive bidding procedures are waived, and the procurement of
Physio -Control Cardiac Life Support Equipment maintenance
services for the Department of Fire -Rescue from Medtronic Physio -
Control Corporation, the sole source provider, is approved for an
initial term of three years commencing October 1, 2002, and
expiring September 30, 2005, at a total annual amount not to
exceed $34,104.00, with the option to renew for two additional
one-year periods, and annual maintenance increases after the
initial three year period limited to no more than ten percent
(10%) per year subject to negotiations, with funds allocated from
Account Code No. 001000.280601.6.270 for said procurement.
Page 3 of 4
02- 980
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 11th day of September , 2002.
0 1 a4 " 60 �10
EL A. DIAZ, MAYO
ATTEST:
R'A
PR SCILLA A. THOMPSON
CITY CLERK
APPROVED O RM AND QQ&RECTNESS e/
CI- ATTORNEY
1907
or
W6523:BSS
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 4 of 4
02- 980
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and
Members of the City Commission
FROM: Carlos A. G ene
City Manager
RECOMMENDATION
DATE: ALG 2 7 M2 FILE: FM-058.doc
SUBJECT: Contract Agreement
Medtronic Physio -Control Corporation
REFERENCES:
ENCLOSURES:
Resolution
It is respectfully recommended that the City Commission adopt the attached Resolution, by a
four-fifths (4/5`}') affirmative vote of the members of the City Commission, after a duly
advertised public hearing, ratifying, approving, and confirming the City Manager's finding of
sole source; waiving the requirements for competitive sealed bids and approving the procurement
of Physio -Control Cardiac Life Support Equipment maintenance service from Medtronic Physio -
Control Corporation, a non-local/non-minority vendor, located at 11811 Willow Road NE,
Redmond, WA 98073, the sole source provider for said service, for the Department of Fire -
Rescue.
This purchase will be on a contract basis for three (3) years beginning October 1, 2002 through
September 30, 2005, at a total annual amount not to exceed $34,104.00, with the option to renew
for two additional one-year periods, with annual maintenance increases after the initial three (3)
year period limited to no more than 10% per year subject to negotiations. Funding for this
acquisition is available from the Department of Fire -Rescue Account Code No.
001000.280601.6.270.
BACKGROUND
Since at least 1984, the Department of Fire -Rescue has been utilizing equipment provided by
Medtronic Physio -Control Corporation, and this maintenance as requested herein has been
previously approved as a sole source pursuant to Resolutions 84-656, 88-801, and 98-566. The
Department of Fire -Rescue performed extensive field tests in 1990-91, which involved the major
vendors of this type of equipment. As a result, this test demonstrated the Physio -Control product
to be superior in function and reliability. Because of this the Fire -Rescue Department proceeded
to upgrade its existing Cardiac Life Support Devices to Medtronic Physio -Control products.
Moreover, the maintenance of this Cardiac Life Support equipment is critical as it is used in the
treatment of life threatening situations and must be maintained at all times and in proper working
condition. In the course of daily use, mechanical and electrical failures are encountered;
therefore, the continuance of a maintenance and assurance program is essential.
FM.058.doc 02— 980
Honorable Mayor and Members
Of the City Commission
Page 2 of 2
As the Chief Procurement Officer has
Medtronic Physio -Control Corporation as
that the City Commission ratify the City
acquisition of these services.
Fiscal Impact: None — budgeted Item.
CAG /MIJK/TF/jam
deemed the acquisition of maintenance services by
sole source; it is therefore recommended at this time
Manager's finding of sole source and authorize the
02.- 980
TO
FROM
Carlos A. Gimenez
City Manager
Judy S.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: August 6, 2002
FILE:
SUBJECT
Sole Source Request for Maintenance of the
Medtronic Physio -Control Cardiac Life
Support Equipment
REFERENCES:
ENCLOSURES:
Staff conducted an &vestigation to determine whether Medtronic Physio -Control Corporation, a non -
minority / non -local vendor, located at 11811 Willow Road NE, Redmond, Wa., is the sole source
provider of continued maintenance of the Physio -Control Cardiac Life Support Equipment originally
acquired from Medtronic Physio -Control Corporation, for Department of Fire -Rescue, for an annual
amount not to exceed $34,104.00 on a contract basis for three (3) years beginning October 1, 2002
through September 30, 2005, with the option to renew for two additional one (1) year periods, with
annual maintenance increases after the initial three (3) year period limited to no more than 10% per
year. Funding for the maintenance of this equipment is from the Department of Fire -Rescue Account
Code 001000.280601.6.270.
Since at least 1984, the Department of Fire -Rescue has been utilizing equipment provided by
Medtronic Physio -Control Corporation, and the maintenance as requested has been previously
approved as a sole source pursuant to Resolutions 84-656, 88-801, and 98-566. The maintenance of
this Cardiac Life Support equipment is critical as it is used in the treatment of life threatening
situations, and must be maintained at all times and in proper working condition, as the continuation of
a maintenance and assurance program is essential.
Medtronic Physio -Control Corporation is the sole source vendor and manufacturer of the LIFEPAK®
series of cardiac defibrillators/monitors, and it utilizes authorized Technical Service Representatives
provide manufacturer authorized maintenance for its products. It is the only vendor able to provide this
maintenance on its own product.
Therefore, I am recommending that the requirements for competitive bidding be waived and the
following findings be approved: Medtronic Physio -Control Corporation, a non-minority/non-local
vendor, is the sole source provider of the continued maintenance of its Physio -Control Cardiac Life
Support Equipment.
APPR D BY:
Carlos A. Gimenez
City Manager
CAG/RJN/JSC/peb
Date: Ir a
02= 980
TO: Judy Carter, Director
Department of Purchasing
FROM:
1
Pamela E. Bums, CPPB
Sr. Procurement Contracts Officer
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: August 6, 2002 FILE:
SUBJECT
Sole Source Request for
Maintenance of the Medtronic
Physio -Control Cardiac Life
REFERENCES: Support Equipment
ENCLOSURES:
I conducted an investigation to determine whether Med*;uc Physio -Control Corporation, a non -
minority / non -local vendor, located at 11811 Willow Road NE, Redmond, Wa., is the sole source
provider of continued maintenance of the Physio -Control Cardiac Life Support Equipment originally
acquired from Medtronic Physio -Control Corporation, for Department of Fire -Rescue, for an annual
amount not to exceed $34,104.00 on a contract basis for three (3) years beginning October 1, 2002
through September 30, 2005, with the option to renew for two additional one (1) year periods, with
annual maintenance increases after the initial three (3) year period limited to no more than 10% per
year. Funding for the maintenance of this equipment is from the Department of Fire -Rescue Account
Code 001000.280601.6.270.
Since at least 1984, the Department of Fire -Rescue has been utilizing equipment provided by
Medtronic Physio -Control Corporation, and the maintenance as requested has been previously
approved as a sole source pursuant to Resolutions 84-656, 88-801, and 98-566. The maintenance of
this Cardiac Life Support equipment is critical as it is used in the treatment of life threatening
situations, and must be maintained at all times and in proper working condition, as the continuation of
a maintenance and assurance program is essential.
Medtronic Physio -Control Corporation is the sole source vendor and manufacturer of the LIFEPAK®
series of cardiac defibrillators/monitors, and it utilizes authorized Technical Service Representatives
provide manufacturer authorized maintenance for its products. It is the only vendor able to provide this
maintenance on its own product.
Therefore, I am recommending that the requirements for competitive bidding be waived and the
following findings be approved: Medtronic Physio -Control Corporation, a non-minority/non-local
vendor, is the sole source provider of the continued maintenance of its Physio -Control Cardiac Life
Support Equipment.,
c: Chle- - - ------r
02— 980
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director
Department of Purchasing
�y
FROM:
Chie illiam W. Bryson, Director
Department of Fire -Rescue
DATE: June 5, 2002
SUBJECT:
REFERENCES:
ENCLOSURES:
FILE: FM-059.doc
Request for Sole Source Finding:
Maintenance of Medtronic Physio -
Control Cardiac Life Support
Equipment
This memorandum serves to request that you approve a finding that Medtronic Physio -Control
Corporation, located at 11811 Willow Road NE, Redmond, WA 98073, is the sole source
provider for the maintenance of the Cardiac Life Support Equipment utilized by the Department
of Fire -Rescue and originally acquired from Medtronic Physio -Control.
Various life support equipment has been purchased from Medtronic Physio -Control Corporation
since at least 1984. This life support equipment is used in the diagnosis and treatment of life
threatening situations and must be maintained at all times in proper working condition.
Furthermore, on three (3) prior occasions, sole source findings were rendered by the Chief
Procurement Officer and approved by the City Commission pursuant to Resolutions 84-656, 88-
801, and 98-566 to maintain said equipment.
It is therefore respectfully requested that you approve a sole source finding for Medtronic
Physio -Control Corporation for the maintenance of the Cardiac Life Support Equipment. Please
indicate your approval below.
J
WWB/MLK/T /jam
DATE
FM-059.doc 02— 980
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director
Department of Purchasing
FROM: Chief William W. Bryson, Director
Department of Fire -Rescue
DATE: June 5, 2002
FILE: FM-060.doc
SUBJECT: Contract Agreement: Medtronic
Physio -Control Corporation
REFERENCES:
ENCLOSURES:
The Department of Fire -Rescue has verified with the Department of Management and Budget
that funds are available to cover the cost of the subject contract Agreement in the amount of
$34,104.00 for FY 2002-03, from the Department's General Operating Budget Account Code
001000.280601.6.270. iAW4"I"%
Budget Approval:44- 4
Marcelo Penha, Acting Budget Director/Designee ate
CIP Approval:
Pilar Saenz, CIP Administrator Date
as
W WB/MLK/TF/jam
FM.060.doc 02— 980
06/04/2002 15:24 FAX
r
roldc
't
PHYSIO -CONTROL
June 04, 2002
Chf. Maree / EMS Division
City of Miami Fire Department
1151 NW 7h Street
Miami, FL 33233
FX: 305-416-1680
Dear Customer:
MEDTRONIC PHYSIO -CONTROL CORPORATION is the manufacturer of the LIFEPAKO
series of cardiac defibrillators/monitors. MEDTRONIC PHYSIO -CONTROL authorized
Technical Service Representatives provide manufacturer authorized maintenance for
MEDTRONIC PHYSIO -CONTROL CORPORATION products. This ensures your critical
patient care equipment is serviced by factory -trained representatives, and that parts
manufactured expressly for the MEDTRONIC PHYSIO -CONTROL LI FEPAK are used.
Sincerely,
MEDTRONIC PHYSIO -CONTROL CORPORATION
Michael R. Taylor
Director,
Worldwide Field Service
MRT/clt
Q001
0 980
TECH110CAd. SERVICE SUPPORT AGREEMENT - +
MA1b onk-
PHYSIO-CONTROL
Contract Number:
End User # 02759001 Bill To # 02759001
CITY OF MIAW FIRE RESCUE CITY OF MIAMI FIRE RESCUE
1151 NW 7TH ST 1151 NW 7TH ST
MIAMI, FL 33136 MIANH, FL 33136
This Technical Service Support Agreement begins on 10/1/02 and expires on 9/30/05.
The designated Covered Equipment and/or Software is listed on Schedule A This Technical Service Agreement
is subject to the Terms and Conditions on the reverse side of this document and any Schedule B, if attached.
H any Data Management Support and Upgrade Service is included on Schedule A then this Technical Service
Support Agreement is also subject to Medtronic Physio -Control Corp.'s Data Management Support and Upgrade
Service Terms and Conditions, rev 7/99-1.
Price of coverage specified on Schedule A is $102,312.00 per term, payable in Annual irwtallments.
Special Terms
None
Accepted: MEDTRONIC PHYSIO -CONTROL CORP.
By:
Title: Director, Technical Services
and Customer Operations
Date:
Territory Rep: EASS59
SANDRA LEE MONTERO
Phone: 800-442-1142 X2081
FAX: 800-772-3340
Customer: City of Miami
By
Print: Carlos A. Gimenez
Title: City Manager
Date:
Purchase Order Number:
Customer Contact:
Chief Danny Maree
Phone: 305-416-1600
FAX: 305-416-1617
02- 980
Reference Number: S59-1199 Renewal Printed: 4/9/02 Page 1 of 9
MEDTRONIC PHYSIO -CONTROL CORPORATION
TECHNICAL SERVICE SUPPORT AGREEMENT TERMS AND CONDITIONS
RENEWAL TERMS
Msdharla Phyab.ConN $ aaoeFa- ae d Cadonrr's Tedrrkd swvw im�p�portt Apesrrrerat M eesxelob oorift s rd on Cudomws
aasrrt b 1lte /rens set forts► in lhls documrrt and b altaiarrerrb. Ph q ►fion4�oi +IOr' b ulds!r the serNas ordered by Cudomer
arty on Vi se lrrrrs. and Cualrrrr"s>toosplarrW darty potties d the Soodt aril oorrtred q►ihia doaatrMtt sits o0nurm their
aoCeplerae by Cirslorner. Thewsisrrrrs ootreWrle lNra oonplsls eprwn»rit belwafart iiia per6as and dnh► sitnl Warn any oonAcdrrp
or anrbiprrons lentis on Custorrieft puolo order or or when docurtrertb aubrriied b Pfrrb.Oor*d by Cuatonrer. Thtese firms
may not be nvNed h any nwurar wNthtorrt 1M pricer vrritien aonarit of sn 0i>bor d Phyab4a fvk
REPAIR SERVICES
U'ReW seniors aro desWneled. su6W b the Excl XW* iderrbd below, they shat inobde, for fie 14 IN* Covered
Equipment. r repair Pens and n+rrbwtMs d. alI nquMed)o-Coelrol teMcd Mcnklan Nicer. ane ei1 nt�lid beat
ergwass. For offal (drip-►) aerv1cM I wS be returned b u*msr by PNyaio-CattroN hr prepaid.
INSPECTION SERVICES
n-brpecdorr services we dnWalet subjectigere Exclusion. Mortified a.Ipw, ft dW rrckide. for the doQreA ! COVWW
EquipmeK rwMfcati rr of proper trtatrunrrt csthlxadon, verplcwlfon that kuhtarieryt maohmicatt 0paratlone are ou",
nreaeunrrmu m oorxrislrit vdh applcabNr t • P at an ai.aricaN sa/My oiMdc h -CFO rdrra wo
htaruorxri Fka and Pro10ction Guidelres, r r6gtired Phyafo►Catjrol 6ervba 1adr�ichn Mbor and r rda10d 1ravW eo�rerrass.
For
-fens (d*)..M) servkmw wft wA be mWrmed b Cuabmr by hwd*-iranUal asi*e nix QPM
DOCUMENTATION
Fabowkrp each Repair andlbr inspection. Physio-Cov" VAN proMde Customer with a wrNler sport of sdiona torten or recornrnended
and idsnMfcalon d any ttratrgis npisad a reoorrunrteed for roplaornrrL
LOANERS
If a Physio.CpMroi product b dsaiprrated as a unit of Coverod Equ p w t for Repetr Sanies and needs to be removed from service to
corrplebe rspWs, an approprI ds Lower unit will be provided, if awalable, uM the rernoved oris b rsturnd. Customer seerxrras
complees reepmellMy forte Loerw and ahr ld m the loaner o Plryaio-Casaol Into sems c, -- O m n ae rsoebed, d Cuebrneft
wipe ma , upon the mike of tet return d the rerraved unit or Phyab-Corrtrofa nX09et.
EXCLUSIONS
This Tedxrical Sella Support Apse, 0 t does not include: soppy or mp* of scoeesodpr ar dklpoowm (e p.. patient cables
cor,
reder paper. dc.); repW of dernpe ecNAW by tNsuse, abuse, ebrrorrnei apectAfrtp cordons. aperedor arsons, andW ads of God;
repairs b return an irtrurrad to normal aprstirp egriprnrrt at tfrs dare d MMI servios by Physio40" under this Techriosi
Service SupportAper lent ossa clwpas; repdr a nplaoerLtsrrt of dams not alpkwy dwtrtxbd or kutaled by P ,oio*Catbol;
and o ckrsions an Solve" B to this Teelar)cal Scrubs Support AWWrierrt, f any. wtaeh apply to Covered Egrip Wt.
SCHEDULE SERVICES
Desip uled Repair and krepeotlone Services vril be parb, at the dsapnebd service fiaquency and durkV IN ipnand service hours.
Customer is b ensure Coveted Equigrwrt is avaAabie for Repair arrdbr pispsetion at Ins rs 4w, 4 times. d Coveree Equprrent Isnot
aveiabie ss scheduled and Cusbnr0 requals additional services b be d if Pttyaio-COrdrd is requeMad b pWfatn Repot
or Irapectim srvbss not fin 19 i11 in this Tidtnical Service Support (due to the wades d servteas selected, ktearumatts
Wmkvd not betrp Covered Egulpff*K request beirp outside d sella 6aqurrq or haus. or sppkatim of the
Exclusions); Cwlorm dW rektibues Physio4ontrd et Phyalo-C,ortbnfs stn dud ebur fdn leas 10% OxW ft ovrtikns, it
spproprlele), plus tonderd fat prices for related per10 and n -s! a I is less 16%, pkxr0*00 61W 60610 k=11 d.
PAYMENT
The cost of Saslow Performed by ahs be payable by Cu wir wKW ftty (3D) days of CeaMrners noeipt of Plysio-
ConbnPs hrvoiee (a such other 10016 ss Phyab Control oonfkms b CUdorner h wftq). jn mc'0mn to the eat of serviooS perfarrad,
CustorrSr shdl pay or reirbrree Phyaio4ontrot for any tow sessesed. Phydo-oontrpl. N the mmiber or ootd%WW m of Covered
Equipment is aI - - durtg In Tann of Oft Tedtrical Service Support AWurrw t, fie trice of Services shell be adjrnted s000nb ty.
WARRANTY
Physb4ontroi warrarls Services po loaned under this Technical Service Support Apernent and room ahem padsProvided in
prf0mrkp such Services aDaktet deli de in mItrtai and walana ** fqr nir+eb (" days idem the dela a Service was pa" j, ed or a
partwas provided. CuslorrWa sale ranedy siMl be revuvicirp the aAsetN unYt andlbr cepMoednent d any part els10rmifed b be
defective. wWw any 'Mm Customer dwps, provldsd Cinlornr - 0111 PhyS1040*01of eery y defic" a a, c1l is i
wilNr ten (10) caNricfr days d ifs diecvary by Customer. PhyakWonhol stein no other ivie Miles, exptaas or krioled, i *kraft.
wltirout Iidation, NO WARRANTY OF MERCHANTABIUTY OF FITNESS FOR A PARTICULAR PURPOSE, AND iN NO EVENT
SHALL PHYSIO- CONTROL BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL SPECIAL, OR OTHER DAMAGES.
Ref mm Number: 559-1199 Renewal Printed: 4!9!02 Page 2 of 9
02— 980
WW pogr baN lits Tedmbd arNOe iWpi
aoptmd PhrMo-0orMioi arb►1N�obiMsrita TildMllor
tim .W pwnw� 1br saMoa� rwi0 .l,dotels7Yoh
abpolsd a aUnbvas PltyabCabbl fbr Not poAar d
soup. d8owoaep�ldsd prbrafhearca.alata a
�! anl►� b!� ai4►'�3 dna plot wrll�n noNo� to MN' akar.
DELAYS
ihom d �a n�wo ido �W, r4L tpA of bbn ledbkk wb afar GA � aipulm u bl 1,r b a«+lip
ot� a dhorby. war, ant urdok dsfis b mawjbpko% abfaiwt� am wrpi�d /Dor f pnnR, and PhptiaConpgh
babmb 10, - I - poodb ftom b mm "Wow iMp suoh aIyIdW not be oorrsfenad SIN d 1�lr�A�Cor�oh a�Mbna and �
parbnnanos dads dhab be wOndfa -forts dnpA o1 s tddiisr.
MISCELLANEOUS
a) Cudmwr somas b not sopor ar oprr wtpoymart b anyone par/anr1 SIowan P4vb {ionbolr bNmFdit 1* Tine d
Vft Tides" Sovbs SWW Apwn Mrt or for OIN (t) year bbowirp R► arpfallon wlVW PLSao-Conboh poor wow o m i
b) Thb Tsabdod Santos Support Apsm ont, and argr nilodd ablpaltar d adrar PNV. mar not bs apilprid b Mrob or b pot
dhor A.
o) The dpfas and obmotlons Of IINVb Ca ofd"", nNr Wdar 1L b Tiohniod gm -im &port Aptam m d iiid ba•Saramad by
the Ism of 0» 00 of WaM*OWL AN omb Novo by ptrydo.Conhgl mWed Of is dphta under
1Ms doaanoR. bokrdkrp naaanbN dbmayb fleas, did be mintur"d by Cudonw. .
Reference Number: S39-1199 Renewal Printed: 4/9/02 Pale 3 of 9
•EDTR0MC PHYSIO -CONTROL txw.
TECHNICAL SERVICE SUPPORT AGUIZNWNT
SCHEDULE A
ServiciagRer. SANDRA LEE MON ER0, EASSs9
District: SOWEERN
Phone: 800-442-1142 X2081
FAX: 800-772-3340
Equipment Location: CITY OF MAW FIRE RESCUE, 027s90o1
Scope Of Service On Site Repair and 2 On Site Inspection per Yesrh&F/8-5
�
�
dbn
Tdd
Model -
Pact Number
SaW Nhma6a
Del
DDite
k1�D�liOfls
LIFEPAK010
$04200.14
004365
49
10/1R002
9/30/2005
6
LIFEPAK4D10
804200-14
004364
48
10(1/2002
9/30/2A05
6
1JPEPAK010
804200.14
004387
SD
10/4/'2002
9/30/3005
6
IIMAK4010
80420049
3010015
51
10/1/2002
9/30/1005
6
LIFEPAK(V 10
80420014
004400
52
10/1/2002
9/30/2005
6
LIFEPAKV 10
80420028
035059
53
10/1/2002
950/2005
6
L11 EPAK010
804200.49
2645239
55
10/1/3002
9/30/3005
6
L FEPAKV 10
80420014
004388
58
10/1/2002
9/30/`1005
6
LTFEPAKm 10
80420028
035061
54
10/1/2002
9/30/1005
6
L111EPAK4D10
804200.14
004397
47
10/1/2002
9/30/2005
6
LTFEPAKV 11 DEPMRIUATOR
80654500
001125
aD
10/1!2002
9/30/2005
6
LJFEPAKm 11 DEFIBRIUATOR
806345-00
001129
5D
10(1/1002
9/30/1005
6
L FEPAKV 11 MONITOR
805300-00
000593
57
10/1/2002
9/308005
6
LIFEPAKV 11 MONITOR
805300-00
000592
58
10/1/2002
9/30/1005
6
Scope Of Service Renewal POS On Site
Repair -1 On Site Inspaxion
per Year
Reif.
EffeeM
E)Fkdbn
TOW
Model
Pact Number
Serial Number
Line
Dde
Dee
koDocvm
BATTERY SUPPORT SYSTEM 2
12410069
16
10/1/3002
9/30/2005
3
BATTERY SUPPORT SYSTEM 2
12424336
11
10/1/1002
9/300005
3
BATTERY SUPPORT SYSTEM 2
12387801
12
10/1/2002
9/30/2005
3
BATTERY SUPPORT SYSTEM 2
VBSS2 02.000009
12388305
13
10!1/1002
9/30/1005
3
BATTERY SUPPORT SYSTEM 2
12388306
14
10/1%2002
9/30@005
3
BATTERY SUPPORT SYSTEM 2
VBS=42400009
12424354
2D
10/1/1002
9/30/1005
3
BATTERY SUPPORT SYSTEM 2
12424249
19
10/1/1002
9/304005
3
BATTERY SUPPORT SYSTEM 2
VBS92424=009
12424244
17
10/1/2002
9/30/2005
3
BATTERY SUPPORT SYSTEM 2
VBSS24)2.000009
11675711
35
10/1/'2002
9/30/2005
3
BATTERY SUPPORT SY37EM 2
11660266
39
10/1/1002
9/30/1005
3
BATTERY SUPPORT SYSTEM 2
VBSS24Y24XX1009
12424247
18
10/1/2002
9/30/2005
3
BATTERY SUPPORT SYSTEM 2
11675708
45
10/1/1002
9/30/2005
3
BATTERY SUPPORT SYSTEM 2
VBSS2-02.000009
11675709
45
10/1/2002
9/30/1005
3
BATTERY SUPPORT SYSTEM 2
VBSS2-02400009
11656454
44
10/1/'1002
9/30/2005
3
Reference Number: S59-1199 Renewal
Printed:
4/9/02
Page
4 of 9
02— 98'0
BATTERYSUPIMSYSTEM2 V..d242400004
11656460
37
.01!12002
9/301005 3
BATTERY SUPPORT SYSTEM 2
VB88240400009
11673703
43
10111/002
9130/ 005 3
BATTERY SUPPORT SYSTEM 2
VB86242400009
11671303
42
10/U2002
913044 3
BATTERY SUPPORT SYSTEM Z
11660301
41
101111001
9/3011005 3
BATTERY SUPPORT SYSTEM 2
VB802AVA400009
11660272
4D
10/11100'2
9M12005 3
BATTERY SUPPORT SYSTEM Z
12390219
15
10/1/1002
91301005 3
BATTERY SUPPORT SYSTEM 2
VB88240400004
11660270
39
101112002
9130FAOS 3
BATTERY SUPPORT SY37 M Z
11636457
35
101111002
914012005 3
UPEPAMP 12
VLP1202-001010
12433810
9
10/11,1001
9/3012005 3
L MAKC 12
V1212-02401010
12433811
10
1011/2002
9130/'2005 3
LEAKS 12
VUM24Y2-001010
12433809
8
10/1/2002
913012003 3
LJFEPAK012
V121242401010
12433808
7
1011/1002
913012005 3
L1F£PAK0 12
VLP1242001010
12433807
a
10/1/2002
9/30/1065 3
LIFEPA" 12
VIX12-02-001010
12433806
5
10/11100?
914011065 3
UPEPAKO12
VL?12-02-001010
12433805
4
1011R00Z
91.012005 3
LIFEPAKC 12
VIP124YI-MI010
12433804
3
101111002
9/3011005 3
LZWAK4' 12
VLP1242.061010
12433802
2
10/1/2002
913011005 3
LIFEPAK012
V1212-02AM303
11676801
31
10/111002
9130/2005 3
LIFEPAK612
VLP12-02-000303
11676813
21
10/1/2002
9/3012003 3
LIFEPAKO12
VLP12-02000303
11676803
22
10/1/1002
9130/1005 3
L WAK4012
VLP12-02-000303
11676805
23
10/111002
9/1011005 3
L nWAKm 12
VLP12-02-000303
11676806
24
10/111002
91301"1005 3
LIFEPAKID12
VLP12-02-000303
11676807
25
1011/1002
9/3012005 3
LVWAKV 12
VLP124)2r000303
11676808
26
10/1/2002
9/3011005 3
I.IFEPAKC 12
VLP12 *400303
11676809
27
10/1/1002
9/30/1005 3
LZMAKM 12
VLP12-02-000303
116768I0
28
10/111002
9130/2005 3
LUWAKS 12
VLP1242-001010
12433812
1
10/111002
9/30/2005 3
lJMPAK®12
VLP12-02-000303
11676812
3D
10/1/2002
9/30/2005 3
LJMAKS 12
VLP12.02-000303
11676814
32
10/1/1002
9/30aW5 3
LIFEPAKO12
VIY12-02-000303
11676816
33
10/1/1002
9/30/2005 3
LIMAK®12
VLP124)24000303
11676813
34
10/1/2002
9/30/2005 3
LIMAKS 12
VL212-02-000303
11676811
29
10/l/1002
9130/2005 3
"' Amann w invmtary lion dut has dmgpd snwdw but oaa, mvnion or addmaum.
Rehrc= Number: S59-1199 Renewal
Printed: 4/9ro2
Page 5 of 9
02— 980
44MMOMC PHYS104CONTROL CORP.
I WCAL SERVICE SUPPORT AGRZZ?47,fff
SCHEDULE A
Contract Number:
AddWood Items
SW**Tve it= Qmft Start Deft End Date
CASE CHANGE LP12 FULL CAM CHANGES 3 10/112002 MOM
CAM CHANGE LPIO FULL CAM CHANGES 1 1011t2002 9r30=5
** Disrobe an addAiortel lemkothat hadorge skmthe tact pn WN obb-craddeftm
E
Reference Number. S59-1199 Renewal
Phase& 4/9/02 ftV 6 of 9
02 - '9S
MDTRONIC pffmo-CONTROL r flRP.
TECHNICAL SERVICE SUPPORT AGREEMENT
SCHEDULE B
LUMPAKS I I D1AONOSTIC CARDIAC MONITOR
AianRWY Paver Supply included when listed on eq*meat inventory (Sdw*dre A)•
• Medtrcaic Physio. Ca itrolm Cellular Modem is included when listed an the equipment inventory.
Case comes are etaeluded.
• Camentmcadioua and pedal cables are cWhded.
Cellular telephone is excluded.
hfift a Phyelo caawn Battery Support System included when listed an egnipmaat invratory (Schedule A�
Repair coverage for Medtronic Physoo c000lm FCG, Pac mg and Ddbrilletion Simulators tpgluded•
Disowml of 17% from list prig for any Meamnic Data Mmgp meat p v&d is included•
Discoaats may not be combined with any other special terms, discotmts aad/ar promotbons.
Medtroeac Physio•Caatrolm Battery Pak
• Customer retains the respomift ty to perform the battery mamtemence and evatmation procedures outlined m the
operating instruction manual and to replace batteries that do not peas the conditions outlined under "Discoing/
Recycling Batteries." Batteries f dung to moat battery performance tests siwuld be removed from service and properly
discarded (rawycled)•
• If customer. provides evidence that a Medtronic Physio-Cawcol Battery Pak fails to mod the paformeace teats
noted above and/or the Battery Pak age exceeds 2 years, Medaomc Pliyuo-Coatrol 811211 replace said Medtronic
Physio C=t:ol Battery Pak (like for hila) i.e. FASTPAK for FASTPAK, up to a mwamum of 2 Medtronic PhysioZomtrol
Battery P ab away two years (including prior Support Plan, Periods) per LtFEPAKm 11 diagnostic cardiac monitor
(listed an Schedule A). To assist in proper recycling and removal of law capacity batteries, replaced Batten Pals
become the property of Medtronic Physio-C0n1m1 and mast be returned at the time of excbeage.
LUEPAKS 10 DF.FIBRRIATOR/MONITORMACEMAKER
Paddle repairs are imchrded. (Paddle allac mods are exchded; i.e. Pediatric and aatiaior attacbmeeb).
Auxiliary Power Supply included when listed on equipment inventory (SdmxWe A).
Pacemaker repair is included
Case changes are excluded
Pacing and patient cables are excluded.
FAST=PATCHS adapters and QUIIGCOMBOImpacing/defibrillation adapters are included.
Medtronic Physio-Caatrolm Battery Support System included wben listed on equipment inventory (Schedule A).
Repair coverage for Medtronic Physio.0 trolS ECG, Pacing and Defibrillaboa Simnlatass included
Medtronic Physio-Coatrolm Battery Pak
• customer retains the reapoasi'bi * to Perform the battery maintenance and evaluation procedures outlined m the
service manna] and to replace batteries that do not pass the conditions outlined under TbcerdinS/Rxyrling Batteries."
Batteries failing to meet battery performance tests should be removed from service and Properly discarded (recycled)•
• If customer provides evidence that a Medtronic Physio -Control Battery Pak fails to meet tine pafarmMe tests
noted above and/or the Battery Pak age axeoeds 2 years, Meftamc Physio -Control srhall replace said Medtronic
Physio-Caatral Battery Pak (Mm for 1&0 i.e. FASTPAK for FASTPAK, up to a mann of 4 Meftomic Physio -Control
Battery Pales every two years (including per' Supper Plan per) Per UFEEPAKmlo defibrillaknIFAM
(listed on Schedule A). To assist in proper recycling and removal of law qty batteries, replaced Betray' Pales
become the property of Medtronic Physio -Control and must be returned at the time of owboage.
Reference Number: S59-1199 Renewal Printed: 4/9/02 Page 7 of 9
02— D80
,womrRONIC PHYSIO-CONTROL vV
7 HNICAL SERVICE SUPPORT AGREEMENT
SCSEDULE B
LDWAK611 DEFIER I ATM
Ama'lbuy Paver Supply inctaded when listed on eqv ipmept mvafty (Schedule A).
M Atro oic Phymb Coatrdm cauda Modem a included wheat listed an So egeupm A MMANy.
Can changes ase emcioded.
CommuoiatiaueCava we esock ded.
Cellular telephone is excluded.
includes QUK4XM p= and Standard Peddles Modules.
Defibrillator Paddle repairs we included (cmWes pediatric paddles)-
Paceaaelm tqx& is iochrded.
Excludes lost or damaged defibrillator paddles
Discount of 17% Am list price for any Medtronic Physio-CoutoW Data Mem product is inchWk%L
• Disoouad may not be combinad with say other special tams, discoaats and/or promobm&
Medtronic Pkygo-C� Battery Pak
• Customer refsms the ngmsxuUy to perfam the battery mmateaance and evaluation pcocodoees outlined is the
operatiag mon memral and to replace batteries that do not pass the condWous outlined ender "DL=udimW
R,ccydM Batteries." Batteries failing to meet battery performance tests should be removed fram service and properly
discarded (recycled
• ifcustomer provides evidence that a Medtronic Physio- Castrol Battery Pak hib to meed the pafamsme, tests
noted above and/or the Battery Pak ages a needs 2 yeems, Medtmsic Phyxo•Cattrol shall replace said bledtroaw
Physio-Caatml Battery Pak (hila for Me) ie:. FASTPAK for FASTPAK, vp to a mawmsm of 2 Medtrouic
physio-Cautrnl Battey pats every two years (mdudmg prior Support Plan periods) ler UFF.PAKm l 1 ere fflmllatar
(listed on Schedule A) To assist m pope: nacycling and removal of lave capacity batteries, replaced Battery Pales
become the property of Me dirodc Phyxo-Conttol and must be returned at the time of exchange.
Reference Number: S59-1199 Renowal Printed 4!9/+02 Page 9 of 9
.vii TRONIC PSYSI4-CQNTROL ti,-oRP.
I FOCAL SERVICE SUPPORT AGREEMENT
SCE"ULE B
LIFEPAKm 12 DEFIBRILLATORNOWOR
Battey Support System included when listed on egmipmmeat inventory (Schedule A�
Battery Support System 2 included when listed on equipooat inventory (Schad de A).
AC Power Adapter included when, listed en equipmec1 inventory (Schedule A).
DC Power Adapter included when listed an equipment iavaotory (Schad* A).
Defibrillator peddle repairs are included (excludes iatemal, steriliZnble and pediatric peddles).
Communications and Patient cables are excluded.
PCMCIA Modems are awbded.
Therapy cables are excluded.
SpO2 Sensors we excluded.
Case Changes are excluded.
DiseotwA of 17% from the field installed list price for any ewreat and/or fudge available I.IFEPAK012 upgrade is
included when metalled by Medtromc Pkwo-Conirol Technical Services.
Discount of 17% from list price for any Medtronic Physio•CaotroW Data Management product is included
Discounts may not be combined with any other special terms, discounts s *Nor promotions.
Medtromc Pkmo•Cantrol Fadpak®, Faatpek 2, Lufepak SLA and Idep ok NiCd Battey
• Customer rete ms 1he responsibility to perform the battery maintenance and evaluation pnxxAres outlined m the
operating insbuchon manual and to replace batteries that do not pass the conditions outlined under'Discaodm*
Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and property
discarded (recycled).
• Ncustomer provides evidence that a Medtronic Physio-Contmi Battery Pak fails to meet the,perfaumaaoe tests rated
above and/or the Battery Pak age exceeds 2 years, Medlramic Physio- Control shall replace said Mpdbome
Physio•Cantrol Battery Pak (lute for Mm) ie. FASTPAK for FASTPAK, FASTPAK2 fit FASTPAY.Z LIFEPAK SLA for
LIFEPAK SLA, or LhFEPAK NiCd for L FEPAK MCA up to a mwdmrnm of 4 Medtronic Physio•Canflol Battery Paks
every two years (including prior Support Plan periods) per LiFEPAK4D12 (listed on Schedule A).
To assist in proper recycling and removal of low capacity batteries, replaced Battery Pals become the property of
Medtronic Physio -Control and must be returned at the time of cwhange..
Lifepak®12 Software Updates
• K eombimed Repair and Inspection services aro designated an the Technical Service Support Agreement inventory
for Lifepak 12 units, at the customer's 's request, a Medtronic Physio -Control Technical Services Representative will
install Lifepak 12 software updates at no additional charge provided it is installed at the time of a regularly scheduled
inspection. In addition during the term of this agreement, where an assembly such as a printed cimmit board must be
replaced in order to install the new software, these assemblies may be purchased by the customer at a 50% discount
off the current list price of a new assembly. Software updates requested to be installed at a time other than the regularly
scheduled inspection will be billed at $205 per unit per software update. The cost of the software update will be billed
on a separate invoice.
• If Repair -Only services are designated on the Service Order inventory for Lifgmk 12 units, at the customer's request
a Medtronic Physio-Coatmi Technical Services Representative will install a Lifepak 12 software update at a discounted
price of 5205 per unit per software update. In addition during the term of this agreement, where an assembly such as a
printed circuit board must be replaced im order to install the new software, these assemblies may be purchased by the
customer at a 50% discount off the cur, list price of a new assembly. The cost of the software update will be billed
an a separate invoice.
• Discounts may not be camibmed with any other special terms, discounts and/or promotions.
Refawce Number: S59-1199 Renewal Printed 4NI02 Pap 9 980
8 O
AWARD
SOLE SOURCE 01-02-223
ITEM: Maintenance of the Physio -Control Cardiac Life
Support Equipment
DEPARTMENT: Fire -Rescue
TYPE OF PURCHASE: Term Contract
REASON: The Department of Fire -Rescue is seeking to
acquire continued maintenance of the Physio -
Control Cardiac Life Support Equipment
originally acquired from Medtronic Physio -
Control Corporation, as Medtronic Physio -
Control Corporation is the sole source vendor
and manufacturer of the LIFEPAK® series of
cardiac defibrillators/monitors and maintenance
will assure that the product warranty provided by
Medtronic Physio -Control remains intact.
RECOMMENDATION: It is recommended that the Department of Fire -
Rescue be authorized to acquire continued
maintenance from Medtronic Physio -Control
Corporation, the sole source provider, for an
annual amount not to exceed $34,104.00 on a
contract basis for three (3) years beginning
October 1, 2002 through September 30,
2005, with the option to renew for two
additional one (1) year periods, with annual
maintenance increases after the initial three (3)
year period limited to no more than 10% per
year subject to negotiations; and allocating funds
therefore from Department of Fire -Rescue
Account Code 00 1000.2 80601.6.2 70.
SOIeSource01-02-223MaintftysioControl
62" M8 0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Priscilla A. Thompson DATE: June 5, 2002 FILE: FM-061.doc
City Clerk
SUBJECT: public Hearing Notice
Competitive Bid Waiver
L c. Medtronic Physio -Control
FROM: Chief William W. Bryson, Director REFERENCES : Contract Sole Source
Department of Fire -Rescue ENCLOSURES:
Attached please find the public hearing notice for a waiver of the requirement for competitive
bids for the engagement of Medtronic Physio -Control Corporation on a contract basis for the
Departm t of Fire -Rescue. This item is scheduled for the Commission meeting of
"OEsioic
a
Feel free to contact Assistant Chief Tom Flores at ext. 1692 or Julia Martin at ext. 1672 if you
have any questions.
Approved: � .a o - (�a
eElvi Alonso, Agenda Coordinator Date
r
W WB/MLK/TF/jam
FM.061.doc
0'2— 080
CITY OF 1VIIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami,
Florida on September 11, 2002 at 9:00 a.m., at the Manuel Artime Center, 900
Southwest 1 Street, Miami, Florida, for the purpose of considering a waiver of the
requirement of obtaining sealed competitive bids for the engagement of Medtronic
Physio -Control Corporation on a contract basis for three years, with an option to
renew for two, one-year periods, on an annual basis not to exceed $34,104.00.
Inquiries from other potential sources of such a product who feel that they might
be able to satisfy the City's requirement for this item may contact Pamela Burns,
Sr. Procurement Officer, City of Miami, Department of Purchasing, 305/416-
1905.
(City Seal)
(#10899)
Priscilla A. Thompson
City Clerk
02— 980