Loading...
HomeMy WebLinkAboutR-02-0978J-02-744 9/11/02 RESOLUTION NO. 02— 978 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOURTH -FIFTHS (4/5THS ) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND ACCEPTING THE BID FROM MEF CONSTRUCTION INC., FOR THE PROJECT ENTITLED "CITYWIDE SIDEWALK REPLACEMENT PROJECT, PHASE XXI, B-4655", IN THE AMOUNT OF $168,250; ALLOCATING FUNDS FROM PROJECT NO. 341182, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCE, AS AMENDED, FOR THE CONTRACT COSTS AND $16,760 FOR EXPENSES, IN AN ESTIMATED TOTAL COST OF $185,010; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. By a four-fifths (4/5tns) affirmative vote of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency is ratified, approved and confirmed, competitive bidding procedures are waived, and the bid of MEF Construction Inc., for the project entitled "Citywide CITY CON M MSION MEETING OF S E P 1 1 2002 Reso'luden No. 02- 978 Sidewalk Replacement Project, Phase XXI B-4655", in the amount of $168,250 for the total bid of the proposal, is accepted. Section 2. The total estimated project costs in the amount of $185,010 are allocated from Project No. 341182, as appropriated by the Annual Appropriations and Capital Improvements Ordinance, as amended. The total project costs consist of $168,250 for the contract costs and $16,760 for estimated expenses incurred by the City. Section 3. The City Manager is authorizedLl to execute an agreement, in a form acceptable to the City Attorney, with MEF Construction Inc., for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.V 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 02- 978 PASSED AND ADOPTED this ATTEST: PRISCILLA A. THOMPSO CITY CLERK 11th day of September APPRO D PSS' O FORM AND CORRECTNESS a! �j ArEJ,P&DRO VILARELLO CI ATTORNEY W6497:tr:AS:BSS 2002. EL A. DIAZ, MAYOR Page 3 of 3 �� _ CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission DATE: RJG n- 7 2002 FILE: SUBJECT: Emergency Project — Citywide Sidewalk Replacement Project, Phase M, B-4655 REFERENCES: ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's written finding that a valid emergency exists concerning the condition of the sidewalks citywide and waiving formal competitive bidding procedures and authorizing the City Manager to accept the bid of MEF Construction, Inc., a Local, Hispanic -minority corporation, whose principal is Maria Ocana, President, located at 782 N.W. 42 Avenue # 640, Miami, Florida 33126, as the lowest responsive and responsible bid in the amount of $168,250 Total Bid. JUSTIFICATION The Public Works Department has conducted a survey of the condition of sidewalks and curbs citywide and has identified 55,000 square feet of sidewalk as being in poor condition and in need of replacement. Due to their age and condition they represent a potential danger for the pedestrians and therefore should be replaced immediately. On April 29, 2002, the Department of Public Works received and publicly opened and read sealed bids for the above referenced project. The lowest bidder, Hard J. Construction Corporation has withdrawn his bid. In accordance with the "Instructions to Bidders" contained in the bid specifications, Metro Express, Inc., a non -local bidder, submitted the second lowest responsible and responsive bid for the sum of $168,250 for the Total Bid. However section 18-52(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder whose primary office is located in the City of Miami, the opportunity of accepting a contract at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. MEF Construction, Inc., a Hispanic -minority local corporation has accepted and this offer and will reduce their bid to the low bid amount. FISCAL IMPACT None - - BUDGETED ITEM. CAG FI RFOt9/JRA/LJH/glc 02.. 19`8 Budgetary Impact Analysis 1. Department Divisioa �TcS �' 2. Agenda Item # (if available} 3. I +d brief description of legislation or attach ordin e/resolution: 1r d: T/ F / O -At -. •tJ 4. Is this item related to revenue? NO: YES (Ifyes, skip to item #7.) S. Are there sufficient fends in Line Item? YES: Index Code Minor Obj. Code Amount NO: v Complete the follawing questions: 6: 7. Source of fimds: Amount budgeted in the Line Item S Balance in Line Item $ Amount needed in the Line Item $ Sufficient fiords will be transferred from the following line items: ACTION JACCOUNTNUMBER ACCOUNT NAME TOTAL V Index Minor Ob'ectMmiect No. N From 31q 0% I $bC 3H I I T;Z- n =.n C s3 $ i, 3p From $ From $ To 3kck3c1 1$ ► act Any additional comments? 8. i1,,. I Approv "g1*711 nNrrr*nr I, 3ole Z note PARTMENT OF MANAGEMENT AND BUDGET USE ONLY V Transfer doand N aee 02- D78 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDM, MUNNAGIRRMAR 25'02 TO: Carlos A. Gimenez DATE: City Manager SUBJECT: FROM: hl REFERENCES John H. Jacks , Director Public Works Department ENCLOSURES: nn en -? P! March 22, 2002 FILE: B-4655 Emergency Finding Waiver of Formal Bids for Citywide Sidewalk Replacement Project, Phase XXI 8-4655 Based on my investigation of numerous damaged sidewalks and curbs throughout the City, l have found that an EMERGENCY exists which justifies the selection of a contractor by informal bids. The Public works Department has conducted a survey of the condition of sidewalks and curbs citywide and has identified 45,500 square feet of sidewalk as being in poor condition and in need of replacement. Due to their age and condition they represent a potential danger for the pedestrians and therefore should be replaced immediately. The total cost estimate, including construction, design, project management, inspection and incidentals, is $ 220, 000. This project is scheduled to be funded from the Local Option Gas Tax. Such conditions indicate the need for extraordinary measures to protect the health,safety and welfare of the community and the tenants and customers of the local business and residential areas throughout the City of Miami. In order to initiate the construction of the sidewalk and curbs as soon as possible, formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to sections 18-83 and 18-84 of the city code. Informal bids shall be obtained and a contract shall be awarded by the city manager to the lowest responsive and qualified bidder. All costs of this project will be funded from CIP Project No. 341182. Estimated total cost for the project is $220, 000.00. This action shall be ratified at the next available City, Commission Meeting. C Approved: Date: -� Marcelo Penha, Acting Director m e Management & Budget Approved. Date: os m ez City Manager FKR/JHJ/JRA/L GLC c: Frank K..Rollason, Assistant City Manager%. Judy S. Carter, Chief Procurement Officer, Purchasing Department Jorge R. Avino, Assistant Director, Public Works Department Leonard J. Helmers, Chief Civil Engineer, Public Works Department bc: Civil, Central 02-97-8 FACT SHEET REVISED DEPARTMENT OF PUBLIC WORKS DATE: 7 / 25 / 2002 JOB NUMBER: B-4655 PROJECT NAME: CITYWIDE SIDEWALK REPLACEMENT PROJECT, PHASE )DCI CIP NUMBER: 341182 LOCATION: CITYWIDE OTHER TYPE: PROJECT MANAGER / EXT. No.: GIOVANNI CAMPODONICO/ Ext 1214 7 2 qA__ FEDERAL (C.D.B.G.): ® ASSOCIATED DEPARTMENT: PUBLIC WORKS S.N.P.B. No ASSESSABLE: No EMERGENCY: No COMMISSIONER DISTRICT: ALL BID REQUEST. FORMAL= INFORMAL - RESOLUTION No.: DESCRIPTION: THIS PROJECT CONSISTS OF THE REMOVAL AND REPLACEMENT OF 55, 000 SQUARE FEET OF CONCRETE SIDEWALK. THE PROPOSED IMPROVEMENT INCLUDES THE CLEARING AND 9RAOING, PRUNING AND REMOVING E ROOTS AND UMBS IF NECESSARY, CONSTRUCTING NEW 44NCH AND 6 -INCH SIDEWALK INCIDENTAL SURFACE RESTORATION AND ADJUSTING WATER METERS AND UTILITY BOXES AS DIRECTED BY THE ENGINEER. OF NECESSARY, CONTINUE ON IME BACIQ SCOPE OF SERVICES. PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING (A) $ W OUTSIDE DESIGN $ $ TESTINGS / SURVEY / PLAT $ $ - (E) P.W. DESIGN & BID DOCUMENTS $ 3,882.00 (E) $ 2 % CONSTRUCTION $ $ 168,250.00 (BID) CONSTRUCTION ADMINISTRATION $ 11,778.00 (BID) $ 7 % OTHER: TESTING $ - $ 1,000.00 (E) (A) - ACTUAL 9 % I (E) - ESTIMATE TOTAL S 185,010.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 189, 082.00 Prep. by GIOVANNI CAMPODONICO CONTRACTOR'S INFORMATION: CLASS: QJ ® 0 NON - MINORITY TYPE OF WORK: CONCRETE SIDEWALK MINORITY © =H - YEARS OF ESTABLISHMENT: 5 LICENSE E - 951305 / 000068706 NAME: MEF CONSTRUCTION. INC. TELEPHONE: (305) 4614)603 ADDRESS: 782 NW 42 AVENUE, * 106 (305) 499-364 CITY, STATE, ZIP: MUMI, FLORIDA 33126 CLASS: J - JOINT P - PRIME S - SUB CONTACT PERSON: MARIA E. OCANA, PRESIDENT MINORITY.- B - BLACK H - HISPANIC F - FEMALE SUB -CONTRACTORS: NAMES: SELF - - -- - - -- _ fbou Ogee COPIES: ASSISTANT DIRECTORS. COSTANALTSIS. FO.E. wsawlw�eouer,. wrwwvuarrs •`-- 3T 02- 978 Bidder Address Located in the City of Miami Ummal I kwW as Per Oty Co* t Nitro at Bid Bond Amount Irregularities Minority Owned )TAL BIDiTHE TOTAL OF ITEMS THROUGH 13 BASED ON GHTY (80) WORKING DAYS IMPLETION TIME. THE SUM OF TABULATION OF BIDS FOR CITYWIDE SIDEWALK REPLACEMENT PROJECT - PHASE XXI, B-4655 Received by the Department of Public Works , City of Miami, Florida at 11,00 a.m. on April 29 2002. HARD J. CONST. CORP. METRO EXPRESS, INC MEF CONSTRUCTION, INC. WIS'S ENGINEERING APAC GROUP, INC. 99 NV 183 St. Suite 108, 3594 SW 143 CT 782 N.W. 42 AVE PO BOX 695109 20030 E. OAKMONT E MIAMI, FL 33169 MIAMI, FL 33175 SUITE 640, MIAMI, FL 33126 MIAMI, FL 33169 MIAMI, FL 33015 NO NO YES NO NO YES YES YES YES YES B.B. 5% B.B. 57 BID BOND VOUCHERI B.B. 5% $ 148,300.00 1 $ 168,250.00 0 $ 171,800.00 H, C YES, B $ 195,405.00 B $ 252,000.00 IRREGULARITIES LEGEND i,Z A-NoPOeer-of-Attorney THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT I! B No Affidavit as to Capitol S Surplus of Bonding Company THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS C — Corrected Extensions MEF CONSTRUCTION INC. IN THE AMOUNT OF $168,250.00 D Proposal Unsigned or Improperly Signed or No Corporate Seal "�j E — incomplete Extensions (Missing Primary Office Location Form) FO C)o F — Non-responsive bid (Missing copy of Certificate of Conpetency) G — Improper Bid Bond H — Corrected Bid 1 — No First Source Hring Conpllance Statenent, n J — No Minority Compllance Statement K- No Duplicate Bid Proposal Prep. By- GIOVANNI L. CAMPODONICO Check By, CESAR R. GONZALEZ REVISED PAGE: 1 OF 1 REVISED U -4b33 INFORMAL BID I INFORMAL I BID B-4655 (Et#g of �ittmt JOHN H. JACKSON, P.E. Director June 28, 2002 Mr. Miguel Ocana, Vice President MEF Construction, Inc. 782 N.W. 42 Avenue #640 Miami, FI 33126 Dear Mrs. Ocana: CARLOS A. GIMENEZ City Manager RE: CITYWIDE SIDEWALK REPLACEMENT PROJECT — PHASE XXI, B-4655 (INFORMAL BID) On April 29, 2002, the Department of Public Works received and publicly opened and read sealed bids for the above referenced project. The lowest bidder, Hard J. Construction Corporation has withdrawn his bid. The City Manager will recommend to the City Commission that a contract be awarded for the Total Bid. In accordance with the "Instructions to Bidders" contained in. the bid specifications, Metro Express, Inc., submitted the second lowest responsible and responsive bid for the bid price of $168,250 for the Total Bid. However, Section 18-52(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a contract at the low bid amount, if the original bid amount submitted by the local vendor does exceed 110 percent of the lowest other responsible and responsive bidder. As a local vendor, your firm meets the above requirements. Please sign below to indicated your firm's acceptance or rejection of the bid at the low bidder's total bid price of $168,250, subject to City Commission approval, and immediately return the original of this letter to the Department of Public Works no latter than July 1, 2002. Sincerely, John H. Jack on, P.E. DirectorA ,� Name: !�' `�Gu>GL. OCA MA . Title: N«%t- P(LE SA DF-mT JHJ/JRA/LJH/EE ACCEPT O REJECT Signature: t Date: ( I z $ b z 02- 978 DEPARTMENT OF PUBLIC WORKS /444 S.W. 2nd Avenue/Miami, Florida 33130/(305)416-1200/Fax:416-2153 Mailing Address: P.O. Box 330708 Mlami, Florida 33233-0708 JOHN H. JACKSON, P.E. Director July 2, 2002 Mr. MacDonald Jumbo, President HARD J Construction Corp. 99 NW 183rd Street Suite 108 Miami, FL 33169 Dear Mr. Jumbo: Sitia of CmittxnL M RE: CITYWIDE SIDEWALK REPLACEMENT PROJECT — PHASE XXI, B4655 (INFORMAL BID) CARLOS A. GIMENEZ City Manager As requested in your June 27, 2002 letter, the City of Miami Department of Public Works accepts the withdrawal of your bid for the referenced project. The City Manager will recommend to the City Commission that a contract be awarded for the total bid to MEF Construction Inc., local vendor, as the lowest responsible and responsive bidder for the bid price of $ 168, 250. If you have any inquiry do not hesitate to call Mr. Giovanni Campodonico, Project Manager, at 305-416-1214. Sincerely, John H. Jack n, P.E. Dire Gto�� JHJ/JRA/L GL'C/glc -71 0-1- cc: ycc: John H. Jackson Jorge R. AAM Alberto Dominguez Edgard Mun6z Giovanni L. Campodonico Manuel Vega File 02- 978 DEPARTMENT OF PUBLIC WORKS /444 S.W. 2nd AvenuetMiami, Florida 33130t(305)416-1200/Fax:416-2153 Mailing Address: P.O. Box 330708 Miami, Florida 33233-0708 a a TO: Priscilla A. Thompson City Clerk FROM: (2mai -4 John H. Jac on, Director Public Works Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: July 25, 2002 FILE: SUBJECT: Request to publish Notice of Public Hearing for Waiving Formal Competitive Bid Procedures for REFERENCEeitywide Sidewalk Replacement Project, Phase XXI, B4655 ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to the waiving of formal competitive sealed bid procedures for the project entitled Citywide Sidewalk Replacement Project, Phase XXI, B-4655. The public hearing has been scheduled for September 11, 2002. Please charge to Index Code 319201-287. APPROVED. Elvi G. Alonso Agenda Coordinator DATE: Ss 'do- O'R' JHJ/JRA/LJH/GLC c: Cost Analysis Len Helmers Central .Q � N A >V n 20 "Cnr C >� 0-42y � - r >m--4 7-;K C tn .ar O Cn 02- 978 CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida, on September 11, 2002 at 9:00 AM at the Manuel Artime Center, 900 Southwest 1 Street, Miami, Florida, for the purpose of hearing objections from any interested parties to the waiving of formal competitive sealed bid procedures for the project entitled CITYWIDE SIDEWALK REPLACEMENT PROJECT, PHASE XXI, B-4655. All interested persons are invited to appear and may be heard concerning this matter. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) (#10901) Priscilla A. Thompson City Clerk 02- X78